26376_Device_Age_and_Location.xlsx

This is a device inventory and procurement document for Hillsborough County Public Schools (HCPS) in Florida, detailing the district's computer hardware assets and requirements for a competitive contracting opportunity. The RFP seeks primary and secondary contractors to establish stable and predictable costs for acquiring, configuring, deploying, supporting, and maintaining a sustainable refresh cycle for computing devices used by students and employees. HCPS intends to procure Windows laptops, Windows desktops, Chromebooks, all-in-one computers, and specialized configurations for instructional, administrative, career and technical education (CTE), engineering, creative, gaming, and other approved district programs. The district does not guarantee minimum quantities for any device category and may purchase any combination of device types during the agreement term.

The inventory data reflects 362,265 total devices currently deployed across HCPS schools as of the latest reporting period, comprising 44,226 Chromebooks and 318,039 PC laptops. Device age analysis indicates most equipment was acquired in 2021-2023, with staff and student devices distributed across 235 school sites including elementary schools, middle schools, high schools, and K-8 schools. The RFP requires proposers to submit specifications for the most commonly ordered configurations, along with percentage discounts for non-standard devices and accessories. Pricing terms, set-aside requirements, funding sources, and contract renewal options are specified within the formal RFP documentation not detailed in this inventory summary. The contract term and specific response deadlines are established through the formal procurement solicitation process.