SEDS CP RFP 70T04026R7672N005.pdf

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Transportation Security Administration

Request for Proposal 70T04026R7672N005

Checkpoint

Screening Equipment Deployment Services II (SEDS II)

April 20, 2026

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SECTION 1– SOLICITATION FORM

SEE ATTACHMENT 01- SF-1449

(END OF SECTION 1)

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SECTION 2– SCHEDULE OF SUPPLIES/SERVICES

(CONTINUATION OF SF 1449, BLOCK 20)

2.1 General Description

The Contractor shall provide Checkpoint Screening Equipment Deployment Services (SEDS) as defined in section C, Statement of Work, in accordance with the pricing set forth in Part A, Schedule of Supplies/Services. Individual Task Orders (TOs) will be issued in accordance with the terms and conditions of this contract (IDIQ or Contract). All services provided under this Contract will be purchased through the issuance of Firm-Fixed-Price (FFP) or Time and Materials (T&M) TOs.

To the maximum extent practicable, orders under this contract will be on a firm-fixed-price basis to include any travel costs or other direct charges related to performance of the services ordered, unless the order provides for reimbursement of travel at cost in accordance with the Federal Travel Regulations (FTR).

2.2 Contract Type

The TSA contemplates the award of a single IDIQ contract with the use of FFP or T&M types, as specified per TO.

2.3 Pricing Schedule

See Attachment 2 - Checkpoint Pricing Worksheet

2.4 Period of Performance

The total period of performance of the effort required by this contract shall be an eight (8) year ordering period from date of award.

2.5 Contract Minimum/Maximum

F.1 The minimum guarantee for the IDIQ will be $1M over the entire contract term/period.

F.2 The specific products and quantities will be identified in each TO F.3 A maximum ceiling of $672,492,000.00 is established for this IDIQ.

(END OF SECTION 2)

SECTION 3 – STATEMENT OF WORK

1. General

1.1 Requiring Organization

Transportation Security Administration (TSA), Acquisition Program Management (APM), Deployment and Sustainment Division (DSD).

1.2 Background

The TSA Mission is to protect the nation's transportation systems to ensure freedom of movement for people and commerce. The APM’s mission statement: “We deliver innovative, mission-driven capabilities required by the frontline to safeguard America’s transportation system”.

APM achieves this mission by managing the full lifecycle of screening equipment acquisition activities, including requirements’ identification, testing, procurement, deployment, sustainment and disposition.

Within APM, DSD ensures that the most efficient and effective capabilities and technologies are deployed for checkpoint screening operations. DSD develops and implements field communication strategies prior to deploying equipment and ensures regional consistency in all deployment activities/standards for checkpoint deployments. DSD coordinates and prioritizes deployment efforts with partners to ensure appropriate timelines and support are in place to effectively deploy qualified screening equipment. DSD deploys and maintains the operational efficacy of screening technology that ensures operating conditions continue to meet or exceed procurement expectations and criteria during equipment life cycles. DSD develops and maintains a Deployment Plan that is sustainable for the field.

TSA currently deploys the following technologies to conduct passenger screening at security checkpoints:

I. Advanced Imaging Technology (AIT), which uses millimeter wave advanced imaging technology to safely screen passengers for metallic and nonmetallic threats, including weapons and explosives, which may be concealed under clothing without physical contact.

II. Walk Through Metal Detectors (WTMD), the currently fielded WTMD uses dielectric scans to detect magnetic and mixed alloy (non-magnetic) materials threats on passengers’ bodies. These systems are equipped with a Random Alarm Generator (RAG), which facilitates random additional screening without profiling.

III. Advanced Technology (AT) X-ray is used to screen carry-on baggage for explosives and prohibited items at checkpoints.

IV. Explosive Trace Detection (ETD) technology screens passengers and their belongings for trace amounts of explosive residue. Officers may swab a carry-on or checked baggage or a passenger’s hands and then place the swab inside the detection unit to analyze it for the presence of potential explosive residue.

V. Bottled Liquid Scanners (BLS) are used at airport checkpoints to distinguish liquid explosives from common, benign liquids and are used primarily to screen medically necessary liquids in quantities larger than 3.4 ounces.

VI. Computed Tomography (CT) X-ray systems contain the following, a detection algorithm software to identify bulk potential bulk organic threats, primary viewing monitors that provide a three-dimensional (3-D) view of each image.

VII. Credential Authorization Technology (CAT) enhances the passenger screening process at the checkpoint by serving as a technological solution to improve the inspection of identification documentation.

VIII. Chemical Analysis Device (CAD) units identify threats concealed on people and their carry-on items entering the sterile area of an airport terminal through the passenger screening checkpoint. CAD systems are designed to screen liquid and solid materials (including powders, explosives, precursors, and other materials).

Additional information on these technologies can be found in the Checkpoint Requirements and Planning Guide (CRPG).

1.3 Objectives / Overall Scope of Work

This Contract is for services related to the deployment of Checkpoint (CP) Screening Equipment.

The scope includes on-site coordination, surveys, design support, coordination and execution of screening equipment installations, relocations, and removals.

• Program Management Requirements

2.1 General Program Management Requirements

The Contractor shall establish and maintain a formal organization to manage the contract and associated task orders (TOs). A clear line of project authority shall exist among all organizational elements. The Contractor shall be fully responsible for the management and coordination of the work described in the SOW.

2.2 Scope of Program Management

The Contractor shall provide program management for both the IDIQ and all subsequent TOs issued.

