Sect-20_Special_Conditions_Rummell_Road_Trail.pdf

SECTION 20 – SPECIAL CONDITIONS and MEASUREMENT AND PAYMENT

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ITB NO. 2025-131 RUMMELL ROAD TRAIL :

1.) GENERAL

1.1 GENERAL INFORMATION

A. Only Toho Water Authority (TWA) personnel are authorized to close and/or open existing valves and adjust the operation of the potable water system; contractor’s personnel are not authorized. TWA must be given a minimum of 24 hours notice whenever valve, or additional potable water operations are needed.

B. Bidders’ attention is directed to Section D-16 ”As-Builts.” The Contractor shall keep a running set of accurate “as-built” plans with EACH crew and shall provide “as-built” records to the engineer on a regular (minimum of monthly) basis.

C. Bidders attention is directed to SECTION D of the bid package.

The contractor is hereby notified that section D-24 TESTS of the contract requires that the cost of all testing shall be the responsibility of the contractor. This section refers to all required testing and shall supersede any other sections that may require the owner to pay for any testing cost. The cost for testing shall be included in the unit price for all pay items requiring testing.

D. All sections of new storm sewer are required to be “lamped” and video taped. The “lamping” and video taping shall be completed in accordance with industry standards as directed by the City. All tapes shall be available upon request and copies forwarded to the City prior to final clearance of the project. City personnel shall be present during all lamping and video taping. The cost of “lamping” and video taping shall be included in the unit cost of pipe.

E. Apparent errors, discrepancies, or omissions in the plans and specifications shall be brought to the Engineers attention before bidding. No extra payment will be allowed for any work required due to misunderstanding of job or site conditions affecting the work described in the specifications or shown on the drawings. The contractor shall not take advantage of any apparent error or omission in the drawings or specifications, and the engineers shall be permitted to make corrections and interpretations as may be deemed necessary for fulfillment of the intent of the contract documents. The tendering of a proposal will acknowledge acceptance of these conditions by the bidder.

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F. The contractor shall comply with all legal load restrictions when hauling materials or equipment beyond the limits of the project.

G. No burning shall be performed on the project site, or in connection with this project.

H. All waste pipe materials shall be removed from the project site and disposed of by the contractor. The City will not allow the storage of waste pipe during the course of construction.

1.2 PAYMENT

A. Work under this contract will be paid for on a unit price and/or lump sum price basis as outlined on the Schedule of Unit Prices Bid Form (C-13). The amount of payment will be as defined in the Standard Form of Agreement between OWNER and Contractor.

B. The prices shown on the Bid Form establish a total price cost for completing the Work in its entirety. Furnish all materials, equipment, transportation, tools, labor, services and supplies, plus any miscellaneous items and services that may not be specifically identified in the Contract Drawings and Specifications but that can be inferred from the Contract Drawings and Specifications and are necessary to produce a completed Work that is usable in a manner for which it was intended. If any items for a complete work are omitted or not shown, the Contractor shall furnish and install them without additional cost to the OWNER. No separate payment will be made for another Payment Item required to complete the work of a lump sum item. Any changes required in lump sum items are to be documented prior to execution of the work per written change order to the City of St. Cloud.

C. The Contractor shall prepare and submit an Application for Payment no more often than each month.

D. Retainage shall apply to all Contractor payments prior to final acceptance as provided for in the Contract General Conditions.

1.3 MEASUREMENT FOR PAYMENT

A. Measurement for Lump Sum bid items shall be based on the percent of actual completion as determined by the Contractor and agreed upon by the ENGINEER.

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B. Measurement of volumes shall be the actual "as-built" volume pertinent to payment items. Quantities on the Bid Form are estimated and may be increased or decreased without limit.

1.4 PAYMENT ITEMS

A. Separate payment will be made for the Unit Price and Lump Sum bid Items listed on the Schedule of Unit Prices Bid Form (C-13).

Related work not specifically listed or identified, but evidently necessary for satisfactory completion of the Item, shall be considered to be included.

