RFP 36C77622R0061.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C77622R0061

X

03-24-2022

589A6-21-700

36C776

Department of Veterans Affairs Program Contracting Activity Central

6150 Oak Tree Blvd, Suite 300 Independence OH 44131

Department of Veterans Affairs Program Contract Activity Central 6150 Oak Tree Blvd, Suite 300

Independence OH 44131

Bailey Donato 216-447-8300

In accordance with 38 U.S.C. § 8127 (Public Law 109-461), this project is a competitive Service-Disabled Veteran - Owned Small Business (SDVOSB) Set-Aside.

The contractor will be required to provide all labor, project management, materials, tools, supplies, and equipment as required by drawings and specifications to complete the necessary work for the EHRM Infrastructure Upgrades Construction project. The location of the project is:

Dwight D. Eisenhower VA Medical Center (VAMC) 4104 S 4th St Leavenworth, KS 66048

This project must be completed in accordance with specifications, drawings and supporting attachments included in the solicitation package.

NAICS Code: 236220 ($39.5M) the VAAR Construction Magnitude for this project is between $20,000,000 and $50,000,000. Note that the actual magnitude is closer to the $20,000,000 range.

10 365

X X 52.211-10

X 10 (TEN)

0 (ZERO) 2:00 PM EDT

05-11-2022

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

SEE PRICE SCHEDULE

00076

Department of Veterans Affairs Department of Veterans Affairs

6150 Oak Tree Blvd, Suite 300 Independence OH 44131

VAFSC

Department of Veterans Affairs Financial Services Center Invoices to be Submitted Electronically https://www.fsc.va.gov/einvoice.asp e-Invoice Setup Info Phone 877-489-6135 877-353-9791 512-460-5429

Donald A. Marsh III

PCAC15L3-1697

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

PRICE/COST SCHEDULE

ITEM INFORMATION

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1.1 PROPOSAL MATERIAL:

1.2 BID GUARANTEE:

1.3 PAYMENT & PERFORMANCE BONDS:

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 AVAILABILITY OF SOLICITATION DOCUMENTS:

2.2 REQUEST FOR PROPOSAL:

2.3 SDVOSB SET-ASIDE:

2.4 PRE-PROPOSAL SITE VISIT:

2.5 TECHNICAL QUESTIONS:

2.6 AMENDMENTS:

2.7 PREPARATION OF PROPOSALS:

2.8 PROPOSAL REQUIREMENTS:

2.9 USE OF ADVISORS:

2.10 DETERMINATION OF RESPONSIBILITY:

2.11 VETS 4212:

2.12 SYSTEM FOR AWARD MANAGEMENT (SAM):

2.13 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR

PERFORMANCE ASSESSMENT SYSTEM (CPARS):

2.14 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS:

2.15 REFERENCES TO VA ENGINEER, RESIDENT ENGINEER OR PROJECT

MANAGER:

2.16 52.216-1 TYPE OF CONTRACT (APR 1984)

2.17 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY

SITE OF THE WORK (MAY 2014)

2.18 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO

ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.19 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS UNDER TRADE AGREEMENTS (MAY 2014)

2.20 52.228-1 BID GUARANTEE (SEP 1996)

2.21 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.22 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB

1995)

2.23 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

2.24 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

2.25 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020)

(JUL 2020) (DEVIATION)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.4 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (NOV 2021)

4.2 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

4.3 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(SEP 2021)

4.4 52.223-20 AEROSOLS (JUN 2016)

4.5 52.223-21 FOAMS (JUN 2016)

4.6 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER

SERVICE AND CONSTRUCTION CONTRACTS (SEP 2013)

4.7 52.223-9 ESTIMATE OF PERCENTAGE OF RECOVERED MATERIAL CONTENT

FOR EPA-DESIGNATED ITEMS (MAY 2008)

4.8 52.225-11 BUY AMERICAN—CONSTRUCTION MATERIALS UNDER TRADE

AGREEMENTS (JAN 2021) (JUL 2020) (DEVIATION)

4.9 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

4.10 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.11 52.236-4 PHYSICAL DATA (APR 1984)

4.12 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.13 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.14 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

4.15 852.219-10DEV VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (NOV 2020) (DEVIATION)