The Contractor shall provide resource management, risk management, quality control and assurance, communications, and reporting, financial and subcontractor management. As part of the overall Program Management Plan (PMP) (CDRL A001), the Contractor shall describe the metrics, reporting procedures, and control mechanisms used to measure, report, and control all work assigned including communications, requirements, schedules, resources, and quality assurance plans.

2.2.1 Resource Management

The Contractor shall develop, provide, and implement a Resource Management Program to execute the requirements of individual TOs efficiently and effectively. The Contractor’s

Resource Management Plan shall be fully documented in a PMP. The Resource Management Plan (CDRL A007) shall describe the organizational boundaries between the Contractor and external entities. (“External” is defined as anyone not on the Contractor Team, e.g., Deployment and Sustainment Division, Local TSA, Airport Authority). The Resource Management Plan shall also describe the internal structure of the Contractor team, including Contractor roles and responsibilities.

APM currently supports the following large initiatives: AT recapitalization with CTs under the Checkpoint Screening Systems (CPSS) program; Dual Use CT (DUCT) deployment to CAT III/IV airports; and deployment of CAT and CAT remediation. Within the period of performance, APM anticipates additional initiatives to include but not limited to the recapitalization of the Smiths ETD and recapitalization of the Smiths ASL.

2.2.2 Risk Management

The Contractor shall develop, provide, and implement a Risk Management Plan that identifies the methods and procedures to identify, assess, monitor, and control risk during performance of this contract. The Contractor shall quantify risks with respect to the impact on integration, installation, performance, technical parameters, schedule, and price/cost.

The Contractor shall develop and maintain a risk register that identifies, analyzes, and prioritizes program risks as low, medium, or high. The Contractor shall conduct risk mitigation planning for risks considered medium or high. The Contractor shall provide the status of mitigation actions for identified program risks in the Monthly Status Report (MSR) (CDRL A003).

The Contractor shall also identify and report schedule cost risks to the Government. The Contractor shall evaluate schedule and cost risks and formulate plans for the elimination or reduction of such risks. Newly identified risks, and the status of all previously identified risks, shall be reviewed and discussed at each Program Management Review (PMR).

2.2.3 Quality Control and Assurance

The Contractor shall establish, implement, and maintain a documented quality assurance system in accordance (with ANSI/ISO/ASQ Q9001:2000) as a means of assuring compliance with all requirements of the Contract. The Contractor shall pass the appropriate Contract requirements down to its subcontractors to ensure compliance with the Contract. The Contractor shall require that subcontractors have an appropriate documented quality control system that controls the quality of the services and supplies provided. The Contractor shall identify a Quality Manager for all communication on quality-related issues. The Contractor's Quality Manager shall always be prepared to present and discuss the status of quality activities, requirements, and problems.

2.3 Program Manager Qualifications

The Contractor shall provide a fully dedicated IDIQ Program Manager (PM) who will be designated as Key Personnel. Specific TOs may identify additional key personnel as needed.

The Contractor shall ensure that the IDIQ PM meets the following qualifications:

1) PMP Certification

2) Ten (10) years of program management experience or equivalent experience

3) Five (5) years of airport project management or equivalent experience

Each task order shall have a Task Order Project Manager (TOPM). The Contractor shall ensure that the TOPM meets the following qualifications:

4) PMP Certification

5) Four (4) years of program / project management experience

6) Two (2) years of airport project management

If an employee lacks such experience, the Contractor, by written request, shall provide evidence of similar/equivalent experience. Acceptance of evidence shall be at the discretion of the IDIQ Contracting Officer’s Representative (COR) / Contracting Officer (CO).

2.4 Reporting and Reviews

2.4.1 Program Management Reviews (PMRs)

TSA will hold quarterly PMRs for this IDIQ at a TSA HQ facility located in Northern Virginia.

The Contractor IDIQ PM will be expected to attend in person or virtually at the discretion of the IDIQ COR. Others from the Contractor team may participate via telecon or Microsoft Teams.

The Contractor shall coordinate with the IDIQ COR to schedule these reviews.

The Contractor shall provide a copy of the PMR presentation (CDRL A002) to DSD five (5) business days prior to a scheduled PMR.

The Contractor’s PMR presentation shall include at a minimum:

• Detailed contract/task order status.

• Review of outstanding action items.

• Overview of accomplishments and lessons learned for each active task order within that quarter.

• Analysis of risks, issues, and opportunities for each task order.

• Financial status for each task order.

• Identification of any shortfalls/issues that were noted during that quarter and resolutions that have been implemented to ensure reoccurrence will not occur.

The Contractor shall take meeting minutes during the PMR and shall send a summary of the meeting along with any new action items assigned to TSA within five (5) business days of the

PMR.

2.4.2 Periodic reporting

The Contractor shall, at a minimum, expect that all TOs will require an MSR. The MSRs shall detail progress and status on technical, cost, and schedule aspects of the TO, site, and specific site projects per direction of the TO COR. Some TOs may require a Weekly Status Report (CDRL A004), as well as a Daily Site Report (DSR) during active, on-site work.

APM maintains schedules of all checkpoint projects, and the Contractor shall provide weekly updates via email as milestones change or as projects are completed. The Contractor may also be asked to provide inputs directly into TSA’s iShare or project application via TSA provided laptops.

2.4.3 As needed reporting and meetings

The Contractor PM may be asked to respond to various data requests from DSD Leadership pertaining to work performed within this IDIQ.

