NIGP 98338: Janitorial Equipment Rental or Lease

NIGP 98338 Janitorial Equipment Rental Or Lease is an Item code under which state and local governments procure floor mats, mop heads, and custodial equipment on a recurring rental or lease basis, along with parts and repair services to support ongoing facility cleaning operations. Recent solicitations show school districts, city departments, county agencies, and special-purpose districts sourcing rental floor mats with weekly replacement cycles, mop head and frame rentals spanning multiple sizes and styles, walk-off entrance mats with customized logos, and on-call repair and parts services for custodial equipment operated across distributed facilities. Parkway School District (RFQ for custodial equipment parts and repairs, due October 7, 2026, estimated annual spend $35,000) and the City of Philadelphia (two separate IFBs for floor mats and mop heads rental at Philadelphia International Airport and Northeast Philadelphia Airport, estimated contract value $100,000 for 12 months starting September 1, 2026) exemplify the scope. The City of Arlington Parks, Recreation, and Culture Department is soliciting janitorial services (RFP due October 22, 2026) across 11 facilities, though this leans toward labor services rather than equipment rental. Issuing bodies include school districts, municipal parks and recreation departments, sheriff's offices, airport authorities, county public safety agencies, and state universities.

Geographic activity spans multiple states, with recent solicitations posted from Texas (Region 7 Purchasing Cooperative catalog discount bid for custodial supplies, estimated total expenditures $12,638,478.00 over two years; Texas State University RFP for janitorial products and supplies, due June 12, 2026), Florida (Hillsborough County Board of County Commissioners ITB for janitorial and operational supplies for 47 fire stations, estimated contract value $765,679.84, due July 24, 2026), California (County of San Mateo Sheriff's Office RFP for multi-site janitorial services with base three-year term and optional years 4-5, due June 13, 2026, with Addendum #1 posted June 3, 2026), Pennsylvania (City of Philadelphia multiple mop and mat rental bids), and Virginia (City of Arlington). The cooperative purchasing vehicle from Region 7 Purchasing Cooperative in Kilgore, Texas signals volume opportunity across member jurisdictions. Philadelphia's solicitations apply LBE preferences (10% for certified local bidders on quotes under $1 million), and San Mateo County's RFP requires prevailing wage and living wage compliance under California Labor Code. Security clearances and Airport Security Identification Badges are mandated for vendors servicing Philadelphia's airport facilities; liquidated damages of 10% of unit price apply for delivery schedule non-compliance or failure to meet cleaning standards.