ANNEX 1700000 SECTION C BSVE.doc

1700000 – Base Support Vehicles and Equipment

Table of Contents

1700000 – Base Support Vehicles and Equipment

1700000 – Base Support Vehicles and Equipment

Weight Handling Equipment (WHE) / Material Handling Equipment (MHE), Ordinance Handling Equipment (OHE), Civil Engineering Support Equipment (CESE) operators shall comply with the standards stated NAVFAC P-300, NAVFAC P-307, and NAVSEA OP-2239.

Personnel working on electric vehicles shall be certified to work on the electrical components, sub assemblies and assemblies.

Necessary permits for the movement of overweight/oversized loads on public highways shall be obtained.

Priority 1

Generally, Priority 1 BSVE includes emergency vehicles (ambulances, fire trucks, police sedans and pickups), utility boom bucket trucks, and automobiles assigned to Commanding Officers and their staffs. However, the KO may designate Priority 1 work without regard to the type of vehicle use. Work on BSVE in this category shall start immediately after being reported down or received in the shop during regular working hours, and two hours after regular working hours. In the event BSVE will be down more than 24 continuous hours, the Contractor shall notify the KO of the reason for the delay, action being taken to shorten the delay, and the estimated day and hour BSVE will be returned to service. Excluding such delays, the Contractor shall work uninterrupted until maintenance/repair is complete.

Priority 2

Generally, Priority 2 BSVE includes designated buses, automobiles assigned to base tenant activity staffs, emergency service vehicles, cranes, and MHE. However, the KO may designate Priority 2 work without regard to the type of vehicle use. Work shall be completed on BSVE in this category within two hours after being reported down or received in the shop during regular working hours, and within four hours after regular working hours. In the event BSVE will be down more than 48 continuous hours, the Contractor shall notify the KO of the reason for the delay, action being taken to shorten the delay, and the estimated day and hour BSVE will be returned to service. Excluding such delays, the Contractor shall work uninterrupted until maintenance/repair is complete.

Priority 3

Work shall be completed on BSVE in this category within five working days after being reported down or received in the shop.

Downtime hours per shop repair order shall not exceed the Allowable Individual Downtime by Alpha Code specified in Section J of each Task Order. Downtime hours per individual alpha group shall not exceed 10% of the total available hours per individual alpha group per month (invoice period). For any given alpha group, the total hours of availability per month equals the total number of units in the group times the number of regular working hours per month.

Downtime for Priority 2 BSVE shall commence two hours after being reported down or received in the shop during regular working hours.

Downtime for Priority 3 BSVE shall commence two working days after BSVE is reported down or received in the shop.

Downtime will terminate when a unit is returned to service.

Any time period that BSVE is returned to the Contractor for rework shall be included in the downtime computation. Any time period BSVE is under the control of the Government shall not be included in the downtime computation. If the Government elects to have work performed by other than the Contractor, any downtime associated with such performance will not be included in the downtime computation. When computing downtime, fractions of hours shall be rounded to the nearest hour (less than 30 minutes = 0, 30 minutes or more = one hour).

Downtime suspensions will not be approved if the material in question should have been stocked in adequate quantities to meet expected demand was not ordered to allow for adequate vendor lead times, or if the shipping method used to transport the material causes/contributes to the delay.

If granted, suspension of downtime accumulation will only cover the period from the date/time the Contractor's written request was provided to the KO to the date/time the material is received. The Contractor shall notify the KO immediately upon receipt of the material, and provide written documentation showing date and time of receipt.

Any BSVE that exceeds NAVFAC P-300 life expectancies shall be maintained as if it were in its last year of life expectancy. For example, an eight-year old BSVE Code (EC) 0313 pickup truck shall receive the same level of maintenance as a six-year old pickup truck.

Contractor acquired equipment provided to offset non-availability when the Contractor exceeds maximum allowable downtime standards shall not be considered additions to the fleet.

