Ellington HVAC Replacement Projects

The Texas Military Department is requesting bids for HVAC replacement and repair services at Ellington Field in Houston, Texas under IFB TMD26-ANG-WJ-25269002, with bids due August 6, 2026 at 2:00 p.m. Central Time and a mandatory site visit on July 14, 2026 at 9:30 a.m. at Building 1256. A Historically Underutilized Business (HUB) Subcontracting Plan is required.

The scope encompasses chiller replacements, variable frequency drive replacements, air handler replacements, condenser and compressor replacements, refrigerant recovery and system conversions, direct digital controls integration, and testing, adjusting, and balancing services across Buildings 1193, 1256, 1257, 1258, 1362, 1377, 1382, 1383, 1384, and 1359. All work must comply with unified facilities criteria, ASHRAE standards, EPA regulations, OSHA 1926, and applicable Texas mechanical codes. The contractor must provide firm fixed pricing on a no-minimum, as-needed basis with all labor, supervision, project management, professional engineering support, materials, equipment, and commissioning included. Service response times are required: 48 hours for regular calls, 4 hours for emergency calls outside regular hours, 48 hours for warranty calls, and product replacement within 5 days of notification.

The contract term is one year from the effective date of the notice of award, with pricing firm fixed throughout and no changes permitted after award. TMD reserves the right to award based on lowest line item bid, lowest total of line items, or any combination serving TMD's best interest. Respondents must submit evidence of financial resources through ratings from Dun & Bradstreet or Fitch Ratings, demonstrate financial solvency and capacity to perform, and obtain and maintain specified insurance coverage including workers' compensation, commercial general liability, automobile liability, and umbrella coverage with minimum limits ranging from $500,000 to $2,000,000. Performance and payment bonds are required for contracts exceeding $25,000 and $100,000 respectively. Written questions are due July 21, 2026 at 2:00 p.m., with a question and answer document posted by July 28, 2026. The mandatory pricing sheet contains 14 line items classified under NIGP Class 914-50.