Computer Devices

Hillsborough County Public Schools (HCPS) in Florida is requesting proposals for computer devices and related services to establish stable and predictable costs for acquiring, configuring, deploying, supporting, and maintaining a sustainable refresh cycle for laptop and desktop computing devices used by students and employees, with proposals due October 7, 2026 at 5:00 PM EST and technical questions due September 23, 2026 at 12:00 PM EST. Proposers must certify compliance with Florida Statutes Section 287.138, affirming that they are not owned by or organized under the laws of seven designated foreign countries of concern (People's Republic of China, Russian Federation, Islamic Republic of Iran, Democratic People's Republic of Korea, Republic of Cuba, Venezuelan regime of Nicolas Maduro, or Syrian Arab Republic), and may not have controlling interest held by any such government.

The scope covers Windows laptops, Windows desktops, Chromebooks, all-in-one computers, and specialized configurations for instructional, administrative, career and technical education, engineering, creative, gaming, and other approved District programs. Estimated Year 1 rollout includes approximately 13,000 teacher Windows devices, 1,000 student Windows devices, and 2,500 student Chromebooks, with additional mixed purchases for grants, CTE programs, and site-based orders drawn from an inventory of 362,265 total devices currently deployed across 235 school sites. HCPS intends to award both primary and secondary contractors and does not guarantee minimum quantities for any device category. Services include device configuration, imaging, provisioning, mobile device management enrollment, minimum one-year warranty covering parts and labor, accidental damage protection with 21-day repair completion, replacement parts availability for a minimum of four years, and quality control testing.

The estimated annual budget is $34 million, with $10 million (29.41%) funded by Title I and other federal grants and $24 million (70.59%) from state and local sources. The initial contract term is three years with automatic renewal for up to two additional one-year periods as appropriations allow. Prices must remain firm for the initial term unless mutually agreed upon or specified in addenda. Proposers must demonstrate a minimum of five years' experience provisioning and deploying up to 50,000 units per year to a single account and have been in business for a minimum of three years. Evaluation criteria are specifications and scope of work (35 points), qualifications and experience (25 points), and cost and value (40 points), with potential bonus points for Small Business Encouragement Program participation through utilization of HCPS-registered Office of Supplier Development vendors.