4.16 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

4.17 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021)

(DEVIATION)

4.18 VAAR 852.223-71 SAFETY AND HEALTH (SEP 2019)

4.19 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.20 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

4.21 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

4.22 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.23 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.24 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.25 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.26 VAAR 852.236-90 RESTRICTION ON SUBMISSION AND USE OF EQUAL

PRODUCTS (APR 2019)

4.27 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.28 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) .. 69

4.29 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.30 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN

2008)

4.31 MANDATORY WRITTEN DISCLOSURES

LIST OF ATTACHMENTS

PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

All work as identified by the attached drawings and specifications for the Base Bid (All buildings and site work). This includes:

ITEM I, General Construction:

Contract documents, drawings, and specifications indicate the scope of work. This project provides the new construction, renovation, and infrastructure required to provide new CAT 6A telecommunications cable, outlets, and associated equipment for all buildings in this project. The scope also includes replacement of all fiber optic cabling serving building Work Area Outlets (WAO) in accordance with the drawings and specifications. The purpose of this project is to address deficiencies associated with communications cabling Telecommunications Rooms (TR) located within multiple buildings on campus. Buildings 21/94, 39, 41, 42, 54, 71, 88/89/90/91, 122, 153, 160, 161 and the site.

Construction addresses deficiencies including new electrical service, new dedicated mechanical units, new UPS, new grounding and bonding conditions within each TR, new racks and cable management equipment within the TR and new cable tray for each building as shown on the plans.

Provide new equipment rack(s) furnished with both horizontal and vertical cable managers, vertical bonding bars, UPS, patch panel and an optical fiber termination shelf. All telecommunications equipment and cabling shall be tested, approved, and accepted by the VA prior to connecting to active, ongoing operations. Any modifications required to existing systems (HVAC, smoke detectors, fire alarm, fire sprinklers, lights, other devices, etc..) are the responsibility of the Contractor. The VA will not assist with any modification.

ITEM II, Electrical, Communications and Security Systems Work:

Includes all labor, material, equipment, and supervision to perform the required electrical and telecommunications construction work on this project including materials and construction equipment to provide new telecommunications Cat 6A cable throughout, new outlets, and new racks, patch panels, UPS, fiber panels and associated equipment for all buildings.

Provide materials to install and wire four additional 120 volt 20 amp duplex receptacles and new redundant 208V 3P NEMA twist lock receptacles to serve new equipment racks. Provide new electrical panels, transformers, circuit breakers and distribution to serve the new receptacles. Contractor shall perform 30-day load monitoring prior to construction to confirm available capacity. All the new circuits shall be redundant and wired to both emergency and normal power sources indicated. New gen sets, ATS and distribution boards will be provided for locations without emergency power. New exterior prefabricated electrical rooms will be provided for each Building to house the new gen sets and electrical gear. Contractor shall design and submit a prefabricated solution for each building.

For communications functions, provide cable trays, equipment racks with vertical/horizontal wire management. Replace of all fiber optic lines serving the TRs. Provide network drops in each new TR.

Provide a new digital, wall mounted CCTV (Closed Circuit Television) camera in each TR, camera shall comply with Campus standards (Basis of Design Wisenet XNP-6320: IP addressable network camera, POE+, PTZ, motion sensor, auto-tracking, dome with wall mount.

Integrate camera into existing VMS. provide controllability through existing IT network). Provide Physical Security Access Control (PACS) for all the TR doors (including controllers and power supplies), coordinate with the door hardware specification for additional requirements. The existing fire alarm system will be modified by relocating and/or adding compatible smoke detectors to the existing building fire alarm system.

For all TR in all buildings, provide a dedicated bonding system. The bonding systems will include a secondary bonding bar in each TR and the bonding of equipment to the new bonding bar.

Contractor shall provide a 30-day load test on panels indicated on the one-line for each Building. This test is required by NEC 220.87 for verification that no loads have been added since the design level survey. Contractor shall provide load monitoring data to the COR/AE.

New electrical panels and electrical service branch circuits are specified by the scope of work and shall be furnished by the contractor. Load monitoring shall also be performed on all panels upstream of the new branch circuit panels.