Each item of equipment pending removal from the fleet, and its designated replacement, shall be counted as a single unit for inventory purposes while the replacement unit is prepared for service (e.g., corrosion protection, equipment installation, marking, and record establishment). Repairs to keep equipment safe and reliable while pending disposition shall be required.

1700000 – Base Support Vehicles and Equipment

Fleet Inventory required to be maintained is provided in Section J of each Task Order.

Historical Data for BSVE work is provided in Section J of each Task Order.

BSVE will be maintained at the condition indicated in the Common Output Levels (COLS) provided in Section J of each Task Order.

BSVE are safe and reliable per NAVFAC P-300 and P-307, available, and comply with designated COLS.

Obtain necessary permits for the movement of overweight/oversized loads on public highways. Necessary permits must be obtained prior to scheduled performance

Mark and operate vehicles used for transporting ordinance, hazardous materials and other dangerous articles in accordance with NAVSEA OP-2239, Federal Motor Carrier Safety Regulations, U.S. Department of Transportation, Federal Highway Administration and Bureau of Motor Carrier Safety and other applicable rules and regulations Operation functions are performed with the proper equipment and within designated time in a safe and efficient manner.

Operators are properly qualified and licensed

Permits are obtained prior to scheduled performance.

Vehicles and equipment markings are in compliance.

Provide Monthly "C" Pool or U-Drive-It Billing and supporting documentation in format compatible through MAXIMO system, per Section F.

Provide Monthly "A" and "B" Vehicle/Equipment Rental Billing in format compatible through MAXIMO system, per Section F.

Provide Navy Monthly Fuel (Gasoline/Diesel) Billing in format compatible through DESC system per Section F.

C-Pool or U-Drive-It billing is submitted on time is accurate.

A and B vehicle and equipment billing is submitted on time and is accurate.

Navy Fuel (Gasoline/Diesel) billing is submitted on time and is accurate.

The guard mail courier shall be picked up, transported, and returned at the time and location specified in each Task Order.

The timekeeper shall be picked up, transported, and returned at the time and location specified in each Task Order.

Unscheduled

Radio-dispatched taxi service shall be provided to authorized users between 8:00 AM to 4:30 PM Monday through Friday.

Taxi Service shall be provided at various installations identified in each Task Order.

Taxi service is provided within five minutes of a scheduled service or within 15 minutes of an unscheduled request.

Passengers are transported in an appropriately sized, safe vehicle.

Taxi drivers obey all traffic laws.

Buses shall be operated in accordance with local safety standards.

Buses shall be handicapped accessible

Shuttle Bus

The Contractor shall provide shuttle bus service. Shuttle Bus Routes will be designed by the Contractor and submitted per Section F. The Contractor shall conduct surveys twice a year to ensure the service is still required, and that the utilization is the most cost effective. The current routes and times is listed the Shuttle Bus Services provided in Section J of each Task Order.

School Bus

Service shall be provided in accordance with the schedules and routes specified in the Shuttle Bus Services provided in Section J of each Task Order. Service is not required on school holidays, regularly scheduled school vacations, or when schools are closed for inclement weather.

Shuttle and school buses do not depart stops earlier than scheduled departure time or later than five minutes for shuttle buses and three minutes for school buses after scheduled departure time.

Buses are clean and in safe operating condition, and heat/air conditioning is working.

The special needs of handicapped passengers are met.

Provide qualified rigging support.

Provide proper and certified equipment for all work requested.

Provide the capability to support up to five (5) simultaneous crane operations for ship support, shore support, ordnance support or combination thereof. Such simultaneous operations may be up to 20 miles apart and require multiple units of MHE per site.

Provide crane(s) that have boom reach capability ranging from 5 to 200 feet, and lift capacities of 5,000 to 20,000 pounds at a 45-degree angle.

Service provided within plus or minus 15 minutes of schedule.

Services that are not scheduled shall be provided within one hour of request during regular working hours and within two hours of request outside regular working hours.

