COBRA, Retiree, Direct Bill, and FSA Administrative Services

Closed State & local contract opportunity

Solicitation number
Y22-178
State
Florida
Responses due

Opportunity facts

Jurisdictions
UNSPSC codes
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Point of contact

Opportunity details come from procurement.opengov.com. Updated .

About this opportunity

Written by GovTribe AI ·

Orange County, Florida is conducting a Request for Proposals (RFP) #Y22-178 for comprehensive COBRA, Retiree, Direct Bill, and Flexible Spending Account (FSA) Administrative Services. The procurement seeks a vendor to provide administrative services for multiple county agencies, including the Board of County Commissioners, Comptroller's Office, Central Florida Research Park, Supervisor of Elections, Metroplan, Clerk of Courts, and Property Appraiser's Office. Mandatory requirements include at least five years of experience servicing flexible spending accounts, COBRA, health reimbursement accounts, and retiree billing for groups of 5,000 or more. The solicitation requires proposers to offer guaranteed rate quotes for three years, provide online electronic enrollment, implement FSA debit card controls, issue direct participant reimbursements, and maintain performance guarantees of 1.5% of annual administrative fees. Proposals must be submitted electronically through the OpenGov e-Procurement Platform by 4:00 pm EST on Tuesday, May 17, 2022, with a proposed initial contract term of three years and potential renewal for two additional one-year periods.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Current administrative fees range from $3.00 to $16.50 per participant depending on service type, with the Board of County Commissioners responsible for overall administrative fees. The contract will cover multiple service categories including Medical FSA, Limited Purpose FSA, Dependent Care FSA, COBRA Services, and Direct Bill Administrative Services. Proposers must comply with Orange County Enterprise Security Standards, which include comprehensive data protection and encryption requirements for electronic data handling. Optional services such as Qualified Transportation Benefits and Health Reimbursement Arrangements can be included in the proposal. While specific budget ranges are not detailed, the solicitation indicates the potential for a multi-year contract with comprehensive administrative service coverage for various county agencies and potential expansion of service offerings.

Opportunity text

NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed responses for COBRA, Retiree, Direct Bill, and FSA Administrative Services (Y22-178)

Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Tuesday, May 17, 2022.

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NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform.Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.

Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.

Files

File Type Posted
Y22-178_Attachment_A_-_Final_Mandatory_Features.docx DOCX document
RFP_Y22-178.pdf PDF
Y22-178_Attachment_B_-_Proposal_Worksheet.docx DOCX document
Y22-178_Attachment_C_-_Current_Enrollment_Data.xlsx XLSX spreadsheet
Y22-178_Attachment_D_-_OC_Enterprise_Encryption_Standards.pdf PDF

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