SOW 47PH0825R0007 2025 12 12.pdf

DB Statement of Work FY25 v1 Santa Teresa Land Port of Entry Project No.: Kahua 353 Contract No.TBD

U.S. General Services Administration Santa Teresa, New Mexico

Office of Architects and Engineers & Office of Project Delivery

December 12, 2025

STATEMENT OF WORK

SANTA TERESA LAND PORT OF ENTRY

PROJECT TYPE BORDER ROADWAY IMPROVEMENT AND

CONSTRUCTION

PROSPECTUS PROJECT

DESIGN BUILD TEAM | DESIGN BUILD (DB) PROJECT DELIVERY

U.S. GENERAL SERVICES ADMINISTRATION (GSA) PUBLIC BUILDINGS SERVICE (PBS)

PROJECT IDENTIFICATION:

PROJECT NAME BORDER ROADWAY IMPROVEMENTS AND CONSTRUCTION

SOLICITATION NUMBER 47PH0825R0007

KAHUA/PCN/ASID NUMBERS Kahua #353

DIVISION DESIGN AND CONSTRUCTION DIVISION

BUILDING NAME & NUMBER Santa Teresa LPOE NM8003ST- Site Paving

BUILDING ADDRESS 170 PETE DOMENICI HIGHWAY, SANTA TERESA, NM 88008

CONTRACTING OFFICER ASHLEY MORGAN

PROJECT MANAGER ADENA ALARCON

LAST REVISION December 12, 2025

Table of Contents

Project No.: Kahua 353 Contract No.TBD

U.S. General Services Administration Santa Teresa, New Mexico

Office of Architects and Engineers &

I. SUMMARY

II. THE PROJECT

A. Project Description

1. SUPPLEMENTAL PROJECT INFORMATION

2. PROJECT WORK ITEMS

3. CONTRACT TYPE

4. OPTIONS

B. Project Goals & Objectives

1. GOALS

2. OBJECTIVES

C. Project Delivery Approach

D. Design Build (DB) Contractor Team

1. KEY PERSONNEL/STAFFING

2. OTHER PERSONNEL

3. EXPERTISE

4. DB CONTRACTOR TEAM SUBSTITUTION

5. DB CONTRACTOR’S DOCUMENT MANAGER (CDM)

E. Project Duration and Schedule Milestones

F. Project Stages, Phases and Work Sequence

1. PRE-AWARD OFFEROR PROPOSAL PREPARATION STAGE

2. DB CONTRACT AWARD

3. PROCUREMENT PHASE OWNER COMMENTS

4. DESIGN STAGE

Project No.: Kahua 353 Contract No.TBD

U.S. General Services Administration Santa Teresa, New Mexico

Office of Architects and Engineers &

5. CONSTRUCTION STAGE

6. CLOSEOUT AND TURNOVER STAGE

7. FINANCIAL CLOSEOUT STAGE

G. Project Delivery Team Roles and Responsibilities

1. OWNER’S QUALITY ASSURANCE DESIGN REVIEWERS

2. U.S. CUSTOMS AND BORDER PROTECTION ROLES AND RESPONSIBILITIES

3. VENDORS AND INSTALLERS BY OTHER CONTRACTS

III. GENERAL REQUIREMENTS

A. Owner’s Project Requirements (OPR)

1. BASIS OF DESIGN (BoD)

B. Performance Requirements

1. ACCESSIBILITY

2. PHYSICAL SECURITY

C. Project Delivery Requirements

1. CBS SUBMITTAL MATRIX

2. DESIGN REVIEW - PROCESS and PROCEDURES

3. CONSTRUCTION SUBMITTAL & RFI PROCESSING

D. Project Management

1. RECORD KEEPING

2. COMMUNICATIONS PLAN

3. QUALITY ASSURANCE AND QUALITY CONTROL PLAN

4. PROJECT MANAGEMENT INFORMATION SYSTEM (PMIS) - Kahua

E. Risk Management

Project No.: Kahua 353 Contract No.TBD

U.S. General Services Administration Santa Teresa, New Mexico

Office of Architects and Engineers &

1. RISK REGISTER

F. Cost and Schedule Management

1. COST MANAGEMENT

2. SCHEDULE MANAGEMENT

G. Change Management

IV. SCOPE OF SERVICES

A. Site-Building Investigations

1. SURVEYS AND GEOTECHNICAL REPORTS

2. UTILITY COORDINATION

3. ROADWAYS

B. Design Stage Services

1. DESIGN PHASE

2. EXISTING DOCUMENTATION

3. PHASING REQUIREMENTS

4. REVIEW SUBMISSIONS

5. SECTION 106 COMPLIANCE REPORT

6. DISCLOSURE

7. DEVIATIONS

C. Post-Award Concept Design Phase

1. PROCUREMENT PHASE OWNER COMMENTS

2. PRE-NTP SUBMITTAL REVIEW AND ACCEPTANCE

3. NOTICE TO PROCEED

4. Pre-CONSTRUCTION MEETING

Project No.: Kahua 353 Contract No.TBD

U.S. General Services Administration Santa Teresa, New Mexico

Office of Architects and Engineers &

5. DESIGN PHASE SEQUENCE / INCREMENTAL DESIGN PACKAGES & FAST TRACK CONSTRUCTION

6. PROJECT MANAGEMENT INFORMATION SYSTEM (PMIS)

7. ADDITIONAL STUDIES

8. SELECTIVE DEMOLITION

9. SITE ANALYSIS REPORT

10. DESIGN REVIEWS - PROCESS AND PROCEDURES

11. DESIGN SUBMISSION DELIVERABLES

12. SAFEGUARDING ASSETS STATEMENT

13. PROJECT READINESS CHECKLIST

14. GSA CONCURRENCE

E. Construction Documents (CD) Phase

1. MEETINGS, REVIEW PROCEDURES, AND DELIVERABLES

2. GSA CONCURRENCE

3. PRESENTATION OF THE CONSTRUCTION DOCUMENT SUBMISSIONS (65, 95, FINAL CD/IFC)

4. CO APPROVAL

F. Construction Services Stage

1. SPECIAL EMPHASIS RESPONSIBILITIES

2. CONSTRUCTION START COORDINATION

3. CONSTRUCTION ADMINISTRATION

4. CONSTRUCTION PROGRESS PHOTOS, WEB-CAM AND VIRTUAL INSPECTIONS

5. SITE SECURITY

6. CONSTRUCTION PHASE RECORD KEEPING AND REPORTING

7. CONSTRUCTION SAFETY PROGRAM

Project No.: Kahua 353 Contract No.TBD

U.S. General Services Administration Santa Teresa, New Mexico

Office of Architects and Engineers &

8. PROJECT PROGRESS MEETINGS

9. CONSTRUCTION SCHEDULES

10. GSA SUBMITTAL PROCESSING

11. INSPECTION AND TESTING

12. REQUESTS FOR INFORMATION

13. AS-BUILT DRAWINGS & SPECIFICATIONS | PROJECT RECORD DOCUMENTS

14. DB CONTRACTOR PAYMENT REQUEST

G. Closeout & Turnover Stage

1. PUNCH LIST

