7-NJCPA- Coop Admin Fee Schedule - Goods and Services.pdf
PDF 225 KB Posted
- Attached to
- Traffic Signal Repair Parts - CK04 COOP
- Solicitation number
- BC-BID-26-07 CK04 COOP
- Issued by
- Bergen County, New Jersey
About this file
This is an Administrative Fee Schedule for the New Jersey Cooperative Purchasing Alliance (NJCPA) cooperative pricing system CK04, which governs the Traffic Signal Repair Parts contract opportunity. The NJCPA requires that respondents offer pricing lower than what they ordinarily provide to county governments, municipal governments, other governmental and quasi-governmental organizations, and public educational institutions. The contract has a 12-month term commencing on the date of award.
Awarded contractors must pay an administrative fee of 1% based on the total sales volume for which payment has been received. Vendors are required to report all sales quarterly, with reports due to NJCPA on October 15th, January 15th, April 15th, and July 15th for quarters ending September 30th, December 31st, March 31st, and June 30th, respectively. Corresponding payment checks must be submitted 15 days after each reporting deadline. Vendors must submit a quarterly report even if no sales occurred during the period. Fees should only be calculated for paid sales and not for outstanding receivables. Vendors face contract termination if they fail to report sales accurately or submit reports by the specified deadlines. Administrative fees should be made payable by check to the County of Bergen and sent to the Division of Purchasing. All awarded contractors will receive an Excel spreadsheet for sales reporting, and vendors must designate a specific contact person responsible for submitting quarterly reports, updating this information if personnel changes occur during the award term.
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Text version
New Jersey State Approved Cooperative Pricing System #CK04
NJCPA requests that respondents only respond if they offer prices lower than what they ordinarily offer on separate, county government, municipal government and other governmental and quasi-governmental organization contracts as well as public educational institution, public college or university, community college, vocational or technical school contracts.
Fees: The NJCPA charges awarded contractors an administrative or participation fee. These fees are based on the total vehicles ordered for which a vendor has received payment. All sales volumes resulting from this contract must be recorded by the contractor and reported to the NJCPA on a quarterly basis. The reporting schedule is provided below for the convenience of the prospective respondent.
Quarter Quarter Period Report due to NJCPA Check due to NJCPA
Quarter 1 July 1st – September 30th October 15th October 30th
Quarter 2 October 1st – December 31st January 15th January 30th
Quarter 3 January 1st – March 31st April 15th April 30th
Quarter 4 April 1st – June 30th July 15th July 30th
It is the responsibility of the contractor to accurately report all sales to the NJCPA and to pay the administrative fee as specified. Fees should only be calculated for sales for which you have received payment. (Do not pay administrative fees on sales for which you have not yet been paid.) Vendors are in jeopardy of losing their contract if it is determined that they are not reporting sales accurately or not reporting sales by the due dates indicated in this bid. If in the event there are no sales, the vendor must still submit the quarterly report indicating zero sales. The NJCPA reserves the right to request sales verification from our co-op members to confirm actual sales or that the awarded vendor actually had no sales. Vendors need to list the name and contact information of the person responsible for submitting quarterly reports on the bottom half of the Vendor Contact Form. If this information changes during the award term, the vendor is responsible for updating the NJCPA with any such changes.
The fee amount is listed here for the convenience of the prospective respondent.
NJCPA Fee 1%
Fees shall be made payable by check issued to:
COUNTY OF BERGEN
and sent to:
County of Bergen, C/O Division of Purchasing One Bergen County Plaza, Room 370
Hackensack, NJ 07601
An Excel spreadsheet will be issued to all awarded contractors, on which they will report sales.
An essential part of the bid evaluation process is to qualify the company being considered. All bids should contain answers or responses to the information requested in the Bid Forms. Any respondent failing to provide the required documentation may be considered non-responsive.
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