NIGP 61543: File Folders, Hanging Type; And Accessories

NIGP 61543 File Folders, Hanging Type; and Accessories is an Item code under which state and local governments procure custom and standard file folders, folder accessories, and related filing supplies for court records management, school office operations, and general administrative use. Recent solicitations show that purchasing agencies are buying manila letter-size folders with side tabs, pre-numbered and color-coded variants with mylar-reinforced labels, expandable folders in multiple expansion sizes, and complementary label products including year labels, numeric strips, and color-coded labels in volumes ranging from hundreds to tens of thousands of units annually. Issuing bodies include regional educational service agencies, cooperative purchasing consortia serving school systems, county clerk and probate courts, county sheriffs, and school districts. The work spans requirements contracts with annual base terms and renewal options, as well as shorter-term IFBs and ITBs tied to specific fiscal or calendar years, with pricing typically firm for the contract term or base year.

Recent activity concentrates in Georgia and Florida. Griffin Regional Educational Service Agency posted an IFB for office supplies including filing materials due November 6, 2026; Cooperative Purchasing Agency, a Georgia-based non-profit cooperative serving 35 school systems, solicited office supplies including file folders under Bid 2027-006 due September 29, 2026; Gwinnett County Financial Services Purchasing Division requested quotes for custom pre-numbered letter-size manila file folders on an annual contract due July 31, 2026; the County of Orange Sheriff-Coroner in California conducted an IFB for file folders and labels due March 26, 2026; Pinellas County School District solicited classroom and office supplies including file folders through an ITB due April 30, 2026 with an approximate annual contract value of $330,000; and Washington County School District posted an IFB for instructional and paper supplies including filing materials due June 22, 2026. Most solicitations require F.O.B. destination pricing inclusive of delivery, mandate physical samples or approved brand documentation, include local or small-business preferences where applicable, and award to the lowest responsive and responsible bidder.