NIGP 61581: Staples

NIGP 61581 Staples is an Item code encompassing writing instruments, paper products, binding and filing materials, adhesives, instructional supplies, classroom tools, and general office supplies that state and local governments procure for operational and instructional use. School districts are the dominant buyers under this code, soliciting supplies through IFB notices to support classroom instruction, administrative functions, and warehouse inventory. The scope spans commodity staples including crayons, colored pencils, markers, pens, highlighters, copy paper, construction paper, binders, folders, clips, scissors, erasers, rulers, index cards, and tape, with estimated usage volumes ranging from single units to tens of thousands of units per contract. Vendors typically must guarantee firm pricing throughout the contract term and submit pricing on specified bid forms with approved brand names and model numbers; substitutions are generally not permitted except for manufacturer discontinuation. Compliance requirements often include foreign-ownership affidavits, E-Verify employment verification, and drug-free workplace certifications.

School districts in Florida and Washington have posted recent solicitations under this code. Washington County School District issued IFB WCSDSG002 in May 2026 for mid-year instructional and paper supplies with a response deadline of June 22, 2026 and contract term through January 18, 2027; the Warehouse Purchasing department anticipated multiple contract awards determined by cost, minimum order amounts, or freight. The School Board of Polk County, Florida, posted IFB 029-RW-0126 in February 2026 for classroom and office supplies with an anticipated total bid value of approximately $88,000, delivery to the Bartow warehouse, and a six-month contract period from February 1 through July 31, 2026; sealed bids were due electronically by January 8, 2026, and the bid included a foreign-ownership compliance requirement and E-Verify verification mandate.