2. ACCEPTANCE

3. SUBSTANTIAL COMPLETION

4. OPERATIONS & MAINTENANCE MANUAL(S)

5. WARRANTIES & CERTIFICATES

6. FINAL RECORD DOCUMENTS, AS-BUILT DRAWINGS, AS-BUILT MODELS & SPECIFICATIONS

7. DOCUMENT LIBRARY COORDINATION

8. MATERIAL ATTIC STOCK

H. Occupancy Stage

1. PROJECT DOCUMENTS

I. Contract Financial Closeout

1. CONTRACT CLOSE-OUT

2. PROJECT FINANCIAL CLOSE-OUT

IV. ADMINISTRATIVE PROCEDURES

A. Design Phase Progress Reviews and Payments

Project No.: Kahua 353 Contract No.TBD

U.S. General Services Administration Santa Teresa, New Mexico

Office of Architects and Engineers &

B. Construction Progress Reviews, Reports, Payments & Delays

C. Contract Financial Closeout

D. Travel, Reproduction, and Delivery

E. Security Clearance and Management

F. Document Security

V. APPENDIX

SECTION 01 | PROJECT GOALS & REQUIREMENTS

1. Executive Summary

2. Project Schedule

3. Agency Overview

SECTION 02 | SPATIAL DATA MANAGEMENT

1. Site Plan Existing

2. Site Plan Example Based on Program

SECTION 03 | TECHNICAL PERFORMANCE CRITERIA

1. Site | Civil

2. Accessibility

3. Geotechnical Engineering Study

4. Operations and Maintenance

SECTION 04 | CBS SUBMITTAL MATRIX

VI. APPENDIX Division One and selected Technical Specifications

VII. Attachments

I.SUMMARY

Project No.: Kahua 353 Contract No.TBD

U.S. General Services Administration Santa Teresa, New Mexico

Office of Architects and Engineers &

The purpose of this document is to provide an overview of the Project and DB Contractor requirements as a part of the Design-Build (DB) Agreement. This Statement of Work, is one part of Section I.H of the Agreement that includes Specifications and other Attachments. For conflicts or ambiguities within or among the contract documents the DB Contractor must refer to the Design-Build Agreement.

II.THE PROJECT

The U.S. General Services Administration (GSA) intends to award a Firm-Fixed-Price (FFP) DB Contract for the Border Roadway Improvement & Construction for the Santa Teresa LPOE pursuant to the Federal Acquisition Regulation (FAR) and incorporating Design - Construction policies and procedures, and other requirements as described within this Statement of Work. The GSA intends to design and construct roadway repairs and/or paving replacement at the designated Land Port of Entry to improve the overall function of the Port as outlined in this SOW. Pavement sections are included to be addressed as part of the design and construction if funding allows.

A. Project Description

General Information

The Santa Teresa Land Port of Entry (LPOE) is the facility that provides controlled entry into or departure from the United States for persons and cargo arriving as commercial, non-commercial, or pedestrian traffic. The LPOE houses the U.S. Customs and Border Protection (CBP) and other federal inspection services (FIS) agencies responsible for the enforcement of federal laws pertaining to immigration, drugs, agriculture, wildlife, smuggling, and commerce. The U.S. General Services Administration (GSA) intends to award a Firm-Fixed-Price (FFP) DB Contract for the Border Roadway Improvement & Construction for the Santa Teresa LPOE. The Santa Teresa Port of Entry is the border crossing between Santa Teresa, New Mexico and San Jeronimo, Chihuahua, Mexico and has been in service since 1997 when the current facilities were completed.

The port currently operates three commercial lanes and four passenger lanes. The port processes approximately 640 vehicles per day. The purpose of the project is to replace and/or repair deteriorating pavement.

The design-build scope of work includes all management, supervision, labor, equipment, and materials required to provide architectural, engineering, construction, and other related services necessary to design and construct the new pavement. Related services include, but are not limited to, site planning, utility relocation (as needed), testing and inspection during construction.

1. SUPPLEMENTAL PROJECT INFORMATION

General Description

This project requires technical specifications and equipment. Along with procurement, installation, and measurement. Successful project delivery will depend on active DB Contractor collaboration with the Occupant Agency, the GSA and other subject matter experts.

Texas Department of Transportation and/or New Mexico Department of Transportation Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges (TXDOT/NMDOT) may be used by reference in the Construction Specification Institute Division Section Specifications provided by the DB Contractor’s Designer of Record except for payment items. TXDOT/NMDOT

Project No.: Kahua 353 Contract No.TBD

U.S. General Services Administration Santa Teresa, New Mexico

Office of Architects and Engineers &

Standard Drawings may be used in the Construction Documents but shall be actually in the drawings set.

