Technical Questions Tracking Spreadsheet - 4-27-22.pdf

36C77622R0061 EHRM Infrastructure Upgrades Construction Technical Questions and VA Response Tracking Sheet

ITEM

NO.

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

1. 3-28-22 3-29-22 Please confirm the selection methodology for award. In section 2.2 we see that FAR Part 15 for LPTA is cited for award but then the same section makes reference to “best value”. Both of those statements seem to be in conflict. Will the government be making award to the Lowest Price Technically Acceptable or can the government make award to a higher priced solution due to superiority of technical approach or other reasons?

Please be aware that the highlighted sentence from the Instructions to Offerors, “This is a Request for Proposal (RFP) in accordance with FAR Part 15. Award will be made to the offeror whose proposal represents the “best value” to the Government Utilizing the Lowest Price Technically Acceptable (LPTA) method of evaluation. In order to receive consideration for award, a rating of ACCEPTABLE must be achieved for both Factor 1 Technical Approach (Technical) and Factor 2 Project Challenges/Phasing & Schedule (Technical)” is accurate and standard language.

This procurement is LPTA and the language in the solicitation will remain as is as it is the standard utilized for LPTA procurements from our office.

2. 3-29-22 4-26-22 There are a few locations in the SOW/solicitation and “CLIN 03: All work as identified by the drawings and specifications for Building 39.” But I do not see where drawings for bldg. 39 were provided. Can you please clarify.

See attached B39 drawings.

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3. 3-29-22 4-26-22 Specifications (page 8 of 1281) Section 01 00 00 para 1.2 GENERAL INTENTION “Provide new prefabricated exterior electrical room at each building to house new generator, ATS, panelboards and associated electrical distribution.” Can this be clarified as 90ES100 only reflects one prefabricated room that feeds bldgs. 88,90 & 91?

This refers to (2) assemblies serving B88/89/90/91. See updated site plans with additional information. New gen sets are not required. Drawings are schematic in nature and specification 26 05 91 includes deferred design of each enclosure. Contractor shall design and submit proposed exterior electrical enclosures for approval.

4. 3-30-22 4-26-22 Is it possible to get the civil CAD file for this project to use in preparing a proposal?

CAD files will be provided under license agreement to the successful bidder.

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QUESTION GOVERNMENT RESPONSE

5. 3-31-22 4-26-22 Reference Attachment 12, page 24 of 1281 there is reference to APPENDIX A – BID FORM TEMPLATE (ATTACHED). The subsequent pages have forms for individual cost breakdown by division for each bldg. The RFP document has a similar Lump Sum breakout per bldg. The Price Schedule is typically what we see, however the extensive breakout per division/per bldg. in “APPENDIX A” is quite large.

a- Is the “APPENDIX A” a requirement in conjunction to the Price/Schedule and both must be submitted?

b- If “APPENDIX A” is a requirement, the form only has columns for four(4) labor entries, whereas there will be many other trades involved in the project. Where do we insert trades not otherwise listed in the column headings?

c- If “APPENDIX A” is a requirement, are all Prime & lower tier contractors OH/Profit, insurances, bonds etc.. to be added to each line item in order to total to the right?

d- If “APPENDIX A” is a requirement, is there Excel versions of the files available for the bidders use?

a. Appendix A is required.

b. See attached revised Bid Template

c. Confirmed, markups shall be included with each subcontractor’s line item.

d. See attached Excel version.

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QUESTION GOVERNMENT RESPONSE

6. 3-31-22 4-26-22 Reference Spec section 28 31 00 Fire Detection and Alarm, para 1.2 Scope. This section states “The existing fire alarm system in building 43 shall interface with the new clean agent fire suppression system.”

Bldg 43 is not a bldg. listed in the project. Can this statement in the spec be clarified?

Building number indicated is not correct. FA scope is shown on the drawings. New devices will interface with existing head-end equipment for each respective Building.

7. 3-31-22 4-26-22 Reference Bldg 161 drawing sheet 161FX100 appears to be the only bldg. shown to have the Clean Agent Fire Suppression. Spec Section 21 22 00 does not appear to have been provided.

Can this be clarified as to the basis of design intent for this system along with the specifications?

See attached specification as part of Amendment 0002.

8. 3-31-22 4-26-22 Reference Spec section 09 51 00 Acoustical Ceilings, para 2.4a. This para references “Armstrong Dune Tegular 2' x 2' (patient areas) is the campus standard.” The design does not include new ACT reflective ceiling plans, merely the removal of ACT in various areas. Are we to assume that “Armstrong Dune Tegular 2' x 2' should be used throughout all blgs and spaces, otherwise please clarify the intent of using ceiling tiles?

Ceiling tiles will need to be replaced when damaged and removed in conjunction with above ceiling work. Contractor shall match existing.

9. 3-31-22 4-26-22 Reference 01 00 00 General Requirements, 1.2 GENERAL INTENTION Para “N”. The para states “Contractor to provide secure FTP site dedicated for this project for the duration of the contract.” Can Procore be used for this requirement?

ProCore is acceptable.

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QUESTION GOVERNMENT RESPONSE

10. 3-31-22 4-26-22 Reference Project Scope on various cover sheets for the bldgs. The scope lists “Buildings 21, 39, 41, 42, 54, 71, 88/89, 90, 91, 122, 153, 160” whereas 01 00 00 General Requirements, para

1.3 STATEMENT OF BID ITEM(S)Buildings

has 21/94, 39, 41, 42, 54, 71, 88/89/90/91, 122, 153, 160, 161. Bldg 39 appears to have been omitted. Bldg 94 seems to be provided with the drawing set for bldg. 21. Can the VA clarify which buildings are in the SOW and provide any missing dwgs/specs for bldgs. that may have been omitted?

B94 is included with B21 drawing package.

