25-759 Pupil Transportation PK-12

Douglas County School District No. 4 (Roseburg Schools) in Oregon is seeking a qualified contractor to provide comprehensive pupil transportation services for approximately 3,500 PK-12 students across 177 school days annually. The Request for Proposal (RFP) 25-759 requires a contractor to supply and maintain a fleet of at least 52 regular home-to-school buses (including 39 71-passenger, 10 84-passenger with undercarriage storage, and 3 47-passenger buses), 17 special education buses with wheelchair accessibility, and activity buses. The successful vendor must provide transportation for regular home-to-school routes, special education routes, athletic trips, field trips, and extended school year programs. All buses must be equipped with video monitoring systems, student tracking equipment compatible with the District's Synergy system, and two-way radio systems. The contractor must maintain a transportation operations facility within the District's boundaries and ensure an average fleet age not exceeding ten years. A mandatory pre-bid conference is scheduled for January 28, 2026, at 1:30 p.m., with proposals due by 2:00 p.m. on February 19, 2026. The District will evaluate proposals using twelve criteria, including financial strength (15 points), responsiveness (20 points), cost (30 points), key personnel experience (10 points), company reputation (15 points), facility and fleet quality (15 points), safety programs (15 points), and other operational factors.

The procurement does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. The initial contract term is five years, from July 1, 2026, to June 30, 2031, with options for two additional one-year extensions, not to exceed a total of ten years. The District reserves the right to extend the contract if transportation operations are consolidated with another school district. While no incumbent vendor is mentioned, the RFP requires detailed information about the contractor's qualifications, including operational efficiency, safety programs, driver qualifications, management structure, financial stability, equipment specifications, preventive maintenance programs, insurance coverage, and community relations practices. Pricing will be submitted on a rate schedule basis, calculated by bus capacity and service type with hourly rates rounded to the nearest tenth hour. The final award will be made by the District School Board after the evaluation committee potentially conducts site visits and checks references. Although a specific budget range is not provided, the comprehensive requirements suggest a significant annual investment in transportation services for the school district.