On-Call Road Maintenance

The Town of Farragut, Tennessee is seeking a contractor for an on-call road maintenance contract (Contract No. 2026-01) to perform comprehensive pavement repair services. The procurement is a sealed bid Invitation to Bid (ITB) for repairing pavement defects within the town's jurisdiction, with work to be performed on an as-needed basis through Engineer-issued Work Orders. Specific services include surface patches, pavement depth patches, full depth patches, asphalt trail repairs, pavement removal and disposal, cold mix patches, and miscellaneous tasks like saw cuts, grading, and hourly equipment rental. Bidders must be licensed by the State of Tennessee and submit bids with unit prices for each line item, including a minimum mobilization fee per Work Order. Key submission requirements include sealed bids due by 10:00 a.m. on June 11, 2026, at Farragut Town Hall, with written questions accepted until June 4, 2025 at 5:00 p.m. The contract will commence on July 1, 2025, for an initial three-year term ending June 30, 2028, with potential two one-year extensions. Contractors must begin work within 14 calendar days of receiving a Work Order, with liquidated damages of $750 per day for delays.

Contractors must provide comprehensive insurance coverage, including Workers' Compensation, Employer's Liability, Commercial General Liability, Automobile Liability, Umbrella/Excess Liability, Contractors Pollution coverage, and Professional Errors and Omissions coverage. The solicitation does not specify set-aside designations or restrictions for disadvantaged enterprises. Two bidders submitted proposals: PRI of East TN, Inc. and J.G. Mullins Construction Co. Inc., with J.G. Mullins being the recommended awardee. Bid pricing varies significantly, with minimum charges ranging from $1,800 to $2,500, surface patches priced between $10 to $15 per square foot, and full-depth patches ranging from $15.50 to $30 per square foot depending on roadway classification. Equipment rental rates and labor costs also differ, with hourly labor rates between $100 and $140 and equipment rates such as graders priced from $250 to $300 per hour. The contract is not federally funded, and all quantities in the bid form are estimates, with actual payment dependent on approved and completed work. The Town reserves the right to reject any or all bids and to terminate the contract for convenience or default with written notice.