RFP Att3 - CP SEDS II Program Management Amendment 1.docx

Transportation Security Administration Checkpoint -Screening Equipment Deployment Services II Program Management Task Order SOW

Acquisition Program Management office, Deployment and Logistics Division

Table of Contents

7. Contracting Officer's Representative (COR)……………………………………………………………………………………..3

Task Order Title: Program Management Task order information Period of Performance This task order will have a base period of 1 year, with 7 options years.

Type of Task Order This task order will be Firm Fixed Price Travel The Government shall not be paying for any travel associated with Program Management Government Furnished Equipment TSA shall provide the contractor with ten (10) TSA laptops.

Scope This Task Order is for Program Management services related to the Deployment of Checkpoint Screening Equipment. This effort covers the program management of the IDIQ as well as the management support to all the task orders that will be awarded over the life of the IDIQ. This will also include any proposal preparation costs for all task order requests for proposal. Individual proposal preparation costs will not be allowed or authorized under individual task orders.

The Government anticipates a 6-month PM transition in the contract base year. This PM transition period accounts for projects ramping down in the legacy IDIQ and TOs. The Contractor should plan for limited PM support until new project TOs are awarded. The Government estimates deployment project TOs starting March 2027. Limited support will include but is not limited to: vetting personnel, GFE distribution, project planning to transition ongoing projects.

The Government anticipates a 6-month PM transition out in the contract final option year. This PM transition period accounts for projects ramping down. The Contractor should plan for limited PM support until as projects close out.

Program Management Requirements The Requirements of this Task Order are to perform all of the Program Management Tasks as outlined in section 2.0 of the IDIQ SOW.

Deliverables

Price/Cost Schedule

Total Price

Contracting Officer’s Representative (COR)

TSA COR

Name: Connie White Phone Number: (571) 227-1651 Email: Connie.White@tsa.dhs.gov

6. G.5200. 242.001 Contracting Officer’s Representative (COR) and Technical Monitors (Jul 2015)

The principle role of the COR is to support the Contracting Officer in managing the contract. This is done through furnishing technical direction within the confines of the contract, monitoring performance, ensuring requirements are met within the terms of the contract, and maintaining a strong relationship with the Contracting Officer. As a team the Contracting Officer and COR must ensure that program requirements are clearly communicated and that the agreement is performed to meet them. The principle role of the Technical Monitor (TM) is to support the COR on all work orders, tasks, deliverables and actions that require immediate attention relating to the approved scope and obligated funding of the contract action.

The Contracting Officer hereby designates the individual(s) named below as the Contracting Officer's Representative(s) and Technical Monitor(s). Such designations(s) shall specify the scope and limitations of the authority so delegated.

TSA CORs:

NAME: Connie WHite PHONE NUMBER: desk: 571-227-1651 EMAIL: connie.white@tsa.dhs.gov

The COR(s) and TM(s) may be changed at any time by the Government without prior notice to the Contractor, but notification of the change, including the name and phone number of the successor COR, will be promptly provided to the Contractor by the Contracting Officer in writing.

The responsibilities and limitations of the COR are as follows:

· The COR is responsible for the technical aspects of the project and technical liaison with the Contractor. The COR is also responsible for the final inspection and acceptance of all reports and such other responsibilities as may be specified in the contract.

· The COR may designate assistant COR(s) to act for him/her by naming such assistant in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor.

· The COR will maintain communications with the Contractor and the Contracting Officer. The COR must report any observed fraud, waste, or opportunities to improve performance of cost efficiency to the Contracting Officer.

· The COR will immediately alert the Contracting Officer to any possible Contractor deficiencies or questionable practices so that corrections can be made before the problems become significant.

· The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract’s price, terms or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the expressed prior authorization of the Contracting Officer.

· The COR is not authorized to direct the Contractor on how to perform the work.

· The COR is not authorized to issue stop-work orders. The COR may recommend the authorization by the Contracting Officer to issue a stop work order, but the Contracting Officer is the only official authorized to issue such order.

The COR is not authorized to discuss new proposed efforts or encourage the Contractor to perform additional efforts on an existing contract or order. The responsibilities and limitations of the TM are as follows:

· Coordinating with the COR on all work orders, task, deliverables and actions that require immediate attention relating to the approved scope and obligated funding of the contract action.