B. No separate payment will be made for the following Work and its cost shall be included in appropriate Bid Payment Items:

1. Maintenance and replacement of plantings.

2. The hiring of a licensed surveyor to locate, mark and maintain marks of the right-of-way and easement boundaries.

3. Certified Record drawings.

4. Construction photographs.

5. Field office(s) and storage facilities.

6. Clean up.

7. Testing materials and apparatus.

8. Appurtenant work.

9. Contractor fees associated with the performance of the Work.

10. Night work.

C. The following will clarify the work included for bid items in the Schedule of Unit Prices Bid Form (C-13):

1. Mobilization and Demobilization: (Bid Item 1)

a. Measurement of various items for Mobilization and Demobilization will not be made for payment and all items shall be included in the lump sum price.

b. Payment for Mobilization and Demobilization will be made at the Contract lump sum price for the item, which price and payment shall be full compensation for the preparatory work and operations

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in mobilizing for beginning work on the Project and demobilizing for ending work on the Project. The establishment of field offices, buildings, safety equipment, first aid supplies, sanitary and other facilities, as required by these Specifications, State and local laws and any other preconstruction expense necessary for the state of the Work; the cost of field engineering, permits and fees, construction schedules, preconstruction video and photographs, construction photographs, project signs, shop drawings, temporary facilities, lay down storage area, construction aids, erosion control, work associated with Contractor support during Owner/Engineer testing, reviews and inspection, re-inspection and any rework resulting from same, cleaning, project records documents, operating and maintenance data. The Contractor shall submit invoices substantiating the cost of mobilization with each pay request.

c. The Contractor shall maintain his activities within the Osceola County right-of-way, FDOT right-of-way and City of St. Cloud r igh t -o f -way o r easements as identified on the plans. The Contractor shall insure no encroachment on adjacent properties.

The Contractor shall only work and store materials within the limits of construction. If additional construction areas are required by the Contractor to store materials, it will be the Contractor’s sole responsibility to obtain and manage these areas with the written permission of the affected owner(s) and written release following completion of restoration of affected owners property.

All costs associated with obtaining additional working areas as needed and restore impacted areas, shall be included in Bid Item No. 1, Mobilization.

d. The Contractor shall be responsible for the acquisition and compliance of a National Pollutant Discharge Elimination System (NPDES) permit. This shall include the preparation of the storm water pollution prevention plan and all the requirements associated with the NPDES permit including testing. Costs associated with compliance of this permit shall be included in Bid Item No. 1, Mobilization.

2. Maintenance of Traffic: (Bid Item 2)

a. Measurement of various items for Maintenance of Traffic will not be made for payment and all items shall be included in the lump sum price.

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b. Payment for Maintenance of Traffic will be made at the Contract lump sum price for the item, which price and payment shall be full compensation for the work and operations required to furnish, erect, and maintain all necessary traffic control and safety devices in accordance with the latest Manual of Uniform Traffic Control Devices (MUTCD) and the latest Florida Department of Transportation Roadway Design Standards (FDOTRDS).

Maintenance of traffic shall include both vehicular access to the limits of construction, residential driveway access, and the pedestrian traffic along the existing sidewalk within the limits of the project. The Contractor shall maintain access for local traffic with destinations within the project limits at all times. Temporary obstructions of existing driveways shall be limited to 4 hours per 24 hour period between 9am and 3pm weekdays only. If during construction access for local traffic changes, then the Contractor shall notify the owner(s) a minimum of three working days in advance.

c. The Contractor shall be responsible for developing a detailed

Maintenance of Traffic plan for any additional maintenance of traffic needs above and beyond the details shown on the plans and specific to the construction of this project. The Contractor shall prepare a plan to include a general route for traffic and any detour requirements and submit said plan to the City of St.

Cloud, as applicable, for review. The City may consider requests from the Contractor for changes to the maintenance of traffic plan provided they are in accordance with the MUTCD and FDOTRDS. Cost associated with preparation, submission for review, and implementation of the Maintenance of Traffic Plan shall be included in the Bid Item No. 2, Maintenance of Traffic.