ITEM III, Mechanical, Plumbing and Fire Protection Work:

Work includes all labor, material, equipment, and supervision to perform the required Mechanical, Plumbing and Fire Protection construction work on this project including new dedicated split system Computer Room Air Conditioner (CRAC), condensate pumps and drains, and reconfiguring and certifying existing wet pipe fire protection system. New CRAC Work includes: (1) installation of the indoor unit above the cable tray at the entrance of the TR; (2) installation of the associated condensing unit on the building roof or site with housekeeping pads; (3) installation of a new thermostat in each TR; (4) installation of an integrated condensate pump, trap and drain line; and (5) installation/routing refrigerant and control lines between the indoor and outdoor units, providing refrigerant piping supports, roof penetration, curb and hood and wall penetrations.

Refrigerant routing, structural supports, and penetrations shall be field verified and coordinated with the VA. Contractor shall submit coordination drawings for approval showing the proposed routing, supports and penetrations prior to beginning any work. Provide space temperature sensor, space humidity sensor, auxiliary drain pan moisture sensor (not float switch) and supply air temperature sensors on all CRAC units connect these to the central Engineering Control Center (ECC) system for trending and alarm purposes via BACNet with the manufacturer provided BACnet converter. All new split systems shall be addressable and controllable via the existing ECC. The central ECC system shall monitor space conditions and unit status and shall alert the boiler plant operator and HVAC shop whenever temperature or humidity are out of tolerance; when water is in the HVAC secondary drain pan; and when any supply air temperature does not match what is required by room conditions.

Contractor shall submit coordination drawings prior to commencing work showing new and existing systems and all provisions for coordinating existing utilities.

For Building 88/89/90/91, contractor shall install a dedicated chilled water distribution system for each new TR to serve new Fan Coil Units (FCU). New FCUs will be served by a new water-cooled chiller and hydronic pump provided in Building 161. New controls for new equipment shall be integrated with the existing BMS.

For fire suppression, contractor shall reconfigure and/or provide additional sprinkler heads to the existing building automatic sprinkler system as shown on the drawings. For all telecommunications rooms (TR), the contractor is responsible for providing a new fire extinguisher cabinet with a Type 2A:10B:C fire extinguisher located no greater than 75 feet away from the new TR. Contractor to coordinate the new location with the COR. Contractor shall bid a new FEC for each TR in the Specs. See specification 10 44 13.

All new and existing systems within the Specs shall be commissioned (or recommissioned) for each building per Specification 01 91 00.

The work shall be performed in (11) buildings and site work across the entire campus fiber distribution network.

Contract Period: Base POP Begin:

POP End:

Line Item 0002: All work as identified by the drawings and specifications for Buildings 21/94.

Contract Period: Base

Line Item 0003: All work as identified by the drawings and specifications for Building 39.

Contract Period: Base

Line Item 0004: All work as identified by the drawings and specifications for Building 41.

Contract Period: Base

Line Item 0005: All work as identified by the drawings and specifications for Building 42.

Contract Period: Base

Line Item 0006: All work as identified by the drawings and specifications for Building 54.

Contract Period: Base

Line Item 0007: All work as identified by the drawings and specifications for Building 71.

Contract Period: Base

Line Item 0008: All work as identified by the drawings and specifications for Buildings 88/89/90/91.

Contract Period: Base

Line Item 0009: All work as identified by the drawings and specifications for Building 122.

Contract Period: Base

Line Item 0010: All work as identified by the drawings and specifications for Building 153.

Contract Period: Base

Line Item 0011: All work as identified by the drawings and specifications for Building 160.

Contract Period: Base

Line Item 0012: All work as identified by the drawings and specifications for Building 161.

Contract Period: Base

Line Item 0013: All work as identified by the drawings and specifications for Site Work.

Contract Period: Base

GRAND TOTAL __________________

NOTICE

1. Line Item 0001 contains all the work for this project to include Items I, II and III from Section

1.3 Statement of Bid Items of the Specifications.

2. Offerors must provide a lump sum price for Line Items 0001 through 0013. Failure to do so may render the offeror as unacceptable and ineligible for award.

3. Award will be made on grand total of Line Item 0001 and in accordance with the instructions in the solicitation. Line Item 0001 should equate to the combined pricing of Line Items 0002- 0013. The Grand Total at the bottom of the Price Schedule should be the total of Line Items 0002-0013 and should reflect the same total as noted for Line Item 0001.

