ANNEX 0501030 SECTION C AVIATION FUEL SUPPORT.docx
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- Solicitation number
- N62473-21-R0020
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This document contains an annex to a federal contract specification for aviation fuel support services. The specification requires the contractor to provide all labor, management, supervision, tools, materials and equipment to perform aviation fuel support services at various installations. Services include fuel dispatch, receipt and storage, sampling and testing, fuel issue from storage and direct fueling systems, mobile aircraft refueling, cryogenic storage and distribution, non-aircraft refueling, and preventative maintenance programs for associated equipment. The contractor must also develop and implement quality surveillance plans and programs and maintain accurate inventory and accounting records according to government standards. Recurring services are to be provided on an indefinite delivery indefinite quantity basis according to task orders. Non-recurring work may also be ordered such as repairs beyond preventative maintenance limits.
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0501030 – Aviation Fuel Support
| Spec Item |
| Title |
| 1 |
| General Information |
| 1.1 |
| Concept of Operations |
| 2 |
| Management and Administration |
| 2.1 |
| Definitions and Acronyms |
| 2.2 |
| Personnel |
| 2.2.1 |
| Certification, Training, and Licensing |
| 2.3 |
| Special Requirements |
| 2.3.1 |
| Product Quality Surveillance Plan |
| 2.3.2 |
| Fuel Laboratory Equipment |
| 2.4 |
| References and Technical Documents |
| 3 |
| Recurring Work |
| 3.1 |
| Aviation Fuel Operations |
| 3.1.1 |
| Fuel Dispatch |
| 3.1.2 |
| Fuel Receipt and Storage |
| 3.1.2.1 |
| Fuel Sampling and Testing |
| 3.1.2.2 |
| Fuel Receipt and Issue from Storage |
| 3.1.2.3 |
| Inventory Control |
| 3.1.3 |
| Fuel Accounting |
| 3.2 |
| Direct Fueling Systems |
| 3.2.1 |
| Fuel Sampling and Testing |
| 3.2.2 |
| Fuel Issue |
| 3.2.3 |
| Inventory Control |
| 3.3 |
| Mobile Aircraft Refuelers |
| 3.3.1 |
| Fuel Sampling and Testing |
| 3.3.2 |
| Fuel Issue |
| 3.3.3 |
| Defueling Services |
| 3.3.4 |
| Inventory Control |
| 3.4 |
| Cryogenic Storage and Distribution |
| 3.4.1 |
| Cryogenic Sampling and Testing |
| 3.4.2 |
| Cryogenic Issue |
| 3.4.3 |
| Inventory Control |
| 3.5 |
| Non-Aircraft Refueling |
| 3.5.1 |
| Fuel Sampling and Testing |
| 3.5.2 |
| Fuel Issue |
| 3.5.3 |
| Inventory Control |
| 3.6 |
| Preventive Maintenance (PM) Program |
| 3.6.1 |
| Sampling and Testing Equipment |
| 3.6.2 |
| Mobile Aircraft Refuelers |
| 3.6.3 |
| Cryogenic Equipment |
| 4 |
| Non-Recurring Work |
0501030 – Aviation Fuel Support
| Spec Item |
| Title |
| Description |
| 1 |
| General Information |
| The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform aviation fuel support services at various installations as required by each Task Order. |
1.1
| Concept of Operations |
| The intent of 1501030 Aviation Fuel Support is to specify the requirements for Aviation Fuel Support sub-functions only. The Aviation Fuel Support Template includes all labor, management, supervision, tools, materials, supplies, equipment, and transportation required to perform airfield operations. Included are services such as fuel receipt and storage, dispatch, sampling and testing, fuel issue, defueling services, inventory control, equipment maintenance, used oil collection and handling, cryogenic services, and non-aircraft refueling. |
0501030 – Aviation Fuel Support
| Spec Item |
| Title |
| Description |
| 2 |
| Management and Administration |
| 2.1 |
| Definitions and Acronyms |
| Definitions and Acronyms are listed in Section J of each Task Order. |
| 2.2 |
| Personnel |
| The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operation, maintenance and repair in support of the aviation fuel support function. |
| 2.2.1 |
| Certification; Training and Licensing |
| Contractor personnel shall meet the certification, training and licensing requirements identified in each Task Order. The Contractor shall maintain training, certification and licensing records for employees and make them available to the KO within 2 hours of request. Training, certification and licensing records shall be kept current and on file for the duration of the contract including all option periods. |
The Contractor shall submit proof of all certification, training, and licensing requirements per Section F.