This project requires specialized technical specifications, material and equipment procurement, installation; reporting, and measurement. Successful project delivery will depend on active DB Contractor collaboration with the GSA and other subject matter experts.

The Contractor will be responsible to provide all labor, materials, transportation, supervision, and management to perform design and construction, as it relates to the following:

● Provide design and construction of localized pavement patching, repair and/or replacement where required.

● Provide design and construction of temporary maintenance of pedestrian and vehicle traffic while construction is performed.

● Provide design and construction for full pavement section, base and subgrade.

repair/rehabilitation/reconstruction/replacement and demolition.

● Provide drawings/photographs with sections and details as necessary for all parts of the area(s) to be repaired/rehabilitated/reconstructed and/or replaced.

● Provide design and construction of utilities, if necessary, that may need to be relocated in localized areas as required. Some utilities may need to be relocated on new horizontal alignments and/or cased and/or placed deeper.

● Provide crack/or sealant repair where required.

● Provide design and construction of traffic control, lane closures, and construction phasing to allow for minimal disruption to LPOE mission/traffic.

2. PROJECT WORK ITEMS

General Description

The Santa Teresa Port of Entry is the border crossing between Santa Teresa, New Mexico and San Jeronimo, Chihuahua, Mexico and has been in service since 1997 when the current facilities were completed. The port currently operates three commercial lanes and four passenger lanes. The port processes approximately 640 vehicles per day. The purpose of the project is to replace and/or repair deteriorating pavement.

CONTRACT TYPE

As noted in the Agreement, this SOW is for a Firm Fixed Price (FFP) Contract.

3. OPTIONS

In addition to the base scope of work, the options for this project are listed below. “Option” means a unilateral right in the Contract by which, for a specified time, the Government may elect to incorporate into the Contract additional scope, products, materials, equipment, systems, and installation methods that are described below. The amount for an option is the total adjustment from the Base Contract to incorporate the option work into the project. Option work includes miscellaneous devices, accessory objects and similar items incidental to or required for a complete installation, whether or not mentioned as part of the option description.

Project No.: Kahua 353 Contract No.TBD

U.S. General Services Administration Santa Teresa, New Mexico

Office of Architects and Engineers &

a. Summarize the Options

The DB contractor shall design and construct the following sections:

Base Award: Design

Construction Options:

Option 1: POVRD1 & POVRD2 (POV Primary Road 1 and POV Primary Road 2)

Option 2: CIDOCKPK1 (Commercial Import Dock Parking 1) and Dock Drain Reconstruction

Option 3: CIDOCKRD1 (Commercial Import Dock Primary Road)

Option 4: COMMRD1 (Commercial Road 1) and COMMRD2 (Commercial Road 2)

Option 5: COMMSRD1 (Commercial Secondary Road 1)

Option 6: COMMPRD3 (Commercial Primary Road 3)

Option 7: GANTRYRD1 (Gantry Road - South)

Option 8: Joint Seal and Shoulder Hardening

Complete Reconstruction 8” CRCP NMDOT Saw cut - concrete Remove existing concrete & base material Install dowel bars Install 8" PCCP NMDOT Install 4" HMAC base (TY-B, PG 70-22) Treat 8" of subgrade (5% cement) w/ shoulder hardening

POVRD1 (6,666 SF)

POVRD2 (18,324 SF)

Option 1

Complete Reconstruction 10” CRCP NMDOT Saw cut - concrete Remove existing concrete & base material Install dowel bars Install 10" PCCP NMDOT Install 4" HMAC base (TY-B, PG 70-22) TXDOT Treat 8" of subgrade (5% cement) w/ shoulder hardening

Reconstruct Dock Drain Remove slotted Drain Remove existing concrete & base material Install CIP Trench drain Install 6” crushed stone Treat 8” of subgrade (5% cement)

CIDOCKPK1 (23,978 SF)

Option 2

Surface Reconstruction 11" CRCP NMDOT Saw cut - concrete Remove existing concrete & base material Install Dowel Bars Install 11" CRCP

CIDOCKRD1 (79,837 SF)

Option 3

Surface Reconstruction 11" CRCP NMDOT Saw cut - concrete Remove existing concrete & base material

Install 11" CRCP

COMMRD1 (32,750 SF)

COMMRD2 (11,880 SF)

Option 4

Project No.: Kahua 353 Contract No.TBD

U.S. General Services Administration Santa Teresa, New Mexico

Office of Architects and Engineers &

Complete Reconstruction 12.5" CRCP NMDOT Saw cut - concrete Remove existing concrete & base material Install Dowel Bars Install 12.5" PCCP NMDOT Install 4" HMAC base (TY-B, PG 70-22) - TXDOT Treat 8" of subgrade (5% cement) w/Shoulder Hardening

COMMSRD1 (4,500 SF) Option 5

9" JRCP Patch Saw cut - concrete Remove existing concrete & base material

Install 9" JRCP

COMMPRD3 (12,300 SF) Option 6

Surface Reconstruction – 2” HMAC w/Shoulder Hardening Saw cut - asphalt Remove existing asphalt 2” mill asphalt Install HMAC surface course (TY-C, PG 70-22) Prime coat (MC-30)

Gantry Road - South

(2800 SF)

Option 7

Shoulder Hardening Shoulder Leveling Riprap w/ geofabric Broken concrete allowed

COMEXRD1 (1,260 SF)

COMMPRD3 (6,400 SF)

COMMSRD1 (520 SF)

COMMPRD1 (2,240 SF)

Option 8

Joint Seal Remove existing sealant Water blast joint faces and edges Air blast joint faces and edges Sandblast joint faces and edges Install backerod Install joint sealant

COMMRD1 (250 LF)

COMMSRD1 (420 LF)

COMEXRD1 (1,300 LF)

Option 8

B. Project Goals & Objectives

1. GOALS

a. Improve overall efficiency and flow of commercial and pedestrian inspections.

b. Improve overall security of the Port.

c. Maintain full operations and current throughputs for all Port agencies throughout Construction.

d. Maintain site security throughout construction.

e. Deliver excellent design and construction

f. Safe delivery of project requirements.