3. Erosion and Sedimentation Control: (Bid Item 3)

a. Measurement for Erosion and Sedimentation Control will not be made for payment, and all items shall be included in the lump sum price.

b. All erosion control measures shall be in accordance with FDEP, FDOT, SFWMD, Osceola County, City of St. Cloud regulations, laws and ordinances. The Contractor shall be responsible to provide whatever means are necessary to comply with the governmental requirements for the entire contract period. In addition, the Contractor shall be responsible to maintain flowage of the City’s drainage system during the contract period. All costs associated with placement and removal of the various erosion control devices and maintaining drainage flow within the project limits shall be included in Bid Item No. 3.

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4. Earth work and Mass Grading: (Bid Item 4)

a. Measurement for Earthwork and Mass Grading throughout the site will not be made for payment, and all items shall be included in the lump sum price.

b. Contractor shall furnish all labor, materials and equipment necessary to complete the earthwork, mass grading and fine grading per the construction plans.

5. Utility Coordination and Relocation: (Bid Item 5 through Item 14)

a. Measurement for Utility Coordination and Relocation throughout the site will be made for payment, and all items shall be included in the unit price for each item identified to be relocated.

b. Contractor shall furnish all labor, materials and equipment necessary to physically locate all utilities in the immediate project area using non-destructive digging equipment, supplies and personnel experienced in the use of subsurface utility engineering (SUE) to determine the precise horizontal and vertical positions of existing utilities. The Contractor shall perform utility locates at least 14 calendar days in advance of construction in order to request clarification if required from the engineer. Discrepancies will be presented to the City and the Engineer and will be responded to within 7 calendar days.

c. Items to be relocated as shown in the plans will be coordinated with the pertinent utility company and relocated as designed by the respective company in charge of the utility.

The Contractor will be responsible for coordinating the removal, temporary location and final location of all disturbed mail boxes along the route with the local USPS Postmaster. This coordination shall include the effected residents to allow for uninterrupted service throughout construction.

d. It is the responsibility of the Contractor to officially notify

“Sunshine,” “Dig Safe,” or the utilities directly prior to commencing any work. The Contractor shall coordinate all existing utility adjustments or protection of existing utility infrastructure with the appropriate utility provider. The cost of locating and documenting all underground facilities shall be included in Bid Items No. 5 through 14.

Additional “soft dig” investigation may be required under this contract to determine existing utility elevations near all conflict areas as shown on the plans. The data from these areas must

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be evaluated by the Engineer prior to commencement of any existing utility diversions. It shall be the Contractors responsibility to identify any additional conflict points, following the utility locates, and present these to the Engineer with elevation data.

6. Demolition, Tree Removal, Clearing, Grubbing and Disposal:

(Bid Item 15 through Item 22)

a. Measurement for Demolition, Tree Removal, Clearing, Grubbing and Disposal will not be made for payment, and some items shall be included in the lump sum price and others items will be made for payment based on the unit cost for the item.

b. Payment for Demolition, Tree Removal, Clearing, Grubbing and

Disposal will be included in the unit Contract price for Bid Items 15 through 22, which price and payment shall be full compensation for clearing and grubbing throughout the project site.

c. Items 15 through 22 shall include the removal of trees, stumps, vegetation, top soil, deleterious soil, structures, curbs, asphalt, abandoned utility lines, e x i s t i n g f e n c i n g pavement, striping, and signs that are in conflict with proposed work. All of the cleared and grubbed and demolished materials shall be removed from the site and disposed of by the Contractor in accordance with all laws, rules and regulations, unless otherwise directed by the notes on the plans.

d. The contractor shall be responsible for maintaining in good condition all cultivated grass plots, trees and shrubs adjacent to the project limits. After completion of the work, the contractor shall replace or restore to original condition all destroyed or damaged shrubbery and grass areas. Tree limbs, which interfere with equipment operation and are approved for pruning by City of St.

