ANNEX 0404000 SECTION C SAFETY.doc

0404000 – Safety

Table of Contents

0404000 – Safety

0404000 – Safety

The Contractor shall submit proof of all certification, training, and licensing requirements per Section F.

The Contractor shall coordinate all access to performance areas, such as Controlled Industrial Areas (CIAs), airfields, and firing ranges with appropriate Government authority, and shall be in radio contact, as required, with the controlling authority during work performance.

0404000 – Safety

Safety services include, but are not limited to, administrative support, mishap prevention, mishap investigation and reporting, workplace inspections, regulatory compliance, educational awareness and instruction, and annual self-assessment.

The Contractor shall provide support services to safety programs for the customers identified in Section J of each Task Order.

Historical data for safety program services is provided in Section J of each Task Order.

Unacceptable safety and health risks are identified and monitored.

Safety awareness is actively promoted.

The injury/illness incidence rate shall be determined per Appendix 2-B of OPNAVINST 5100.23.

No OSHA-reportable violations due to Contractor negligence.

External audits and self-assessment findings confirm that NAVOSH program support services comply with NAVOSH policies, standards and regulations.

Number of mishaps and annual injury/illness incidence rate shall not exceed the installation three-year average.

The Contractor shall provide routine and one-time reports and statistics as requested.

The Contractor shall provide administrative support to, and accompany as required, Federal and state agency personnel periodically conducting official audits and inspections of installation command safety programs and investigations of accidents and claims. External audits are performed by agencies including OSHA, Chief of Naval Operations, Naval Inspector General, Navy Judge Advocate General, Naval Criminal Investigative Service, and Commander Navy Installations.

Reports are complete and accurate.

The Contractor shall provide knowledgeable safety personnel for expert consultation services during other than storefront operating hours, e.g., contingencies.

The Contractor shall develop and implement a process to distribute, collect and analyze customer evaluations of the quality of service, such as courtesy, accessibility, expertise, professionalism, responsiveness, and completeness. The evaluations shall utilize the following adjectival ratings: exceptional, very good, satisfactory, marginal, and unsatisfactory.

Storefront is accessible to customers during operating hours.

The Contractor shall provide command instructions that comply with OPNAVINST 5100.23 and applicable Federal, state, and local laws and directives.

The Contractor shall monitor regulations and directives issued by higher authority, develop new command instructions when applicable, and review and revise existing command instructions, annually and whenever changes dictate. Command instructions shall identify and assign responsibilities for developing, implementing, and enforcing the installation NAVOSH program. Copies of new and revised command instructions shall be submitted per Section F.

Command instructions are current and comprehensive.

The Contractor’s technical library shall contain all current, applicable, OSH-related DoD, Navy, Federal, state, and local laws and regulations, directives, publications and other related information per Chapter 2 of OPNAVINST 5100.23.

The Contractor shall provide a written plan that identifies how the technical library will be made accessible to supported customers per Section F.

The technical library is complete and current.

The technical library is accessible per the Contractor’s plan.

The Contractor shall coordinate and conduct required meetings for councils and committees, record and distribute meeting minutes to members and other interested parties within five days following the meeting date, monitor and notify applicable parties of status of action items at upcoming meetings, and maintain such meeting files as appropriate.

The Contractor shall participate as the chairperson of the installation OSH Council, , and as a member of the Federal Safety and Health Council

The Contractor shall attend and participate in other meetings, briefings, seminars, workshops, and symposia directly related to the NAVOSH Program, as appropriate.

All required safety meetings are attended.

Appropriate parties receive meeting minutes within five days Meeting files are complete and accurate.

The Contractor shall develop and implement a mishap prevention plan that includes standard operating procedures (SOPs) identified in each Task Order.

Mishap data includes, but is not limited to, mishap reports and mishap investigations. Hazard data includes, but is not limited to, Industrial Hygiene (IH) survey reports, medical surveillance results, job hazard analyses, and inspection reports.

The Contractor shall submit the Mishap Prevention Plan per Section F.

Mishap prevention plan is comprehensive.

Procedures are followed per SOPs specified in the Contractor’s mishap prevention plan.

External audits and internal self-assessment findings confirm that mishap prevention is effectively performed.

The Contractor shall conduct and document safety investigations of each mishap per Chapter 14 of OPNAVINST 5100.23.

The Contractor shall report mishaps per the procedures, forms, and timeframes specified in Chapter 14 of OPNAVINST 5100.23 and OPNAVINST 5102.1.

Log entries of occupational injuries and illnesses are accurate and completed.

Mishap investigations are conducted per Chapter 14 of OPNAVINST 5100.23.

Mishaps reported are accurate.