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11. 3-31-22 4-26-22 Reference Factor 1, Technical Approach. The approach states that the bidder to provide a narrative about “Alternate course(s) of action in the event items become non-conforming, whether it be material or time.” It also requires that our proposed practicable construction schedule includes “Current bottlenecks due to the impacts of Covid and shipping/material availability delays.” Given the current market conditions for lead time on materials;

specifically using the INTEGRATED POWER ASSEMBLY (IPA) as an example, the lead time for this item alone could exceed the period of performance for the project. Is it acceptable for the Contractor to propose a construction schedule that extends beyond the 365 day POP if we know the material lead-times will not support it, or do we provide a project schedule having a duration of 365 days POP (which seems to be a requirement) and just work with the VA on project schedule extensions after award?

Please stick with the 365 calendar days from NTP as the period of performance. For evaluation Factors 1 address any alternate course(s) of action in the event items become non-conforming, whether it be material or time.

For evaluation Factor 2 address current bottlenecks due to the impacts of Covid and shipping/material availability delays. The responses for these factors shall include identifying concerns with the current schedule and recommendations, even though the 365 calendar day period of performance will unchanged. If there are major supply chain issues with this after NTP is issued, this shall be worked out between the site, Contracting Officer and contractor.

12. 3-31-22 4-26-22 Reference Asbestos Reports. It appears that no reports were provided for bldgs. 21, 42, 88 and

153. Can the VA provide any available reports for these bldgs.?

No reports available for Buildings 21, 42, 88 and 153.

13. 3-31-22 4-26-22 Does the VA currently have any of the bldg.

roofs under warranty, if so, can the copies of the warranty(s) be provided?

Roof warranties are only available for B90/91, Police, and Pharmacy. They will be made available to the GC after award.

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14. 3-31-22 4-26-22 Can the VA provide as-built site drawings reflecting all existing underground ducts, conduits, cables, and other utility systems or drainage systems in order for determining any shoring and sheeting of excavations that may be required along with need for a certified by a registered professional engineer for the shoring and sheeting design?

See attached site plan as part of Amendment 0002.

15. 3-31-22 4-26-22 Does the VA have any Geotechnical Reports for the areas of which excavation for the UG utilities will take place?

These reports are not available.

16. 3-31-22 4-26-22 Can the VA confirm if the Prime Contractor is required to hire a Professional Geotechnical Engineer to provide inspection of excavations and soil/groundwater conditions throughout construction?

Confirmed.

17. 3-31-22 4-26-22 Can the VA provide the “frost penetration” depth for the campus?

Contractor shall review published data for the project location.

18. 3-31-22 4-26-22 Can the VA confirm that conduits can be installed under existing paved areas and roads bored using plastic utilities duct or PVC conduit?

Conduit shall be concrete encased.

19. 3-31-22 4-26-22 Can the VA confirm that no spare ducts are required?

Spare ducts are required. See T-601.

20. 3-31-22 4-26-22 Can the VA confirm if there is a designated storage area(s) on Medical Center Property for the surplus of satisfactory soil that is removed?

Submit a soils plan for approval. Must be approved prior to relocating.

21. 3-31-22 4-26-22 Can the VA provide the locations where Sprayed-On Fireproofing to interior structural steel members is anticipated?

Spray on fireproofing will only be required where existing is damaged/removed as a result of utility hangers or partition reconfigurations.

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22. 3-31-22 4-26-22 Reference 01 45 29 Testing Laboratory Services, PART 3 – EXECUTION. It appears that based on para 3.1A, testing laboratory services are only required for the Sprayed-On Fireproofing. Can the VA confirm this?

Confirmed.

23. 3-31-22 4-26-22 Reference Specification Sections 22 62 00 & 22 63 00. Please indicate on the drawings where medical gas and vacuum scope of work is shown?

Existing medical gas and vacuum service is being reconfigured in B122. See 122P-103.

Modifications will be required on all building levels since the riser is being relocated.

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24. 4-1-22 4-5-22 A substitution request of TK-AirMax 2104 Vapor Permeable fluid applied air and weather barrier for Dwight D Eisenhower VA Medical Center.

The AirMax 2104 VP is a water base formulation. The AirMax 2104 VP has an industry leading 12 month U.V. resistance.

The TK-AirMax System is:

ABAA approved and listed. (Air Barrier

Association of America) TK-AirMax is a sole source manufacturer of fluid applied and transitional tapes & caulks.

ABAA Certified and LEED representative on staff.

NFPA 285 Test - Approved

Detail pages and electronic files can be found on www.tkproducts.com

This appears to be for new construction. This project does not have any new construction and appears to be inapplicable.

https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.tkproducts.com%2F&data=04%7C01%7C%7C4f37971038ec4c9e4d1608da1709897b%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C637847626961913832%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=xsyvaJ92sHCwkF%2B1B1bS%2B1UKXKPBdL%2F5c9Bd29L2G1A%3D&reserved=0

25. 4-5-22 4-26-22 Specification Section 087100 – Door Hardware: The hardware schedule indicates hardware sets as HW-SH-#, however, there is no designation on any of the door schedules contained in the plans. Please provide corresponding hardware set designations on the door schedules that match the specifications.

Hardware Sets are as listed below:

B21

• door 003 is HW-SH-3F B39

• door B130 is HW-SH-3F B41

• door B1C is HW-SH-3F B42

• door 01A is HW-SH-3F B54

• door 104A is HW-SH-3F B71

• doors 15B.110, 212B, and 312B are HW-

SH-3F

B88/89/90/91

• doors A11, C128, A129, C228, A214, B216, B341, A329, C346, B417A, C463, A419, A521, C511, C622, A621A, B623 and B504B are HW-SH-3F

B122:

• door B4 is set HW-SH-9

• doors 104A, 202F, 302F are HW-SH-

3F

• door 104 is set HW-SH-3D

B153

• door 201A is HW-SH-3F

B160

• doors G125, F125, D137A, G225, and

F225 are HW-SH-3F B161

• door H204A is HW-SH-3F

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QUESTION GOVERNMENT RESPONSE

26. 4-5-22 4-26-22 Door sweeps and thresholds are indicated in details (F1) but are not included in the hardware schedules. Are door sweeps with thresholds required as per detail F1 or are automatic door bottoms required as indicated in the hardware schedule?