Complete and retain Operator Daily PM records on vehicles and equipment as specified by the NAVFAC P-300 and P-307. Retained records shall be used to take corrective actions in accordance with NAVFAC P-300 and NAVFAC P-307.

The Contractor shall submit a monthly crane lift report per Section F. All crane lifts shall be documented and reported to the Government to include the following minimum information:

a) Lift weight.

b) Lift radius.

c) Lift hook height.

d) Total routine lifts.

e) Total complex/critical lifts.

f) Customer requested scheduled time.

g) Actual scheduled time.

Vehicles used for transporting ammunition, explosives, or other dangerous/hazardous material shall be marked and operated per applicable laws and regulations.

Appropriate equipment and qualified operators and support personnel are provided in a timely manner.

All necessary permits obtained.

Services are completed in accordance with applicable statutes and publications.

Unscheduled services are provided within one hour of request during regular working hours and within two hours of request outside regular working hours.

Operator Daily PM records area completed and retained as specified.

Vehicles used for transporting ammunition, explosives, or other dangerous/hazardous material are marked and operated per applicable laws and regulations

Railroad Trackage, including the connection with the main line and all trackage, is shown in Section J of each Task Order.

Records shall be maintained of all railroad operations, to include verification of car numbers, car movements, car position, and train operating reports.

Rail movements are accomplished by the designated completion time.

Dispatched equipment and number of qualified operators and support personnel are appropriate for the requested type of support.

Records are maintained as required.

Fuel is delivered in accordance within the times stated on the Contractor’s schedule.

Provide sufficient, certified vehicles and equipment for safe and timely fuel delivery services.

Provide unscheduled gasoline and diesel fuel delivery services as requested by the KO.

Maintain accurate fuel record of fuel delivery.

Ensure fuel accountability of at least 98% accuracy.

Ensure that all fuel meters are certified and calibrated as required.

Coordinate with Navy Exchange (NEX) and verify and validate fuel issued by USN, Job Order Number, Customer, Cost Account Codes and Quantity.

Ensure NEX fuel data is entered into Micro Data Entry Program (MDEP) and submitted to the KO in required electronic format and with hardcopy documentation. Electronic format must be compatible with existing Government Financial System.

Fuel Delivery and Fuel Accountability Reports are submitted per Section F.

The Government will furnish all fuels.

The Fuel Delivery Schedule is provided in Section J of each Task Order.

Fuel is safely delivered within plus or minus 15 minutes of scheduled time.

Fuel is safely delivered within one hour for unscheduled request during working hours and within two hours during non-working hours.

Fuel delivery and fuel accountability reports are accurate and submitted on time.

There are no lapses in fuel availability.

Support services are performed in an efficient, accurate, and timely manner.

Operators engaged in transporting ammunition, explosives, or other dangerous/hazardous materials are qualified in accordance with 49 CFR Chapter 3, NAVSEA OP2239 and NAVFAC P-300

License applicants provide proof of appropriate physicals and credentials.

Testing and licensing is performed in accordance with NAVFAC P-300 for CESE operators, NAVFAC P-307 for WHE operators and NAVSUP P-538 for MHE operators. Prepare operator-licensing jackets in accordance with NAVFAC P-300, NAVFAC P-307 and NAVSUP P-538. Operator licensing jackets shall be available for the KO to review when requested.

Upon request, provide up to four (4) ordnance certified forklifts for Contractor and Government personnel to use while attending explosive handling training.

Testing and licensing is performed in accordance with applicable regulations.

Appropriate license is issued within 24 hours of passing testing requirements.

Records are accurate and available when requested.

Provide service within 15 minutes plus or minus of scheduled time during working hours and scheduled work after hours. Provide service within 2 hours for unscheduled work after working hours.

Assign vehicles in accordance with local requirements.

Vehicles and equipment dispatched are inspected at check-out and check-in, and discrepancies are noted by the operator on NAVFAC Form 11260/4, NAVFAC Form 9-11240/13 or Operator’s Daily Checklist (ODCL) as applicable.

The Contractor shall ensure compliance with GSA Fleet Guide and Accident Reporting.

