NRBA_-_029-RW-0126_Classroom_and_Office_Supplies_-_signed.pdf

This is a signed bid award document for the School Board of Polk County, Florida, establishing a six-month contract for classroom and office supplies (Bid No. 029-RW-0126). The procurement encompasses a comprehensive range of supplies including binders, index cards, clipboards, file folders, pencils, post-it notes, staplers, chart tablets, and transparent tape, with estimated quantities ranging from 105 to 12,535 units depending on the specific item. Sealed bids were due electronically through VendorLink by 3:00 PM on January 8, 2026, with the bid award recommendation posted on January 15, 2026, and Superintendent approval targeted for January 20, 2026. The contract period runs from February 1, 2026, through July 31, 2026, with supplies to be delivered to the School Board's warehouse in Bartow, Florida.

Pricing must remain firm for the entire contract duration and include all freight and handling charges, with an anticipated total bid value of approximately $88,000 based on historical data. Bidders must submit pricing on specified Bid Form and Specifications pages identifying approved brand names and model numbers with no substitutions permitted except in cases of manufacturer discontinuation. Vendors must complete an Affidavit Regarding Foreign Countries of Concern, certifying they are not owned or controlled by entities from China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria. Out-of-state bidders must submit a legal opinion regarding state bidding preferences. A Drug-Free Workplace Certification is encouraged and provides competitive advantage when bids are otherwise equal. The School Board is exempt from state sales and use taxes and federal excise taxes, reserves the right to purchase additional quantities during the contract period, delete items from the bid, and adjust pricing after 90 days if marketplace volatility meets specified criteria. Successful bidders must comply with E-Verify employment eligibility verification and maintain current registration on VendorLink.