GSA 01 78 10 PROJECT RECORD DOCUMENTS.docx
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This document is a Project Record Documents section (Section 01 78 10) for the Eagle Pass I & II and Santa Teresa Land Ports of Entry Border Roadway Improvement & Construction (BRIC) projects in Texas and New Mexico. The document outlines comprehensive requirements for contractors to maintain and submit detailed project documentation, including marked-up contract drawings, specifications, product data, and building information models (BIM). Contractors must upload all electronic project record documents to the Project Management Information System (PMIS) and ensure all building information and models are accessible to the GSA throughout the project delivery.
Key technical requirements include maintaining record drawings with red erasable pencil markings, documenting changes to physical conditions, preparing newly developed construction drawings when original drawings are unsuitable, and recording specific details such as manufacturer information, product installations, and concealed conditions. The document emphasizes compliance with the GSA BIM, CDX & COBie Standard, requiring contractors to provide or update building information models and submit final BIM, CDX & COBie data, which will become the property of the GSA. Miscellaneous record submittals must include items like survey data, testing records, certifications, and performance documentation, to be submitted prior to final project acceptance.
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Eagle Pass I & II Land Port of Entry BRIC Eagle Pass, Texas Kahua #352 Santa Teresa Land Port of Entry BRIC Santa Teresa, New Mexico Kahua #353
SECTION 01 78 10 - PROJECT RECORD DOCUMENTS
PART 1 GENERAL
1.1 SUMMARY
A. This section includes administrative and procedural requirements that the Contractor must perform with regards to Project Record Documents. These include but are not limited to those defined in Part B. Electronic records that show identifiable changes shall be done. The following normally must be included, and the Contractor is required to show any other changes not listed below:
B. All electronic project record documents shall be uploaded to PMIS.
1. Marked-up copies of Contract Drawings.
2. Marked-up copies of Shop Drawings.
3. Newly prepared record drawings.
4. Marked-up copies of Specifications, addenda, and Change Orders.
5. Marked-up Product Data submittals.
6. Field records for variable and concealed conditions.
7. Record information on Work that is recorded only schematically.
8. Computer Aided Design (CAD) drawings.
9. Building Information: Store both electronic media and hard copy Record Documents and samples in the field office apart from the Contract Documents used for construction in clean, dry conditions. They shall be readily accessible. Do not use Project Record Documents for construction purposes. All electronic Project Record Documents should be uploaded to PMIS.
1.2 RECORD BUILDING INFORMATION and MODELS
A. All Building information and models shall be accessible to the GSA throughout project delivery, and final BIM, CDX & COBie submissions are the property of the GSA. Comply with the current GSA BIM, CDX & COBie Standard. For projects where BIM, CDX & COBie data is provided by the Government (e.g. Master model), Contractor shall use the provided BIM, CDX & COBie data to record the changes in the BIM, CDX & COBie data, specifications, and any other pertinent information. For projects where no BIM, CDX & COBie data is available, Contractor shall provide BIM, CDX & COBie deliverables in accordance with the GSA BIM, CDX & COBie Standard. All Building information and models shall be accessible to the GSA throughout project delivery, and all BIM, CDX & COBie data submissions are the property of the GSA. See the GSA BIM, CDX & COBie Standard for Record Modeling Requirements.
| 1.3 | RECORD DRAWINGS |
| A. | Markup Procedure: During construction, the Contractor shall maintain a set of black-line white prints of Contract Drawings and Shop Drawings for Project Record Document purposes. Contractor shall mark these Drawings to show all changes that have been done. If BIM is not used, the Contractor shall maintain a copy of the Contract Document CAD files showing these changes to the physical conditions. |
1. Mark record prints of Contract Drawings or Shop Drawings, whichever is most capable of showing actual physical conditions sufficient to construct the changes. Where Shop Drawings are marked, show cross-reference on Contract Drawings location. Identify each change to coordinate with accompanying, if any, Record Documents.
2. Mark hard copy record sets with red erasable colored pencil. Use other colors to distinguish between changes for different categories of the Work at the same location.
3. Both the bound, organized, and labeled hard copies and the electronic media shall be submitted prior to Final Acceptance.
4. The Contractor is responsible for any printing costs associated with Project Record Drawings. The Contractor shall submit a preliminary set of record drawings (BIM or CAD) for review and acceptance. Before copying and distributing, submit corrected documents and the original marked-up prints to the Government for review and acceptance. If acceptable, the government will return the original marked-up prints to the Contractor for organizing into sets, printing, binding, and final submittal.