2. OBJECTIVES

a. Build dynamic partnerships and a cohesive team with all contracted parties and GSA, aligning

Project No.: Kahua 353 Contract No.TBD

U.S. General Services Administration Santa Teresa, New Mexico

Office of Architects and Engineers & goals and vision to successfully deliver this project’s scope on-time and on-budget.

b. Utilize construction and industrial processes that promote schedule predictability, waste reduction and cost efficiency.

c. Collaborate with Vendors, Subcontractors and Suppliers, DHS representatives, CBP port stakeholders, GSA subject matter experts and others to implement innovative construction technologies across geographic and management boundaries.

d. Select systems and materials of high performance, cost effective to operate and maintain, with durability and extended service life.

e. Provide best value to GSA’s customer agencies and the American taxpayer.

f. Create a highly collaborative relationship between the DB Contactor, CBP, DHS, and GSA.

g. Deliver the project efficiently and effectively keeping the project on time and on budget.

C. Project Delivery Approach

This project must utilize the Design Build (DB) delivery method. The DB scope of work includes all labor, materials, systems and equipment required to provide architectural and engineering design, construction, and other related services necessary to design and to construct the Pavement Replacement and/or Repairs at the Santa Teresa Land Port of Entry. Related services include, but are not limited to, demolition, geotechnical investigation, testing and inspection during construction, and coordination with the GSA. This project shall be accomplished using a collaborative DB delivery method. A successful project outcome will depend on the trust and collaboration between the project stakeholders; GSA, CBP consultants, and DB Contractor. All required work is included in a single design and construction effort.

This project must be accomplished using a collaborative DB delivery method, an enhanced version of Integrated Project delivery. A successful project outcome will depend on the trust and collaboration between the project stakeholders; GSA, Customs and Border Protection consultants, DB Contractor. All required work is included in a single design and construction effort. After award of the DB contract, the DB Contractor must continue the development of the approved concept design and prepare construction documentation following the Core Building Standards design review and submission process and as described herein (GSAM 552.236-72 and the FAR clause 52.236-21 ). The DB Contractor must serve as the A/E of record and construct the project.

GSA envisions a highly collaborative design-build delivery approach for this project, with the outcome that the DB Contractor must work closely with the GSA and CBP and other tenant representatives to deliver a final project that meets the needs and expectations as defined within the supporting documents.

This Contract is a firm fixed price Design-Build contract that includes a Construction Document design phase, and all construction work. .

During the development from initial concept to final concept the Design-Build team must work closely with the GSA, occupant agencies and all other involved parties to ensure that all the goals are addressed. All CBP functions at the Port must remain in operation throughout construction and must be transferred seamlessly to the new areas/sections of the Port.

https://www.acquisition.gov/gsam/552.236-72 https://www.acquisition.gov/far/52.236-21

Project No.: Kahua 353 Contract No.TBD

U.S. General Services Administration Santa Teresa, New Mexico

Office of Architects and Engineers &

D. Design Build (DB) Contractor Team

1. KEY PERSONNEL/STAFFING

The DB Contractor shall provide sufficient staff of project managers, design engineers, superintendents, inspection and testing engineers, scheduling specialists, transportation engineer, and a pavement materials engineer, to perform the required work, etc. to perform the required work.

2. OTHER PERSONNEL

In addition to the key team members identified within this document, the DB Contractor must provide administrative, clerical, and technical personnel as necessary to perform the services required under this contract.

The DB Contractor must identify a single Point of Contact (POC) that has overall authority on the contract from the DB Contractor's team.

3. EXPERTISE

At a minimum, the DB Contractor’s team members should include of the following experts to provide expertise (a single individual may be assigned more than ONE of the responsibilities / expertise listed below) as and when needed for efficient and effective operations:

Within 10 calendar days after the Notice to Proceed (NTP) the DB Contractor must edit the attached Communications Plan, and complete the team entries.

a. Project Executive (As needed)

b. Senior Project Manager

c. Engineering Designers - The design team must include a Transportation Engineer and a Pavement/Materials Engineer. Each must have a minimum of 10 years of experience in highway design.

d. Pre-Construction (a.k.a design-phase Manager) Project Manager

The design-phase manager ensures that both design and build functions conform to the contract and meet the financial requirements of the team budgets. Responsible for coordinating and integrating the design process

e. Onsite Quality Control Superintendent

f. Onsite Construction Superintendent

g. A/E Project Manager

h. Construction Supervisor

i. Construction Scheduler https://docs.google.com/document/d/1PynsaUiqWqmWsRyI0ayLvZrB3S-j9X2QNpnLQIjcqrI/edit?tab=t.0

Project No.: Kahua 353 Contract No.TBD

U.S. General Services Administration Santa Teresa, New Mexico

Office of Architects and Engineers &

j. Safety Officer

4. DB CONTRACTOR TEAM SUBSTITUTION

During the performance of the services required under this contract, the DB Contractor must obtain GSA written consent from the Contracting Officer before making any substitution for sub DB Contractors and outside associates or consultants specifically identified and agreed to in the request for qualifications, proposal, contract, and any contract modifications.

5. DB CONTRACTOR’S DOCUMENT MANAGER (CDM)

The CDM must provide a single point of contact to manage documents and coordinate submissions.

The DB Contractor must coordinate with GSA within 10 calendar days after the NTP to confirm the naming conventions, format, structure, and training requirements.

