NIGP 98423: Computers, Microcomputer, Rental or Lease

NIGP 98423 Computers, Microcomputer, Rental or Lease, an Item code, encompasses the procurement of computer hardware, software licenses, and related services that state and local governments actually deploy across their operations—but recent solicitations show the code capturing far broader technology service delivery than the title suggests. Orange County (California) is soliciting digital development services spanning 13 categories from discovery through DevSecOps across a three-phase RFP closing July 28, 2026; the Texas Health and Human Services Commission issued an RFO for workstation management services supporting 55,000 devices statewide with an expected annual value near $5 million and contract start in November 2027; and the Bibb County School District in Georgia requested quotes for specific Dell laptop and desktop configurations on an as-needed basis through June 2027. School districts, county governments, and state health agencies dominate recent issuing bodies, with Orange County appearing repeatedly across multiple commodity categories. The code also captures software licensing renewals and maintenance—the Eastern Municipal Water District (Riverside County, California) renewed VMWARE Sphere and vCenter licenses, and Orange County Waste & Recycling solicited Autodesk software subscriptions for 40 licenses supporting engineering functions. Counties and special-purpose districts in California, Texas, Georgia, and Florida show the most recent activity, though the geographic base remains varied.

Representative recent opportunities include the Texas HHSC Workstation Management Services RFO posted June 30, 2026, due July 7, 2026, which encompasses account management, repair, installation and de-installation, equipment moves, and extended warranty for desktops, laptops, and tablets across statewide HHS locations; respondents must demonstrate five years' experience and maintain a VPTS score of at least "C," with evaluation weighted 10 percent Experience, 50 percent Narrative, and 40 percent Cost, and contract award anticipated in January 2027. The School District of Manatee County (Florida) established technology equipment and software contracts on a catalog discount basis through March 24, 2026, with a five-year term from May 2026 through June 2030 and renewal options, requiring three years' prior experience and firm fixed percentage discounts with no escalation allowed during the initial period. Orange County consistently uses electronic eProcurement portals for submission and includes OCLSB and DVBE preference provisions in its solicitations, typically offering five percent price deductions for certified small or disabled veteran businesses. Most recent opportunities specify firm fixed pricing with no cost increases permitted during initial contract terms, and many include cooperative purchasing provisions extending awards to other qualifying governmental entities with administrative rebate requirements.