The Contractor shall conduct inspections of customer workplaces and work processes annually to identify hazardous and unsafe or unhealthful working conditions, violations of standards, and follow-up abatement actions. Workplace inspections shall include on-site evaluation of existing and significantly changed work processes and job hazard analyses.

The Contractor shall inspect areas designated as high hazard per Section 0303 of OPNAVINST 5100.23 more frequently than annually based upon an assessment of the potential for injuries, occupational illnesses or damage to Navy property.

The Contractor shall conduct annual NAVOSH inspections.

In the event that the inspector identifies and evaluates a condition as Immediately Dangerous to Life and Health (IDLH), the Contractor shall immediately notify the affected customer and the KO.

The Contractor shall prepare and submit an Inspection Report per Section F. Appropriate actions of findings shall be completed by the Contractor no later than 15 working days of each inspection conducted. The Inspection Report shall include applicable NAVOSH Deficiency Notices (5100/12) documenting identified deficiencies per Chapter 9 of OPNAVINST 5100.23.

Inspections are conducted.

Inspection reports are complete and accurate.

Proper notifications of IDLH conditions are immediately made to the KO and the affected customer.

The Contractor shall analyze mishap data, hazard data, employee reports of unsafe and unhealthy working conditions, and inspections of workplaces and work processes to identify the most frequent and severe risks. Analyses shall include hazard identification, causes of potential hazards, and responsibilities for correction, control, or elimination of risk.

The Contractor shall identify and document actions in the mishap prevention plan to correct or control hazards and deficiencies identified during inspections, surveys, and analyses of mishap and hazard data.

The Contractor shall develop annual FY mishap reduction goals for inclusion in command goals and specific strategies, measurement standards, and actions for goal attainment.

The Contractor shall monitor the implementation of corrective actions and controls, document their status, and provide notification of such status to affected customers.

Analyses are performed as specified in the Contractor’s mishap prevention plan.

The status of corrective actions and controls is maintained current as specified in the Contractor’s mishap prevention plan.

FY mishap reduction goals and plan for attainment is provided annually.

Affected customers are notified monthly of status of corrective actions and controls.

The Contractor shall conduct a comprehensive review of all current NAVOSH standards to determine applicability to the functions performed at the installation, develop compliance strategies appropriate for each identified requirement, and provide strategies to affected customers to facilitate execution.

NAVOSH standards include, but are not limited to, hazardous material control, respiratory protection, asbestos control, hearing conservation and noise abatement, sight conservation, personal protective equipment, lead, non-ionizing radiation, ergonomics, polychlorinated biphenyls (PCBs), man-made vitreous fibers, confine space entry (CSE), bloodborne pathogens, occupational reproductive hazards, indoor air quality management, and weight handling safety.

The Contractor’s compliance strategies shall include written programs that identify command instructions, training, and appropriate resources.

The Contractor shall submit a NAVOSH Compliance Report that documents the comprehensive requirements determination per Section F The regulatory compliance requirements determination report is complete and accurate.

A listing of current training requirements is provided in Section J of each Task Order.

The Contractor shall maintain a training library containing current educational and promotional materials for access by, and loan to, supported customers. The training library shall be accessible to customers during Government regular working hours from 0730 to 1630, Monday through Friday.

External audits and internal self-assessment findings confirm that customer personnel are fully trained and qualified to safely accomplish their assigned responsibilities.

Training library is maintained current and accessible during the Government regular working hours.

The Contractor shall develop and utilize all practicable means of media to promote educational awareness, e.g., newsletters, news articles, safety bulletins, posters, films, technical publications, pamphlets, and website, to effectively address changing standards, practices and processes.

The Contractor shall develop and implement a safety awards and safety recognition program applicable to the mission and operations of the installation.

Media information is accurate and current.

Safety promotional materials are visible, accurate and available.

The Contractor shall submit the Training Plan per Section F.

The Contractor shall develop and implement a process to distribute, collect and analyze student evaluations. The evaluations shall utilize the following adjectival ratings: exceptional, very good, satisfactory, marginal, and unsatisfactory. Student feedback shall be used to modify and improve training as appropriate.

The Contractor shall maintain a current training record database, revised following each class to include all training records, per Chapter 6 of OPNAVINST 5100.23.

Training plan is complete and appropriate.

Student population is trained by qualified instructors on the dates per Contractor’s training plan.

Student evaluations are received.

Training records are accurate and complete.

The Contractor shall conduct an Annual Self-Assessment Report and submit a written evaluation report of findings and recommendations for improvement to applicable parties for implementation per Section F.

Self-assessment plan is comprehensive.

Self-assessment is conducted annually per the Contractor’s established self-assessment plan.

Self-assessment report is complete.