The CDM must:

a. Control of all project documentation, including PMIS requirements

b. Control of as-builts and project files

c. Execute real time updating of as-builts with change orders, bulletins, RFIs.

d. Provide submissions of as-builts identifying all changes to date for Quality Control reviews.

e. Coordination with PBS CAD Standards

E. Project Duration and Schedule Milestones

Project No.: Kahua 353 Contract No.TBD

U.S. General Services Administration Santa Teresa, New Mexico

Office of Architects and Engineers &

Milestone Schedule Trigger Event

Contract Agreement - Firm Fixed Price Award DB contract award

DB Contractor Notice to Proceed (NTP) NTP provided by CO after review Performance & Payment Bonds and Insurance

Project Kick-off meeting TBD

Acceptance of CD | Construction Start TBD

Construction Substantially Complete Defined in the Agreement

F. Project Stages, Phases and Work Sequence

This Statement of Work is organized to identify the scope of services that are to be performed in a sequential manner however the DB Contractor may propose a schedule of design and construction activities that overlap a.k.a. Fast-track delivery strategy of beginning construction before the design is completed. The DB Contractor must refer to GSA 01 31 10 PROSPECTUS CPM SCHEDULE SPECS.

1. PRE-AWARD OFFEROR PROPOSAL PREPARATION STAGE

During the Pre-award Offeror proposal preparation Stage, GSA will provide limited site access to the Offerors at time of pre-proposal meeting for the purposes of conducting investigations and analysis ( Refer to the solicitation for site visit information) as necessary to support each Offeror’s price and technical proposal. This access shall occur prior to the contract award and during the proposal preparation phase. The GSA will provide existing geotechnical information as part of the documentation provided in this package.

2. DB CONTRACT AWARD

3. DESIGN STAGE (BASE SCOPE)

a. Construction Documents Phase

4. CONSTRUCTION STAGE

Project No.: Kahua 353 Contract No.TBD

U.S. General Services Administration Santa Teresa, New Mexico

Office of Architects and Engineers &

5. CLOSEOUT AND TURNOVER STAGE

6. FINANCIAL CLOSEOUT STAGE

G. Project Delivery Team Roles and Responsibilities In the performance of the contract requirements, the DB Contractor must work in concert with other parties on the Project Delivery Team. The Project Delivery Team must include other contractors, GSA personnel, occupant agency representatives including occupant agencies and other stakeholders. GSA must develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities. The other GSA-contracted major parties involved or to be involved in the Project Delivery Team, and their respective overall roles and responsibilities, are as follows:

1. OWNER’S QUALITY ASSURANCE DESIGN REVIEWERS

GSA’s responsibility to meet complex requirements of the Legislative and Executive Branch of the federal government necessitate maintaining a staff of professionals (subject matter experts (SME) experienced in quality assurance reviews of DB Contractor submissions. SMEs participate in both formal and informal design reviews to verify that standards and objectives are met. Design reviews provide GSA with the opportunity to consider and document how design decisions will affect building functionality and assure that the occupant agencies are presented with design solutions that satisfy the OPR. Comments from every design review must be addressed to the particular SME’s satisfaction before beginning the subsequent design phase.

2. U.S. CUSTOMS AND BORDER PROTECTION ROLES AND RESPONSIBILITIES

The Field Office Facilities, Program Management Office, Project Manager (FOF PMO PM) maintains project management authority. The FOF PMO PM coordinates with other CBP program representatives, including the Office of Field Operations (OFO), Office of Facilities and Asset Management (OFAM), Office of Professional Responsibility (OPR), Office of Information Technology (OIT), and other CBP stakeholders, as required. The FOF PMO PM also acts as the primary CBP liaison for GSA and other federal agencies involved in the project. No other CBP entity has the authority to approve CBP project changes or provide direction to GSA for an LPOE project. The GSA CO is then responsible for executing any relevant contract modifications and providing direction to the DB Contractor.

3. VENDORS AND INSTALLERS BY OTHER CONTRACTS

To support governmental requirements of this project that are not included in this DB contract, the Government will issue additional contracts to vendors and installers to complete the work to meet these requirements. GSA will assist with collaborative coordination between the DB Contractor and other vendors and installers. For example, the work could include scope such as security devices, telecommunications. Refer to GSA 011000 SUMMARY § 1.3 WORK BY OTHER contractors.

a. The DB Contractor must provide site/project access for the other vendors and installers, including loading dock access, dumpster, and staging areas, and coordinate this DB contract's work to not impede the execution of the scope required by the other contracts.

Project No.: Kahua 353 Contract No.TBD

U.S. General Services Administration Santa Teresa, New Mexico

Office of Architects and Engineers &

b. The DB Contractor must maintain contact with GSA to set up a process to monitor and report upon the status of these contracts that must be represented within the DB Contractor’s master schedules submitted to GSA. To support the other vendor and installer DB Contractors’ work, the DB Contractor must provide background drawings in .dwg format as required when requested.

END of SECTION

Project No.: Kahua 353 Contract No.TBD

U.S. General Services Administration Santa Teresa, New Mexico

Office of Architects and Engineers &

III. GENERAL REQUIREMENTS

Requirements in this section shall apply to all project stages described in the Scope of Services section.

Some of the requirements noted in this section may be subject to exercise of contract option(s).

As a general matter, the 2025 PBS Core Building Standards represents baseline performance requirements for the project. In addition, other policies, and procedures provide detailed procedures and requirements that the DB Contractor must follow. Refer to the OPR for a listing of the Standards and Design Criteria Documents.

As a general matter, the Solicitation and Agreement, 2025 PBS Core Building Standards, Project Specific GeoTech Survey, Division 1 Specs, and standards incorporated by reference represent the overarching documents that govern the DB Contractors performance in executing the SOW. The 2025 PBS Core Building Standards, specifies performance standard minimums for the Santa Teresa LPOE project. The DB Contractor is encouraged to exceed the minimum requirements and offer “betterments” to the Government while accomplishing the programmatic, performance and functional goals for the project.

All efforts, material and work performed under this contract must comply with applicable federal codes based on the requirements of the current edition of recognized and accepted building standards, codes, and regulations, including, but not limited to documents referenced in the document list Technical Performance Criteria. The applicable version of each document must be the version current at the time of award of this contract, unless otherwise noted. Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the documents, must be reported to GSA’s Contracting Officer in writing, for determination as to applicability.

