GSA 01 30 00 PROJECT MANAGEMENT INFORMATION SYSTEM.docx

Eagle Pass I & II LPOE Eagle Pass, Texas Kahua #352

Santa Teresa Land Port of Entry BRIC Santa Teresa, New Mexico Kahua #353

SECTION 01 30 00 - PROJECT MANAGEMENT INFORMATION SYSTEM (PMIS) Kahua

PART 1 GENERAL

1.1 SUMMARY

A. For the purposes of this document and the Division One Specifications, the term ‘GSA Project Management Information System’ will refer to PMIS.

B. For the purposes of this document, the designation ‘Contractor’ shall refer to the DB, CMa or other entities that are contracted by GSA to utilize the PMIS to fulfill contractual obligations for the delivery of a specified project.

C. The Contractor shall use GSA’s PMIS for use on the project.

1.2 DEFINITION

A. PMIS is a web-based project management tool which provides GSA’s Public Buildings Service with an automated workflow, collaboration, document management and project management solution to help manage GSA design and construction projects.

1.3 PROJECT COLLABORATION AND DOCUMENTATION

A. In-General:

1. The Contractor shall effectively manage the PMIS including maintaining adequate staffing levels and ensuring that personnel attend the mandatory GSA-provided training sessions.

2. The Contractor shall use the PMIS to upload, store, capture, preserve, record, maintain, update, and route all project-related documentation to comply with GSA's Document Security Requirements. Classified material is not permitted to be stored in this system.

3. The Contractor shall use the workflow processes contained within the GSA PMIS to submit and receive approval for all project deliverables.

4. The Contractor shall continuously monitor and review PMIS to ensure the Contractor data is current through completion of the Close-out Phase of Construction.

5. The Contractor is required to store documents from their subcontractors and vendors in PMIS. If a subcontractor or vendor does not obtain a license to PMIS, the contractor will be responsible for uploading and processing documents in the system on their behalf.

B. Contents of the PMIS

1. The Contractor shall use PMIS as the electronic filing cabinet for all project-related correspondence and submittals. The Contract Documents specify certain documentation that the Contractor shall provide during performance of the Contract. For the avoidance of doubt, and unless specifically stated otherwise in the Contract Documents, in addition to any documentation that the Contractor submits to GSA as set forth in the Contract Documents. All the submittals, RFI’s, Invoices, design, daily report, weekly meeting minutes, etc. should be gone through PMIS.

1.4 SCHEDULING REQUIREMENTS

A. The Project Schedule shall be produced using widely used, commercially available computer software (Microsoft Project) that is capable of generating and monitoring a CPM schedule. Contractor provided schedules should be uploaded/imported to Kahua on a recurring basis.

1.5 ACCESS, EQUIPMENT AND TRAINING

A. Access and Equipment

1. PMIS is web-accessible and can therefore be accessed via any compatible computer with an Internet connection. Information for requesting an account, accessing the PMIS and equipment needed is available on the Project Management Information System - Access site. GSA will not furnish any equipment related to accessing PMIS.

B. GSA Project Management System Training

1. GSA will provide no cost training to familiarize team members with the PMIS system. That being stated, GSA will not reimburse the A/E for any travel related to any PMIS training. Training videos via YouTube and reference guides are available on the Project Management Information System - Training site.

C. GSA Project Management System Support

1. GSA will provide PMIS system administration and end-user support for the duration of the project. To request assistance email kahuasupport@gsa.gov.

1.6 PERSONNEL REQUIREMENTS

A. An HSPD-12 (Homeland Security Presidential Directive 12) security clearance is not required to access the GSA PMIS. Further information on HSPD-12 may be found at the following website: www.gsa.gov/hspd12. The time to process and obtain clearances may vary in length.

1.7 DATA OWNERSHIP

A. GSA shall retain ownership of all data entered into the system and shall administer all information contained therein.

1.8 DOCUMENT SECURITY

A. PMIS security access levels ensure that sensitive documents can only be accessed by the appropriate personnel. It is the contractor’s responsibility to ensure their employees, subcontractors and vendors have the appropriate level of security to ensure document security.

1.9 REFERENCES

PART 2 PRODUCTS (Not Used) PART 3 EXECUTION (Not Used)

END OF SECTION 01 30 00

June 17, 2025 PROJECT MANAGEMENT SYSTEM 01 30 00 - Page 2 of 2