25-759 Pre-Bid Attendance.pdf

This is a Pre-Bid Attendance document for RFP 25-759 Pupil Transportation PK-12, issued by Douglas County School District No. 4 (Roseburg Schools) in Oregon. The District seeks a qualified contractor to provide comprehensive pupil transportation services for approximately 3,500 PK-12 students across 177 school days annually. The required fleet includes at least 52 regular home-to-school buses (comprising 39 71-passenger buses, 10 84-passenger buses with undercarriage storage, and 3 47-passenger buses), 17 special education buses with wheelchair accessibility, and activity buses. All buses must be equipped with video monitoring systems, student tracking equipment compatible with the District's Synergy system, and two-way radio systems. A mandatory pre-bid conference was held on January 28, 2026, at 1:30 p.m., with proposals due by 2:00 p.m. on February 19, 2026. The initial contract term runs five years from July 1, 2026, to June 30, 2031, with options for two additional one-year extensions, not to exceed a total of ten years. The contractor must maintain a transportation operations facility within the District's boundaries and ensure an average fleet age not exceeding ten years.

The District will evaluate proposals using twelve criteria, with weighted scoring including financial strength (15 points), responsiveness (20 points), cost (30 points), key personnel experience (10 points), company reputation (15 points), facility and fleet quality (15 points), and safety programs (15 points). Pricing will be submitted on a rate schedule basis, calculated by bus capacity and service type with hourly rates rounded to the nearest tenth hour. The RFP does not specify set-aside designations or restrictions for disadvantaged enterprises, and no incumbent vendor is mentioned. No specific budget amount is provided; however, the comprehensive requirements and scope suggest a significant annual investment. The District reserves the right to extend the contract if transportation operations are consolidated with another school district. Final award will be made by the District School Board after the evaluation committee potentially conducts site visits and checks references.