4. Offerors shall provide the amounts of Line Items 0002 through 0013 based on the price for the work as listed in Section 1.3 Statement of Bid Items of the Specifications. Line items 0002 through 0013 shall add up to the total of Line Item 0001. This information is requested so the VA can review what the price of the work is for each building.

5. The Final Price Schedule upon award will only include the price of Line Item 0001.

6. Pricing shall be submitted in whole dollar values. Please do NOT include pricing in cents.

7. Contractor is required to fill in DUNS NUMBER in Block No. 14 on Standard Form (SF)

1442.

8. All references in the Specs and Drawings to CLIN shall be replaced with the term Line Item.

9. PLEASE NOTE: The Contractor agrees to attend any Post Award conference convened by the contracting activity or contract administration in accordance with Federal Acquisition Regulation subpart 42.5.

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

1.1 PROPOSAL MATERIAL:

Proposal materials consisting of drawings, specifications, and contract forms are included and/or attached as part of this Request for Proposal (RFP). The VA will not provide printed copies of drawings or specifications. It is the responsibility of the offeror to obtain the proposal materials in a time and manner sufficient to respond to this solicitation by the specified due date.

1.2 BID GUARANTEE:

A Bid Guarantee, Standard Form 24 (SF 24), is required in an amount not less than 20 percent of the proposal price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for receipt of proposals, may result in the rejection of the bid. Copies of the SF 24 may be obtained from http://www.gsa.gov/portal/forms/type/TOP.

1.3 PAYMENT & PERFORMANCE BONDS:

The offeror to whom award is made will be required to furnish two bonds. A Payment Bond shall be provided on Standard Form 25A (SF 25A) and a Performance Bond shall be provided on Standard Form 25 (SF 25). Both bonds shall be submitted in accordance with FAR 52.228-15 Performance and Payment Bonds - Construction, which can be located under FAR 52.252-2 Clauses Incorporated by Reference.

Copies of SFs 25A and 25 may be obtained from http://www.gsa.gov/portal/forms/type/TOP.

http://www.gsa.gov/portal/forms/type/TOP http://www.gsa.gov/portal/forms/type/TOP

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

2.1 AVAILABILITY OF SOLICITATION DOCUMENTS:

All solicitation related documents will be published to Contract Opportunities https://sam.gov/.

2.2 REQUEST FOR PROPOSAL:

This is a Request for Proposal (RFP) in accordance with FAR Part 15. Award will be made to the offeror whose proposal represents the “best value” to the Government Utilizing the Lowest Price Technically Acceptable (LPTA) method of evaluation. In order to receive consideration for award, a rating of ACCEPTABLE must be achieved for both Factor 1 Technical Approach (Technical) and Factor 2 Project Challenges/Phasing & Schedule (Technical). A responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors. All proposals shall be subject to evaluation by a team of Government personnel. The Government reserves the right to award without discussions based upon the initial evaluation of the proposals.

Evaluations will be based on the following evaluation factors:

1. Technical Approach (Technical)

2. Project Challenges/Phasing & Schedule (Technical)

3. Price

2.3 SDVOSB SET-ASIDE:

This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Business concerns.

Offers received from other than Service-Disabled Veteran-Owned Small Business concerns will not be considered. All Service-Disabled Veteran-Owned Small Businesses must be listed as “verified” by the VA’s Center for Veterans Enterprises (CVE) http://www.vetbiz.gov. Offerors must be verified by CVE and visible in the Vendor Information Pages (VIP) database at TIME OF SUBMISSION OF PROPOSALS AND TIME OF AWARD. Failure to be BOTH visible and verified at the time of proposal submission and time of award will result in the offeror’s proposal being deemed unacceptable and ineligible for award.

2.4 PRE-PROPOSAL SITE VISIT:

See FAR 52.236-7 for information regarding the site visit.

NOTE: Although not required, it is highly recommended that those who attend the pre-proposal site visit for this project, review the drawings ahead of time. Due to the continued care of our veterans, there may be areas that cannot be accessed during the pre-proposal site visit, such as the ORs, CLC units, med surge units, etc. Any questions regarding these areas can be addressed during the Q/A period during the solicitation.