Provide Automatic Door bottoms per the hardware specifications.

27. 4-5-22 4-26-22 Specification Section 01 00 00 – General Requirements: Paragraph 1.2.D identifies the minimum requirements and past performance information for the telecommunications contract.

Is this information to be included during the bid phase or should this be submitted post-award?

This information shall be submitted as part of a post-award submittal.

28. 4-5-22 4-26-22 Please confirm the numbers of CLINS for this project. RFP pages 6-10 show 13 CLINS.

Attachment 12 specification pages 25-68 show

22 CLINS.

Bids shall include (13) Line Items as shown in the Statement of Bid Items in the Specs as well as the Price Schedule. See the revised Appendix A as part of amendment 0002.

29. 4-5-22 4-26-22 Specification Section 01 00 00 – General Requirements: Paragraph 1.2 (page 8) identifies for the General Contractor to include a 15% allowance for the total cable, etc. Shouldn’t this be shown as its own line item on the breakout sheets for each CLIN?

Confirmed, see attached/updated template Appendix A.

30. 4-5-22 4-26-22 Specification Section 01 81 13 – Sustainability Construction Requirements is included in the specifications, but it is not included in the breakout sheets for each CLIN. Please advise if the Sustainability Construction Requirements are required. If so, should there be a line added to the breakouts?

Section 01 81 13 – Sustainability Construction Requirements are required. See attached/updated template Appendix A.

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31. 4-5-22 4-26-22 There are sections included in the specifications, but not included as line items in the breakout sheets for each CLIN. Please advise if we are to add these line items to the breakout sheets.

See attached/updated template Appendix A.

32. 4-5-22 4-26-22 On the breakout sheets for each CLIN, there are no line items for overhead, profit, bonds, insurance, etc. Please advise where we are to put these costs.

See attached/updated template Appendix A.

33. 4-5-22 4-26-22 Specification Section 01 00 00 – General Requirements: Paragraph 1.2.N identifies for the Contractor to provide a secure FTP site for submittals, RFIs, etc. Can Submittal Exchange be utilized for all of this in lieu of a secured FTP site?

Submittal Exchange is acceptable.

34. 4-5-22 4-26-22 Specification Section 01 00 00 – General Requirements: Paragraph 1.20 identifies professional photographic documentation. Please confirm that this has to be completed by a commercial photographer.

Please review the specification again.

Specification 01 00 00 Part 1.20 does not require a professional photographer. “Professional grade camera” is required.

35. 4-5-22 4-26-22 Specification Section 01 00 00 – General Requirements: Paragraph 1.2.S states that each building shall be bid as a complete stand-alone project. Does this mean that the VA could only award a portion of the buildings if there were funding issues? This would determine our approach to pricing the general conditions if there was a chance that only a portion of the buildings could be awarded.

Each CLIN shall be bid as a stand-alone project (by building). The VA will be awarding all Line Items/CLINs for this project.

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36. 4-5-22 4-26-22 Specification Section 01 00 00 – General Requirements: Paragraph 1.2.S states that each building shall be bid as a complete stand-alone project. Paragraph 1.2.Q states the General Contractor’s Superintendent assigned to this project shall not be assigned to any other project and shall only have duties on one project at a time. Is it the VA’s intent that there be one Superintendent assigned per building?

One superintendent shall manage the entire project.

37. 4-5-22 4-26-22 Specification Section 01 00 00 – General Requirements: Paragraph 1.2.S states that Third- Party inspections must be included as a line item in the price proposal. Does a Third-Party inspection line need to be added to the breakout sheets?

Confirmed. See attached/updated template Appendix A.

38. 4-5-22 4-26-22 Specification Section 01 00 00 – General Requirements: Paragraph 1.2.Q states that the Superintendent can wear two as either the QC or SSHO. Specification Section 01 35 26 – Safety Requirements: Paragraph 1.7.C states the SSHO has to be a separate qualified individual from the Prime Contractor’s Superintendent or Quality Control Manager with duties only as the SSHO.

Please confirm which is correct.

Follow Specification 01 00 00 Part 1.2.Q.;

Superintendent may wear (2) hats as either the SSHO or QCM.

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39. 4-5-22 4-26-22 Specification Section 01 00 00 – General Requirements: Paragraph 1.2.Q states that the Superintendent can wear two as either the QC or SSHO. Specification Section 01 45 00 – Quality Control: Paragraph 3.4.B states the CQC System Manager may not have duties as project superintendent in addition to quality control.

Please confirm which is correct.

Follow Specification 01 00 00 Part 1.2.Q.;

Superintendent may wear (2) hats as either the SSHO or QCM.

40. 4-5-22 4-26-22 With the conflicts listed throughout the specifications on field staffing requirements, please confirm the superintendent, quality control, and SSHO requirements and if any can dual hat or if they need to be separate people.

Follow Specification 01 00 00 Part 1.2.Q.;

Superintendent may wear (2) hats as either the SSHO or QCM.

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41. 4-5-22 4-26-22 Specification Section 01 45 00 – Quality Control: Paragraph 3.4.C states In addition to CQC personnel specified elsewhere in the contract, provide as part of the CQC organization specialized personnel to assist in the CQC System Manager for the following areas, as applicable: electrical, mechanical, civil, structural, environmental, architectural, materials technician submittals clerk, Commissioning Agent/LEED specialist, and low voltage systems. These individuals or specified technical companies are directly employed by the General Contractor and cannot be employed by a supplier or subcontractor on this project; be responsible to the CQC System Manager. Please confirm that these technical experts listed above can be employed by subcontractors or subconsultants that are contracted directly with the general contractor.

Subcontractors and subconsultants may fill these CQC roles provided they meet specification requirements.

Third-Party inspectors are also required in addition to the Prime/Sub-contractors’ CQC staff. Inspectors shall also adhere to these qualifications’ requirements.