Vehicles and equipment shall be dispatched with the required Trip Ticket, Motor Equipment Utilization Record (DD Form 1970) provided in Section J of each Task Order.

Ensure that Class A, B, C-Pool and U-Drive-It, and Rental vehicles are for use by Government personnel only.

The Contractor shall ensure operators complete SF-91 if involved in an accident.

The Contractor shall ensure dispatchers are cognizant of the Government's fuel conservation program, and trips are consolidated whenever possible.

The Dispatcher's Log (NAVFAC Form 9-11240/2) or activity generated log shall be used to record all vehicles dispatched off station and for all Class C pool vehicles. The Contractor is encouraged to develop an electronic dispatch form. The Dispatcher’s Log shall be retained for 90 days.

The Fleet Inventory, listing Government vehicles and equipment, is provided in Section J of each Task Order.

Dispatch service is provided during both normal Government working hours and after normal Government working hours as required.

BSVE are assigned in compliance with activity instruction.

Dispatch clean, safe, reliable, fueled, and properly suited vehicles within specified time periods.

NAVFAC Forms 11260/4, 911240/13, SF-91 and Equipment Dispatch Logs are accurate, complete and available for review (electronic and/or hardcopy) upon request by the KO.

Operate fueling facility in compliance with Federal, State and local requirements.

Provide safety and preventive maintenance inspections of fueling station equipment in accordance with applicable instructions.

Ensure that the fuel station is manned during non-working hours when the automation is under repair. This should not exceed 15 days per year.

The Fuel Dispensing Facility is identified the listing of Government Furnished Property in Section J of each Task Order.

Quantities of fuels and lubricating oils received and dispensed are accurately reported to the KO monthly.

Lubricating oil, air, and water are provided to all activity and tenant activity equipment during regular working hours.

Fuel is available 24 hours per day, seven days per week.

Operation of fuel facility is in compliance with applicable instructions.

Operate and maintain the Government-furnished vehicle washing facility during regular working hours.

Wash and clean interior and exterior surfaces of "C" Pool and U-Drive It vehicles prior to each dispatch. A listing of "C" Pool and U-Drive It vehicles and equipment is included in the Fleet Inventory provided in Section J of each Task Order.

Maintain the vehicle washing facility in a clean and safe condition. Provide detergents, wax materials, and associated supplies for Contractor and Government use.

Perform all required repairs, preventive maintenance, and replacement of vehicle washing facility equipment to manufacturer's specifications for continuous safe operation.

Vehicles designated for use by VIPs shall be washed, waxed, and ready for use at all times. Washing includes both interior and exterior surfaces.

All other vehicles shall be washed and waxed at the completion of scheduled preventive maintenance or request the Contractor provide a schedule for approval.

Facility is operational during Government regular working hours.

Washing facility is maintained in a clean and safe condition

Detergents, wax materials, and associated supplies are available.

Vehicles are cleaned, washed, and waxed in accordance with accepted commercial practices.

Vehicles are washed and waxed at the completion of scheduled preventive maintenance or as per the Contractor’s approved schedule.

Vehicles are picked up from the lessee and dropped off at the Maintenance Control Center (MCC) or service provider and returned to the lessee as scheduled.

A commercial Fleet Services card will be issued for each GSA vehicle and shall be used by the Contractor for the purchase of fuel and minor maintenance and repair services.

The Contractor shall submit a GSA Mileage and Fuel Usage Report per Section F.

The Contractor shall ensure preventive maintenance is performed at the intervals specified by GSA, Fleet MCCs and, approved service providers.

Unscheduled repairs exceeding $100 must be authorized by the MCC.

Vehicles are picked up from the lessee and dropped off at the MCC or service provider and returned to the lessee as scheduled.

Mileage and fuel usage reports submitted as required.

Preventive maintenance is performed at the intervals specified by GSA, Fleet MCC’s and approved service providers.

A commercial Fleet Services card will be issued for each commercially leased vehicle and shall be used by the Contractor for the purchase of fuel and minor maintenance and repair services.