Cloud personnel, shall be neatly trimmed and the tree cut coated with tree paint.

7. Storm Water Systems: (Bid Items 23 through 43)

a. Measurement of Storm Water Structures will be based on the number installed and/or modified and accepted. Measurement of Storm Water pipe will be based on the linear footage installed and accepted.

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b. Payment for Storm Water Structures and Storm Water Pipe shall be paid for at the Contract unit price per each of the items, which price and payment shall be full compensation for furnishing, installing and testing the connections to the existing, modification of existing structures, dewatering, excavation, sheeting and shoring, pipe bedding, backfill and compaction, #57 crushed stone, temporary debris protection, filter fabric, and all labor, materials and equipment and all other work necessary to complete the installation as specified in the drawings.

8. Asphalt Pavement: (Bid Items 44 through 57)

a. Measurement of this item will be the actual square yards of the surface cover placed as measured along the centerline of the installed pathway and parking area.

b. Payment for Asphalt Pavement will be made at the Contract unit price per square yard full compensation for saw cutting, excavation, placement of sub-base, geotextile, base and asphalt, compaction, geotechnical testing, temporary restoration as needed to allow for overnight use by property owners and/or public, and materials and equipment and all other work necessary to complete the installation as specified in the drawings.

c. Bidders should note that this ITB includes alternate pavement sections to be priced independently and totalized in each respective final bid price. Bid

9. Concrete Pavement and Curbing:(Bid Items 58 through 63)

a. Measurement of this item will be the actual square yards of the surface cover placed and curb linear footage, as measured along the centerline of the installed sidewalk, driveway and curbing.

b. Payment for Concrete Sidewalk, Driveway and Curb will be made at the Contract unit price per square yard for the respective thickness, a n d l i n e a r f o o t a g e f o r t h e r e s p e c t i v e c u r b l i n e , which price and payment shall be full compensation for all saw cutting, protecting and replacing existing sub-base, placement of new base, high strength concrete with reinforcement; maintenance of access to homes, businesses, notifications to property owners 72 hours prior to disturbance of sidewalks and driveways, and provisions for temporary access to sites. All concrete work shall meet the requirements of the City of St. Cloud and as indicated on the drawings.

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10. Detectable Warning Surface: (Bid Item 64)

a. Measurement of this item will be the actual square yards of the surface cover placed, as measured along the centerline of the installed warning surface.

b. Payment for Detectable Warning Surface will be made at the Contract unit price per square yard, which price and payment shall be full compensation for all labor, materials and equipment and all other work necessary to complete the installation as specified in the drawings.

11. Fence and Railings: (Bid Items 65 through 67)

a. Measurement of this item will be the actual linear footage of fencing and railing installed and accepted, as measured along the centerline of the fence and railing.

b. Payment for Fencing and Railing will be made at the Contract unit price per linear footage for the respective type, which price and payment shall be full compensation for all fencing material and supporting hardware necessary to complete the installation as specified in the drawings.

12. Wheel Stops: (Bid Item 68)

a. Measurement of Wheel Stops will be based on the number installed and accepted.

b. Payment for Wheel Stops shall be paid for at the Contract unit price per each of the items, which price and payment shall be full compensation for furnishing and installing per the manufacturers specifications to include all labor, materials, equipment and all other work necessary to complete the installation as specified by the manufacturer.

13. Signage and Striping: (Bid Item 69)

a. Measurement for Signage and Striping throughout the site will not be made for payment, and all items shall be included in the lump sum price.

b. Contractor shall furnish all labor, materials and equipment necessary to provide and install the required signage and striping for the proposed roadway and parking areas.

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14. Landscape and Irrigation: (Bid Items No. 70 through 72)

a. Measurement for Landscape and Irrigation throughout the site will not be made for payment, and all items shall be included in the lump sum pricing for each. Irrigation sleeves throughout the site will be made for payment based on the lump sum installed, tested and accepted.

b. Contractor shall furnish all labor, materials and equipment necessary to provide and install the required landscaping and irrigation for the proposed project.

END OF SECTION