| 2.3 |
| Special Requirements |
| Safety requirements, operational restrictions, coordination requirements, workmanship, materials, equipment, and tools. |
| 2.3.1 |
| Product Quality Surveillance Plan |
| The Contractor shall develop and submit a comprehensive Product Quality Surveillance Plan to ensure that fuel and cryogenic products are properly handled, remain within quality standards, and are ready for issue. The plan shall include policy and procedure regarding sampling, testing at the level applicable to the specified fuel laboratory, laboratory equipment, documentation of tests, reports and records keeping, and actions to be taken in case of unacceptable test results. The plan shall fully outline Contractor responsibilities for quality surveillance requirements in Spec Item 3. The Product Quality Surveillance Plan shall be submitted per Section F. |
The Contractor shall establish and maintain a system of product quality surveillance records and maintain all such records in a neat, orderly manner. These records shall be kept on file for the duration of the contract and be made available to the Government on request.
Samples shall be taken in accordance with the American Petroleum Institute (API) Manual of Petroleum Measurement Standards (MPMS), Chapter 8, Section 1, Manual Sampling of Petroleum and Petroleum Products, and MIL-STD-3004, Quality Surveillance Handbook for Fuel, Lubricants, and Related Products as may be supplemented by local instructions.
NAVAIR 00-80T-109, Aircraft Refueling NATOPS Manual and local instructions dictate the location of samples to be taken, the frequency, quantity, and minimum test requirements. NAVSUP Publication 558, Fuel Management Ashore outlines the applicable sample retention procedures.
Monthly correlation samples shall be sent to Navy Fuels Depot (FISC-fuels) per NAVAIR 00-80T-109.
| 2.3.2 |
| Fuel Laboratory Equipment |
| Sampling and testing equipment may be provided by the Government or Contractor. Select one of the two methods below that applies to the local requirements of each Task Order: |
The Government will furnish or make available to the Contractor a fuel lab and equipment necessary for the performance of sampling and testing. An inventory of GFE is provided in Section J of each Task Order.
The Contractor shall provide a fuel lab and equipment necessary for the performance of sampling and testing. Equipment must be capable of meeting the sampling and testing requirements specified in MIL-STD-3004 and NAVAIR 00-80T-109.
| 2.4 |
| References and Technical Documents |
| References and technical documents are listed in Section J of each Task Order. |
0501030 – Aviation Fuel Support
| Spec Item |
| Title |
| Performance Objective |
| Related Information |
| Performance Standard |
| 3 |
| Recurring Work |
| The Contractor shall provide aviation fuel support to ensure quality fuel is available to safely meet fuel service needs in a timely manner to support the air operations mission. |
Operating hours for aviation fuel support services are provided in Section J of each Task Order.
Unless specified otherwise, the Contractor shall verify and document all fuel service actions by the end of each workday and prior to submission of daily reports.
Amount and type of quality fuel is available and provided to meet specified requests within the specified time.
Operations comply with safety rules per Chapter 10 of NAVAIR 00-80T-109.
All fuel service actions are accurately processed and recorded in FAS within the specified time.
| 3.1 |
| Aviation Fuel Operations |
| The Contractor shall provide aviation fuel operations to ensure quality fuel is available to meet issue requests in a safe and timely manner and accurate data is maintained to support the air operations mission. |
| The Contractor shall adhere to the guidance, policy, and procedures regarding the performance of aviation fuel operations outlined in NAVAIR 00-80T-109. |
Qualified personnel and adequate equipment meet the fuel service demand within the specified response time.
Operations comply with safety rules per Chapter 10 of NAVAIR 00-80T-109.
No fuel spills due to Contractor negligence or misconduct.
All fuel service actions are accurately documented and recorded in FAS within the specified time.
| 3.1.1 |
| Fuel Dispatch |
| The Contractor shall dispatch personnel and equipment to ensure the demand for fuel services is met in a timely manner and accurate data is maintained. |
| The Contractor shall dispatch and control equipment and personnel as needed to satisfy the request received. All requests for fuel services shall be recorded, monitored, and historical records kept using the FAS. |
The Contractor shall follow the priorities shown below, in descending order, for fueling aircraft when multiple simultaneous requests are received that exceed the Contractor’s peak capacity. The Government will direct modifications to these priorities as situations may require.