42. 4-5-22 4-12-22 Does the hard copy bid bond need to be mailed to the VA prior to the bid date?

Please read the Instructions to Offerors regarding Bid Bond. “The bid bond shall be submitted as part of the electronic submission. Failure to provide electronic copy of the bid bond with your proposals at the time of submittal may deem the proposal Non-Responsive. An original hard copy of the bid bond will be requested by the VA from the during the responsibility determination.”

After bids but prior to award, a hard copy bond will be requested of only the Highest Rated Firm.

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43. 4-5-22 4-26-22 Front page of the drawings project scope of work states “See main project cover sheet for building priority.” Was the building priority list provided within the solicitation?

Building priority list is not provided. Building 161 shall occur first due to lead times on equipment and since other scope relies on the new water-cooled chiller. Please see the TR Space Impact – Leavenworth attachment provided with amendment 0002 for a bit more insight.

44. 4-5-22 4-26-22 Is there a specific order the buildings need to be completed in?

No.

45. 4-5-22 4-26-22 Please confirm multiple buildings can be worked in simultaneously.

Confirmed upon approval of the phasing plan.

46. 4-5-22 4-26-22 Front page of the drawings, general notes states “bidders are required to provide a 20% allowance for new data ports.” Is this in addition to the 15% allowance shown in section 01 00 00 paragraph 1.2? Should there be a separate line item on the breakout sheet for this?

This is a typo; a 15% allowance shall be included in the proposal.

47. 4-5-22 4-26-22 Please provide drawings for Buildings 94 and 39 See attached for B39 as a part of amendment 0002. B94 is included in B21 package.

48. 4-6-22 4-26-22 Door Schedule and Plan Note discrepancies – CLIN 7, Building 71: Doors 212 and 312 are indicated in the door schedule but are not shown on the plans. Do these doors get replaced or modified in any way?

Doors 212 and 312 are no longer in the project and have been removed from the door schedule.

49. 4-6-22 4-26-22 Door Schedule and Plan Note discrepancies – CLIN 8, Buildings 88/89/90/91: Door 1047, room C1-C5 is indicated in the door schedule but is not shown on the plans. Does this door get replaced or modified in any way?

Door 1047 / room C1-C5 is incorrectly named.

This door has been renumbered to be C128 and is in room C128 C3/90A-401

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50. 4-6-22 4-26-22 Door Schedule and Plan Note discrepancies – CLIN 8, Buildings 88/89/90/91: Door in room C128 is shown on the drawings but is not contained in the door schedule. As the door hardware set is not clearly indicated in the hardware schedule, is this door to just receive smoke seal upgrades?

See answers on item #49 and Item #25.

51. 4-6-22 4-26-22 Door Schedule and Plan Note discrepancies – CLIN 8, Buildings 88/89/90/91: Door B411 is listed in the door schedule but not shown on the plans.

Room and door B411 have changed to room and door B417A.

52. 4-6-22 4-26-22 Door Schedule and Plan Note discrepancies – CLIN 8, Buildings 88/89/90/91: Door B417A is shown on the plans but not indicated in the door schedule. This is indicated as a new door.

See answer on item #51 above.

53. 4-6-22 4-26-22 Door Schedule and Plan Note discrepancies – CLIN 8, Buildings 88/89/90/91: Door B504B is shown on the plans but not indicated on the door schedule. Is this door to just receive smoke seal upgrades?

B504B has been added to the door schedule.

54. 4-6-22 4-26-22 Door Schedule and Plan Note discrepancies – CLIN 8, Buildings 88/89/90/91: It appears that the door schedule indicates new doors and frames for doors A11, A129, C228, A214, B216, B341, A329, C346, C436, A419, A521, C622 and B623, but the plans indicate that these doors are existing and are to receive smoke seal upgrades. Which is correct and as the hardware sets aren’t clearly identified, is this the only hardware upgrade required?

Door schedules are changed to reflect all new doors and frames and new hardware for all Telecom room upgrades.

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55. 4-6-22 4-26-22 Schedule and Plan Note discrepancies – CLIN 11, Building 160: It appears that the door schedule indicates new doors and frames for doors G125, F125 and D137A, but the plans indicate that these doors are existing and are to receive smoke seal upgrades. Which is correct and as the hardware sets aren’t clearly identified, is this the only hardware upgrade required?

Door schedules are changed to reflect all new doors and frames and new hardware for all Telecom room upgrades.

56. 4-7-22 4-26-22 Is the electrical equipment shown to be located in the new Electrical Equipment Enclosure shown on the Site drawings, to be included in CLIN 13 or in CLIN 8?

CLIN 8.

57. 4-7-22 4-26-22 We are assuming that the conduit runs from the new Electrical Equipment Enclosure to B89, are to be included in CLIN 13. All conduit within the building complex will be included in CLIN

8. Please provide clarification if this is incorrect.

All scope associated with the Electrical Equipment Enclosure shall be Bid in CLIN 8.

58. 4-7-22 4-26-22 We are assuming that all feeders from the Building 88/89/90/91 complex (CLIN 8) and the terminations in the new Electrical Equipment Enclosure, will be included with CLIN 8. Please provide clarification if this is incorrect.

Confirmed, CLIN 8.

59. 4-7-22 4-26-22 CLIN 13: Drawing T-501 shows detail C6 and detail F6 for trenches but does not indicate which detail we are to utilize for this project. Please clarify.

Detail F6 shall be used. Site telecommunications conduit shall be concrete encased.

60. 4-7-22 4-26-22 CLIN 13: Drawing TN100, Keynote 1, references detail B4 on sheet AS501. This set of plans does not contain that sheet. Please provide this detail.

This is a typo. Detail referenced shall be F6/T- 501.

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61. 4-8-22 4-26-22 Reference Site Drawings, Sheet T-601. There is no info for the UG from MH "A" to BLDG 88/89/90/91 shown. Can the VA confirm the UG requirements between this MH and the building?

