25-759 Van Amendment.pdf

This is an amendment document for Request for Proposal 25-759 issued by Douglas County School District No. 4 (Roseburg Schools) in Oregon for pupil transportation services serving approximately 3,500 PK-12 students. The District requires a qualified contractor to supply and maintain a fleet of at least 52 regular home-to-school buses (comprised of 39 71-passenger buses, 10 84-passenger buses with undercarriage storage, and 3 47-passenger buses), 17 special education buses with wheelchair accessibility, and activity buses for transportation across 177 school days annually. Services include regular home-to-school routes, special education routes, athletic trips, field trips, and extended school year programs. All buses must be equipped with video monitoring systems, student tracking equipment compatible with the District's Synergy system, and two-way radio systems. A mandatory pre-bid conference is scheduled for January 28, 2026, at 1:30 p.m., with proposals due by 2:00 p.m. on February 19, 2026. The initial contract term runs for five years from July 1, 2026, to June 30, 2031, with options for two additional one-year extensions not to exceed a total of ten years.

The District will evaluate proposals using twelve criteria including financial strength (15 points), responsiveness (20 points), cost (30 points), key personnel experience (10 points), company reputation (15 points), facility and fleet quality (15 points), and safety programs (15 points). Pricing will be submitted on a rate schedule basis calculated by bus capacity and service type with hourly rates rounded to the nearest tenth hour. The contractor must maintain a transportation operations facility within the District's boundaries and ensure an average fleet age not exceeding ten years. The RFP does not specify set-aside designations for disadvantaged enterprises, and no incumbent vendor is identified. The District reserves the right to extend the contract if transportation operations are consolidated with another school district, with the final award to be made by the District School Board following potential site visits and reference checks.