A. Performance Requirements Performance Requirements

In General

The Government will use the Performance Requirements to determine whether the DB Contractor’s work complies with the contract requirements. The DB Contractor must provide all services in accordance with the version of the Technical Performance Standards and Criteria and References issued at the time of contract award.

For conflicts or ambiguities within or among the contract documents the DB Contractor must refer to the Agreement.

If a requirement contained in the Reference Materials exceeds, and/or conflicts with that required by the 2025 PBS Core Building Standards, the DB Contractor must comply with the most stringent requirement unless otherwise directed by the Contracting Officer. The DB Contractor may exceed requirements contained in the Reference Materials to accomplish programmatic and functional goals for the project, including but not limited to energy performance, or industry best practices.

1. ACCESSIBILITY

The Architectural Barriers Act Accessibility Standard (ABAAS) is mandatory for all GSA projects. The DB Contractor is responsible for identifying local accessibility requirements. If local requirements have been established, the most stringent requirements must prevail between local requirements and the ABAAS. Refer to 2025 PBS Core Building Standards https://www.gsa.gov/real-estate/design-and-construction/engineering/facilities-standards-for-the-public-buildings-service https://www.gsa.gov/real-estate/design-and-construction/engineering/facilities-standards-for-the-public-buildings-service https://www.gsa.gov/real-estate/design-and-construction/engineering/facilities-standards-for-the-public-buildings-service https://www.gsa.gov/real-estate/design-and-construction/engineering/facilities-standards-for-the-public-buildings-service https://www.gsa.gov/real-estate/design-and-construction/engineering/facilities-standards-for-the-public-buildings-service https://www.gsa.gov/real-estate/design-and-construction/engineering/facilities-standards-for-the-public-buildings-service

Project No.: Kahua 353 Contract No.TBD

U.S. General Services Administration Santa Teresa, New Mexico

Office of Architects and Engineers &

a. This project must be designed to afford full accessibility by disabled persons without having to add separate or special facilities except where specific exclusions from this requirement are provided in applicable standards and criteria documents.

2. The DB Contractor must refer to the 2025 PBS Core Building Standards and the Pre-Alteration Assessment (and/or) Requirements, i.e. accessibility assessment for submission requirements.

B. Project Delivery Requirements

GSA has specific requirements when delivering its projects. The DB Contractor must perform the services and activities to complete the following project delivery requirements:

1. CBS SUBMITTAL MATRIX

The CBS Submittal Matrix has this project’s detailed list of design review deliverables and milestones.

2. DESIGN REVIEW - PROCESS and PROCEDURES

GSA and other occupant tenant agencies will review design submissions listed in the CBS Submittals Matrix for their iterative development towards meeting the expected outcome of the design.

Design reviews by the Government are not to be interpreted as approval of the DB Contractor’s progress toward meeting contract requirements but are intended to discover information which can be brought to the DB Contractor’s attention which might prevent costly error and misdirection. The DB Contractor must remain responsible for designing and constructing the building in full compliance with the requirements of the contract.

a. Code Reviews:

Review for compliance with all applicable codes and standards is the sole responsibility of the DB Contractor.

b. Quality Control Reviews:

Government reviews do not relieve the DB Contractor of responsibility for quality control for the design documents or compliance with contract requirements.

c. Constructability Reviews:

Constructability of the project as designed is the sole responsibility of the DB Contractor.

The DB Contractor must ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency. The Design Builder must assure that:

https://www.gsa.gov/real-estate/design-and-construction/engineering/facilities-standards-for-the-public-buildings-service

Project No.: Kahua 353 Contract No.TBD

U.S. General Services Administration Santa Teresa, New Mexico

Office of Architects and Engineers &

1) The level of design complexity is consistent with the project’s schedule and budget constraints

2) Materials, processes, equipment and labor are appropriate and available

3) Construction work required is in conformance with standard construction practices, products, materials, etc. are readily available in the marketplace, to the maximum extent possible

4) Drawings and specifications are complete and thoroughly coordinated.

5) Defects, omissions, inconsistencies, conflicts, and ambiguities in documents are identified

6) Drawings are coordinated for multiple construction phases, if applicable

7) Site and building access, logistics, available storage and tenant occupancy requirements are accommodated

8) Existing conditions are shown correctly and adequately

9) Construction options and unit prices are logical, thoroughly described and understandable

10) Construction details are appropriate, complete, thoroughly described and workable

11) General requirements items are thorough and properly addressed

12) Construction duration, phasing, and subcontracting plans are reasonable and logical

d. Government Reviews:

The purpose of the Government’s review is to ensure that established functional, aesthetic and spatial requirements of the project are satisfied, including but not limited to:

1) The design responds to GSA program goals, objectives and priorities

2) The design responds to the interests of project stakeholders

3) Design to be fully accessible

e. Design Review Meetings and Procedures:

1) Government Review Meetings

b) Program Review Meeting(s):

At the beginning of each design phase, conduct program review meetings prior to the start of work on the design phase.

Project No.: Kahua 353 Contract No.TBD

U.S. General Services Administration Santa Teresa, New Mexico

Office of Architects and Engineers &

Specialty Review Meetings:

Conduct review meetings as defined in this scope of work to address specific design issues. Individual meetings must be scheduled and coordinated to maximize the efficiency and travel logistics for the project team.

c) Ad Hoc Review Meetings:

The DB Contractor project management plan must include additional Ad Hoc review meetings to facilitate Government decisions during the design process and to maintain the project schedule.

d) Other Meetings:

As defined in the Communications Plan

2) Meeting Record:

The DB Contractor must provide meeting minutes, comment tracking system, and/or RFIs to document design directives from the review meetings referenced above. The DB Contractor shall provide minutes for all GSA-hosted project meetings within 3 days following the event. Meeting minutes should clearly identify new and unresolved action items and assigned responsible parties.

