SEDS CP RFP Questions and Answers.3.pdf

RFP Part Section # Paragraph # Page # Solicitation Text OFFEROR COMMENT/QUESTION GOVERNMENT RESPONSE

CP SEDS

Pricing Sheet

Rows 3, 5, 7 through 20 Sheet 1.I

Should the fixed rates for Federalization, AT lane expansion, CT expansion, and waterfall CT also include a quantity of heavyweight parts, lightweight parts, and furniture (such as gates and barriers) that should be shipped, stored, rigged, and installed?

No, dependent on the site.

CP SEDS

Pricing Sheet

Row 6 Sheet 1.I

"Decommission, package, rig and ship one CT standalone, one WTMD, two ETD, one BLS, AT (assume CC7) and (1) week storage"

Should this item also include a Site Validation and Daily Site Report, similar to in row 4? Site Validation and Daily Site Report is included. See revised SOW and pricing sheet.

Statement of Work

Section 4.5 7 18 "The Contractor shall witness ORT, RAT, SAT (non-integrated installations) and ISAT (for integrated units)..."

Can TSA provide a copy of the checkpoint ISAT procedure document so bidders can estimate the duration and complexity of these efforts?

No, there is not a standard TSA “Checkpoint CT ISAT” document. Timelines vary depending on OEM and configuration.

Statement of Work

Section 4.5 7 18 "The Contractor shall witness ORT, RAT, SAT (non-integrated installations) and ISAT (for integrated units)..."

Please confirm that witnessing NAT's (network acceptance tests) for checkpoint-related remote screening is not part of the scope of work.

At this time NATs are not witnessed by the SEDS contractor. If/when TSA deploys this capability, TSA will modify contract scope at that time to meet this evolving requirement.

Statement of Work

Section 4.5 7 18 "The Contractor shall witness ORT, RAT, SAT (non-integrated installations) and ISAT (for integrated units)..."

If NAT's (network acceptance test) witnessing is part of the SEDS II scope, please provide a copy of the Checkpoint NAT procedure document so bidders can estimate the duration and complexity of this work.

At this time NATs are not witnessed by the SEDS contractor. If/when TSA deploys this capability, TSA will modify contract scope at that time to meet this evolving requirement.

Statement of Work

4.1 Deployment and

Testing

13 "Upon conclusion of Test Readiness Review (TRR), the Contractor shall submit a Test Readiness Notification (TRN)…"

Please provide an example or template for the Test Readiness Notification so Bidders can understand the complexity and properly include the costs required to satisfy this requirement. Is the SEDS II Contractor responsible for creating the TRN?

The OEM is responsible for creating the TRN and SEDS II contractor is responsible for verifying information and sending to DSD.

Statement of Work

4.1 Deployment and

Testing

13 "If OEM cannot resolve issues with testing within 24 hours, then the OEM will need to re-test and resubmit a new TRN."

Please confirm that the SEDS Contractor is responsible for submitting the initial Test Readiness Notification and the OEM is responsible for submitting any re-test TRN. Note that the PWS for the ATSS contract states that OEMs are responsible for all TRN submittals.

Any re-test will follow the same procedure. OEM sends file to contractor, contractor verifies information and sends to DSD. DSD Federal POC sends TRN to ATSA. OEM are responsible for submittals but only Feds are allowed to send to testers. SEDS II Contractor confirms all data is accurate and aligns to the deployment plan/schedule.

Statement of Work

4.1 Deployment and

Testing

13 "Upon conclusion of Test Readiness Review (TRR)…" Please provide details on the Test Readiness Review - who has the responsibility to perform this, what is the SEDS II Contractor's role, is this review required before every ORT, RAT, SAT, and ISAT, what are the specific requirements and expectations, is there a template for this review?

The TRR is the OEMs responsibility. SEDS II Contractor is on site to provide updates to TSA.

Statement of Work

4.1 Deployment and

Testing

13 "If OEM cannot resolve issues with testing within 24 hours, then the OEM will need to re-test and resubmit a new TRN."

For these situations where a test has to be performed more than one time due to issues outside the control of the SEDS II Contractor (such as OEM equipment issues), will the SEDS II Contractor be allowed to bill TSA for more than one trip (labor and travel), especially when one of the "CP Additional Fixed Rates" such as a Lane Expansion is used?

Task orders include deployment supplemental funds. Use of supplemental funds will be at the discretion of the COR and/or CO.

