NIGP 98460: Printers and Plotters, Computer (All Types), Rental or Lease

NIGP 98460 Printers And Plotters, Computer (All Types), Rental Or Lease is an Item code that captures both transactional printer and plotter leasing arrangements and broader end-user computing device management contracts in which hardware lease or rental is a component. State and local governments use this code to procure device refresh cycles, specialized imaging equipment for financial document processing, and bundled device-plus-management outsourcing arrangements. The scope ranges from discrete multifunction printer and plotter leases to comprehensive laptop, desktop, and Chromebook provisioning contracts that integrate device acquisition, configuration, imaging, mobile device management enrollment, warranty service, accidental damage protection, and ongoing maintenance. Issuing bodies include school districts, state departments, and special-purpose purchasing authorities. Hillsborough County Public Schools in Florida is actively procuring computing devices at scale; the Texas Department of Information Resources is aggregating demand across state and local entities through cooperative purchasing. The estimated annual budget for school district device refresh cycles alone runs to $34 million, with significant demand sustained through multi-year agreements offering automatic renewal.

Geographic activity centers on Florida and Texas, with the Texas cooperative purchasing vehicle expanding reach to eligible state agencies, local governments, and institutions of higher education statewide. Hillsborough County Public Schools posted RFP 26376RFQDST on October 12, 2026 seeking proposals for a three-year device and services contract with automatic renewal for up to two additional one-year periods; Year 1 rollout includes approximately 13,000 teacher Windows devices, 1,000 student Windows devices, and 2,500 student Chromebooks drawn from a current deployed inventory of 362,265 devices across 235 school sites, with a response deadline of October 7, 2026. The Texas Department of Information Resources is pursuing cooperative contract COOP2026SOL-00009 for End-User IT Outsourcing Services with responses due October 20, 2026; historical sales data show the services category generated $29.3 million in FY 2025. California's State procurement for Canon VarioPrint Titan 6220 MICR printing equipment (RFP RFBIS27200243, due October 30, 2026) represents specialized imaging lease activity for financial document processing. Qualified vendors should have a minimum of five years' experience provisioning and deploying computing devices and ability to meet accessibility conformance reporting standards and foreign-entity ownership restrictions.