NIGP 98423: Computers, Microcomputer, Rental or Lease

NIGP Item 98423 Computers, Microcomputer, Rental Or Lease encompasses the procurement of computing hardware—laptops, desktops, Chromebooks, and monitors—for deployment across state and local operations. State and local governments buy under this code to refresh aging device fleets, support specific departmental or instructional missions (career and technical education, creative work, gaming, administrative functions), and establish predictable refresh cycles and support contracts. The issuing bodies span school districts, state agencies, county governments, and municipal departments. Hillsborough County Public Schools in Florida represents a major buyer, with an estimated annual budget of $34 million for an initial three-year term covering approximately 13,000 teacher Windows devices, 1,000 student Windows devices, 2,500 student Chromebooks, and mixed purchases across 362,265 total devices deployed at 235 school sites. Smaller jurisdictions also solicit under the code; Bibb County School District in Georgia issued an RFQ for three specific Dell configurations (Pro 16" laptop, Pro 27 Plus monitor, Pro Max Tower desktop) on an as-needed basis, and the District of Columbia procured Dell laptops under a $99,000 contract. Solicitations typically require vendors to demonstrate multi-year experience provisioning large volumes (up to 50,000 units per year in HCPS's case), provide device configuration and imaging services, offer minimum one-year warranties with parts and labor coverage, supply accidental damage protection with defined repair-completion timeframes, maintain parts availability for multi-year periods, and comply with foreign-ownership restrictions (particularly in school districts subject to state statute requirements).

Recent activity concentrates in Florida and Georgia school districts, with additional procurement in Texas health and human services contexts. HCPS issued RFP 26376RFQDST (due October 7, 2026, 5:00 PM EST) seeking proposals for computer devices and related services covering device procurement, configuration, deployment, warranty, and a four-year parts-availability requirement, with evaluation weighted 35 points on specifications and scope, 25 points on qualifications and experience, and 40 points on cost and value, plus bonus consideration for Small Business Encouragement Program participation. Bibb County School District posted RFQ 26-043 (due June 1, 2026, 8:00 AM EST) for Dell computer purchases on an as-needed basis throughout 2026-27, with a one-year initial term and four-year renewal options. The District of Columbia DFS procured Dell laptops valued at $99,000 (due May 7, 2026). Vendors should expect to compete on price, delivery capability, warranty depth, and demonstrated experience with large-scale deployments in school or government environments; foreign-ownership certification and set-aside compliance (SBE, MBE participation where applicable) increasingly appear in evaluation criteria.