The Contractor may be asked to provide Rough Orders of Magnitude (ROMs) for potential future work to DSD.

Periodically, the Contractor shall be required to attend technical interchange meetings (TIMs), and other meetings, as required. If travel expenses are expected to be incurred to attend these meetings or conferences, the Contractor shall notify the TO COR and have travel approved in advance of attending the meeting.

No later than five (5) calendar days after travel has incurred, the Contractor shall prepare a Trip Report that summarizes the event and describes the pertinent information gathered at the meeting or conference. After attending a meeting, the Contractor shall prepare meeting minutes, or a summary of the meeting or conference, as directed by the TO COR.

The Government may request meetings, when necessary, between the Contractor, the TO COR, Checkpoint Deployment Coordinators (CP DCs or DCs) and other TSA staff. The purpose of these meetings shall be to discuss any outstanding schedules, integration and/or installation engineering issues, activities, and related documentation, to resolve through mutual agreement, technical, schedule or programmatic issues associated with this contract/TOs.

2.5 Staffing Requirements and Qualifications

The Contractor shall staff the appropriate levels to enable adequate responsiveness to the tasks outlined in this SOW. The Contractor is responsible for ensuring that the work being performed is completed by qualified personnel with the appropriate level of experience and expertise.

Checkpoint Site Lead:

I. Three (3) years of Project Management experience, two (2) years of which occurred in an airport.

II. Demonstrated experience as a Project Manager (preferably construction management) with on-time, on-budget projects, taking into consideration complexities and schedule history for comparable projects.

III. Experience working with multiple stakeholders on a single project.

IV. Experience in planning and the formulation of design alternatives and solutions for construction projects.

V. Management experience on work performed by field staff and sub-contracting firms.

VI. Experience in resolving compliance issues with federal, state, and local authorities on design specifications.

VII. Thorough understanding of airport construction practices, processes, standards, and their impact on project activities. This includes an understanding of floor loading, electrical infrastructure, seismic requirements, and rigging complexities.

VIII. Familiarity with the Checkpoint Requirements and Planning Guide for Checkpoint operations.

2.6 Government Property Management

All Government Furnished Property (GFP) equipment shall maintain an authorized TSA barcode sticker (unique-item identifier) located on the equipment designated by the Government Property Manager (GPM). All identification of Transportation Security Equipment (TSE) shall include the serial number and TSA Barcode number (where applicable).

The Contractor will obtain information regarding GFP for each project from the TO COR. The Government will furnish the Contractor with the various types of Security Screening Equipment for installation at designated facilities. The Contractor will make all the arrangements for staging and positioning the equipment, as well as temporary storage in secured facilities as required. The Contractor shall be responsible, as required by specific TO, for shipping the equipment to the installation site.

The Contractor must use the most current version of the Department of Defense (DoD) "Requisition and Invoice/Shipping Document", Form DD-1149 when moving government-owned equipment.

The Contractor shall provide a weekly Government Furnished Property (GFP) Transaction Report (CDRL A006) reflecting the status of all GFP assigned to the Contractor. This will provide the GPM a current and auditable record of all transactions.

The Contractor shall preserve, pack, and mark all supplies to be furnished under this contract in accordance with standard practices as defined in ASTM-D-3951 (Standard Practice for Commercial Packaging) for the packaging of supplies and equipment for shipment or storage.

The Contractor shall ensure that packaging meets Department of Transportation/ International Aviation Transport Association standards outlined in 49 CFR and CFR 41 Subtitle C Chapter 102 Subchapter D are sufficient to prevent damage or deterioration to supplies and ensure packaging can sustain more than one shipment to minimize cost to the government. The Contractor shall be fully liable for any damage, diminution in value, or losses incurred during shipment, handling, and installation that is attributed to improper packaging.

The Contractor must submit a Report of Survey, DHS Form 200-2, including pictures, to report incidents to the CO, IDIQ COR, TO COR, CP DC, Regional Branch Manager and GPM for any government property loss, damage, destruction, or theft (from negligence, misuse, dishonesty, or willful destruction) within 24 hours of the incident.

The Contractor incident report shall, at a minimum, contain the following information:

• Date of Incident.

• OEM/Manufacturer, Make, Model, Serial Number (if applicable), TSA

Barcode Number (if applicable) (e.g., #057000000xxxxxx), Condition Code (e.g., 1 = New (never been installed), 4 = Used (installed at least once), 7 = Need Evaluation/Repair or X = Final Disposition/Disposal) Requisition and Invoice/Shipping Document/Government

Paperwork, and quantity.

• Contract and/or TO Number.

• Cause and Corrective Action taken or to be taken to prevent recurrence.

• Copies of all supporting documentation (including pictures).

• Last known location of the property.

• A statement that the property did or did not contain hazardous material, and if so, that the appropriate agencies were notified.

3.0 Checkpoint Deployment Services – General Requirements

The Contractor shall be responsible for all deployment services of checkpoint technologies for all security screening needs at the checkpoint. The Contractor shall be responsible for all tasks associated with the shipping, rigging, installation, relocation and decommissioning of checkpoint screening equipment and peripherals at geographically dispersed airports, TSA labs, other government sites, and other locations within the United States (CONUS and OCONUS) and potentially international locations requested by TSA.

Some installations and removals may require site preparation or site restoration. Each TO will specify locations for performance of work, as well as the specific work needed to be performed.

For each specified site, Contractor shall obtain, as required, all necessary approvals, permits, insurance, authorizations for the screening equipment installations.