3) Requests for Information (RFI’s):

The DB Contractor must utilize PMIS to manage and document design phase RFI’s related to contract requirements.

4) Government Review Cycle – Formal Reviews

a) Government Comments:

Unless specifically noted otherwise, the GSA, and other occupant tenant agencies will provide written comments within fourteen (14) calendar days of receipt of each design submission. The standard review period accounts for 10 working days for reviewers, plus four working days for distribution of documents, collection, and consolidation of comments.

Date of receipt of each submission must be the date when all required documents have been received in all required formats.

b) DB Contractor’s Response:

The DB Contractor must respond in writing to these design review comments within seven (7) calendar days of receipt. Response must address each comment individually and must reference applicable design documentation. At the conclusion of this review and response period, the DB Contractor must chair a design review meeting to address

Project No.: Kahua 353 Contract No.TBD

U.S. General Services Administration Santa Teresa, New Mexico

Office of Architects and Engineers & unresolved comments and distribute review comments and DB Contractor’s responses to those involved in the review process.

c) Resolution of Comments:

The DB Contractor must resolve all design review comments in writing. In cases other than unqualified adoption, the DB Contractor must provide a statement as to why the reviewer’s objection and/or recommendation are inappropriate. The DB Contractor must be responsible for using the PMIS to manage comments throughout the design phase. Users of this system must include the DB Contractor team, GSA. A single master list of comments must be maintained for the lifecycle of the design phase.

3. CONSTRUCTION SUBMITTAL & RFI PROCESSING

The DB Contractor must comply with the requirements in GSA 013300 SUBMITTAL PROCEDURES.

(EPD’s are included in the construction submittal process)

C. Project Management

The DB Contractor must refer to GSA 01 31 00 PROJECT MANAGEMENT & COORDINATION for requirements.

In addition:

1. RECORD KEEPING

The DB Contractor must maintain detailed record and documentation of the project in preparation for the turn-over to GSA, refer to GSA 01 78 10 PROJECT RECORD DOCUMENTS. The DB Contractor must coordinate with the GSA to ensure all documentation is complete.

2. COMMUNICATIONS PLAN

The DB Contractor, in consultation with the stakeholders of the project, must implement the Project Communications Plan. This plan must be used and maintained by the DB Contractor throughout the project and updated by the DB Contractor as necessary to suit each project phase.

3. QUALITY ASSURANCE AND QUALITY CONTROL PLAN

The DB Contractor must implement QAQC practices as required by GSA 01 40 00 QUALITY

ASSURANCE & CONTROL REQUIREMENTS GUIDANCE.

4. DESIGN QUALITY REVIEWS

The DB Contractor must participate in three (3) Design Reviews and submit one complete set of design submittal documents, drawings, specifications, and design narratives.

5. PROJECT MANAGEMENT INFORMATION SYSTEM (PMIS) - KAHUA

Project No.: Kahua 353 Contract No.TBD

U.S. General Services Administration Santa Teresa, New Mexico

Office of Architects and Engineers &

GSA requires the use of the PMIS (GSA’s project management information system) throughout the project life cycle as a project management tool, and as a repository for timely and accurate project information. The current PMIS in use by GSA is Kahua.

The DB Contractor shall utilize the PMIS to:

a. Collaboration Tool

Collaborate with GSA and the broader Project Delivery Team across all project tasks.

b. Storage Repository

Store all project information and documentation, including controlled unclassified information (CUI) and communications.

c. Kahua Applications

The following applications shall be utilized by the DB Contractor:

1) Cost Management

a) Earned Value - Review A/E provided cost loaded schedules for Earned Value progress

b) Estimating and Funding - Upload and review project estimates

c) Expenses - Manage contract financial information including contract awards, tracking potential change requests, breakdown of schedule of values, and pay request review

d) Work Breakdown - View project financial information

2) Document Management

a) Communications - Document and upload formal project communications

b) Daily Reports - Document and upload daily A/E reports

c) Design Review - Initiate, manage and participate in project design reviews

d) Field Observations - Record field observations, test results and upload related documentation

e) File Manager - Manage project/contract files and initiate design reviews

f) Meetings - Document project meetings and track progress on key action items

g) Packaged Submittals - Manage project submittal review process and upload related documentation

h) Punchlists - Manage project punch-list process and upload related

Project No.: Kahua 353 Contract No.TBD

U.S. General Services Administration Santa Teresa, New Mexico

Office of Architects and Engineers & documentation

i) RFI’s - Manage project RFI process and upload related documentation

j) Risk Register - Identify and contribute to managing key project risks

k) Safety - Manage project related safety issues including Accident Reports, Fire Alarm/Sprinkler Outage Requests, Fire Incident Reports, Hot Work Requests, Injury Reports and Safety Notices

3) Schedule Management

a) Milestones

The DB shall review key schedule milestones for project progress as needed

4) Other

a) Project Directory - Ensure all team members are included in the project directory and have correct Kahua permission

b) Dashboards/Reporting - Use as needed to meet reporting and management requirements.

d. Access and Equipment

PMIS (Kahua) is web-accessible and can therefore be accessed via any compatible computer with an Internet connection.

e. Training

GSA will provide no cost training to familiarize team members with the PMIS system. That being stated, GSA will not reimburse the DB for any travel related to any PMIS training.

