NIGP 98460: Printers and Plotters, Computer (All Types), Rental or Lease

NIGP 98460 Printers and Plotters, Computer (All Types), Rental or Lease, an Item code, encompasses the rental and leasing of computer printers and plotters by state and local government entities. Recent solicitations show state and local governments procuring both hard-copy equipment through catalog-discount technology contracts and high-volume commercial printing services from dedicated vendors. The School District of Manatee County, Florida issued a technology equipment and software competitive procurement in April 2026 seeking catalog discounts across multiple product categories including computing hardware and peripherals, while the City of Madison, Wisconsin posted an RFP for city-wide printing and mailing services covering dynamic laser printing, color and monochrome printing, document composition, and mail finishing. Issuing bodies under this code include school districts, municipal governments, and utilities working through city procurement offices. Both opportunities reflect how state and local governments source printing capability — either through standing technology vendor relationships with competitive discount structures or through dedicated printing-service contracts for high-throughput operations.

The code sees recent activity in Florida and Wisconsin. The School District of Manatee County awarded its technology equipment contract on or about April 28, 2026, with a contract period running May 1, 2026, through June 30, 2030, with an option for one additional three-year renewal period, intending to award all responsive and responsible bidders on a nonexclusive basis with firm fixed-percentage discounts submitted by product category. The City of Madison's printing and mailing services RFP, posted March 3, 2026, with proposals due April 3, 2026, allocates 65 technical evaluation points and 35 financial points, with an initial two-year term and three one-year renewal options; primary demand drivers include Madison Water Utility (approximately 580,000 pieces printed weekly) and the Finance Department Treasury section (approximately 127,000 pieces printed monthly for tax bills and notices). Both procurements require comprehensive insurance and compliance certifications, with the Madison RFP imposing a local vendor preference scoring advantage and requiring contractors with 15 or more employees and $50,000 or more in annual aggregate business to submit an Affirmative Action Plan within 30 days of contract execution.