Pre-Proposal_Conference_PPT_Presentation_W91242-18-R-0002_v.pptx

Pre-proposal Conference 25 January 2018 Solicitation W91242-18-R-0002

C17 Type III Hydrant Ramp Expansion

PROJECT NO. JRP159073

Construction Location:

145th Airlift Wing Charlotte, North Carolina (NC)

Intro, Lt Col Addison, Capt Eaton as COR

INTRODUCTION

Karla M. Garcia: Procurement Contracting Officer (NGB-AQ)

SMSgt Bryant Alexander: Administrative Contracting Officer (145th AW)

Maj J.R. Eaton: Deputy Base Civil Engineer, Contracting Officer Representative (145th AW)

Lt Col Milton J. Addison: Base Civil Engineer/Commander (145th AW)

1,500 SF Liquid Fuel Pump Station

200,000 GAL Type III Fuel Pump System/Ops Storage

125, 992 SF Ramp Expansion

LEED Silver (each with separate certification)

Scope (work) of Contract

Base + Options Clin 2-5 730 Days after NTP

Contract Line Item Number (CLIN) Structure:

Base = CLIN 0001 Options = CLIN 0002 - 0005 Period of Performance

Project is being solicited as an Unrestricted action The Contract will be awarded using Tradeoff Source Selection Procedures resulting in the Best Value to the Government

Evaluation Factors – Technical, Past/Present Performance, Small Business Participation and Price Scope (work) of Contract

Permits trade-offs among cost or price and non-cost factors and allows the Government to accept other than the lowest price proposal or Other Than the Highest Technically Rated Offeror. Assesses Approach - (Technical, Risk, Management, Qualifications) Used in competitive negotiated contracting.

Select the most advantageous offer.

Evaluate and compare factors in addition to cost or price.

Proposals may be ranked.

Exchanges may occur.

Website - https://www.fbo.gov Solicitation & Amendments Exhibits Questions & Answers (Q&A) Document Check Regularly & Refresh Web Page

Specifications, Supplements, & Plans/Drawings

SOLICITATION, PLANS & SPECIFICATIONS

The Government intends to award without discussions and there may not be a chance for discussions, corrections, or revised proposals.

IMPORTANT REMINDER

The following is a brief overview of the proposal requirements.

Offerors are strongly cautioned to carefully read all the requirements of the solicitation and comply accordingly.

DISCLAIMER

The following is a brief overview of the proposal requirements

Should go without saying.

Evaluation Factors for Award are detailed in RFP section 00120

Carefully review section 00120 when preparing proposal

Comply with section 00100 and 00110 requirements

Failure to furnish a complete proposal may result in elimination from consideration

PROPOSAL EVALUATION

Page 27 of 82.

Best value is defined as an award based on the greatest overall benefit in response to the requirement. Award is based on price and other non-cost related factors.

Award in this process does not necessarily mean the lowest price wins

BEST VALUE

The evaluation factors are (1) Technical, (2) Past/Present Performance (3) Small Business Participation and (4) Price. To arrive at a Best Value decision, the Source Selection Authority will integrate the evaluation of all four (4) factors as set out in the solicitation. In terms of the relative importance of the factors, the Technical factor is somewhat more important than Present/ Past Performance and the Small Business Participation Factor is significantly less important than Past Performance. When combined however, the non-cost factors are approximately equal to the Price Factor.

Evaluation Factors and Relative Importance

Technical has 2 subfactors, each with 2 sub elements. Discussion of technical starts on page 19 of 84.

Demonstrated experience discusses projects with similar characteristics to ours.

Key Personnel identifies experience of Project manager, site superintendent, quality control manager, and safety manager. Also minimum qualification requirements in section 01000.

Technical approach plan on page 24 of 83, very clear description of what is to be included. Sequence of activities, how you plan to achieve LEED, management structure, quality control approach, etc.

Construction schedule is pretty straightforward, Gantt chart with estimated notice to proceed date of July 20, 2018.