DSD adheres to the following Federalized airport map:

In addition to airports, the Contractor may also be asked to ship, rig, and install screening equipment at government labs, training facilities, universities, and other sites in support of TSA’s mission. The Contractor may also be asked to ship, rig, and install equipment in support of DHS special events or internationally in support of the Department of State.

Typical Checkpoint Project Lifecycle phases:

I. Notice to Proceed II. Planning

III. Site Survey IV. Design V. Integrated Project Team (IPT) Meetings

VI. Site Preparation (if needed) VII. Shipping and Rigging

VIII. De-install or Decommission (if needed) IX. Installation X. Testing

XI. Site Closeout

4. Checkpoint Deployment Services – Specific Requirements The Contractor shall provide all Checkpoint Deployment services to include some, or all, of the following activities: project management, site lead services, site survey, site validation, engineering, design, site preparation, electrical installation, logistics (e.g., ship, rig, etc.), equipment installation, site restoration, and equipment decommissioning associated with checkpoint deployment projects. The Contractor shall, as required, support operational upgrades, safety advancements, screening optimization, and enhancement efforts to existing checkpoint configurations.

The Contractor shall support projects at varying phases of the deployment-cycle, from planning to testing and closeout.

The Contractor shall, as required, provide services to support the installation of new technologies to support TSA developmental or operational testing and evaluation.

4.1 Site Lead Support

The Contractor shall provide Site Lead(s) to a number of concurrent projects (see 2.2.1 for upcoming projects). Specific projects will be listed in each TO (for example, in some instances, there may be multiple projects at a single airport). The Contractor shall increase staffing quickly to accommodate large scale projects. The Contractor shall receive written notification from the TO COR prior to initiating site lead support for each project.

Site Leads are the technical liaison for the DSD CP DC throughout the lifecycle of each project and shall be familiar with all checkpoint systems at all assigned airports.

Site Leads shall:

I. Provide project planning, coordination and technical advice to facilitate checkpoint security screening equipment installations, removals, and relocations.

II. As required to obtain and maintain, for the life of the project, an airport badge with escort privileges for each airport within their responsibility.

III. Keep the CP DC informed on project progress and issues to avoid negative impacts to schedule, cost, and/or performance.

IV. Inform the CP DC and the TSA Design Team of any new airport/airline projects. As directed by the CP DC, shall be required to conduct site surveys of potential projects.

Site Lead support shall include, but is not limited to, the following:

Pre-deployment

• Coordinate, monitor and report project schedule activities and execution between stakeholders.

• Attend internal and external TSA meetings, as required.

• Coordinate and attend meetings between project stakeholders.

• Assess progress against the project schedule and report any variances that may create risk to schedule, cost, or performance of the project’s critical path.

• Track project activities related to installation of checkpoint security screening equipment to ensure timely delivery and installation of equipment to the site.

• Coordinate shipments of screening equipment with peripherals and FF&E with all project stakeholders.

• In the event of a checkpoint relocation, evaluate existing FF&E to determine what FF&E can be moved and what additional FF&E is required in the new checkpoint. Coordinate with DCs to ensure accurate accounting of FF&E in associated ReMAGs.

• Ensure the following:

o Equipment Request order forms (ReMAG) are created or updated once project scope is finalized.

o DD-1149 forms are completed and provided to the APM or other TSA Property point of contact (POC).

o Provide Operational Readiness Test (ORT), Site Acceptance Test (SAT), or

Integrated Site Acceptance Test (ISAT) paperwork to CP DC. DSD will provide direction to local TSA.

• Coordinate with Local TSA, TSA HQ, and other site POCs leading up to the equipment delivery date to ensure proper equipment handling, in accordance with OEM guidelines and industry best practices, delivery, badging, permitting, and storage of screening equipment and peripherals.

• Provide a detailed hourly schedule for each day of deployment at least two weeks prior to onsite work.

Deployment and Testing

• Provide on-site support during the delivery and removal of screening equipment.

• Provide pictures of before and after checkpoint deployment.

• Coordinate the implementation phases from shipping through operational status, to include timely shipments, delivery, installation, integration, and removal of TSA security screening equipment in accordance with the project schedule.

7.5 Oversee the delivery, rigging and placement of the screening equipment.

7.6 Coordinate the removal or disposal of excess equipment as directed by the CP

DC.

7.7 Oversee the installation and integration of the screening equipment.

7.8 Support scheduling activities for the ORT, SAT, and ISAT:

• Upon conclusion of Test Readiness Review (TRR), the Contractor shall submit a Test Readiness Notification (TRN) to the CP DC with a recommendation of whether the system is ready to proceed with testing. Federal POC (DC, COR, etc.) must submit TRN to ATSA.

• TRN requests should include read receipts and all necessary SEDS, DSD, Program Executive Office (PEO), and OEM stakeholders.

1. Confirm test readiness 48 hours in advance of test with ATSA.

• The Site Lead shall observe and support testing activities.

• If OEM cannot resolve issues with testing within 24 hours, then the OEM will need to re-test and resubmit a new TRN. The SEDS contractor shall notify DC/COR of any challenges with the testing event. The OEM will reschedule event.

1. ATSA will communicate successful test events with DSD.

• DSD Federal POCs will communicate ALL testing statuses with local TSA.

De-installations and closeout

• Coordinate and provide oversight during the removal of checkpoint security screening equipment.

