25-759 Contract Current.pdf

This is a Request for Proposal (RFP) document from Douglas County School District No. 4 (Roseburg Schools) in Oregon for comprehensive pupil transportation services. The District seeks a qualified contractor to provide transportation for approximately 3,500 PK-12 students across 177 school days annually, requiring a fleet of at least 52 regular home-to-school buses (comprising 39 71-passenger, 10 84-passenger with undercarriage storage, and 3 47-passenger buses), 17 special education buses with wheelchair accessibility, and activity buses. The contractor must provide transportation services for regular home-to-school routes, special education routes, athletic trips, field trips, and extended school year programs. All buses must be equipped with video monitoring systems, student tracking equipment compatible with the District's Synergy system, and two-way radio systems. A mandatory pre-bid conference is scheduled for January 28, 2026, at 1:30 p.m., with proposals due by 2:00 p.m. on February 19, 2026. The initial contract term is five years, from July 1, 2026, to June 30, 2031, with options for two additional one-year extensions, not to exceed a total of ten years.

Pricing will be submitted on a rate schedule basis, calculated by bus capacity and service type with hourly rates rounded to the nearest tenth hour. No specific budget range is provided in the RFP. The District will evaluate proposals using twelve criteria, including financial strength (15 points), responsiveness (20 points), cost (30 points), key personnel experience (10 points), company reputation (15 points), facility and fleet quality (15 points), and safety programs (15 points). The RFP does not specify any set-aside designations for disadvantaged enterprises. The contractor must maintain a transportation operations facility within the District's boundaries and ensure an average fleet age not exceeding ten years. No incumbent vendor is mentioned. The final award will be made by the District School Board after the evaluation committee potentially conducts site visits and checks references.