Past/Present Performance – current/on-going performance that is complete to 50% or greater within 8 years preceding this solicitation. Exhibits used to document past/present projects

Small Business Participation – How you plan to use the different categories of small business (SDVOSB, Women owned, etc.). Also use Exhibit F to propose individual goals for each small business group.

Factor 1, Technical Merit

Factor 2, Past/Present Performance

Factor 2 is slightly less important than Factor 1

Factor 3, Small Business Participation

Factor 3 is significantly less important than Factor 2

Price

Sub-element 1, Demonstrated Experience (slightly more important than sub-element 2)

Sub-element 2, Key Personnel

Sub-factor 2, Technical Approach Plan and Construction Schedule

Sub-element 1, Technical Approach Plan (slightly more important than sub-element 2)

Sub-element 2, Construction Schedule

Factor 1 is slightly more important than Factor 2

Not rated

Price evaluation will determine if the proposed prices are fair and reasonable

Sub-factor 1, Demonstrated Experience and Key Personnel (slightly more important than sub-factor 2)

Section 00110 of the RFP Details the Required

Information and Format of the Proposal Proposal

3 VOLUMES (1 CD/DVD for each volume)

Volume 1 – Price Proposal & Pro forma docs (1 original, 1 hard copy)

Volume 2 (1 original, 4 hard copies) Part 1: Technical Proposal Part 2: Past/Present Performance Info

Volume 3- Small Business Participation Plan (1 original, 2 hard copies)

SUBMISSION REQUIREMENTS

Starts on page 18 of 83.

Mail or hand deliver is fine. Coordinate with me on hand delivery. Drop off at front gate, if you’re one of those people who want to wait until the last minute, the security cameras at the gate will be my time stamp, so if my guys at the gate don’t have it on time, sorry.

Basis of Estimate Section 00110 – Introductory Page. Refer to paragraph 2.5.1.2 for details

Offer- SF 1442, Offeror portion, Blocks 14 to 20c

Section 00010 and Exhibit H, Proposal Schedule

Original Bid Bond and Power of Attorney

Section 00600 – Representations & Certifications Complete Reps & Certs on the web at https://www.sam.gov/portal/public/SAM/ Complete & return Reps & Certs in Section 00600 Executed Joint Venture Agreement (if applicable) Subcontracting Plan (large businesses only) Volume 1 Cost/Price Info & Pro Forma Docs

Volume 2 Part I – Technical

No prices/cost in this volume

Submission Requirements Volume 2 Part I – Technical

Exhibit D – letter of commitment from subcontractor

Exhibit A – Discuss past projects

Exhibit B – Subcontractor information and consent form- Must have if using another sub/teaming partner for us to evaluate or be included

Demonstrated Experience

Min of 2 max of 5 completed or currently well underway projects.

Turn over no more than 8 years preceding this solicitation

Letters of Commitments from subcontractors, Exhibit D

Exhibit A

Key Personnel

Project Manager, Site Superintendent, Quality Control Manager and Safety Manager

Section 01000 for min qualifications

Exhibit B

Letter of commitments from subcontractors, Exhibit D

Technical Approach Plan

Will be incorporated into the contract

Complete all topics listed

Construction Schedule

Gantt chart

Estimated NTP date

Within period of performance in 52.211-10

Technical Ratings:

Utilizes Combined Technical/Risk Rating Method Descriptions

Volume 2 Part Past/Present Performance Information

Exhibit A – Past performance questionnaire package.