• Ensure completion of the DD-1149 and decommission checklist by the OEM technician, or OEM certified technician, at the time of decommission. Submit completed decommission checklist to DCs within five business days.

• Ensure all TSA and OEM guidance for cleaning and packaging of equipment is followed.

• Coordinate and oversee the removal of dunnage from the checkpoint and ensure the space is ready for live passenger screening at the completion of work.

• Perform site restoration as needed to ensure that the checkpoint is returned to the same or better condition. If it is discovered that the restored space/site was not returned to the same or better condition, the Contractor shall return and restore the space to its original or better condition at their own expense.

4.2 Planning, Survey and Design

Planning

The Contractor shall, as required, review draft SOWs for future projects, create ROMs, and provide Level-of-effort feedback to TSA.

The Contractor shall participate in planning calls and meetings prior to beginning work at each site. The Contractor shall participate in and record minutes for all IPTs. Typically, a weekly IPT call is held to update all parties on the progress of each deployment location. Calls begin up to six weeks in advance of site activities, calls can begin earlier if projects are complex or require extensive planning as determined by the CP DC. The Contractor shall have the Site Lead identified and available to participate in site activities at that time.

The Contractor (typically the Site Lead) shall provide an accurate status update and answer any questions that may arise.

The Contractor shall provide input and support during schedule planning and efficiency recommendations during project planning.

Site Surveys:

The Contractor shall perform site surveys. New initiative site surveys will be requested first, followed by the development of concept drawings (CDRL B003).

The Contractor shall coordinate and conduct site surveys with the responsible stakeholders (i.e., airport authority representatives, airport personnel and local TSA POCs).

During site surveys, the Contractor shall collect and document all the site-specific information needed to complete design, perform site preparation, and successfully deploy the screening equipment. This includes but is not limited to badging requirements, permitting requirements, insurance requirements, bonding requirements, any list of preferred vendors, rigging paths, allowed working hours, details of existing equipment, floor construct type and condition, validate the existing electrical circuits/outlets, and testing data lines to ensure their working condition, determine if power is on emergency or back-up power, checkpoint dimensions to include validating background drawings and the location of existing equipment placement floor loading, seismic requirements, and other design or code concerns.

After completion of the site survey, the Contractor shall submit a site survey report (CDRL B002) to the CP DC for review and comment as required. The site survey report should also include any known and/or upcoming construction projects.

Site Validation

When the airport is responsible for the site preparation, the Contractor shall perform a site validation to confirm the approved design is followed and the infrastructure (electrical and data) is ready for installation. The Contractor shall prepare and submit a Site Implementation Plan (SIP) (CDRL B001) detailing all steps to be conducted throughout the installation process. The Contractor shall coordinate with site representatives at specific sites to obtain all necessary reviews, permits and approvals of the design drawings and installation plan.

The SIP shall include the following: 1) site design; 2) permitting requirements; 3) required site preparation; 4) shipping plans; 5) rigging path; 6) screening equipment rigging and installation / de-installation, as required; 7) peripherals and FF&E; 8) photos; 9) site preparation cost estimates; 10) detailed schedule with assigned roles and responsibilities; 11) project restoration plans to include flooring, and 12) updates to other project elements such as, but not limited to, risks and uncertainties (associated with cost, schedule and performance); 13) validate electrical circuits/outlets. The Contractor shall revise design drawings to reflect approved configurations and include these documents in the SIP.

Design:

The Contractor shall provide concept, issued for construction, and as-built designs as specified by the Task Order.

The Contractor will provide a concept design package in both computer-aided design (CAD) and PDF that includes the demolition or existing condition layout including adjustments to reflect the current layout of equipment. The concept design shall include the equipment, peripherals and FF&E layout in a Checkpoint Requirements and Planning Guide (CRPG) compliant manner to include an overlay of any known future equipment for review and comment to the TSA Design Team. If the concept design includes equipment that is not currently available, the Contractor shall depict gates, barriers, and other FF&E to close off the sterile area.

Once the design is approved by the TSA Design Team, TSA HQ will disseminate to local TSA for comment. Any TSA HQ approved changes will be sent to the Contractor to incorporate. The Contractor shall make any updates requested by TSA and send for final approval.

Upon final approval of concept drawings, the Contractor shall create the Issued for Construction (IFC) (CDRL B004) designs and deliver in PDF format. This package should contain any information required by an airport authority for permitting purposes. Airports may vary in their requirements; therefore, the Contractor shall be flexible in providing whatever the airport authority requests. Airport specific requirements should be identified during the Site Survey and/or Site Validation. Documents shall comply with all applicable codes that pertain to each specific location.

IFC designs shall incorporate findings from a site validation of the airport infrastructure (e.g., electrical loading, available space allocated to the TSA, floor loading, ceiling heights, floor slopes, duress alarm locations (where required), data infrastructure, and others as required by local municipalities before and after installation activities) to ensure that the design details, etc.

are correctly portrayed. The Contractor shall provide all necessary site design documentation for obtaining permits.

The Contractor shall ensure all parties are working from the same version of the designs. The Contractor shall clearly specify the version dates when discussing the designs, performing site visits, or performing any other type of work involving the designs.

The Contractor shall submit the as-built designs (CDRL B005) in CAD and PDF on a semi-annual basis (using a government furnished hard drive). The as-built designs shall depict the state of the checkpoint at the time the Contractor leaves the location. The as-built designs shall depict the exact location of any electrical and data outlets to include core holes in the floor, power poles and wall mounted devices.