Explosives Safety Officer (ESO) may be provided by the Government or the Contractor. Select one of the two methods below that applies to the local requirements of each Task Order.

Method 1:

If the Contractor is to provide an Explosives Safety Officer (ESO) per paragraph 1-4.4.1 of NAVSEA OP 5 VOLUME 1, insert the following local requirements, e.g., The Contractor shall provide a qualified Explosives Safety Officer (ESO), who shall manage the explosives safety program. The ESO shall provide the installation command with reasoned, informed advice regarding explosive safety standards and acceptable levels of risk. Prior to assignment, the ESO shall have completed all required training specified in Appendix D of NAVSEA OP 5 VOLUME 1. The ESO shall not be assigned to the department responsible for the conduct of ordnance operation, e.g., the weapons, ordnance, or security department.

OR

Method 2:

If the Government will provide an ESO, tailor the following subordinate spec items to delete tasks specifically performed by the ESO.

External audit and self-audit findings confirm that explosives safety program support services are in compliance with DoN explosives safety policies, standards, and regulations.

Explosives safety program support services are performed by qualified personnel.

The Contractor shall provide program coordination, technical expert consultation, and participation in official audits and inspections of installation command explosive safety programs and investigations of accidents and claims.

The Contractor shall maintain the installation command explosives safety manual and applicable explosives safety directives that identify and assign responsibilities for developing, implementing and enforcing the installation explosives safety program. The Contractor shall monitor regulations and directives issued by higher authority and review and revise the safety manual and directives whenever changes dictate. Copies of the revised manual and directives shall be submitted per Section F The Contractor shall annually review all installation command SOPs and recommend revisions as applicable to ensure compliance with NOSSAINST 8023.11, Standard Operating Procedures, Development, Implementation and Maintenance for Ammunition and Explosives.

The Contractor shall ensure an explosives safety self-audit (ESSA) is conducted annually per Appendix A of NOSSAINST 8020.14, Shore Station Explosives Safety Inspection Program, and shall participate as chair of the installation ESSA steering committee and maintain current the ESSA plan.

The Contractor, in conjunction with the safety office, fire department, and facilities engineering representatives, shall review and sign all site approval documents that involve facilities encumbered by or generating ESQD arcs, review all facility modification drawings and equipment or tooling drawings used for explosive operations to ensure compliance with safety documents, and approve the electrical hazard classification for each operating building.

The Contractor shall review all requests for deviations from established explosives safety standards to ensure compliance with existing safety directives.

The Contractor shall annually monitor the installation grounding and lightning protection program to ensure electrical hazards to explosives are minimized. Grounding and lightning protection program monitoring includes participation in tests, inspections and review of those tests and inspections, and review of the existing grounding system test and inspection plan for compliance with paragraph 5-8.1.1 of NAVSEA OP 5 VOLUME 1. The Contractor shall maintain copies of results of the last six cycles of test and inspection reports.

The Contractor shall annually monitor installation command SOPs per paragraph 2-1.4 of NAVSEA OP 5 VOLUME 1 to ensure ordnance display items are inert and do not contain hazardous materials.

Command explosives safety manual and directives are current, and comprehensive.

SOPs are current.

Explosives safety self-audit is conducted annually.

The Contractor shall conduct annual inspections of active buildings, workplaces, storage areas, and magazines, to identify hazardous and unsafe working conditions and violations of explosives safety standards. With the exception of storage areas and magazines, the Contractor shall inspect explosive operating and storage areas semi-annually.

The Contractor shall conduct pre-operational checks and line checks of explosive operating lines as new systems or processes are implemented. Prior to implementation, the Contractor shall ensure any new system or process is approved by the installation Safety Director.

The Contractor shall conduct inspections at explosive operating and storage areas where scheduled maintenance and repair work will involve performance of hot work, and shall review and approve hot work permits requested by Government in-house and other contractor forces prior to performance of such work. The Contractor shall inspect the location or area after repairs are complete and prior to reuse for explosives operations or storage.

The Contractor shall prepare and submit an Inspection Reports per Section F. Copies of Inspection Reports and recommended corrective actions shall be provided to the safety office and maintained for four years per paragraph 11-9.1.2 of NAVSEA OP 5, VOLUME 1.

Inspections are complete, accurate and conducted.

Inspection reports are complete and accurate.

Permits are approved prior to performing any hot work as specified.

The Weapons Officer shall notify the Contractor a minimum of 48 hours in advance of any explosives handling operations requiring safety observers.

The Contractor shall document and maintain records of all explosives handling operations observed.

Unsafe practices minimized during explosives handling operations.

All shipboard evolutions of explosives handling on piers and wharfs are observed and documented.