MH A is a continuation from MH B. The same fiber shall be extended. “10X24F OS2-10 GB

NEW (2) 4" COND

5 X 24F (N)

NEW (2) 4" COND

5 X 24F (N) – REDUNDANT”

62. 4-8-22 4-26-22 Reference Section 09 69 00 Access Flooring.

Can the VA provide the bldg. number/location(s) where this flooring is required?

Existing Access Flooring is present in existing server rooms. Specification is included to cover repairs or reconfigurations. Specification is included for scope that interfaces with existing.

63. 4-8-22 4-26-22 Can the VA clarify if any of the buildings have interstitial space between floors, crawl spaces etc. if so which bldgs?

No buildings have interstitial spaces. Crawl spaces are indicated on the drawings.

64. 4-8-22 4-26-22 Can the VA clarify what the floor to ceiling and floor to deck heights are for each building outside the TR’s we will be working in?

Building information provided indicated floor levels only on the following building:

B88/89/90/91:

Other building floor to floor heights will need to be verified onsite during construction.

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65. 4-8-22 4-26-22 Reference Section 09 68 00 Carpeting. Can the

VA provide the bldg. number/location(s) where this carpeting is required?

New Carpeting is not required on this project.

Specification is included for scope that interfaces with existing.

66. 4-8-22 4-26-22 Reference Section 09 65 16 Resilient Sheet Flooring. Can the VA provide the bldg.

number/location(s) where this flooring is required?

New Resilient Sheet Flooring is not required on this project. Specification is included for scope that interfaces with existing.

67. 4-8-22 4-26-22 Reference Section 09 65 19 Resilient Tile Flooring. Can the VA provide the bldg.

number/location(s) where this flooring is required?

New Resilient Tile Flooring is not required on this project. Specification is included for scope that interfaces with existing.

68. 4-8-22 4-26-22 Reference reflected ceiling plans. Does the VA have as-builts that reflect the various ceiling types in each of the bldgs.?

See LIDAR scans and contract drawings for existing ceilings.

69. 4-8-22 4-26-22 Does the VA have as-builts that reflect all the various above ceiling MEP/FP?

These are not available. Contractor is responsible for coordination drawings of all new and existing conditions in each Area of Work.

70. 4-8-22 4-26-22 Reference Drawing Sheet 153T-601, TYPICAL

TELECOMMUNICATIONS RISER

DIAGRAM B74

Can the VA clarify the use of “B74”?

This is a typo and should read B153.

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QUESTION GOVERNMENT RESPONSE

71. 4-8-22 4-26-22 Reference Section 26 05 91 INTEGRATED POWER ASSEMBLY, para C.4.a and Para 2.01A This para states “The CONTRACTOR shall employ and pay for the services of a licensed Civil or Structural engineer in the State of the project location to provide equipment anchorage details and calculations, coordinated with the equipment mounting provision locations provided by the MANUFACTURER. Mounting recommendations based upon those used in actual testing shall be provided by the MANUFACTURER to verify the seismic design of the equipment.” Para 2.01A states “The IPA shall be designed and constructed for outdoor use, under wind and seismic load conditions per the IBC or State guidelines for the job site.” Can the VA confirm that even though the para 2.01 states to use either the IBC or State guidelines, we are to retain a Kansas licensed Civil or Structural engineer, no exceptions?

Professional Engineer is not required to be licensed in Kansas and may be licensed in another state as long as the design complies with applicable VA Standards, State of Kansas and IBC codes.

72. 4-8-22 4-26-22 Reference Section 02 82 13.13 Glovebag Asbestos Abatement, para 1.1.2A This para refers to “...Asbestos Survey Report dated February 18, 2016 prepared by Mecx Inc.”

The Reports provided are dated 2020 by ENCON International, Inc.. Can the VA confirm we have the correct reports?

This reference is incorrect. Please see Attachment 13 from the original solicitation posting.

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73. 4-8-22 4-26-22 Reference Section 02 82 11 Traditional Asbestos Abatement, para 1.1.2A This para refers to “...Asbestos Survey Report dated February 18, 2016 prepared by Mecx Inc.”

The Reports provided are dated 2020 by ENCON International, Inc.. Can the VA confirm we have the correct reports?

See #72 above.

74. 4-8-22 4-26-22 Reference Section 02 82 13.13 Glovebag Asbestos Abatement, para 1.1.2B Can the VA please confirm that “Only areas affected by this project shall be abated under this contract.”?

Confirmed.

75. 4-8-22 4-26-22 Reference Section 02 82 11 Traditional Asbestos Abatement, para 1.1.2B Can the VA please confirm that “Only areas affected by this project shall be abated under this contract.”?

Confirmed.

76. 4-8-22 4-26-22 Reference Section 07 51 13.13, para 1.2B This para states “Contractor shall remove all debris on roof and in roof drains/overflow drains under this contract. Contractor shall ensure there is no ponding at the new work site and new work does not contribute to existing ponding issues.

Contractor shall demonstrate that all roof drains and overflows operate prior to acceptance.” Can the VA confirm that the intent is for “all” roof drains/overflow drains on each building, no matter the roof size/type, that the Contractor shall remove all debris on roof and in roof drains/overflow drains under this contract.?

This reference applies only to roofs that are impacted by the scope of work.

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77. 4-8-22 4-26-22 Reference Section 07 01 50.19 Infrared Roof Moisture Survey, para 1.5F Infrared Roof Moisture Survey Report. While the submittal section lists this report as a submittal, the QA section nor does the Section 01 45 29 mention taking the tests. Can the VA confirm if this test is required and if so, is it required for the entire roof of each bldg. or just where roofing modifications will take place?

This test is only required in the locations where roofing modifications are required.

78. 4-8-22 4-26-22 General question on specifications section titles used.

Example: Reference that 07 71 00 Roof Specialties description is – “This section specifies roof hatches; equipment supports;

gravity ventilators; and metal grating roof walkway system.” On the VA TIL that sections description is used to specify copings, gravel stops, fascias, and expansion joints. The 07 72 00 section on the TIL uses the description of – “roof hatches; equipment supports; gravity ventilators; and metal grating roof walkway system.” Are sections 07 71 00 & 07 72 00 just mislabeled?