The Contractor shall not submit any designs during any phase of the design process that do not meet the requirements in the CRPG, unless an exception has been approved by TSA Design Team.

4.3 Site Preparation

The Contractor shall complete all necessary site preparation requirements. During the site survey, the Contractor shall determine all requirements to begin site preparation, such as: 1) airport/engineering department review and approval; 2) airport applications and permits; 3) insurance, bonding, and certifications; 4) license requirements; and 5) local trade permits, seismic requirements, and any site-specific requirements.

The majority of site preparation activities are for electrical and data infrastructure. For example, typical examples of site preparation for checkpoint projects include installing electrical infrastructure, installation of data lines, general construction activities, such as core drilling and the relocation of gates and barriers. If existing infrastructure is used, all data lines will be tested and validated to ensure they are CRPG compliant. The Contractor shall verify that the required power and data infrastructure are in place and operational for the site’s CP equipment, including CATs, AITs and CTs, by completion of site preparation.

The Contractor shall ensure that all CRPG guidelines for necessary electrical and data are followed unless exceptions are granted by TSA HQ.

Specific site preparation needed for each project will be further defined in the individual Task Order (TO).

4.4 Shipping and Rigging

Once the SIP is approved for all equipment moves and orders of FF&E, the Contractor shall compile a Requirements Management Advisory Group (ReMAG) order and submit the orders directly through the Equipment Request Interface (ERI) site reflecting those assets being relocated, decommissioned, or installed per site. The Contractor shall be provided with TSA laptops and training on how to use the ERI interface. The Contractor shall reuse existing FF&E, whenever possible, and not submit a request for all new FF&E.

The Contractor shall ship, deliver, and rig checkpoint security screening equipment, peripherals, and FF&E equipment in accordance with Original Equipment Manufacturer (OEM) guidelines and industry best practices. In some instances, TSA may support direct shipment of security screening equipment directly from the OEM manufacturing site to the operational location. The Contractor shall coordinate with TSA and the OEM to verify the shipment and delivery schedule of all screening equipment for the project.

The Contractor shall, as required, arrange for storage of checkpoint security screening equipment, peripherals, and FF&E at a secure, climate controlled local Rigger’s Staging Facility (RSF) until the equipment can be delivered to its final destination. The local RSF must store the equipment at adequate temperatures to meet the equipment requirements and should be available 24 hours a day to meet the needs of the scheduled deployment timeframe.

The Contractor shall ship and deliver checkpoint security screening equipment, peripherals, and FF&E to/from the TSA Warehouse (TSALC), airport locations, or OEM facilities, as directed within the task orders. The Contractor shall report the RSF closeout once the project is completed in the GFP weekly CDRL.

The Contractor shall be responsible for the disposal of all excess shipping and crating materials, as approved by the CP DC.

The Contractor shall report any and all missing, damaged, or lost equipment via Report of Survey, DHS Form 200-2, to the CO, IDIQ COR, TO COR, CP DC, DSD Regional Branch Manager and GPM immediately after incident occurrence. The Incident report shall include pictures to document equipment damage, if applicable.

4.5 Installation, Decommission and Testing

The Contractor shall obtain all necessary approvals, permits, insurance, bonding, authorizations required for each site and comply with any local, state, and federal regulations or codes. The Contractor shall be responsible for determining all local airport requirements needed to support the execution of work in the airport environment. The contractor shall not negotiate the scope of work with the airport authority, project sponsor, local TSA, or others over the scope of the work.

Any design alterations or changes in the scope of work will be approved by TSA Design Team and/or the TSA Deployment Coordinators.

The Contractor shall coordinate all work with TSA operations at each airport to minimize disruption of operations.

The Contractor shall perform rigging, installation, and removal of equipment outside of normal business/operation hours (i.e., at night, during weekends, or other varied non-operational hours) when possible.

The Contractor shall be responsible for installation/removal activities necessary to support placing or removing security screening equipment, peripherals, and FF&E in their final operational configuration.

As required, the Contractor shall subcontract to the OEM or a certified technician to install checkpoint security screening equipment in accordance with OEM installation guides and approved designs, while incorporating industry best efficiency and safety practices.

Checkpoint security screening equipment includes, but is not limited to, the following:

• Advanced Imaging Technology (AIT)

• Advanced Technology (AT) x-rays o Some existing configurations include automated conveyance systems.

• Credential Authentication Technology (CAT)

• Explosives Trace Detection (ETD)

• Bottled Liquid Scanner (BLS)

• Walk Through Metal Detectors (WTMD)

• Computed Tomography (CT) o Configurations may include auto-diverter or automated conveyance systems (ACS)

• Chemical Analysis Device (CAD) The Contractor shall witness ORT, RAT, SAT (non-integrated installations) and ISAT (for integrated units) testing and validation following ATSA guidelines:

• Operational Readiness Test – test performed after a relocation for most equipment except for ETD and BLS.

• Site Acceptance Test – test performed in coordination with the TSA acceptance test Contractor upon the first installation of screening equipment at an airport site.

• Integrated Site Acceptance Test – test performed following a SAT in coordination with the TSA acceptance test Contractor for AT or CT systems with automated conveyance systems.

The Contractor shall coordinate all decommissioning activities for equipment that will be removed from the airport. Each TSE has a specific decommissioning process and checklist.

When the equipment is being de-installed as code x, a full decommissioning will not be required.

The equipment will still need to be packaged, rigged, and shipped.