Vehicles are picked up from the lessee and dropped off at the MCC or service provider and returned to the lessee as scheduled.

The work includes Government Owned, GSA, and Commercially Leased Vehicles and Equipment for Government use.

For Received Vehicles and Equipment:

Establish new History Jacket, DOD Property Record (provided in Section J of each Task Order), and initial new service Shop Repair Order (SRO); perform an initial safety inspection; if problems identified, prepare a Quality Deficiency Report.

Clean windows; install parts/equipment shipped with vehicle; apply corrosion preventive compounds, if not applied by the manufacturer; service all fluid levels and tire pressures; manufacture and install license plates; apply appropriate vehicle markings as required; and include new vehicles and equipment in the Preventive Maintenance (PM) schedule.

Install specialized accessories including but not limited to, special lights, radios, racks, shelves, tow-hitches, and other customer requested accessories.

Pick up new vehicles from the dealer and complete in-service preparation within five working days of notification of arrival.

Provide the required technical and parts manuals, ensure that accident reporting kits are in each GSA vehicle and coordinate all warranty requirements with the manufacturer or leaser.

Be the sole POC on behalf of the Government between rental agency and customers. Document any damage upon turn-in from customer.

For Reassigned Vehicles and Equipment:

Perform the following services: oil change; tune-up; lube; reliability and safety inspection; and repair of any deficiencies noted during the required inspections.

Install and/or repair of specialized accessories including but not limited to special lights, radios, racks, shelves, tow-hitches, and other customer(s) requested accessories.

Establish History Jacket as required.

History Jackets are established.

New vehicles and equipment are delivered and serviced on time.

Reassigned vehicles are serviced as required.

Prior to proceeding with any single maintenance or repair estimated to exceed $2,500 obtain approval from the KO.

Selective exchange of parts between vehicles and/or equipment must be authorized by the KO.

Ensure adequate parts are available to expedite maintenance repairs in order to meet allowable downtime standards.

Maintain on site, and update hard copies of documents filed at the Transportation Maintenance Technical Library for Government owned, GSA, and Other Leased Vehicles and Equipment.

Properly mark vehicles and equipment as required so that vehicle identification markings are clear and visible at all times in accordance with NAVFAC P-300 and P-307.

Maintain vehicle and equipment history files (hardcopy) for life of all units serviced under this contract.

Prepare and submit Shop Repair Orders for all work performed on all vehicles and equipment and maintain copies in each history file.

Vehicles are maintained in accordance with OEM recommendations.

Provide all tools, testing equipment, technical training, and technical related data necessary to service and maintain new or used vehicles and equipment throughout the contract. The Government may replace vehicles and equipment throughout the contract with newer units, which may change in mix, manufacturer, model, and types. The Contractor is responsible for in-service and maintaining these replaced units under the requirements.

Vehicles to be maintained, along with the associated alpha code and priority, are listed in the Fleet Inventory provided in J-1700000-XX. Perform work in accordance with established priorities.

Historical Data is provided in Section J of each Task Order.

Proved a monthly maintenance schedule as required.

Adequate parts are available to expedite maintenance repairs.

Records, data, and reports are accurate and complete.

Downtime Standards are met.

Shop Repair Orders are accurate and complete.

Vehicles and equipment are properly marked in accordance with NAVFAC P-30 and P-307.

Maintenance and repair functions are performed in accordance with manufacturer specifications and recommendations.

Coordinate and complete all scheduled and unscheduled maintenance and repairs including field service.

Perform installation, transfer, and/or repair of specialized equipment including, but not limited to special lights, radios, racks, shelves, tow-hitches, and other customer requested accessories.

Repair and maintain vehicles and equipment that exceed NAVFAC P-300 life expectancy as if they were in their fourth year of life expectancy.

Provide required vehicle accident repair support. The Contractor shall maintain an accident/abuse log that will contain the minimum: vehicle registration number, date & time reported to maintenance, description of damage, unit and cost of repair. Vehicle Accident Reports shall be submitted per Section F. Repairs will commence upon approval from the KO.