The Contractor shall maintain a database of all mishaps with recommendations for preventive measures. The Contractor shall monitor the implementation of preventive measures, document their status, and provide notification of such status to affected customers.

Investigation reports are complete and accurate.

The status of preventive measures is maintained current and affected customers are notified on a monthly.

External audit and self-audit findings confirm that mishap prevention is effectively performed.

The Contractor shall monitor and document reviews of explosive safety training curricula provided by others annually, or as changes occur, to ensure explosives safety practices and principles presented are current and applicable. Training shall include firefighting procedures for emergency responders for fighting fires when ammunition and explosives are involved.

All customer qualification and certification programs are reviewed and documented.

All training curricula are monitored and documented.

The Contractor shall provide a Traffic Safety Coordinator who, as a member of the installation Traffic Safety Council, shall attend all council meetings, traffic safety-related courses, traffic safety conferences, workshops, and seminars.

The Traffic Safety Coordinator shall remain current with traffic safety technology, communicate appropriate information, analyze traffic mishaps, identify hazardous locations, and work with local officials to resolve traffic safety problems of mutual concern.

Traffic safety program support services comply with OPNAVINST 5100.12.

External audit findings confirm that traffic safety program support services are in compliance with DoN policies, standards, and regulations.

A listing of current command instructions is provided in Section J of each Task Order.

The Contractor shall provide program coordination, meeting and committee attendance, and technical expert consultation.

The Contractor shall monitor regulations and directives issued by higher authority, review, and revise the existing installation command traffic safety program instruction annually and whenever changes dictate. Command instructions shall identify and assign responsibilities for developing, implementing, and enforcing the installation traffic safety program. A copy of the revised instruction shall be submitted per Section F.

Command traffic safety program instruction is current and comprehensive.

The Contractor shall deliver and document traffic safety awareness briefings to newly reporting personnel and all personnel prior to major holidays, extended weekends or liberty periods, and, when dictated by frequent mishap occurrences.

Select one of the two methods below that applies to each Task Order.

Method 1:

The Contractor shall monitor and document that Naval Safety Center approved motorcycle operator training, American Automobile Association’s Driver Improvement Program (AAA DIP) training, and emergency vehicle operator training (EVOC) is provided at no-cost to all applicable active duty military and DoD Federal civilian supported customer personnel.

OR

Method 2:

The Contractor shall provide and document Naval Safety Center approved motorcycle operator training, American Automobile Association’s Driver Improvement Program (AAA DIP) training, and emergency vehicle operator training (EVOC). A listing of current training requirements is provided in Section J of each Task Order.

Media information is accurate and current.

Safety promotional materials are visible, accurate and available.

Applicable traffic safety briefings are delivered and documented.

Provision of applicable motorcycle operator training, AAA DIP, and EVOC training is documented accordingly.

Select one of the two methods below that applies to each Task Order.

Method 1:

The Contractor shall provide a RODS Program Manager. The RODS Program Manager shall be a member of the installation Safety Council, attend all applicable council meetings, identify and recommend improvements for specific RODS problem areas, and communicate mishap prevention and hazard awareness information.

OR

Method 2:

If the Government will provide a RODS Program Manager, tailor the following subordinate spec items to delete tasks specifically performed by the RODS Program Manager.

RODS program support services comply with the OPNAVINST 5100.25, Navy Recreation, Athletics and Home Safety Program.

External audit findings confirm that RODS program support services are in compliance with DoN policies, standards and regulations.

The Contractor shall provide program coordination, meeting and committee attendance, and technical expert consultation.

The Contractor shall monitor regulations and directives issued by higher authority, review, and revise the existing installation command RODS program instruction annually and whenever changes dictate. Command instructions shall identify and assign responsibilities for developing, implementing and enforcing the installation RODS program. A copy of the revised instruction shall be submitted per Section F.

The Contractor shall coordinate with installation facility engineers to ensure plans and specifications for recreational facilities are reviewed prior to their acquisition to identify and eliminate potential hazards.

Command RODS program instruction is current and comprehensive.

The Contractor shall conduct inspections of recreational facilities and equipment annually using criteria specified in OPNAVINST 5100.25. The Contractor shall perform trend analyses of mishaps to determine the need for conducting more frequent inspections at hazardous facilities, e.g., swimming pools, marinas, automotive and woodworking hobby shops, and athletic areas.

The Contractor shall prepare and submit an Inspection Reports per Section F.

Informational Notes. The Naval Safety Center has developed a Recreation and Off-duty Safety Evaluation Guide that has been determined to be useful in conducting RODS inspections.

Inspections are complete and accurate

Inspection reports are complete and accurate.

Awareness briefings and qualification training are monitored and documented annually, or as changes occur.

0404000 – Safety