-Search and Rescue (SAR) aircraft -Medical Evacuation (MEDEVAC) aircraft -DoD and U.S. Government aircraft involved in operational missions -Air Mobility Command (AMC) aircraft -Other DoD and U.S. Government aircraft -Allied government aircraft -Civilian aircraft For each fuel service request, qualified personnel and adequate equipment are dispatched within one minute of receipt of the request.
Entries into the Dispatch Log shall be accurately documented and recorded in FAS within one minute of each action.
| 3.1.2 |
| Fuel Receipt and Storage |
| The Contractor shall receive, transfer, and issue fuel from fuel storage systems to ensure quality fuel is available and accurate data is maintained in a timely manner for aircraft and non-aircraft fueling requests. |
| Guidance, policy, and procedures regarding the performance of all fuel storage operations are outlined in NAVAIR 00-80T-109. |
The Contractor shall notify the Fuels Depot at least 24 hours in advance for scheduling delivery of fuel.
Fuel receipts, transfers, and issues from storage are accurately documented and recorded in FAS within the specified time.
Amount and type of quality fuel is available to meet specified requests.
| 3.1.2.1 |
| Fuel Sampling and Testing |
| The Contractor shall perform fuel sampling and testing to ensure the quality of the fuel is maintained within the storage systems. |
Bulk fuel delivery trucks and fuel storage tanks shall be sampled and tested in accordance with MIL-STD-3004 and NAVAIR 00-80T-109.
No petroleum product shall be received or issued until its quality and confirmation of conformance with specifications has been determined.
The Fuels Manager will direct actions to be taken for off-specification fuel.
The Contractor shall maintain a sample log and track laboratory, sampling, and testing programs within the FAS program.
Sampling and testing are performed per the Contractor’s Product Quality Surveillance Plan.
No off-specification fuel is received into or issued from fuel storage tanks.
The Fuels Manager is notified within 15 minutes of determination that any fuel is off-specification.
| 3.1.2.2 |
| Fuel Receipt and Issue from Storage |
| The Contractor shall receive, transfer, and issue fuel from fuel storage systems to ensure aircraft and non-aircraft fuel is available and provided in a safe and timely manner and accurately recorded. |
| The inventory and description of Government Furnished fuel storage systems is provided in Section J of each Task Order. |
Historical data for refueling requirements including product receipts is provided in Section J of each Task Order.
The Contractor shall transfer and issue the requested type of fuel and amount to direct fueling systems, day tanks, and mobile aircraft refuelers.
During the hours specified in each Task Order, fuel storage operations shall be such that the necessary operators arrive at the storage facility within 20 minutes of receipt of request by the dispatch center.
The Contractor shall take all steps and precautions necessary for product receipt and issue from storage facilities in accordance with NAVAIR 00-80T-109, DoN regulations, and installation instructions applicable to fuel storage operations.
Qualified personnel and adequate equipment meet the fuel service demand.
Amount and type of quality fuel is available to meet specified requests.
Operations comply with safety rules per Chapter 10 of NAVAIR 00-80T-109.
Fuel receipts, transfers, and issues from storage are accurately documented and recorded in FAS within the specified time.
No fuel spills due to Contractor negligence or misconduct.
| 3.1.2.3 |
| Inventory Control |
| The Contractor shall document and track fuel inventory to ensure data is entered promptly and accurately maintained. |
| The Contractor shall document the receipt, transfer, and issue of fuel from fuel storage systems to maintain accurate inventories of all products as outlined by DoD 4140.25, Bulk Petroleum Management Policy, DoN regulations, and local instructions. |
Receipts of fuel into storage are accurately documented and recorded in FAS by the end of each workday.
Fuel transfers and issues from storage are accurately documented and recorded in FAS within ten minutes of the completion of each action.
