ANNEX 1606000 SECTION F WATER.doc

1606000 – Water

SECTION F: DELIVERIES OR PERFORMANCE

Annex/

Spec Item Form

Attachment Number

<<Note to Spec Writer:

DELIVERABLES FORM PREPARATION INSTRUCTION

1.

Prepare a Deliverable Report Preparation Instruction for each deliverable requirement. Specify information that should be included in the report. Instructions should be meaningful, complete, and clear. If another document provides instructions, reference the instruction paragraph and state where/how the Contractor may obtain the referenced document (e.g., Existing permit is on file in the Technical Library.”). If no specific format is required, state that Contractor’s format is acceptable. If specific Government forms are to be used by the Contractor, prepare and insert the blank forms into Section J. Only insert forms that are required for Contractor use. If a Contractor-provided form is acceptable, no Government form is required.

2.

Instruction form preparation (see sample form below):

Government Approval Required:

Check “yes” if you want the Contractor to submit a “draft” document for Government approval, before a “final” document is submitted.

Check “no” if you do not need the Contractor to submit a “draft” document for Government approval before a “final” document is submitted, or if Government approval is not required even for a “draft”.

For check mark use capitalized “X”, bold, italic, and underlined. Delete extraneous underline markings.

Media:

Check the type(s) of document you want the Contractor to submit (hard copy, electronic and/or direct input into a system). For check mark use capitalized “X”, bold, italic, and underlined. Delete extraneous underline markings.

For “Electronic” specify in the preparation instructions if you want the report by e-mail, diskette or CD.

Direct system input means inputting the information into an established Government system such as DCPDS or MODERN (for HRO) and SPM. It does not mean inputting into an Access( or Excel( database, etc.

Instructions:

Do not include contract performance requirements here that belongs in the PWS

Include any other special instructions or information the Contractor needs to prepare the deliverable (e.g., data must be input into a specific system).

If report is required electronically, note if the report should be e-mailed or submitted on CD or diskette (3.5 diskette, 100MB or 250MB zip disk). If applicable, specify the required file format (i.e. Excel(, Word(, Access(, etc.).

Include description of approval chain (if required).

An example of unclear instructions: “As determined by the Contractor to include all applicable regulatory information.”

Deliverables Form Preparation Instructions

Deliverable Title: Trouble Call Summary Report

Form Attachment No.: J-1606000-XX

Government Approval Required:

X Yes ___ No

Media:

Hard Copy X Electronic ___ Direct System Input

Instructions:

The report shall be prepared using Microsoft Office Word( software.

The Trouble Call Summary Report shall be a compilation of the previous months trouble call reports with the following information:

a. Detailed description of work actually completed, problems encountered and recommended follow-up actions required.

b. Brief description of material and parts used, including quantities and cost.

c. Date and time work began.

d. Date and time work was completed.

e. Total hours of labor (by craft) expended, including travel time.

f. Name of person accepting the work and any comments written on the trouble ticket.

g. Last name and first initial of the Contractor employee(s) performing the work.

Submit a copy of the summary report via email to KO for Government review and comment.