07 71 00 Roof Specialties specifies “copings, gravel stops, fascias, and expansion joints.”

07 72 00 Roof Accessories specifies “roof hatches; equipment supports; gravity ventilators;

and metal grating roof walkway system.”

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79. 4-8-22 4-26-22 Reference Section 06 20 00 Finish Carpentry, para 2.1a This para references “Design acoustical panel…” Please clarify if this is required and where the acoustical panel(s) are in the design drawings to include the flame spread rating based on occupancy type, location within project, and sprinkler coverage when all the spec says is to submit product rating for AE/VA review.?

Question 39. Reference General Notes on Cover Sheets Can the VA expand on the intent for “WHILE

ALL POSSIBLE DUE DILIGENCE WAS

PERFORMED THE BIDDERS ARE

REQUIRED TO PROVIDE A 20%

ALLOWANCE FOR NEW DATA PORTS.”

Example: a building can have various lengths of cable runs, some less than 50lf and others over 100lf. What should we base the typical cable run lengths on for the 20% allowance?

A 15% Allowance shall be calculated as percentage of the total quantity indicated on the contract documents.

80. 4-8-22 4-26-22 Reference Project Scope of Work on Cover Sheets Can the VA expand on the intent for “The scope also includes replacement of all fiber optic cabling, conduit and providing new conduit,” Are we to install all new conduit raceways regardless of any existing being available for use?

Contractor shall bid new conduit/cable tray as indicated on T-601.

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81. 4-8-22 4-26-22 Reference Drawing Sheet 21G-010, General Note #18 Can the VA Clarify that “AN AIR QUALITY

PERMIT WILL BE REQUIRED FOR THE

GENERATOR FOR THIS PROJECT. “ and can the VA verify that the contractor is not responsible for obtaining any such permits, rather coordination only?

Confirmed, a new permit will not be required.

82. 4-8-22 4-26-22 Can the VA confirm if the contractor is to dispose of all unused/removed copper cables or is it the intent for the VA to retain for salvage?

Follow specification 01 74 19 – Construction Waste Management.

83. 4-8-22 4-26-22 Reference Drawing Sheet 21FX001, General Demo Notes #4 The note states “THE CONTRACTOR SHALL

PRESENT AN AREA BY AREA WORK

PLAN WELL IN ADVANCE TO THE

ARCHITECT AND THE OWNER'S

AUTHORIZED REPRESENTATIVE FOR

APPROVAL PRIOR TO BEGINNING

WORK. THE WORK PLAN SHALL

INCLUDE AN OUTLINE OF ALL

ACTIVITIES OF ALL SUBCONTRACTORS.”

Can the VA confirm that this work plan is not the construction schedule and needs to be a separate submittal?

Confirmed, this phasing/coordination submittal is in addition to the project schedule and shall be submitted for each building. Please note that this submittal is not required at time of proposal submission and will be requested prior to the issuance of the NTP.

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84. 4-8-22 4-26-22 Reference Drawing Sheet 21FX100, Key Note #4 The drawings reflects adding a new heat/smoke detector and FA horn/strobe. Can the VA provide as-builts on the existing FA system in order to understand what it will take to add these?

Existing head-end equipment will serve new devices. The as-builts will be provided to the GC after award by our Life Safety Manager.

85. 4-8-22 4-26-22 Reference Drawing Sheet 21M-100 Key Notes #11 & 15 The notes state, “EXISTING

FACILITY AIR TERMINALS AND

THERMOSTAT TO REMAIN” and

“REBALANCE AIRFLOW AFTER

CONSTRUCTION IS COMPLETE. PROVIDE

NEW 1 HOUR F/S DAMPER”. No information is shown on the drawings related to the ATUs or duct in order to determine the new F/S damper needs. Can the VA provide those details and if rebalancing is required for this room can the VA provide available as-builts per General Sheet Note A on 21M-801?

New dampers are not required for 1-hour barriers at each TR. Contractor is required to rebalance existing systems impacted by each building’s renovation.

86. 4-8-22 4-26-22 Reference Drawing Sheets 21T-701 and 21T-

100. Sheet 21T-100 reflects the existing rack is in room 002B. Sheet 21T-701 does not seem to show room 002B. Can this be clarified?

See 21A-400 for additional information on the existing space.

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87. 4-8-22 4-26-22 Reference Drawing Sheets 21E-601 and Site

ES100

It appears there needs to be new 4” conduit ran from the splice in bldg. 7 that may originate from bldg. 14. The notes reference the ES100 sheet however that sheet has no information related to site electrical. Please clarify the intent of the Key Note #7 - #9.

New feeder with conduit shall be provided to serve the new equipment. B21 is served from 7- MDP, see revised site plans and B21 drawings.

88. 4-9-22 4-26-22 Reference Drawing Sheets 90A-404 Enlarged Floor Plan C8 and 90IN101 Signage Schedule Sheets 90A-404 C8 Note #12 reflects a new fire extinguisher, whereas the Signage Schedule does not for the extinguisher. Can the VA clarify if room B417A requires an extinguisher cabinet and signage?

All TRs require a new clean agent FEC with signage within 75’ exterior to the closet. See KN

12 “PROVIDE NEW FIRE EXTINGUISHER

CABINET WITH A TYPE

2A:10B:C FIRE EXTINGUISHER LOCATED

NO GREATER THAN 75

FEET AWAY FROM THE NEW TR.

CONTRACTOR TO COORDINATE

THE NEW LOCATION WITH THE COR.

CONTRACTOR SHALL BID A

NEW FEC FOR EACH TR IN THE SCOPE OF

WORK. SEE

SPECIFICATION 10 44 13.”