Fuel inventory is maintained current and verified accurate prior to submission of daily reports.
| 3.1.3 |
| Fuel Accounting |
| The Contractor shall maintain records of all fuel service actions to ensure data is current and accurate. |
| The Contractor shall perform basic fuel accounting and administration functions such as collecting and reviewing fuel receipt, issue, and inventory documents. The Contractor shall maintain accurate inventories of all products as outlined by DoD 4140.25, DoN regulations, and local instructions. |
The Contractor shall ensure all documents are legible and accurate and shall generate a FAS Report. The report shall include pass down logs, fuel receipts, and daily fuel summaries Submit the report per Section F.
The Contractor shall maintain and update fuel service data tables and submit per Section F. Historical data tables are shown in Section J of each Task Order.
All fuel service actions are recorded and verified to be accurate in FAS by the end of each workday and prior to submission of daily reports.
| 3.2 |
| Direct Fueling Systems |
| The Contractor shall conduct direct fueling operations to ensure aircraft receive quality products in a safe and timely manner and operations are accurately documented to support the air operations mission. |
The Contractor shall adhere to the guidance, policy, and procedures regarding the performance of all fuel servicing operations outlined in NAVAIR 00-80T-109.
Historical data of direct fueling operations is provided in Section J of each Task Order.
For each fuel service request, qualified personnel and adequate equipment meet the demand within the specified response time.
Amount and type of quality fuel is provided to meet specified request.
Operations comply with safety rules per Chapter 10 of NAVAIR 00-80T-109.
Direct fueling operations are accurately documented and recorded in FAS within the specified time.
No fuel spills due to Contractor negligence or misconduct.
| 3.2.1 |
| Fuel Sampling and Testing |
| The Contractor shall perform fuel sampling and testing to ensure quality fuel is available for issue in a timely manner. |
Direct fueling systems shall be sampled and tested in accordance with MIL-STD-3004 and NAVAIR 00-80T-109.
No petroleum product shall be issued until its quality and confirmation of conformance with specifications has been determined.
The Fuels Manager shall be notified within 15 minutes of determination that any fuel is off-specification. The Fuels Manager will direct actions to be taken for off-specification fuel.
The Contractor shall maintain a sample log and track laboratory, sampling, and testing programs within the FAS program.
Sampling and testing are performed per the Contractor’s Product Quality Surveillance Plan.
No off-specification fuel is issued from direct fueling systems.
Completion of sampling and testing procedures causes no delay to issuance of fuel from direct fueling systems.
| 3.2.2 |
| Fuel Issue |
| The Contractor shall issue fuel to ensure aircraft refueling requests are met in a safe and timely manner. |
| The Contractor shall refuel aircraft with requested type of fuel and amount. The Contractor shall ensure that the pilot or crewmember signs the fuel chit. |
During the hours specified in each Task Order, response to requests for direct fueling operations shall be such that the necessary operators arrive at the aircraft within 20 minutes of receipt of request by the dispatch center.
If the request for service is for multiple aircraft, the Contractor shall continue to service subsequent aircraft in an orderly manner until all fuel servicing requirements for the specified request are met.
The Contractor shall take all steps and precautions necessary to service the aircraft in accordance with NAVAIR 00-80T-109, DoN regulations, and station instructions applicable to fuel servicing operations.
Historical data tables in Section J of each Task Order show the average number of services performed in four-hour increments for each day of the week.
For each fuel service request, qualified personnel and adequate equipment meet the demand within the specified response time.
Amount and type of quality fuel is provided to meet specified request.
Operations comply with safety rules per Chapter 10 of NAVAIR 00-80T-109.
No fuel spills due to Contractor negligence or misconduct.
| 3.2.3 |
| Inventory Control |
| The Contractor shall document the issuance of fuel from direct fueling systems to ensure data is entered in a timely manner and accurately maintained. |
| The Contractor shall document the issuance of fuel from direct fueling systems to maintain accurate inventories of all products as outlined by DoD 4140.25, DoN regulations, and local instructions. |
| Fuel issues from direct fueling systems are accurately documented and recorded in FAS within ten minutes of the completion of each action. |
| 3.3 |
| Mobile Aircraft Refuelers |
| The Contractor shall conduct fueling operations from mobile aircraft refuelers to ensure aircraft receive quality products in a safe and timely manner and operations are accurately documented to support the air operations mission. |
The Contractor shall adhere to the guidance, policy, and procedures regarding the performance of all fuel servicing operations outlined in NAVAIR 00-80T-109.