· Monitoring the Contractor’s performance in relation to the technical requirements of the assigned functional area of the contract to ensure that the Contractor’s performance is strictly within the contract’s scope and obligated funding.

· Ensuring that all recommended changes in any work under the contract are coordinated and submitted in writing to the COR for consideration.

· Informing the COR if the Contractor is not meeting performance, cost, schedule milestones.

· Performing technical reviews of the Contractor’s proposals as directed by the COR.

· Performing acceptance of the Contractor’s deliverables as directed by the COR.

· Reporting any threats to the health and safety of persons or potential for damage to Government property or critical national infrastructure which may result from the Contractor’s performance or failure to perform the contract’s requirements.

DART 508 Language:

Section 508 of the Rehabilitation Act (classified to 29 U.S.C. § 794d) requires that when Federal agencies develop, procure, maintain, or use information and communications technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public with disabilities must be afforded access to and use of information and data comparable to that of Federal employees and members of the public without disabilities.

All products, platforms and services delivered as part of this work statement that, by definition, are deemed ICT shall conform to the revised regulatory implementation of Section 508 Standards, which are located at 36 C.F.R. § 1194.1 & Appendixes A, C & D, and available at https://www.ecfr.gov/cgi-bin/text-idx?SID=e1c6735e25593339a9db63534259d8ec&mc=true&node=pt36.3.1194&rgn=div5. In the revised regulation, ICT replaced the term electronic and information technology (EIT) used in the original 508 standards. ICT includes IT and other equipment.

Exceptions for this work statement have been determined by DHS and only the exceptions described herein may be applied. Any request for additional exceptions shall be sent to the Contracting Officer and a determination will be made according to DHS Directive 139-05, Office of Accessible Systems and Technology, dated November 12, 2018 and DHS Instruction 139-05-001, Managing the Accessible Systems and Technology Program, dated November 20, 2018, or any successor publication.

· Section 508 Requirements for Technology Services

1. When developing or modifying ICT, the Contractor is required to validate ICT deliverables for conformance to the applicable Section 508 requirements. Validation shall occur on a frequency that ensures Section 508 requirements is evaluated within each iteration and release that contains user interface functionality.

2. When modifying, installing, configuring or integrating commercially available or government-owned ICT, the Contractor shall not reduce the original ICT Item’s level of Section 508 conformance.

3. When developing or modifying electronic documents and forms provided in a Microsoft Office or Adobe PDF format, the Contractor shall demonstrate conformance to the applicable to the applicable Section 508 standards (including WCAG Level A and AA Level 2.0 Success Criteria) by conducting testing using the test methods published under “Accessibility Tests for Documents” at https://www.dhs.gov/compliance-test-processes.

4. Contractor personnel shall possess the knowledge, skills and abilities necessary to address the accessibility requirements in this work statement.

· Section 508 Deliverables

1. Section 508 Test Plans: When developing or modifying ICT pursuant to this contract, the Contractor shall provide a detailed Section 508 Conformance Test Plan. The Test Plan shall describe the scope of components that will be tested, an explanation of the test process that will be used, when testing will be conducted during the project development life cycle, who will conduct the testing, how test results will be reported, and any key assumptions.

2. Section 508 Test Results: When developing or modifying ICT pursuant to this contract, the Contractor shall provide test results in accordance with the Section 508 Requirements for Technology Services provided in this solicitation.

3. Section 508 Accessibility Conformance Reports: For each ICT item offered through this contract (including commercially available products, and solutions consisting of ICT that are developed or modified pursuant to this contract), the Offeror shall provide an Accessibility Conformance Report (ACR) to document conformance claims against the applicable Section 508 standards. The ACR shall be based on the Voluntary Product Accessibility Template Version 2.0 508 (or successor versions). The template can be found at https://www.itic.org/policy/accessibility/vpat. Each ACR shall be completed by following all of the instructions provided in the template, including an explanation of the validation method used as a basis for the conformance claims in the report.

4. Other Section 508 Documentation: The following documentation shall be provided upon request for ICT items offered through this contract:

· Documentation of features provided to help achieve accessibility and usability for people with disabilities.

· Documentation on how to configure and install the ICT Item to support accessibility.

· Documentation of core functions that cannot be accessed by persons with disabilities.

· Documentation of remediation plans to address non-conformance to the Section 508 standards