NIGP 98338: Janitorial Equipment Rental or Lease

NIGP Item 98338, Janitorial Equipment Rental or Lease, covers weekly and periodic rental of floor mats, mop heads, mop frames, and related janitorial equipment that state and local governments deploy across operational facilities. Recent solicitations show government buyers using this code to procure rotating inventories of floor care supplies on rental or lease terms—wet and dry mop heads in multiple sizes, walk-off entrance mats with facility branding, scraper mats, and mop frames delivered and collected on fixed weekly schedules—rather than purchasing these items outright. Issuing bodies span city airports, county fire departments, sheriff's offices, and special-purpose purchasing cooperatives serving school districts and other regional public entities. The rental-service model dominates: vendors supply, maintain, launder or replace, and retrieve equipment on defined cycles, typically 52 weeks per year with security-clearance and prevailing-wage compliance required at airport and public-safety facilities.

City of Philadelphia Department of Aviation has posted two floor-mat and mop-head rental RFQs in the past two months (solicitation B2727483 due July 22, 2026, estimated contract value $100,000 for 12 months with four optional one-year renewals; and prior solicitation B2727191 due June 29, 2026), signaling repeat procurement activity at PHL and Northeast Philadelphia airports with a 10% local business entity preference and Philadelphia prevailing wage requirements. County of San Mateo Sheriff's Office issued RFP 2026RFP00495 (due June 13, 2026) for multi-site janitorial services across multiple Sheriff's Office facilities covering routine cleaning, spot cleaning, and on-call deep-cleaning work with California prevailing wage and living-wage compliance; the three-year base contract includes two optional years and ranges from monthly to hourly pricing. Hillsborough County Board of County Commissioners released ITB ITB2600319 (due July 24, 2026) for janitorial and operational supplies on an as-needed basis for 47 fire stations, estimated at $765,679.84 for one year. Activity concentrates in California, Texas, and Florida, with Region 7 Purchasing Cooperative (Texas) offering catalog discount bids for custodial supplies to member school districts at estimated values exceeding $12.6 million across two-year terms.