Select one of the two methods below that applies to each Task Order:
Method 1: The Government will furnish or make available to the Contractor mobile aircraft refuelers for the performance of aviation fueling operations. An inventory of GFE is provided in Section J of each Task Order.
OR
Method 2: The Contractor shall provide mobile aircraft refuelers for the performance of aviation fueling operations. Operator checks and maintenance shall be performed in accordance with NAVAIR 00-80T-109. The Contractor shall take out of service any vehicle deemed unsafe for operation by the Government. Mobile aircraft refuelers taken out of service for repair do not excuse the Contractor from meeting the requirements of this contract.
The operation of mobile aircraft refuelers shall conform to installation instructions and state and local traffic laws.
Historical data of mobile aircraft refueler operations is provided in Section J of each Task Order.
For each fuel service request, qualified personnel and adequate equipment meet the demand within the specified response time.
Amount and type of quality fuel is provided to meet specified request.
Operations comply with safety rules per Chapter 10 of NAVAIR 00-80T-109.
Mobile aircraft refueler operations are accurately documented and recorded in FAS within the specified time.
No fuel spills due to Contractor negligence or misconduct.
| 3.3.1 |
| Fuel Sampling and Testing |
| The Contractor shall perform fuel sampling and testing to ensure quality fuel is available for issue in a timely manner. |
| Mobile aircraft refuelers shall be sampled and tested in accordance with MIL-STD-3004, and NAVAIR 00-80T-109. |
No petroleum product shall be issued or returned to bulk until its quality and confirmation of conformance with specifications has been determined.
The Fuels Manager will direct actions to be taken for off-specification fuel.
The Contractor shall maintain a sample log and track laboratory, sampling, and testing programs within the FAS program.
Sampling and testing are performed per the Contractor’s Product Quality Surveillance Plan.
No off-specification fuel is issued from mobile aircraft refuelers.
The Fuels Manager is notified within 15 minutes of determination that any fuel is off-specification.
Completion of sampling and testing procedures causes no delay to issuance of fuel from mobile aircraft refuelers.
| 3.3.2 |
| Fuel Issue |
| The Contractor shall issue fuel to ensure requests for aircraft refueling are met in a safe and timely manner. |
| The Contractor shall refuel aircraft with requested type of fuel and amount. The Contractor shall ensure that the pilot or crewmember signs the fuel chit. |
During the hours specified in each Task Order, each request for fuel services shall result in the dispatch of the number of fuel servicing trucks and operators specified to the aircraft identified and prioritized by the requester so that each truck and operator arrive at the aircraft within 20 minutes of receipt of request by the dispatch center.
If the request for service is for multiple aircraft, the Contractor shall continue to service subsequent aircraft in an orderly manner until all fuel servicing requirements for the specified request are met.
The Contractor shall take all steps and precautions necessary to service the aircraft in accordance with NAVAIR 00-80T-109, DoN regulations, and station instructions applicable to fuel servicing operations.
Historical data tables in Section J of each Task Order show the average number of services performed in four-hour increments for each day of the week.
For each fuel service request, qualified personnel and adequate equipment meet the demand within the specified response time.
Amount and type of quality fuel is provided to meet specified request.
Operations comply with safety rules per Chapter 10 of NAVAIR 00-80T-109.
No fuel spills due to Contractor negligence or misconduct.
| 3.3.3 |
| Defueling Services |
| The Contractor shall perform defueling services to ensure requests for aircraft defueling are met in a safe and timely manner. |
| During the hours specified in each Task Order, each request for defueling service shall result in the dispatch of the number of fuel servicing trucks and operators specified to the aircraft identified and prioritized by the requester so that each truck and operator arrive at the aircraft within 20 minutes of receipt of request by the dispatch center. |
If the request for service is for multiple aircraft, the Contractor shall continue to service subsequent aircraft in an orderly manner until all fuel servicing requirements for the specified request are met.
The Contractor shall ensure that the pilot or crewmember signs the fuel chit.
The Contractor shall take all steps and precautions necessary to service the aircraft in accordance with NAVAIR 00-80T-109, DoN regulations, and station instructions applicable to defueling operations.
For each fuel service request, qualified personnel and adequate equipment meet the demand within 20 minutes of receipt of request by the dispatch center.