The Contractor shall follow all TSA and OEM guidance for cleaning, packaging, and shipping screening equipment. The Contractor shall package or crate all screening equipment in a manner that prevents damage while in transit. The Contractor shall be responsible for all screening equipment, peripherals, and FF&E damages.

While actively working on site, the Contractor shall provide DSR(s) of active projects where site work is being performed.

4.6 Project Closeout

Contractor shall provide Closeout Report (CDRL B006) that list the TSE and infrastructure that was installed with pictures to include the SN and barcodes, if applicable. The Closeout Report has a location for local TSA and the Airport representative to sign to confirm the work was completed to their satisfaction. If punch list items are left after equipment is installed, a separate sheet should provide the list of punch list items with owner and expected date of completion. The punch list item page has a location for local TSA and the Airport representative to sign to confirm the punch list items were completed to their satisfaction.

5. Travel The Contractor shall travel, as needed, to accomplish work directed by this SOW and individual TOs.

The DC shall approve all travel in advance of its occurrence. The Contractor shall not be reimbursed for any unauthorized travel. The Contractor shall provide all travel details as part of invoices and shall present a travel overview summary during each PMR.

The Government will reimburse the Contractor only for travel and per diem costs incurred in the performance of work specified in the TOs. Reimbursement will be at cost only (including any burdens) and in accordance with Federal Travel Regulations of the Federal Government. No profit or fee will be paid on costs for Travel.

6. Deliverables Written deliverables, charts, graphs, schedules, spreadsheets, analytic products, and databases will be developed using the Microsoft Office family of applications, or other standard commercial tools and applications if approved for use by the TO COR. No proprietary tools, software, or applications shall be used unless approved by the TO COR. All deliverables shall be delivered in both electronic and hard copy formats or as directed by the specific TO.

Solutions provided by the Contractor to TSA shall comply with applicable standards, such as the CRPG, OEM installation/integration manuals/guides and other performance standards. Designs shall comply with the American Society of Mechanical Engineers (ASME) Y14.100-2017, Dimensioning/Tolerance Types & applications Engineering Drawing Practices and used in close conjunction with ASME Y14.24, ASME Y14.34M and ASME Y14.35M.

6.1 General Deliverables

Title of Deliverable CDRL Number or n/a if an informal deliverable

Due Date SOW Reference Section

Program Management Plan A001 30 days after IDIQ, and then updated with each task order award or annually

2.2

Title of Deliverable CDRL Number or n/a if an informal deliverable

Due Date SOW Reference Section

Program Management Review presentation

A002 Quarterly 2.4.1

Monthly Status Report A003 Monthly 2.4.2

Weekly Status Report A004 Weekly 2.4.2

Lessons Learned A005 As required by TO 4.6

Meeting Agenda n/a As required by TO 2.4.3

Meeting Minutes n/a As required by TO 2.4.3

Government Furnished Property Weekly Status Report

A006 Weekly, Monday before noon EST

2.6

Resource Management Plan A007 30 days after IDIQ, and then updated with each task order award or annually

Decommission checklists D001 As required by TO 4.5

Testing documentation n/a As required by TO 4.6

Incident Report n/a Within 24 hours of incident

2.6 & 4.4

DD-1149

n/a 48 hours (business days) prior to any equipment movement, as specified by TO

2.6

6.2 Checkpoint deployment project specific deliverables

Title of Deliverable CDRL Number or n/a if an informal deliverable

Due Date SOW Reference Section

Site Implementation Plan B001 10 calendar days after approval of IFC

4.2

Site Survey Report B002 7 business days after completion of survey

Title of Deliverable CDRL Number or n/a if an informal deliverable

Due Date SOW Reference Section

Concept Drawings B003 10 calendar days after completion of site visit

4.2

Issue for Construction Design B004 10 calendar days after approval of concept drawings

4.2

Daily Site Report n/a Daily, for active site work specified by the Task Order

4.5

As-built Design B005 PDF and CAD Files 4.2

Closeout Report B006 4 weeks from date of completion

4.6

A copy of all CDRLS shall be provided to the IDIQ COR via TSA approved hard drive.

7. Government Documents, Forms, Standards and References

TSA Form 251 TSA Form 251 – Vendor Shipping and Receiving Report

DD-1149 Department of Defense (DD-1149) Requisition and Invoice/Shipping Document

DHS Form 200-2 Report of Survey

MD 200.55 Accountability, Management and Control of TSA Property in the Hands of a Contractor

ASTM D3951 Standard Practice for Commercial Packaging (American Society for Testing and Materials – ASTM)

ANSI/ISO/ASQ Q9000

Series

Quality Management Standards

Checkpoint Requirements and Planning Guide (CRPG) (As changes occur, these links might be updated. Please check to ensure you are using the most current version).

