NIGP 20678: Printers, Mainframe Computer (Not Otherwise Classified)

NIGP 20678 Printers, Mainframe Computer (Not Otherwise Classified), Item code, encompasses badge printers, production-level digital printers, and multifunctional copier equipment that state and local governments deploy for high-volume document, license, and mail production across distributed office and operational sites. State and local procurement activity under the code spans state departments, county governments, municipalities, school districts, and independent school districts, with recent solicitations from the Florida Department of Agriculture and Consumer Services, Gwinnett County Public Schools, Harlandale Independent School District, Pasco County, and the Maryland Administrative Office of the Courts. The work actually being solicited includes lease and purchase of badge printers with laminators for license issuance; multi-function printer and copier equipment maintenance and fleet services covering dozens to hundreds of units across statewide networks; high-speed production digital printers for in-house print shops supporting weekly volumes exceeding 500,000 pieces; and turnkey document finishing services incorporating dynamic laser printing, insertion, and mailing capabilities.

Geographic activity concentrates in Florida, Texas, Georgia, Maryland, and Wisconsin, with recent RFPs and RFQs posted from February through July 2026. Representative opportunities include the Florida Department of Agriculture and Consumer Services' single-source procurement of 26 BadgePass Halo dual-sided printers with laminators and one year of maintenance support (estimated $196,043.90 to $250,000, response deadline July 29, 2026); Gwinnett County Public Schools' RFI for a five-year lease of monochrome and color digital production printers capable of handling 23.1 million and 1.6 million impressions annually respectively, along with wide-format equipment (responses due March 26, 2026); Harlandale Independent School District's RFP for district-wide multi-function printer rental or lease of 140 units plus six production-level printers for the print shop with cost-per-click and unlimited copy pricing scenarios (proposals due April 9, 2026); the Maryland Administrative Office of the Courts' IFB for maintenance and repair of 293 Kyocera, HP, and Canon multifunctional copiers across 23 counties and Baltimore City with 24/7 help desk support and four-hour response times for non-critical issues (bid due March 27, 2026); and the City of Madison's RFP for city-wide printing and mailing services supporting 580,000 weekly prints for water utility billing and 127,000 monthly prints for tax notices (proposals due April 3, 2026).