B. Copies Distribution: After completing the preparation of [BIM or CAD] Record Documents, the Contractor shall provide electronic media of each drawing, whether or not changes and additional information were recorded. These full sets will be the hard copy of record drawings for filing purposes; they are not intended for use in later maintenance on the facility. Organize the copies into manageable sets. Include appropriate identification, including titles, dates, and other information on the cover sheets.
| 1. | Organize and bind original marked-up sets of prints that were maintained during the construction period in the same manner. |
| 2. | Organize records into sets matching the print sets. Place these sets in durable tube-type drawing containers with end caps. Mark the end cap of each container with suitable identification. |
| 3. | Submit the marked-up record set, transparencies, and the copy sets to the Contracting Officer for the Government's records. |
C. Newly Prepared Construction Drawings into Record Drawings: When neither the original Contract Drawings nor Shop Drawings are not suitable for converting into record drawings, then prepare new drawings instead of following procedures specified in part A. These new drawings shall be fully developed as contract drawings. New drawings may be required when a Change Order is issued as a result of accepting an alternate, substitution, or other modification.
1. Provide Drawings in a scale that allows for the scope of detailing and notations required to record the actual physical installation and its relationship to other construction.
2. When completed and accepted, integrate newly prepared Drawings with procedures specified for organizing, copying, binding and submitting record drawings.
1.4 RECORD SPECIFICATIONS
A. During the construction period, the Contractor shall maintain the Project Specifications, including addenda and other modifications issued, for Project Record Document purposes.
1. Mark the Specifications or provide new or edited Specifications to indicate the actual installation where the installation varies from that indicated in Specifications. Provide dates and other identifying information to discriminate them from the existing Specifications. These shall be fully coordinated with the other contract documents.
a. In each Specification section where products, materials or units of equipment are specified or scheduled, mark the copy with the proprietary name and model number of the product furnished.
b. Record the name of the manufacturer, supplier, installer, and other information necessary to provide a record of selections made and to document coordination with record Product Data submittals and maintenance manuals.
c. Give particular attention to substitutions, selection of product options, and information on concealed installations that would be difficult to identify or measure and record later.
2. Upon completion of markup, submit above mentioned Record Specifications to the Government in electronic and hard copy mediums.
1.5 RECORD PRODUCT DATA
A. During the construction period, maintain one copy of each Product Data submittal.
1. Mark Product Data to indicate the actual product installation where the installation varies from that indicated in Product Data submitted. Include changes in the product delivered to the site and changes in manufacturer's instructions and recommendations for installation.
2. Give particular attention to information about concealed products and installations that cannot be readily identified and recorded later.
3. Note related Change Orders and markup of Record Drawings, where applicable.
4. Upon completion of markup, submit a complete set of record Product Data to the Government. Where record Product Data is required as part of maintenance manuals, submit marked-up Product Data as an insert in the manual instead of submittal as record Product Data.
5. Where BIM is used, individual Product Data in PDF format shall be linked through the COBie Documents tab as specified in the GSA BIM, CDX & COBie Standard.
| B. | Building Information & Model Files: Provide the Government access to the BIM, CDX & COBie data that has been established and updated throughout the course of construction. The final BIM, CDX & COBie submissions must comply with the GSA BIM, CDX & COBie Standard RECORD SAMPLE SUBMITTAL |
| C. | Comply with the Government's instructions for packaging, identification marking and delivery to the Government's sample storage space. Dispose of other samples in a manner specified for disposing of surplus and waste materials. |
1.7 MISCELLANEOUS RECORD SUBMITTALS
| A. | Refer to other Specification sections for miscellaneous record-keeping requirements and submittals in connection with various construction activities. Prior to Final Acceptance, complete Miscellaneous Records and place them in good order, properly identified and bound or otherwise organized to allow for use and reference. |
| B. | Miscellaneous Records include, but are not limited to, the following: |
1. Field records on excavations and foundations.
2. Survey showing locations and elevations of underground lines.
3. Invert elevations of drainage piping.
4. Authorized measurements utilizing unit prices.
5. Records of plant treatment.
6. Ambient and substrate condition tests.
7. Certifications received in lieu of labels on bulk products.
8. Batch mixing and bulk delivery records.
9. Testing and qualification of tradespersons.
10. Documented qualification of installation firms.
11. Load and performance testing.
12. Inspections and certifications by governing authorities.
13. Leakage and water-penetration tests.
14. Final inspection and correction procedures.
15. Waste management records.
PART 2 PRODUCTS (Not Applicable) PART 3 EXECUTION (Not Applicable)
END OF SECTION 01 78 10
June 17, 2025 PROJECT RECORD DOCUMENTS 01 78 10 - Page 2 of 10
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