Links to CRPG Documents:

https://www.tsa.gov/sites/default/files/checkpoint-requirements-and-planning-guide.pdf https://www.tsa.gov/sites/default/files/checkpoint-requirements-and-planning-guide_appendix-a.pdf https://www.tsa.gov/sites/default/files/checkpoint-requirements-and-planning-guide_appendix-b.pdf https://www.tsa.gov/sites/default/files/checkpoint-requirements-and-planning-guide_appendix-c.pdf https://urldefense.us/v3/__https:/www.tsa.gov/sites/default/files/checkpoint-requirements-and-planning-guide.pdf__;!!BClRuOV5cvtbuNI!APif2ETpCdgAbL6wDoc_E6FVEBtMIpwdlZLiDRJNMqjVgRa7-tWm2owUQtrIkXd61RyVBv2FrVmwz7jSqIyxkZiU0sQSkco$ https://urldefense.us/v3/__https:/www.tsa.gov/sites/default/files/checkpoint-requirements-and-planning-guide.pdf__;!!BClRuOV5cvtbuNI!APif2ETpCdgAbL6wDoc_E6FVEBtMIpwdlZLiDRJNMqjVgRa7-tWm2owUQtrIkXd61RyVBv2FrVmwz7jSqIyxkZiU0sQSkco$ https://urldefense.us/v3/__https:/www.tsa.gov/sites/default/files/checkpoint-requirements-and-planning-guide_appendix-a.pdf__;!!BClRuOV5cvtbuNI!APif2ETpCdgAbL6wDoc_E6FVEBtMIpwdlZLiDRJNMqjVgRa7-tWm2owUQtrIkXd61RyVBv2FrVmwz7jSqIyxkZiUbsUdKXU$ https://urldefense.us/v3/__https:/www.tsa.gov/sites/default/files/checkpoint-requirements-and-planning-guide_appendix-a.pdf__;!!BClRuOV5cvtbuNI!APif2ETpCdgAbL6wDoc_E6FVEBtMIpwdlZLiDRJNMqjVgRa7-tWm2owUQtrIkXd61RyVBv2FrVmwz7jSqIyxkZiUbsUdKXU$ https://urldefense.us/v3/__https:/www.tsa.gov/sites/default/files/checkpoint-requirements-and-planning-guide_appendix-b.pdf__;!!BClRuOV5cvtbuNI!APif2ETpCdgAbL6wDoc_E6FVEBtMIpwdlZLiDRJNMqjVgRa7-tWm2owUQtrIkXd61RyVBv2FrVmwz7jSqIyxkZiUHKy31ss$ https://urldefense.us/v3/__https:/www.tsa.gov/sites/default/files/checkpoint-requirements-and-planning-guide_appendix-b.pdf__;!!BClRuOV5cvtbuNI!APif2ETpCdgAbL6wDoc_E6FVEBtMIpwdlZLiDRJNMqjVgRa7-tWm2owUQtrIkXd61RyVBv2FrVmwz7jSqIyxkZiUHKy31ss$ https://urldefense.us/v3/__https:/www.tsa.gov/sites/default/files/checkpoint-requirements-and-planning-guide_appendix-c.pdf__;!!BClRuOV5cvtbuNI!APif2ETpCdgAbL6wDoc_E6FVEBtMIpwdlZLiDRJNMqjVgRa7-tWm2owUQtrIkXd61RyVBv2FrVmwz7jSqIyxkZiU9FXdMuo$ https://urldefense.us/v3/__https:/www.tsa.gov/sites/default/files/checkpoint-requirements-and-planning-guide_appendix-c.pdf__;!!BClRuOV5cvtbuNI!APif2ETpCdgAbL6wDoc_E6FVEBtMIpwdlZLiDRJNMqjVgRa7-tWm2owUQtrIkXd61RyVBv2FrVmwz7jSqIyxkZiU9FXdMuo$

ANSI/EIA 649 National Consensus Standard for Configuration Management

ISO 10007 Quality Management - Guidelines for Configuration Management

ASME Y14.100-2017 Engineering Drawings Practices

MANDATORY TRAINING FOR CONTRACTORS WHO REQUIRE A PERSONAL

IDENTITY VERIFICATION (PIV) CARD, ACCESS TO TRANSPORTATION

SECURITY ADMINISTRATION (TSA) FACILITIES OR NETWORKS, OR OTHER

GOVERNMENT RESOURCES (JUNE 2024)

The Contracting Officer’s Representative has identified specified government training required for contractors who require a PIV card, access to TSA facilities or networks, or other government resources. Contractors are required to complete the assigned training as a necessary component of performance required under the contract.

The specific classes and time to complete each varies depending on the requirements of the contract and location of performance. However, the Government’s estimate of the total time required to complete assigned classes is 12 hours annually. If the time necessary to complete the classes varies substantially from this estimate, the Contractor should notify the Contracting Officer to discuss appropriate consideration.

Contractor employees are responsible for providing required evidence of timely training completion when the Government assigns such training. Training includes, assigned training through the TSA On-Line Learning Center, attendance at seminars, symposia or user group conferences. Training will not be authorized for the purpose of keeping contractor personnel abreast of advances in the state-of-the-art or for training contractor employees on equipment, computer languages and computer operating systems that are available on the commercial market or required by a contract. This includes training to obtain or increase proficiency in word processing, spreadsheets, presentations, and electronic mail.

The Contractor shall include the terms of this special contract requirement in all subcontracts awarded under this contract.

REQUIREMENTS FOR CONTRACTOR EMPLOYEES PERFORMING AT OR IN

AIRPORT LOCATIONS (JUNE 2024)

• All airport security screening requirements which include criminal history, background and fingerprint check. Contractor employees working in this facility will be required to obtain, possess and display a Secure Identification Display Area (SIDA) badge in accordance with the airport’s physical and personnel security requirements. The Contractor is responsible for any fees associated with obtaining and/or replacing SIDA badges. For further information regarding Security Requirements, please contact the Contracting Officer’s Representative.

• If this contract requires contractor performance involving work at airports or locations under the control of airport authorities, the contractor shall obtain all necessary permits and approvals from regulatory authorities at the airport location(s) to allow for…