Defueling service provided to meet specified request.
Operations comply with safety rules per Chapter 10 of NAVAIR 00-80T-109.
No fuel spills due to Contractor negligence or misconduct.
| 3.3.4 |
| Inventory Control |
| The Contractor shall document inventory for fuel issuance and defueling from mobile aircraft refuelers to ensure data is entered promptly and accurately maintained. |
| The Contractor shall document the issuance of fuel and defueling from mobile aircraft refuelers to maintain accurate inventories of all products as outlined by DoD 4140.25, DoN regulations, and local instructions. |
| Fuel issues and defuels from mobile aircraft refuelers are accurately documented and recorded in FAS within ten minutes of the completion of each action. |
| 3.4 |
| Cryogenic Storage and Distribution |
| The Contractor shall conduct cryogenic storage and distribution operations to ensure customers receive quality product in a safe and timely manner to support the air operations mission. |
Cryogenic storage and distribution operations are defined as the receipt, storage and handling, and issue of cryogenic products, Liquid Oxygen (LOX), Liquid Nitrogen (LN2), and gases, to authorized customers. The Contractor shall be fully responsible for performing all cryogenic bulk handling, quality, maintenance, inventory, and administrative functions, and safeguarding the facilities, equipment, and products under its care.
The Contractor shall operate the Government Furnished cryogenic storage and distribution facilities identified in Section J of each Task Order with qualified cryogenic system operators during the operating hours specified in Section J of each Task Order.
The cryogenic equipment at NAS Anywhere are capable of producing LOX and LN2. The Contractor shall operate cryogenic production equipment to produce sufficient quality product to meet demand.
The Contractor shall provide and maintain all personal protective equipment including, but not limited to, protective cryogenic coveralls, safety gloves, aprons, and face shields used during routine cryogenic handling operations.
Historical data of cryogenic storage and distribution operations is provided in Section J of each Task Order.
Qualified personnel meet the demand for services within 20 minutes of receipt of request by the dispatch center during the established cryogenic operating hours.
Amount and type of quality cryogenic product is provided to meet customer demands.
Operations comply with safety rules per NAVAIR 19-5-502 and NAVAIR Technical Manual A6-332AO-GYD-000.
Facility and equipment cleanliness applicable to an Aviators Breathing Oxygen (ABO) environment is maintained per NAVAIR Technical Manual A6-332AO-GYD-000.
| 3.4.1 |
| Cryogenic Sampling and Testing |
| The Contractor shall perform sampling and testing of cryogenic products to ensure quality products are available for issue in a timely manner. |
| The Contractor shall be responsible for the testing of ABO to include the testing of samples taken during LOX cart purging (LOX wash) as outlined in NAVAIR Technical Manual A6-332AO-GYD-000, MIL-PRF-27210, and applicable LOX cart technical manuals. |
No cryogenic product shall be received or issued until its quality and confirmation of conformance with specifications has been determined.
The Fuels Manager will direct actions to be taken for off-specification cryogenic products.
Sampling and testing are performed per the Contractor’s Product Quality Surveillance Plan.
No off-specification cryogenic products are received into or issued from cryogenic storage tanks.
The Fuels Manager is notified within 15 minutes of determination that any cryogenic product is off-specification.
| 3.4.2 |
| Cryogenic Issue |
| The Contractor shall issue cryogenic products to ensure requests for services are promptly met in a safe manner. |
| The Contractor shall issue cryogenic products, both liquid and gas, to LOX and LN2 servicing carts and tanks, converters, cylinders and cylinder carts that are delivered to the cryogenic facility. |
The cryogenic storage facility shall be open and available for the issue of cryogenic products during the operating hours specified in Section J of each Task Order.
Qualified personnel meet the demand for services within the established cryogenic operating hours.
Operations comply with safety rules per NAVAIR 19-5-502 and NAVAIR Technical Manual A6-332AO-GYD-000.
Amount and type of quality cryogenic product is provided to meet customer demands.
| 3.4.3 |
| Inventory Control |
| The Contractor shall document inventory for receipt and issue of cryogenic products to ensure accurate data is maintained. |
| The Contractor shall continually track inventories and order cryogenic products in accordance with locally established procedures. |
The Contractor shall maintain a log of all receipts and issues for all products, product dispensed as a result of maintenance and cart purging (LOX wash), and product losses resulting from testing and preventive maintenance as may be performed of storage tank and the dispensing system.