Vehicles are maintained in accordance with OEM recommendations.

Provide all tools, testing equipment, technical training, and technical related data necessary to service and maintain new or used vehicles and equipment throughout the contract. The Government may replace vehicles and equipment throughout the contract with newer units, which may change in mix, manufacturer, model, and types. The Contractor is responsible for in-service and maintaining these replaced units under the requirements.

Government-Owned BSVE maintenance and repair functions are performed in accordance with manufacturer specifications and recommendations.

Downtime standards specified in the Allowable Individual Downtime by Alpha Code provided in Section J of each Task Order are not exceeded.

Accident reports provided monthly.

Prepare history jacket, property record information sheet, Preventive Maintenance (PM) record, and initial new service SRO; perform an initial safety inspection; clean windows; install parts/equipment shipped with vehicle; apply corrosion preventive compounds, if not applied by the manufacturer; service all fluid levels and tire pressures; and apply appropriate vehicle markings as required.

Reassigned Used Vehicles

Service includes an oil change, tune-up, lube, reliability inspection, and repair of any deficiencies noted during the required inspections.

Required services are correctly performed.

Perform repairs found necessary as a result of any inspection/test, and/or maintenance deficiency. Fully comply with certification and alternation/modification requirements.

The Contractor shall submit a Schedule for Testing and Certification of the equipment listed the Fleet Inventory provided in Section J of each Task Order, per Section F. Testing and Certification Qualifications, including names and qualifications of Contractor personnel performing load testing certification shall be submitted per Section F. Post certifications on equipment after completion of Annual Load Test and in full view of operator with copies provided to the KO.

Submit a Maintenance Inspection Specification and Record for category 1 through 4 cranes to the KO for approval. Conduct condition inspection for category 1 through 4 cranes in accordance with NAVFAC P-300 and P-307.

Inspection and testing performed per NAVFAC P-300, NAVFAC P-307, and the equipment manufacturer's instructions and manuals as specified.

Certification is current and posted on equipment in full view of operator; copy provided to KO and a copy placed in history file within two working days.

Repairs are identified and performed.

Testing and certification are completed as per the Contractor’s Schedule.

SROs are accurate and complete.

PM shall be performed up to 14 calendar days prior to the due date if the equipment is in the shop for any other reason.

PM inspections and any related repair work shall be completed within three working days after BSVE is received, except where the criteria for Priority 1 or 2 applies.

All work shall be in accordance with the NAVFAC P-300 and OEM standards.

All safety and / or operational deficiencies addressed.

Preventive maintenance schedule submitted as required.

All checkpoints correctly completed.

Safety and operational deficiencies found are corrected using accepted quality standards and manufacturer's recommendations.

Work completed by date scheduled.

SROs are accurate and complete.

The one-time repair limits set forth in Appendix F of NAVFAC P-300 do not apply. Within the COLS as provided in Section J of each Task Order, the Contractor shall perform all repairs, regardless of the cost of the repair or age of the BSVE.

Any BSVE that exceeds NAVFAC P-300 life expectancies shall be maintained as if it were in its last year of life expectancy. For example, an eight-year old BSVE Code (EC) 0313 pickup truck shall receive the same level of maintenance as a six-year old pickup truck.

BSVE are returned to safe, operable condition and comply with COL descriptions.

SROs are accurate and complete.

BSVE trouble call repairs consists of 16 estimated total flat rate hours and $250 in total direct material costs such as battery replacement, tire repair, wiper replacement, engine jump-starts, emergency refueling, and other minor repairs or service necessary to return vehicles and equipment to safe operation. Also includes towing into shop, field service, and installation/repair of specialized equipment.

Disabled BSVE are responded to within 30 minutes during Government regular working hours and within 60 minutes after Government regular working hours.

BSVE are returned to safe, operable condition.

1700000 – Base Support Vehicles and Equipment