Training videos via YouTube and reference guides are available on the Project Management Information System - Training site.

f. Support

GSA will provide PMIS system administration and end-user support for the duration of the project. To request assistance email kahuasupport@gsa.gov.

g. Personnel Requirements

An HSPD-12 (Homeland Security Presidential Directive 12) security clearance is not required to access the GSA PMIS. Further information on HSPD-12 may be found at the following website: www.gsa.gov/hspd12. The time to process and obtain clearances may vary in length. (Any DB personnel who require access to GSA’s PMIS may get an account with limited access without a Tier 1 clearance, but for full access must go through the security process and receive a Tier 1 clearance.)

https://www.gsa.gov/real-estate/design-and-construction/project-management-information-system/training-project-management-tool https://www.gsa.gov/real-estate/design-and-construction/project-management-information-system/training-project-management-tool mailto:kahuasupport@gsa.gov http://www.gsa.gov/hspd12

Project No.: Kahua 353 Contract No.TBD

U.S. General Services Administration Santa Teresa, New Mexico

Office of Architects and Engineers &

D. Risk Management

1. RISK REGISTER

It is recommended that the DB Contractor prepare and maintain a Risk Register throughout the project to be used to identify, categorize, quantify, and appropriately address key risks and opportunities.

E. Cost and Schedule Management

The P-120, Public Buildings Service Cost and Schedule Management Policy Requirements, October 2022 for Design Build Performance Delivery Method applies to all professional services and construction activities.

It contains:

CRITERIA AND STANDARDS

DOCUMENTATION REQUIREMENTS

DEFINITIONS

TECHNICAL AND ADMINISTRATIVE REQUIREMENTS

The DB Contractor must perform the cost and schedule management tasks and submit deliverables prescribed by the P-120, Public Buildings Service Cost and Schedule Management Policy Requirements, October 2022 and the CBS Submittal Matrix.

1. COST MANAGEMENT

In addition to the Schedule of Values required in GSA 012900 PAYMENT PROCEDURES for payment and critical path scheduling (GSA 013110 PROSPECTUS CPM SCHEDULE SPECS), the DB Contractor may be requested to provide bid cost data to assist GSA with allocation of costs and rent pricing. A cost breakdown must be provided in UNIFORMAT Level III, with a Level II summary, using parameter estimate methodology, as described in the P-120 Bid Analysis section and Table A-1.

After GSA review and approval, the DB Contractor must furnish the GSA PM with providing project cost information that will be uploaded to the GSA database update. Refer to the P-120, Public Buildings Service Cost and Schedule Management Policy Requirements, October 2022, for more information.

Cost estimates must be reconciled to match the total contract price and the schedule of values included in the CPM cost loaded schedule.

a. The DB Contractor must provide estimators and staff familiar with the bid breakdown, to participate in coordination meetings with GSA to reconcile costs.

b. Provide a separate Uniformat level 2 breakdown for each of the following:

1) General - Sitework https://www.gsa.gov/directives-library/p120-public-buildings-service-cost-and-schedule-management-policy-1 https://www.gsa.gov/directives-library/p120-public-buildings-service-cost-and-schedule-management-policy-1 https://www.gsa.gov/directives-library/p120-public-buildings-service-cost-and-schedule-management-policy-1 https://www.gsa.gov/directives-library/p120-public-buildings-service-cost-and-schedule-management-policy-1 https://www.gsa.gov/directives-library/p120-public-buildings-service-cost-and-schedule-management-policy-1

Project No.: Kahua 353 Contract No.TBD

U.S. General Services Administration Santa Teresa, New Mexico

Office of Architects and Engineers &

b. The DB Contractor must participate in coordination meetings throughout the project to update the cost baseline as required, including a final cost model at Substantial Completion. The DB Contractor must update the bid breakdown after the approval of Change Orders.

The DB Contractor must confirm:

1) Line item breakdowns are correct and consistent

2) All design elements are included

3) Unit costs are reasonable

4) Quantity takeoffs are accurate

5) Level of detail is appropriate to the phase

6) Up-to-date scope modifications are reflected

7) Formats are correct

c. The DB Contractor must be responsible to reconcile any significant differences between the updated baseline construction budget breakdowns and the previously agreed upon breakdowns. This reconciliation will address and resolve significant differences in the TI and security costs itemized by the occupant agency. For the Uniformat level 2 breakdowns, DB Contractor reconciliation will include justification of any significant differences between the Uniformat level 2 line items. Upon approval by GSA, the reconciled breakdowns will serve as the revised baseline cost allocation.

2. SCHEDULE MANAGEMENT

The DB Contractor must meet the P-120, Public Buildings Service Cost and Schedule Management Policy Requirements, October 2022 requirements. Generally, GSA and its client agency requires effective scheduling practices to execute this project efficiently. For additional schedule requirements refer to GSA 01 31 10 PROSPECTUS CPM SCHEDULE SPECS. The DB Contractor must provide the services and activities to support the following:

a. Master Project Schedule

The DB Contractor must assist GSA to develop and maintain a master project schedule used to coordinate stakeholder responsibilities for the project. The DB Contractor assistance includes recommendations on stakeholder integration and a logic-based schedule with the activities for which the DB Contractor is responsible to perform per this contract. The master project schedule must conform to the milestones and durations provided in the Project Schedule.

b. Critical Path Method Schedule

Before starting work, the DB Contractor must develop and provide a critical path method https://www.gsa.gov/directives-library/p120-public-buildings-service-cost-and-schedule-management-policy-1 https://www.gsa.gov/directives-library/p120-public-buildings-service-cost-and-schedule-management-policy-1

Project No.: Kahua 353 Contract No.TBD

U.S. General Services Administration Santa Teresa, New Mexico

Office of Architects and Engineers &

(CPM) logic based detailed work breakdown structure schedule for completion of all Design Stage activities, tasks, submissions, design meetings and workshops and review durations as required herein, leading up to and including the final design development submission(s). Refer to GSA 01 31 10 PROSPECTUS CPM SCHEDULE SPECS.

c. Schedule Coordination, Acceptance, and Maintenance

The DB Contractor schedules must itemize all required submission dates and review durations and must conform to the milestones and durations provided in the GSA’s Master Project Schedule. After acceptance by GSA, the DB Contractor’s design phase and construction schedules must be incorporated into the Master Project Schedule. The DB Contractor must provide and maintain the construction schedule as further described in references and applicable specifications.

d.…