The Contractor shall also log the amount of cryogenic product produced for each period of operation.
Each entry shall include issued to a cart, the date, start/stop/elapsed work time, equipment type and identification number, and quantity of product issued.
The Contractor shall submit a 15-day and 30-day inventory report per Section F. to the Government fuel accounting office.
Inventory of cryogenic products is maintained current and accurate.
Sufficient inventory is maintained to meet customer demands.
| 3.5 |
| Non-Aircraft Refueling |
| The Contractor shall conduct non-aircraft refueling operations to ensure customers receive quality products in a safe and timely manner and accurate data is maintained to support the air operations mission. |
Non-aircraft refueling consists of the delivery of ground fuel, including MOGAS and jet fuel (JP5) used in lieu of diesel, to authorized customers. Ground fuel deliveries are restricted to GSE and vehicles along the flight-line.
Non-aircraft refueling operations shall be available during the operating hours specified in Section J of each Task Order.
There are no storage tanks designated for non-aircraft fuel; therefore, the Contractor shall maintain sufficient inventory within mobile refuelers for non-aircraft refueling requirements.
Historical data of non-aircraft refueling operations and locations of delivery points is provided in Section J of each Task Order.
For each fuel service request, qualified personnel and adequate equipment meet the demand within the specified response time.
Amount and type of quality fuel is provided to meet specified request.
Operations comply with safety rules per Chapter 10 of NAVAIR 00-80T-109.
Inventory of non-aircraft fuel is maintained current and accurate.
No fuel spills due to Contractor negligence or misconduct.
| 3.5.1 |
| Fuel Sampling and Testing |
| The Contractor shall perform sampling and testing of to ensure quality fuel is available for issue. |
| Non-aircraft fuel shall be sampled and tested in accordance with MIL-STD-3004. |
No petroleum product shall be issued until its quality and confirmation of conformance with specifications has been determined.
The Fuels Manager will direct actions to be taken for off-specification fuel.
The Contractor shall maintain a sample log and track laboratory, sampling, and testing programs within the FAS program.
Sampling and testing are performed per Product Quality Surveillance Plan.
No off-specification non-aircraft fuel is issued.
| 3.5.2 |
| Fuel Issue |
| The Contractor shall issue fuel to ensure requests for refueling are met in a safe and timely manner. |
| The Contractor shall refuel equipment with requested type of fuel and amount. The Contractor shall ensure that the fuel chit is signed by authorized personnel. |
Unscheduled requests for ground fuel deliveries, received by dispatch shall be accomplished within the time limits mutually agreed upon by the requesting activity and dispatcher.
The Contractor shall take all steps and precautions necessary to service the aircraft in accordance with NAVAIR 00-80T-109, DoN regulations, and station instructions applicable to fuel servicing operations.
When required, non-aircraft refueling operations at off-station locations shall be accomplished using equipment that is configured, licensed, and permitted for use on public roads. All Federal, DoD, state, and local inspections, permits, licensing and insurance requirements for the equipment used on public roads, shall be a responsibility of the Contractor.
For each fuel service request, qualified personnel and adequate equipment meet the demand within the time limits mutually agreed upon by the requesting activity and dispatcher.
Amount and type of quality fuel is provided to meet specified request.
Operations comply with safety rules per Chapter 10 of NAVAIR 00-80T-109.
No fuel spills due to Contractor negligence or misconduct.
| 3.5.3 |
| Inventory Control |
| The Contractor shall document inventory for fuel issue to ensure data is entered promptly and accurately maintained. |
| The Contractor shall document the issuance of non-aircraft fuel to maintain accurate inventories of all products as outlined by DoD 4140.25, DoN regulations, and local instructions. |
The Contractor shall notify the Fuels Manager when additional inventory is needed and coordinate with fuel suppliers to schedule receipt of fuel.
Inventory of non-aircraft fuel is accurately documented and recorded within the specified time.