CP SEDS

Pricing Sheet

Shipping (columns B through G)

Sheets 1.A through 1.H Shipping

Do the Fixed Unit Prices for shipping include OCONUS shipments? If not, how will OCONUS shipments be handled?

Fixed Unit Pricing for shipping does not include OCONUS shipments. OCONUS shipments will be handled separately.

CP SEDS

Pricing Sheet

Rigging and inside delivery (columns H through Y)

Sheets 1.A through 1.H Rigging and inside delivery

Do the Fixed Unit Prices for rigging include sites where union rigging labor is required by the local airport authority? If not, how will these union rigging labor be handled?

No does not include sites requiring union labor. All TOs include supplemental costs and these additional costs would be managed with supplemental CLINS at the direction of the CO and

COR.

CP SEDS

Pricing Sheet

Rigging and inside delivery (columns H through Y)

Sheets 1.A through 1.H Rigging and inside delivery

Do the Fixed Unit Prices for rigging include OCONUS sites? If not, how will these OCONUS sites be handled?

Fixed Unit Pricing does not include rigging for OCONUS sites. OCONUS rigging will be handled separately.

CP SEDS

Pricing Sheet

Rigging and inside delivery (columns H through Y)

Sheets 1.A through 1.H Rigging and inside delivery

How should Bidders handle rigging change fees when schedules change last minute due to circumstances outside of the Bidders control?

Task orders include deployment supplemental funds. Use of supplemental funds will be at the discretion of the COR and/or CO.

CP SEDS

Pricing Sheet

Rows 41 thru 50 Sheet 1.I

Site Survey Do the Fixed Rates for Site Surveys in rows 41 through 50 include associated travel ODCs and travel time? If so, how are the additional travel costs for OCONUS sites to be handled?

FUP doesn't include travel costs.

CP SEDS

Pricing Sheet

Rows 41 through 50

Sheet 1.I

Rows 41 through 45: "Site validation performed by site lead, electrical engineer, and architect." Rows 46 though 50: "For TSA initiated projects and should include: site lead, electrical engineer, and architect"

Based on the definition in the pricing template, is the Government's requirement that all Site Validations and TSA Initiated Site Surveys include a site lead, electrical engineer, and an architect travelling to site, as this is not stated in the SOW? What are the required qualifications for the engineer and architect? If a structural engineer is needed during the survey to assess the floor loading capacity per the SOW requirements, is this to be bid as additional T&M costs? We recommend rewriting this definition to state "including all necessary personnel", which would allow Bidders to determine the appropriate staffing for site surveys to satisfy the requirements in the SOW, which would result in lowered costs for the Government.

Please see pricing worksheet for personnel requirements.

CP SEDS

Pricing Sheet

Rows 3 through 20 Sheet 1.I Site Survey, Ship, Rig and Install one CT

How do the Fixed Unit prices for Airport Federalization, Airport De-federalization, Lane Expansions, and Waterfall CT apply for OCONUS sites, where the shipping and travel costs are significantly higher?

FUP doesn't include OCONUS.

CP SEDS

Pricing Sheet

Rows 3 through 20

Sheet 1.I Site Survey, Ship, Rig and Install one CT

How do the Fixed Unit prices for Airport Federalization, Airport De-federalization, Lane Expansions, and Waterfall CT handle sites where crane and/or union rigging is required, which would result in higher rigging costs?

Task orders include deployment supplemental funds. Use of supplemental funds will be at the discretion of the COR and/or CO.

CP SEDS

Pricing Sheet

Rows 9 through 20 Sheet 1.I Site Survey, Ship, Rig and Install one CT

What manufacturer is covered by these Fixed Unit Prices for a New CT lane expansion or Waterfall CT? It could be any of the manufacturers.

CP SEDS

Pricing Sheet

Rows 3 through 20

Sheet 1.I Site Survey, Ship, Rig and Install one CT

Does the Fixed Unit Price for Airport Federalization, Airport De-Federalization, Lane Expansion, and Waterfall CT include associated site lead time for IPTs, coordination, deployment oversight, and close-out?

Yes FUP pricing should include associated site lead time for IPTs, coordination, deployment oversight, and close-out.

Pricing Sheet

Rows 3 through 20 Sheet 1.I

Do the Fixed Rates for Airport Federalization, Airport De-Federalization, Lane Expansion, and Waterfall CT include travel ODCs and travel time? FUP doesn't include travel costs.