Past/Present Performance

Current/on-going performance complete to 50% or greater

Within 8 years preceding this solicitation

Performance Relevancy Questionnaire, Exhibit A. No more than 5

Reference Package, Exhibit C

JVs and Formal Teaming Agreements: each company shall complete Exhibit A and obtain Exhibit C

Consider the currency and the relevancy

Final CPARS in lieu of references packages

Key Personnel may be evaluated

Gov may use: PPIRS, FAPIIS, eSRS, interviews or personal business experience

Exhibit A - Part 1- Performance Relevancy Questionnaire Use Exhibit Format Complete no more than five (5) forms for Relevant Contracts Quality > Quantity Completed or Substantially Completed (50%) in the last eight (8) years Send Questionnaires for the Exhibit A Projects to your references Do this Early! – Must be received by the Contracting office by the solicitation close date

Exhibit A - Part 2 – Provide the following one (1) time:

Describe compliance with FAR 52.219-8, Utilization of Small Businesses (2A) 2B – 2E 2E has a limit of four (4) pages Exhibit C – Reference Questionnaire Package Linked to Exhibit A – Part 1 Volume 2 Part II – Past/Present Performance Information

2B – problems encountered on relevant projects and how you overcame 2C – any liquidated damages 2D – any terminated 2E – Experience modification rate

If you do not have relevant past/present performance and are using the experience of key personnel, predecessor companies or subcontractors, ensure you clearly state this in the proposal .

In order to consider the work of subs and teaming partners not currently employed by proposing contractor, the subcontractor must complete Exhibit B - Information and Consent form Volume 2 Part II – Past/Present Performance (cont’d)

Volume 2 Part II – Past/Present Performance Information

The Past/Present Performance evaluation will consist of a “relevancy” rating and a “confidence” rating.

The Past/Present Performance evaluation will consider such things as an offeror's business practices, customer relationship, ability to successfully perform as proposed

Relevancy - consider the similarity of construction methods employed, size, scope, cost magnitude, location, client type (e.g. federal government) and complexity of work performed to those required for the proposed effort.

VOLUME 3

Small Business Participation Plan

Offerors shall use Exhibit F

Offerors shall identify to extent to which all listed categories in the solicitation will be utilized

Goals are an estimated percentage of total contract dollars (total proposed amount including options)

This is not a subcontracting plan and it is required from both, small businesses and large businesses

Min goals for each category are identified in Section 00120 of the solicitation

VOULUME 3

Award is contemplated to be made without discussions. Do not anticipate a chance to make corrections or changes

Your first proposal will probably be your ONLY proposal

Read the solicitation requirements carefully

Consider using Sections 00110 and 00120 to “rate” yourself before submitting the proposal - Is it complete??

IMPORTANT REMINDERS

When using a subcontractor to obtain/enhance relevancy provide Subcontractor Information and Consent Form (Exhibit B) and provide a Letter of Commitment (Exhibit D) or it will not be considered

Submit a complete proposal in accordance with instructions – use formats provided.

Prime Contractors are responsible for coordination among the divisions with subcontractors

All amendments will be posted on the FBO web site

After closing, no information will be available until award

Award will be posted to the web

Page 2 of SF 1442, acknowledge all amendments.

Acknowledge amendments on page 1 of 1442. There has been 1 to date.

See Section 00100 paragraph 3 for details

Questions and RFIs are due NLT five working day prior to closing

Answers to questions should be posted not later than five working days prior to closing

Do not call technical personnel or A&E directly

Amendments will be only issued only if there is a change in the solicitation, specifications or plans

How Questions Will be Handled

All questions and answers will be posted on https://www.fbo.gov/ If there are necessary addendums, they will be issued by an amendment and posted Check web site regularly and don’t forget to refresh web page

ANSWERS TO QUESTIONS

https://www.fbo.gov https://www.acquisition.gov/ www.sam.gov/ http://www.wdol.gov/dba.aspx

HELPFUL WEB SITES

Proposal Due 1:00 PM EST on Friday, February 9, 2018 Proposal MUST be signed by Officer of your Company No Facsimile Send CD/DVDs & Paper Submissions to:

ATTN: SMSgt Bryant Alexander Contracting Office 4930 Minuteman Way Charlotte, NC 28208

PROPOSAL DUE DATES

1:00 p.m. EST 9 Feb 2018

DON’T FORGET TO HAVE REFERENCES

SENT IN BY THIS TIME & DATE

PROPOSALS ARE DUE NO

LATER THAN

QUESTIONS, SUBMIT IN WRITING

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