Janitorial Services for DWU

The City of Dallas Office of Procurement Services has issued a Request for Bids (RFB) for comprehensive janitorial services for the Dallas Water Utilities (DWU) Department, establishing a sixty-month Indefinite Delivery/Indefinite Quantity (ID/IQ) service agreement. The contract will span five consecutive twelve-month pricing periods, with services to be performed on an as-needed basis across multiple DWU facilities including water treatment plants, wastewater treatment facilities, pumping stations, distribution centers, and administrative buildings. Contractors must provide day porter services, daily cleaning tasks, floor maintenance, restroom sanitization, trash removal, and specialized cleaning services during standard business hours (Monday through Friday, 6:00 a.m. to 5:00 p.m.), with some facilities requiring extended or 24/7 operations. Bidders must demonstrate a minimum of three years' experience in janitorial services for multiple buildings totaling at least 80,000 square feet and submit references, supervisor resumes, equipment specifications, and compliance documentation. The pre-bid meeting is scheduled for December 9, 2025, at 2:00 PM, with written questions due by 2:00 PM on December 12, 2025, and bid submissions due by 1:00 PM on December 26, 2025, through the City's Bonfire online portal. Evaluation will consider lowest responsive and responsible bidders, with a $100 bid security required and a comprehensive set of environmental and operational standards to be met.

The City of Dallas implements a Local Preference Program, allowing local firms with a principal place of business in Dallas and who hire Dallas residents to be considered for award, potentially receiving preference within 5 percent of the lowest bid for service contracts valued under $500,000. Contractors must comply with the Living Wage requirement of $23.06 per hour and provide performance and payment bonds equal to 25% of the annual contract value. The solicitation includes opportunities for Disadvantaged Business Enterprises (DBE) and Historically Underutilized Businesses (HUB), with a Team Make-Up and Local Workforce Form requiring detailed information about team composition, subcontractor utilization, and employee demographics. Contractors must provide comprehensive insurance coverage, including Workers' Compensation, Business Automobile Liability, and Commercial General Liability Insurance with specific minimum coverage limits. While no specific total contract value is listed, the extensive requirements and five-year term suggest a significant procurement opportunity for qualified janitorial service providers. All contractors must adhere to stringent environmental standards, including using Green Seal certified cleaning products, low-emissions equipment, and maintaining detailed operational logs.