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QUESTION GOVERNMENT RESPONSE

89. 4-9-22 4-26-22 Reference Drawing Sheets 90A-404 Enlarged Floor Plan C4 and 90IN101 Signage Schedule Sheets 90A-404 C4 Note #12 reflects a new fire extinguisher, whereas the Signage Schedule does not for the extinguisher. Can the VA clarify if room C436 requires an extinguisher cabinet and signage?

All TRs require a new clean agent FEC with signage within 75’ exterior to the closet. See KN

12 “PROVIDE NEW FIRE EXTINGUISHER

CABINET WITH A TYPE

2A:10B:C FIRE EXTINGUISHER LOCATED

NO GREATER THAN 75

FEET AWAY FROM THE NEW TR.

CONTRACTOR TO COORDINATE

THE NEW LOCATION WITH THE COR.

CONTRACTOR SHALL BID A

NEW FEC FOR EACH TR IN THE SCOPE OF

WORK. SEE

SPECIFICATION 10 44 13.”

90. 4-9-22 4-26-22 Reference Drawing Sheets 90A-404 Enlarged Floor Plan F4 and 90IN101 Signage Schedule Sheets 90A-404 C4 Note #12 reflects a new fire extinguisher, whereas the Signage Schedule does not for the extinguisher. Can the VA clarify if rooms B411, A419, C436 requires an extinguisher cabinet and signage?

All TRs require a new clean agent FEC with signage within 75’ exterior to the closet. See KN

12 “PROVIDE NEW FIRE EXTINGUISHER

CABINET WITH A TYPE

2A:10B:C FIRE EXTINGUISHER LOCATED

NO GREATER THAN 75

FEET AWAY FROM THE NEW TR.

CONTRACTOR TO COORDINATE

THE NEW LOCATION WITH THE COR.

CONTRACTOR SHALL BID A

NEW FEC FOR EACH TR IN THE SCOPE OF

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QUESTION GOVERNMENT RESPONSE

91. 4-9-22 4-26-22 Reference Drawing Sheets 90A-405 Enlarged Floor Plan F4 and 90IN101 Signage Schedule Sheets 90A-405 C4 Note #12 reflects a new fire extinguisher, whereas the Signage Schedule does not for the extinguisher. Can the VA clarify if rooms B504B, A521, C511 requires an extinguisher cabinet and signage?

All TRs require a new clean agent FEC with signage within 75’ exterior to the closet. See KN

12 “PROVIDE NEW FIRE EXTINGUISHER

CABINET WITH A TYPE

2A:10B:C FIRE EXTINGUISHER LOCATED

NO GREATER THAN 75

FEET AWAY FROM THE NEW TR.

CONTRACTOR TO COORDINATE

THE NEW LOCATION WITH THE COR.

CONTRACTOR SHALL BID A

NEW FEC FOR EACH TR IN THE SCOPE OF

WORK. SEE

SPECIFICATION 10 44 13.”

92. 4-9-22 4-26-22 Reference Drawing Sheets 90A-406 Enlarged Floor Plans and 90IN101 Signage Schedule Sheets 90A-405 C4 Note #12 reflects a new fire extinguisher, whereas the Signage Schedule does not for the extinguisher. Can the VA clarify if rooms B623, C622, A621A requires an extinguisher cabinet and signage?

All TRs require a new clean agent FEC with signage within 75’ exterior to the closet. See KN

12 “PROVIDE NEW FIRE EXTINGUISHER

CABINET WITH A TYPE

2A:10B:C FIRE EXTINGUISHER LOCATED

NO GREATER THAN 75

FEET AWAY FROM THE NEW TR.

CONTRACTOR TO COORDINATE

THE NEW LOCATION WITH THE COR.

CONTRACTOR SHALL BID A

NEW FEC FOR EACH TR IN THE SCOPE OF

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QUESTION GOVERNMENT RESPONSE

93. 4-9-22 4-26-22 Reference Drawing Sheets 90A-401 Enlarged Floor Plan and 90IN101 Signage Schedule Sheets 90A-405 C4 Note #12 reflects a new fire extinguisher, whereas the Signage Schedule does not for the extinguisher. Can the VA clarify if rooms A129, C128 requires an extinguisher cabinet and signage?

All TRs require a new clean agent FEC with signage within 75’ exterior to the closet. See KN

12 “PROVIDE NEW FIRE EXTINGUISHER

CABINET WITH A TYPE

2A:10B:C FIRE EXTINGUISHER LOCATED

NO GREATER THAN 75

FEET AWAY FROM THE NEW TR.

CONTRACTOR TO COORDINATE

THE NEW LOCATION WITH THE COR.

CONTRACTOR SHALL BID A

NEW FEC FOR EACH TR IN THE SCOPE OF

WORK. SEE

SPECIFICATION 10 44 13.”

94. 4-9-22 4-26-22 Reference Drawing Sheets 90A-404 Enlarged Floor Plan C8. The Enlarged Floor Plan C8 is labeled as room B411. However, C6 and B6 demo enlarged areas reflect B417. Can the VA clarify if the new room B417A is correct or B411A?

New TR shall be #B417A.

95. 4-9-22 4-26-22 Reference Drawing Sheet 90IN101 Finish Schedule The room B417A finish schedule does not specify the room as having flooring or cove, can the VA confirm this?

B417A Floor Finish shall be “C-1” and Floor Base shall be “RB-1”

96. 4-9-22 4-26-22 Reference Drawing Sheet 21IN101 Signage Schedule Do the two signs listed receive braille?

IN-04.03D shall have Braille.

IN-08.02C shall not have Braille.

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97. 4-9-22 4-26-22 Reference Drawing Sheet 21IN101 Finish Legend and C1 Color Board The color board reflects 4” cove whereas the legend reflects 6”. Can this be clarified?

Base shall be 4” in all locations for all buildings.

98. 4-9-22 4-26-22 Reference Drawing Sheet 160A-401 Frame Elevation The section details do not match the call out shown on the frame elevation. EG – Frame has details F2,4 & 5 the details are F1,3 and 4. The door schedule omits which detail is applicable to which frame. Can the VA please clarify?