2.5 TECHNICAL QUESTIONS:

Questions of a technical nature must be provided in writing and shall be submitted by the prospective offerors to Bailey E. Donato. Questions shall be submitted only via e-mail to: bailey.donato@va.gov. The subject line must read: Leavenworth EHRM Infrastructure - Technical Questions. Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. THE CUT-OFF DATE AND TIME FOR RECEIPT OF QUESTIONS IS April 20, 2022 at 1:00 PM ET.

https://sam.gov/ http://www.vetbiz.gov/ mailto:bailey.donato@va.gov

2.6 AMENDMENTS:

Amendments to this solicitation will be posted at https://sam.gov/. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation.

Failure to acknowledge an amendment may result in your proposal being considered unacceptable.

2.7 PREPARATION OF PROPOSALS:

The Government will not pay for any costs incurred in preparation and submission of proposals.

2.8 PROPOSAL REQUIREMENTS:

A. General:

1. Proposal Submission: Offerors shall submit their proposals via email to bailey.donato@va.gov. Proposals shall be based on solicitation document issued for RFP number 36C77622R0061. Proposals will be in the format stipulated in this document.

Proposals shall be received on or before the date and time specified in Block 13 of the SF 1442. There will be no public opening of the proposals. Only e-mail proposals will be accepted. Hard-copy proposals will not be accepted.

B. Proposal Format:

1. Technical, Price and Administrative sections of the Offerors proposals will be evaluated independently; therefore, the Offeror shall submit the proposal in three (3) Volumes:

Volume I Technical, Volume II Price and Volume III Administrative. In order that the Volume I Technical may be evaluated strictly on the merit of the material submitted, the contractor shall include NO price information in Volume I. Offeror shall separate Volumes I, II and III. Each volume must be labeled with the Offeror's organization, business address, and VA Solicitation Number. The volumes shall be submitted in electronic format as searchable PDF documents. The proposal, in its entirety, shall not exceed three (3) emails (one email for each volume) of 5MB each. Include page numbers and the company name in the header or footer of each page.

2. Volume I Technical: Offerors shall format the Volume I Technical proposal as listed below. The specific evaluation criteria and methodology for Volume I is contained in Sections C(1), (2) and Section D

a. The offer, including title page, detailed table of contents, preface shall be submitted in one (1) PDF document for Volume I Technical and shall not exceed a total of FIFTEEN (15) pages (title page, table of contents and preface are excluded from the page limits) in Microsoft Times New Roman 12 font. The Offeror shall not include any price or price related material in the Phase I proposal. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

b. A page is defined as each face of an 8.5 X 11-inch sheet of paper with 1-inch margins around the page perimeter containing information. Note, submission of the project schedule only, can be submitted by utilizing larger paper (11 X 17 inch). All information (except for document numbers, page numbers, etc.) shall be provided in an image area of 7 X 9 inches. Note, this does not apply for the submission of the project schedule. The background color of each page of the submission shall be white or ivory stock only and each page shall count as one (1) page.

Excess pages will not be evaluated. Text lines will be single-spaced, and proposals shall be submitted using Times New Roman, with font no smaller than 12 point with normal proportional spacing. A smaller font size for any graphics presented in a proposal is permitted as long as the https://sam.gov/ mailto:bailey.donato@va.gov information is legible to the human eye. Fonts other than Times New Roman are permissible in the presentation of graphic material only.

c. The Offeror’s responses shall clearly address each evaluation factor listed in this solicitation. Failure to submit in the format required and clearly address those factors may result in this offer being rated unacceptable.

3. Volume II Price: Offerors shall format the Volume II Price proposal as listed below. The specific evaluation criteria and methodology for Volume II is contained in Sections D and E.

a. Volume II Price shall not exceed a total of FIFTY (50) pages in Times New Roman size 12 font.

b. Offerors shall complete the Price Schedule in part A of this solicitation.

c. Offerors shall ensure the Signed Standard Form (SF) 1442 is provided.

Offerors shall acknowledge receiving amendments by filling out section 19 of the SF 1442.

d. The Offeror shall submit their price information on the Price Schedule provided in this Solicitation. The Offeror shall submit a bid guarantee as stipulated in the solicitation. The prices shall be Firm Fixed Price.

e. In addition to the Pricing Schedule, Offerors shall submit completed bid form templates beginning on Page 25 of the Attachment 12 - 589A6-21-700 SPEC.