Statement of Work

6.2 Checkpoint

deployment project specific deliverables

Site Implementation Plan Concept Drawings Issue for Construction Design As-built Design

Please provide templates or examples of B001 Site Implementation Plan, B003 Concept Drawings, B004 Issue for Construction Design, and B005 As-built Design deliverables

B001 is included in the RFP. TSA will not provide examples of B003, B004, B005.

CP SEDS

Pricing Sheet

Row 17

Sheet 2 "BA/BS + 8 years or MA/MS + 6 years. Eight years of additional related experience may be substituted for a BA/BS degree."

Please clarify the experience and education requirements for Site Leads, as the pricing template lists "BA/BS + 8 years or MA/MS + 6 years, Eight years of additional related experience may be substituted for a BA/BS degree" while SOW section 2.5 on page 6 states "Three (3) years of Project Management experience, two (2) years of which occurred in an airport"

The IDIQ SOW outlines the requirements for the position specified. The LCATs tab in the pricing workbook outline the minimum education/experience and description of responsibilities for various labor categories to be bid for use in pricing task order proposals.

CP SEDS

Pricing Sheet

Rows 9 and 10

Sheet 2

Program Manager I "BA/BS + 8 years or MA/MS + 6 years Eight years of additional related experience may be substituted for a BA/BS degree."

Program Manager II "BA/BS + 10 years or MA/MS + 8 years Eight years of additional related experience may be substituted for a BA/BS degree."

Please clarify the correct Labor Category and experience requirement for Task Order Project Managers, as the Labor Category only has rows for Program Manager 1 and II, with the lowest requirement in row 9 "BA/BS + 8 years or MA/MS + 6 years. Eight years of additional related experience may be substituted for a BA/BS degree" while SOW section 2.3 on page 6 does not state an education requirement and states "Four (4) years of program/project management experience."

The SOW was updated in Amendment 1 to show education requirements for these labor categories. The LCATS tab in the pricing workbook are for use in pricing at the task order level during execution of the contract.

CP SEDS

Pricing Sheet Row 159

Sheets 1.A through 1.H "Automated Screening Lane (ASL)"

Similar to all the other TSE, please break out the ASL row into separate rows for each Manufacturer and Model number

No, TSA will not provide separate lines. ASLs are CCX decommissions only. Only accountable property that holds data will be shipped back to TSALC. All rollers, FF&E, and ancillary items should be disposed of locally by SEDS contractor.

CP SEDS

Pricing Sheet Row 159

Sheets 1.A through 1.H "Automated Screening Lane (ASL)"

Please confirm that "Automatic Screening Lane (ASL)" refers to ASLs that are connected to legacy AT units, and not CPSS components.

Confirmed.

CP SEDS

Pricing Sheet Rows 21 through 30 Sheet 1.I

Concept and IFC Drawings Do the Fixed Unit Pricing for drawings include emerging requirements, such as for CPSS where remote screening rooms will require additional design work for the needed data and power requirements?

Remote screening is not an approved configuration at this time and only in demonstrations and donations.

CP SEDS

Pricing Sheet

Rows 178 through 183, columns N through Y Sheets 1.A through 1.H "8 hr. day" and "Not to Exceed 4 hrs."

Row 1 states rigging "8 hr. day" and "Not to Exceed 4 hrs.", but the WTMD rows have "units" in columns N, P, R, T, V, and X; are the rigging costs per day or per WTMD unit? If by WTMD unit, what is the difference between columns O, Q, S and columns U, W, and Y?

O,Q, S are rigging for a full day (8hrs). U,W,Y are rigging for a half day (4 or less hours).

CP SEDS

Pricing Sheet

Rows 187 through

Sheets 1.A through 1.H "Installation", "De-installation"

What is the scope for installation and de-installation for Pendar X10 CAD pricing inputs? Packaging and shipping. No installation and deinstallation needed.

CP SEDS

Pricing Sheet

Rows 27 through 56 and 178 through 183, column AG

Sheets 1.A through 1.H

"Packaging/Crating (includes materials and labor) for all except Condition Code X"

Is the cost for shipping the required AIT crates and WTMD boxes to be included in the packaging/crating column, or to be bid individually per task as an additional Heavy Parts shipping?

