Summary of 25-759 Contract Extension

This is a contract extension document related to the Pupil Transportation PK-12 procurement for Douglas County School District No. 4 (Roseburg Schools) in Oregon. The extension pertains to comprehensive pupil transportation services for approximately 3,500 PK-12 students across 177 school days annually. The contractor must supply and maintain a fleet consisting of at least 52 regular home-to-school buses (39 71-passenger, 10 84-passenger with undercarriage storage, and 3 47-passenger buses), 17 special education buses with wheelchair accessibility, and activity buses. All buses must be equipped with video monitoring systems, student tracking equipment compatible with the District's Synergy system, and two-way radio systems. The mandatory pre-bid conference is scheduled for January 28, 2026, at 1:30 p.m., with proposals due by 2:00 p.m. on February 19, 2026. The initial contract term runs from July 1, 2026, to June 30, 2031 (five years), with options for two additional one-year extensions, not to exceed a total of ten years. The District reserves the right to extend the contract if transportation operations are consolidated with another school district.

The contractor must maintain a transportation operations facility within the District's boundaries and ensure an average fleet age not exceeding ten years. Pricing will be submitted on a rate schedule basis, calculated by bus capacity and service type with hourly rates rounded to the nearest tenth hour. The District will evaluate proposals using twelve criteria, including financial strength (15 points), responsiveness (20 points), cost (30 points), key personnel experience (10 points), company reputation (15 points), facility and fleet quality (15 points), and safety programs (15 points). The procurement does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. The final award will be made by the District School Board after the evaluation committee potentially conducts site visits and checks references. No incumbent vendor is identified in the available documentation.