Sufficient inventory is maintained to meet customer demands.
| 3.6 |
| Preventive Maintenance (PM) Program |
| The Contractor shall develop and implement a PM program for aviation fuel support equipment to ensure proper operation, to minimize breakdowns, and to maximize useful life. |
| The Contractor shall submit a PM program per Section F. The PM program shall be developed based on OPNAVINST 4790.2, Chapter 13 of NAVAIR 00-80T-109, UFC 3-460-03, Operation and Maintenance: Maintenance of Petroleum Systems, and NAVFAC MO-230, Maintenance and Operation of Petroleum Facilities. |
The Contractor shall perform any repairs up to the amount specified in each Task Order.
Notification of repair work beyond the scope of PM shall be submitted to the KO within two hours of identification. NON-RECURRING work may be issued for repairs.
Excessive or repeated breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program. These changes will be made at no additional cost to the Government.
The Contractor shall submit a monthly PM schedule and unaccomplished PM report per Section F.
PM is accomplished per the Contractor's program and work schedule.
PM is performed in accordance with specified procedures and standards.
Notification of repair work exceeding the PM limit is submitted to the KO within the specified time limit.
| 3.6.1 |
| Sampling and Testing Equipment |
| The Contractor shall perform PM for sampling and testing equipment to ensure proper operation, to minimize breakdowns, and to maximize useful life. |
| The inventory of sampling and testing equipment is provided with the GFE listed in Section J of each Task Order. |
Calibration of laboratory test equipment and the replacement of standards applicable to all tests shall be included in the PM program.
PM is accomplished per the Contractor's program and work schedule.
Equipment calibration is current.
| 3.6.2 |
| Mobile Aircraft Refuelers |
| The Contractor shall perform PM for fuel trucks and associated equipment to ensure proper operation, to minimize breakdowns, and to maximize useful life. |
The inventory of mobile aircraft refuelers is provided with the GFE listed in Section J of each Task Order.
PM requirements for mobile aircraft refuelers are limited to fuel storage and distribution equipment.
Maintenance of the engine, tires, brakes, steering, transmission, suspension, and other vehicle operation components is performed by the transportation department. The Contractor shall coordinate with the transportation department for scheduled PMs and the performance of such work shall not relieve the Contractor from response time requirements specified above.
Equipment inspections shall be completed and documented on the vehicle inspection forms prior to the initial dispatch of the equipment for the duty day.
PM is accomplished per the Contractor's program and work schedule.
Equipment inspection is documented on vehicle inspection forms prior to the initial dispatch.
| 3.6.3 |
| Cryogenic Equipment |
| The Contractor shall perform PM for cryogenic equipment to ensure proper operation, to minimize breakdowns, to maximize useful life, and to maintain cleanliness. |
| The inventory of cryogenic systems and equipment is provided with the GFE listed in Section J of each Task Order. |
As part of the PM program, the Contractor shall perform routine “O” level or organizational (operator) maintenance, as outlined in OPNAVINST 4790.2 Volume I.
The PM program for cryogenic equipment shall comply with NAVAIR 19-5-502, NAVAIR Technical Manual A6-332AO-GYD-000, and Chapter 5 of OPNAVINST 4790.2 Volume V.
The Contractor shall inspect equipment, components, and facilities, make adjustments and perform operator maintenance as outlined within applicable equipment technical manuals and Maintenance Repair Cards (MRCs), and maintain cleanliness applicable to an ABO environment per NAVAIR Technical Manual A6-332AO-GYD-000.
Cylinder maintenance shall be restricted to that outlined in NAVAIR 06-20-2, Gas Cylinders (Storage Type), Use, Handling, and Maintenance, Section IX.
PM is accomplished per the Contractor's program and work schedule.
PM is performed in accordance with specified procedures and standards.
Facility and equipment cleanliness applicable to an ABO environment is maintained per NAVAIR Technical Manual A6-332AO-GYD-000.
0501030 – Aviation Fuel Support
| Spec Item |
| Title |
| Performance Objective |
| Related Information |
| Performance Standard |
| 4 |
| Non-Recurring Work |
| Non-recurring work may be ordered utilizing DoD FEDMALL in accordance with each task order in accordance with the PROCEDURES FOR ISSUING ORDERS clause in Section G. The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order. |
| Refer to non-recurring ELINs for task listings, descriptions and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance Standards for non-recurring work will be the same as those in Spec Item 3 where applicable. |
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