Shipping AIT crates and WTMD boxes is not included in the packaging/crating column

CP SEDS

Pricing Sheet 4.2

Design 16 "IFC designs shall incorporate findings from a site survey of the airport infrastructure (e.g., electrical loading, available space allocated to the TSA, floor loading..."

Please clarify the requirement for structural analysis of floor loading as part of the IFC designs. Is the expectation that the designers utilize airport's claimed floor structural capacity, or should the Bidder assume that a structural analysis is required for every IFC drawing?

Contractor is to request designs from airport/city and analyze the data to confirm building can support the weight of the unit being installed. If designs are not available COR will need to be made aware to confirm next steps.

CP SEDS

Pricing Sheet

Rows 3 through 20

Sheet 1.I

How do the Fixed Rates for Airport Federalization, Airport De-federalization, Lane Expansions, and Waterfall CT handle changes outside the control of the Bidder, such as extended testing, OEM equipment last minute unavailability, or other changes that could increase the staffing and cost requirements for the Bidder?

The FUP should be the standard cost to deploy equipment. The contractor should negotiate with their OEM subcontractors when deploying and installing CC4 equipment. For CC1 installs, the contractor and the COR/CO may coordinate to determine if unanticipated costs should be covered under supplemental CLINs.

Statement of Work

6.2 Deliverables Table 20-21

Due date for Site Implementation Plan, Site Survey Report, Concept Drawings, and Issue for Construction Design: "10 calendar" days after approval of IFC, "7 business days after completion of survey", "10 calendar days after completion of site visit" and "10 calendar days after approval of concept drawings", respectively

Can the Government change this requirement to business days for all four deliverables instead of the mix of business and calendar days? Otherwise for site surveys that occur before a Federal Holiday the Concept Drawings may be due prior to the Site Survey Report, which is due 7 business days after survey completion.

SOW updated to reflect business days.

CP SEDS

Pricing Sheet

Cell D172 Sheet 8. PM Task Order

Price

RFP 8.3.IV.2 "Taking the total pricing for the Program Management Task Order (excluding the proposed amount for the “Transition In.”

The current Pricing Template has a cell that calculates the Grand Total which includes the Transition In costs included in D19, please confirm that for the pricing evaluation that a different formula will be used that does not include the Transition In costs

Updated Pricing Sheet to remove the transition in price from the total.

CP SEDS

Pricing Sheet

Sheet 8. PM Task Order

Price

For ODC and material costs associated with the PM Task Order, should these be bid in a row listing "ODCs/materials" instead of the Labor Category?

These can be listed in any row and just identified as ODCs or material

Statement of Work

4.2 3 15

Site Validation When the airport is responsible for the site preparation, the Contractor shall perform a site validation to confirm the approved design is followed and the infrastructure (electrical and data) is ready for installation.

The Contractor shall prepare and submit a Site Implementation Plan (SIP) (CDRL B001) detailing all steps to be conducted throughout the installation process.

Please confirm if the Site Implementation Plan is only required for sites where the airport is responsible for site preparation (which is how the SOW is currently worded), and/or if a SIP is required for sites where the SEDS II Contractor is responsible for performing the site preparation.

Site Implementation Plan is no longer required, replaced with Site Survey Report.

Statement of Work 6.1 Table 20

Testing documentation Please clarify the role and responsibilities of the SEDS Contractor for the General Deliverable of Testing Documentation, as TSA ATSA has previously been responsible for creating and submitting this deliverable.

This is an OEM responsibility.

CP SEDS

Pricing Sheet

Rows 36 through 40

Sheet 1.I

"Site Validation and DSR", "Typically for a lane expansion." The SOW describes a site validation as occurring "when the airport is responsible for the site preparation", but the pricing template describes these as "typically for a lane expansion" and only requires a Daily Site Report but no Site Survey Report. Please clarify the correct usage of site validations, and whether a full Site Survey Report should also be included for a lane expansion survey.

SOW and Pricing Sheet updated.

CP SEDS

Pricing Sheet

Rows 41 through 45 Sheet 1.I

"Airport Project Site Survey and Report", "Verifying airport funded project infrastructure completed correctly prior to installation."

Please confirm that a full site survey report is required for verification surveys of airport funded project infrastructure. If a full SSR is required, we recommend including the electrical engineer and architect requirement that is on the other full site survey rows.

Full Site Survey Report is not required.