Jamb detail tag on frame will be F3

99. 4-9-22 4-26-22 Reference Specification Section 08 71 00 Door Hardware The door and hardware schedules shown on the drawings omit the hardware group applicable to each door. The specs have “HW-SH-3F (Typical Hardware Group for Telecommunications Room (TR) doors)”. Are we to assume all doors in this project is to have the same hardware set HW- SH-3F and the other HW Sets in the specs are not applicable?

See answer to item #25 and updated hardware schedules. HW-SH-3F is the typical hardware group for TRs.

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QUESTION GOVERNMENT RESPONSE

100. 4-9-22 4-26-22 Reference Factor 2, Project Challenges/Phasing & Schedule (Technical) page 14 of 73 and Technical Proposal Requirements page 17 of 73.

Page 14 of 73 states “Volume I Technical and shall not exceed a total of FIFTEEN (15) pages…” Page 17 of 73 states “Prepare and submit a practicable construction schedule showing all necessary work elements to complete the project identified under this solicitation.” If the page limit is 15 for the narrative approach and the schedule this may not be enough to demonstrate our ability, schedule wise, that reflects all necessary work elements due to the number of buildings. Can the VA confirm if the intent was 15 pages total or 15 for the written narrative?

Volume I Technical page limitation has been increased to twenty-five (25) pages. (title page, table of contents and preface are excluded from the page limits)

101. 4-12-22 4-26-22 Solicitation, Offer and Award – Price/Cost Schedule – Item I, General Construction: “Any modifications required to existing systems (HVAC, smoke detectors, fire alarm, fire sprinklers, lights, other devices, etc..) are the responsibility of the Contractor. The VA will not assist with any modification.” Is the intent of this clause to place all of the above ceiling risks and unforeseen risks on the Contractor or is this just in reference to the items indicated on the Contract documents?

This clause only indicates the VA will not assist with alterations to existing conditions. Above ceiling conditions shall be surveyed and contractor will submit coordination drawings for approval showing new and existing conditions with proposed conduit and/or cable tray routing.

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QUESTION GOVERNMENT RESPONSE

102. 4-12-22 4-26-22 Solicitation, Offer and Award – Price/Cost Schedule – Item I, General Construction: “Any modifications required to existing systems (HVAC, smoke detectors, fire alarm, fire sprinklers, lights, other devices, etc..) are the responsibility of the Contractor. The VA will not assist with any modification.” If there are modifications required to existing systems, please provide the modification or relocation information within the construction drawings.

The Contractor does not have access to all above ceiling areas during the bid phase, therefore, we will not know the extent of what needs to be modified or relocated. If this information cannot be added to the construction drawings, please confirm that as existing systems need to be modified they will be handled as a change order with the VA.

Contract drawings and specifications describe the scope including modifications to existing systems. Scope includes comprehensive surveys and the preparation of coordination drawings detailing all existing conditions and proposed new work.

103. 4-12-22 4-26-22 Solicitation, Offer and Award – Price/Cost Schedule – Item II, Electrical, Communications and Security Systems Work: “New exterior prefabricated electrical rooms will be provided for each Building to house the new gen sets and electrical gear.” Is this an accurate statement or is this referring to the one (1) structure that is shown outside of B89 on the site drawings?

This refers to (2) assemblies serving B88/89/90/91. See updated site plans with additional information. New gen sets are not required. Drawings are schematic in nature and specification 26 05 91 includes deferred design of each enclosure. Contractor shall design and submit proposed exterior electrical enclosures for approval.

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QUESTION GOVERNMENT RESPONSE

104. 4-12-22 4-26-22 Due to extremely long lead times on equipment and cable, will a delayed construction NTP be considered to allow for material deliveries? Or will the contract duration be increased? Current equipment and cable lead times are ranging from 8-14 months

Please see question #11.

105. 4-12-22 4-26-22 Building 122 – TR Closet: This closet is shown to extend into the crawl space area, B4A. There is a large amount of concrete that will prohibit the extension of this closet as indicated on the plans. Please clarify if we are required to remove this concrete to facilitate the new TR Closet expansion

Existing Basement level room shall retain footprint. Contractor shall provide (1) new 4-post rack and associated equipment in the smaller space. See updated drawings.

106. 4-12-22 4-26-22 Please provide B39 drawings as they are missing from the solicitation

See attached B39 drawings.

107. 4-12-22 4-26-22 The drawings show cable trays to run the cables throughout the buildings. On the site visit, the VA representative stated that j-hooks needed to be used for cable support in lieu of cable trays.

Please confirm which is correct. Please make modifications to the drawings, if required.

Cable trays shall be used as the basis of design.

J-Hooks may be allowable on case-by-case basis at pinch points, but usage shall be minimized.

Contractor shall submit coordination drawings showing proposed cable tray routes with any J-hooks proposed.

108. 4-12-22 4-26-22 The drawings show all new conduits for the site cable. On the site visit, the VA representative stated that all of the site cable will be pulled through the existing conduits. Please confirm which is correct. Please make modifications to the drawings, if required

Contractor shall bid new conduit to accommodate the additional fiber. If existing conduit meets EHRM requirements and is proposed for use, contractor will provide a credit.

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QUESTION GOVERNMENT RESPONSE

109. 4-12-22 4-26-22 The drawings show all new conduits for the site cable. On the site visit, the VA representative stated that if the site cable cannot be pulled through existing conduit, then the new conduits should be run through the tunnels. Please confirm which is correct. Please make modifications to the drawings, if required.

Contractor shall bid new conduit to accommodate the new fiber. If existing conduit meets EHRM requirements and is proposed for use, contractor will provide a credit.

Coordination drawings showing proposed routes for new conduit shall be submitted.

110. 4-12-22 4-26-22 Can an existing utility plan please be provided for the exterior work.

See attached site plan.

111. 4-12-22 4-26-22 If a utility plan cannot be provided, please confirm that any site utilities that have to be relocated in regards to the new conduits will be dealt with under a change order from…