The first form to be competed is for Line Item 01 (Base Bid) and shall subsequently be completed through Page 68 (Site). *IMPORTANT NOTE:

Ensure that the cost estimate breakdown form for Line Item 01 matches the total amount provided in the Price Schedule. The bid forms will be used to determine price reasonableness. The Government also reserves the right to use this breakdown of bid forms as part of discussions during the competitive range, if they are required.

f. The Offeror’s signature on the SF 1442 must be a hand signature and not an electronic signature.

g. Bid Bond: The bid bond shall be submitted as part of the electronic submission. Failure to provide electronic copy of the bid bond with your proposals at the time of submittal may deem the proposal Non-Responsive. An original hard copy of the bid bond will be requested by the VA from the during the responsibility determination. Failure to furnish the required bid guarantee on the proper form and for the proper amount by the time specified in Block 13 of SF 1442, may result in rejection of the proposal. See FAR Provision 52.228-1, Bid Guarantee, contained in the solicitation.

4. Volume III Administrative Information: Offerors shall include the following in Volume III. All of the below information must be provided. An Offeror may be considered unacceptable if these items are not provided in the proposal

a. Representations & Certifications:

The offeror shall provide their Representations and Certifications or their response to FAR 52.204-8 (2) (i) or (ii) Annual Representations and Certifications.

b. Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment:

Offeror shall provide their response to FAR 52.204-24 (d) Representation.

c. Information Regarding Responsibility Matters:

Offeror shall provide their response to FAR 52.209-7 (b) Information Regarding Responsibility Matters.

d. Violation of Arms Controls Treaties or Agreements:

Offeror shall provide their response to FAR 52.209-13 (b) (1) or (2) Violation of Arms Controls Treaties or Agreements.

e. Post Award Small Business Program Representations:

Offeror shall provide their response to FAR 52.219-28 items (h)(1), (h)(6), and (h)(7).

f. Limitations on Subcontracting:

g. In accordance with FAR 852.219-77, offeror shall complete Attachment 18 -

VA Notice of Limitations on Subcontracting-Certificate of Compliance for Construction and return with their proposal submission. Completed form will become part of the official award documentation.

h. Experience Modification Rate:

The Offeror shall include the Safety of Environmental Violations and Experience Modification Rating (EMR) Information, including filling out Attachment 17 - Contractor Safety and Environmental Record Evaluation Form.

(1) Provide offeror’s information pertaining to their past Safety and Environmental record. The information must contain a certification that the offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

(2) Provide offeror’s information regarding their current EMR. This information shall be obtained from the Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If an Offeror’s EMR is above 1.0, Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

(3) Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

(4) If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead, and include a letter from the NCCI indicating that is has assigned Bidder/Offeror a Unity Rating of 1.0.

(5) The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

(6) This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

(7) Failure to provide the above documentation, may result in a determination that an Offeror is non-responsive and therefore ineligible for award.

C. Technical Proposal Requirements: The proposal shall address the following submission requirements for Factor 1 Technical Approach (Technical) & Factor 2 Project Challenges/Phasing & Schedule (Technical).

1. Factor 1, Technical Approach (Technical):

The offeror shall provide a detailed technical approach (thought process) to accomplishing the construction of the Electronic Healthcare Record Management (EHRM) project. The narrative will detail how the contractor intends to prepare the site, handle phasing, remodel portions of the existing hospital, construct the new server room and telecom rooms, and complete the project within the specified time limits.

Such details shall include, at a minimum:

• The contractor explaining how the project is to be managed and safety methods used.

• Alternate course(s) of action in the event items become non-conforming, whether it be material or time.

• How the work in the New Telecommunications Room spaces will take place without disrupting Network Connectivity.

• Ensure Network security measures are in place while actively working on a Telecommunications Room space.

2. Factor 2, Project Challenges/Phasing & Schedule (Technical):

Offerors must clearly demonstrate their understanding of the challenges that are involved with this project and how to properly phase the project. Simply restating the requirements (copying and pasting from the solicitation) is not considered to be a demonstration of complete understanding of the challenges and phasing requirements. Rather, Offerors must show that they have analyzed the requirements and demonstrate the extent to which they understand the requirements across the body of the proposal.