Pricing Sheet

Row 6 Sheet 1.I

Decommission, package, rig and ship one CT standalone, one WTMD, two ETD, one BLS, AT (assume CC7) and (1) week storage

Should the term "AT" in this definition actually be "CAT"? Pricing Sheet updated to reflect CAT.

Statement of Work

4.1 II 12

As required to obtain and maintain, for the life of the project, an airport badge with escort privileges for each airport within their responsibility.

If bonds are needed for obtaining SIDA badges at a specific airport, will TSA reimburse for the associated bond costs?

Contractor is responsible.

Statement of Work

2.6, 6.1 4, row 7 9,20

"The Contractor shall provide a weekly Government Furnished Property (GFP) Transaction Report (CDRL A006) reflecting the status of all GFP assigned to the Contractor."

"Government Furnished Property Weekly Status Report"

Please clarify the name of CDRL A006, as it is called two different items in the SOW Government Furnished Property Weekly Status Report.

CP SEDS

Pricing Sheet

Columns N thru Y

Sheets 1.A through 1.H

Rigging Daily (Crane required)

Crane Clarification: Due to the open-ended nature of crane lifts, should bidders assume a crane lift will not exceed the following parameters?

- 40-foot lift swing radius, with 360 degrees of swing

- 20-foot height of lift

- 16,000 lbs. max load on hook, inclusive of all rigging apparatus

- Paved flat terrain

- FAA/airport permit reimbursement.

Yes, TSA concurs with basic parameters as listed. If a crane is needed outside of these parameters, it would be completed as FFP.

SEDS CP RFP

7 7.5.III. Section 3 72

The Offeror shall provide its representations & certifications (FAR 52.212-3), and any other applicable responses to the provisions listed in the RFP, section 6

Will the Government accept acknowledgement of updated SAM.gov representations and certifications in lieu of offeror's providing representations and certifications in the volume?

Yes. SAM language updated in Amendment 3

CP SEDS

Pricing Sheet

Year Tabs A111:A123 Analogic Models Please confirm that the Analogic Full-Size ConneCT and the Analogic Full-size eXpress are both qualified CPSS full-size configurations with Analogic CT scanners but with different lane components

Confirmed.

SEDS CP RFP

7.1 F 29

"The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years."

This appears to conflict with the eight year POP in section 2.4. Please clarify. This was corrected in Amendment 1

SEDS CP RFP Vol III, 7 and 8

7.4; 8.3.III 80

The Government will assign an adjectival rating for Factor 3 based on the Offeror’s demonstrated past performance (Volume 1, Tab 3)

Please confirm that past performance is not a part of Volume I, but is a standalone volume (Volume II). Correct, Past Performance is Volume II.

SEDS CP RFP

Vol I, 7 and

7.4; 8.3.II 79

The Government will evaluate the Offeror’s Technical Approach (Volume 1, Tab 1) and The Government will evaluate the Offeror’s Management Approach (Volume 1, Tab 2)

Please confirm technical and management evaluation are based on Section 1 and 2 respectively in lieu of Tab 1 and 2.

Correct. This was updated in Amendment 1.

SEDS CP RFP

8 8.1 78 The evaluation factor ratings for Factors 1 and 2 are “Outstanding”, “Good”, “Acceptable”, “Marginal” and “Unacceptable”. The evaluation factor ratings for Factor 3 are “Acceptable”, “Unacceptable” and “Neutral”.

Will the Government provide definitions for the Adjectival Factor Ratings? No, these will not be provided.

SEDS CP RFP

3 2.2.1 6

The Resource Management Plan (CDRL A007) Does the Government have a preferred structure for CDRL A007? No

SEDS CP RFP

3 2.1; 2.3 5; 7

The Contractor shall establish and maintain a formal organization to manage the contract and associated task orders (TOs). Each task order shall have a Task Order Project Manager (TOPM).

If the TO PMs should be bid in the PM Task Order, how many Task Orders does TSA anticipate awarding for SEDS Checkpoint

As stated in the previous Q&A, TSA anticipates having 4 task orders under the IDIQ (Program Management, Adhoc, Deployment Services and CPSS).

SEDS CP RFP 3 2.1; 2.3

5; 7

The Contractor shall establish and maintain a formal organization to manage the contract and associated task orders (TOs). Each task order shall have a Task Order Project Manager (TOPM).

Please confirm that all Task Order Project Managers needed for the IDIQ should be bid as part of the PM Task Order.

Confirmed.