Prepare and submit a practicable construction schedule showing all necessary work elements to complete the project identified under this solicitation. The schedule must be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given date during the performance period. The submitted schedule must be developed using project scheduling software such as MS Project, Primavera, or any other comparable form.

Each Offeror's construction schedule must address the following at a minimum:

• Order of work elements to include project phasing, submittals, mobilization, excavation, construction/remodeling, punch list, de-mobilization.

• Number of days for each work element.

• Identification of long lead time materials.

• Identification of separate work elements.

• Identification of significant milestones due to winter work conditions.

• Current bottlenecks due to the impacts of Covid and shipping/material availability delays.

• The VA’s review and approval of requests for information (RFI), submittals and other pertinent documents.

• Interruption of VA facilities utilities, delivery of Government furnished equipment, rough-in drawings, project phasing and any other specification requirements.

The proposed schedule must include the activities which are consistent with those described within the project specifications and drawings and must not exceed the Government's maximum allowable performance period, as noted in Block 11 of the SF 1442. The project will start at the issuance of the notice to proceed (NTP). For scheduling purposes, assume the NTP will be issued thirty (30) calendar days after the award date.

(Note that there is no guarantee the NTP will be issued within this timeframe.)

* The schedule submitted with the offer should not be construed as the agreed upon schedule per FAR 52.236-15, the contractor shall, within ten (10) days after receiving the NTP, submit a revised schedule which will supersede the proposed schedule. The revised schedule will be subject to VA approval and must show the project being accomplished within the timeframe specified on the SF 1442.

D. Volume II – Price Proposal Requirements

a. Carefully follow “Instructions, Conditions, and Notices to Offerors”. Standard form (SF) 1442 Solicitation Offer and Award (Construction, Alteration, or Repair) and the Pricing Schedule located on PAGE 6 when submitting price offers. Submit a bid guarantee as stipulated in the solicitation.

b. In addition to the Pricing Schedule, Offerors shall submit completed bid form templates beginning on Page 25 of the Attachment 12 - 589A6-21-700 SPEC. The first form to be competed is for Line Item 01 (Base Bid) and shall subsequently be completed through Page 68 (Site). *IMPORTANT NOTE: Ensure that the cost estimate breakdown form for Line Item 01 matches the total amount provided in the Price Schedule. The bid forms will be used to determine price reasonableness. The Government also reserves the right to use this breakdown of bid forms as part of discussions during the competitive range, if they are required.

c. The prices shall be Firm Fixed Price. The Offeror shall take care not to include remarks that take exception to the Government’s Specifications/Drawings or pricing requirements or otherwise preclude the Government from evaluating the offer, which will render the offer unacceptable.

E. Evaluation Methodology:

All Offerors are advised that, in the interest of efficiency, the Government reserves the right to conduct the evaluation in the most effective manner. Specifically, the Government may first evaluate the total proposed price of all Offerors. Thereafter, the Government will evaluate the technical proposal of the lowest priced Offeror only. If the lowest priced Offeror’s technical proposal is determined to be rated as Acceptable, the Government may make award to that Offeror without further evaluation of the remaining Offerors’ technical proposals, provided the price is determined to be fair and reasonable.

If the lowest priced Offeror’s technical proposal is determined to be rated as Unacceptable, then the Government may evaluate the next lowest priced technical proposal, and so forth and so on, until the Government reaches the lowest priced technical proposal that is determined to be rated as acceptable, with fair and reasonable pricing. However, the Government reserves the right, in its sole discretion, to evaluate all Offerors’ technical proposals should it desire to conduct discussions, or otherwise determine it to be in the Government’s best interest.

To received consideration for award, a rating of ACCEPTABLE must be achieved for both Factor 1 Technical Approach (Technical) and Factor 2 Project Challenges/Phasing & Schedule (Technical).

ACCEPTABLE is defined as the Offeror demonstrated the ability to meet all of the Government’s minimum requirements as identified in the solicitation.

UNACCEPTABLE is defined as the Offeror failed to demonstrate the ability to meet all of the Government’s minimum requirements as identified in the solicitation.

Factor 1 Technical Approach (Technical): The minimum requirements for an Acceptable Rating are as follows:

Acceptability is determined when the offeror has demonstrated the ability to prepare, remodel, construct, and complete the construction project within the required amount of time. Acceptability is determined when the offeror demonstrates a technically achievable approach to meeting the Government’s requirements while successfully maintaining security measures and avoiding disruption to Network Connectivity in the Telecommunication Room spaces.

Factor 2 Project Challenges/Phasing & Schedule (Technical): The minimum requirements for an Acceptable Rating are as follows:

Acceptability is determined when the offeror identifies their understanding of the challenges involved in the project and provides a feasible and executable phasing plan.

Acceptability is determined when the offeror demonstrates an understanding of the construction requirements by providing a realistic schedule addressing the critical construction project milestones.

Factor 3 Price: The total evaluated price will be determined by the Offeror's price for Line Item 0001. The Offeror who provides the lowest price will be determined to be the lowest priced Offeror.

Note: If none of the offerors are within the available funding limitation or is otherwise determined to be other than fair and reasonable, the VA reserves the right to enter into discussions with those offerors who are determined to be within the competitive range, if a competitive range is determined to be in the interest of the VA.

If the Offeror communicates in its proposal any qualifications, exceptions, exclusions, or conditions to the proposed prices, the Contracting Officer may reject the proposal and exclude the Offeror from further consideration for award.

2.9 USE OF ADVISORS:

Contractors are advised that VA contractor personnel may assist the Government during the Government’s evaluation of Proposals. The persons shall be authorized access to only those portions of the proposal and discussions that are necessary to enable them to provide specific technical advice on specialized matters or on particular problems. These individuals will be required to protect the confidentiality of any specifically identified trade secrets and/or privileged or confidential commercial or financial information obtained as a result of their participation in this evaluation. They shall be expressly prohibited from scoring, ranking or recommending the selection of an Offeror.

2.10 DETERMINATION OF RESPONSIBILITY:

A Determination of Responsibility will be conducted for the apparent successful offeror prior to award of the project The Contracting Officer will determine if the successful offeror is responsible using the general standards of responsibility for this procurement. Past performance will be evaluated as part of the general responsibility determination. In accordance with VAAM 809.105-1 Obtaining Information, past performance evaluations may be conducted using information obtained from CPARS and any other sources deemed appropriate by the Contracting Officer. Other sources may include, but are not limited to, inquiries of owner representatives, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources. NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility may make the Offeror ineligible for award.

2.11 VETS 4212:

Title 38, USC Section 4212(d), codified at 41 CFR Section 61-300, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS-4212 reporting information can be done electronically at:

http://www.dol.gov/vets/vets4212.htm. Award cannot be made unless the awardee has filed their VETS- 4212 report. Therefore, all offerors are encouraged to file every year. The Contracting Officer may request a copy of the email confirmation of receipt notification, prior to awarding the project.

2.12 SYSTEM FOR AWARD MANAGEMENT (SAM):

Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Offerors are required to be registered in SAM at the time an offer is submitted in order to comply with the annual representations and certifications requirements (see FAR 52.204-7).

2.13 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR

PERFORMANCE ASSESSMENT SYSTEM (CPARS):

As prescribed in Federal Acquisition Regulation (FAR) Part 42.1502(e), the Department of Veterans Affairs (VA) evaluates contractor past performance on all construction contracts that exceed $750,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia.

CPARS is available to all Federal agencies and is the system used to collect and retrieve performance assessment reports used in source selection determinations. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

Each contractor whose contract award is estimated to exceed $750,000 is required to register with CPARS database at the following web address: http://www.cpars.gov/. Help in registering can be obtained by contacting Customer Support Desk @ DSN: 684-1690 or COMM: 207- 438-1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor’s registered representative.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the http://www.dol.gov/vets/vets4212.htm http://www.sam.gov/ contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government’s evaluation being placed on file in the database with a statement that the contractor failed to respond.

2.14 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT

CHECKS:

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform all work as identified in the solicitation documents. This requirement is applicable to all subcontractor personnel requiring the same access. As per VA Directive 0710, costs of background investigations will be borne by the contractor.