ANNEX 1607000 SECTION C CHILLER.doc

1607000 – Chiller

Table of Contents

1607000 – Chiller Plant

1607000 – Chiller Plant

Plant operators shall meet minimum training, certification, and experience as specified in each Task Order.

The Contractor shall employ only technicians trained and certified per the requirements of 40 CFR Part 82 EPA Regulations on the Protection of Stratospheric Ozone, who use approved recovery and recycling equipment, and who test, maintain, service, repair or dispose of industrial process refrigeration and air conditioning systems and equipment.

1607000 – Chiller Plant

The Contractor shall shut-down, restart, and perform operational checks on all equipment affected by both scheduled and unscheduled utility outages at no additional cost to the Government.

The current Chiller Plant and Distribution System Description and Inventory is provided in Section J of each Task Order. The chiller system may include a condenser water loop, and a cooling tower system. The contractor shall maintain the current drawings, equipment inventories and diagrams and will keep them current, per Section F.

The Contractor shall develop and submit a Critical Spare Parts Inventory per Section F and shall maintain on hand the critical spare parts required to keep the entire system in continuous service to meet chilled media demand requirements. The Historical Critical Spare Parts Inventory can be found in Section J of each Task Order.

Chilled media is continuously and safely provided and meets all temperature and humidity control requirements.

Operation consists of “watch-standing” or attendance type work by a sufficient staff of qualified persons during a specified time period to ensure safe, reliable, efficient production and distribution of chilled media.

Operation of the chiller plant and distribution system includes equipment and system components, such as, chillers, pumps, valves, cooling tower (s), chemical treatment devices, monitoring and control systems, open and closed loop hydronic systems, and meters, and distribution lines, and includes tasks, such as, monitoring and regulation of equipment controls, maintaining operating records, logs, and reports, and examination, lubrication and minor adjustment of equipment and system components.

Plant and systems equipment and components shall be efficiently and safely operated per ANSI, ARI, and ASHRAE Standards, OMSI and other specific operating manuals, procedures, and instructions.

Safe operation shall ensure that all chiller plant equipment requiring operator attendance is staffed by qualified personnel at all times of operation. The KO shall be notified immediately if unsafe conditions are discovered. The Notification of Unsafe Conditions Report shall be submitted per Section F.

The Contractor shall develop, update, submit and post in clear view for operators, written Standard Operating Procedures as specified in manufacturer’s standards and as specified per section F.

Chiller plant and distribution system equipment and components are efficiently, safely and continuously operated per specified operating criteria to produce chilled media to satisfy operational requirements.

Unscheduled interruptions are minimized such that all air conditioning requirements are met 99.9 percent of the time annually.

If the chiller plant includes a cooling tower, then the condenser water system will require a separate water treatment program.

The Hydronic Systems include the chilled water loop and the condensing water loops, both of which can be either open loop systems or closed loop systems. Each system requires a different water testing and treatment program. Identify which type of loop is used for the chilled water system and for the condensing water system. Typically, the chilled water system is closed loop and the condensing water system is open loop. If a cooling tower is included, then it will require a testing and treatment program also.

Test results confirm that Chiller Plant and Hydronic Systems meet the testing schedule and chemical residual limits per the Contractor’s incorporated Chiller Plant and Hydronic Systems Testing and Treatment Program.

Attendance visits for operating chillers shall be of sufficient duration to observe a complete operational cycle and perform operator checks.

Chiller plant operators met minimum specified in current applicable directives and instructions.

Per LANTNAVFACENGCOMINST 11300.4, DoD FGS, or local installation instruction, a monthly operating records report shall be submitted per Section F, within three days following the end of the month during which the work was performed. Deliverables shall include copies of daily operating logs, chemical content, pressure readings, chemical dosages, filter backwash frequencies, flow rates, and other laboratory records, maintenance records, corrosion tests, personnel records, emergency condition records, and operating costs.

Samples of current plant Operating Records, Logs and Reports are provided in Section J of each Task Order.

All required operating records, logs, and reports are maintained current and complete and applicable copies provided to the KO within the specified times.

The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during scheduled maintenance work up to a total of $250 per occurrence in direct material and labor cost under FFP portion of the contract. Incidental repairs work performed under maintenance are not considered a trouble call.

Notification of repair work exceeding the incidental repairs limit shall be submitted to the KO within two hours of identification. Trouble calls or IDIQ work may be issued for repairs exceeding the incidental repairs limit.

The Contractor shall not use breakdown maintenance as part of the PM program.

The PM program shall provide an economical approach manufacturers’ recommended procedures, OEM standards, and maintenance required to satisfy equipment warranties and keep utilities, facilities, ground structures, personal property equipment, and installed equipment and systems in normal working condition.

Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program. These changes will be made at no additional cost to the Government.

If the KO determines that the objective and standards are not met, the Contractor shall adjust or modify the Contractor’s PM program at no additional cost to the Government.

The Chiller Plant and Distribution System Description and Inventory is provided in Section J of each Task Order.

Historical PM Workload Data is provided in Section J of each Task Order.

The Contractor shall submit a monthly maintenance schedule, unaccomplished maintenance report, repair status report, and summary of maintenance and repair accomplished under the various maintenance programs report.

Maintenance is accomplished in accordance with the Contractor’s PM program and work schedule.

PM is performed in accordance with manufacturers’ recommended procedures and OEM standards.

The Contractor shall develop and implement an IMP program for facilities, ground structures, personal property equipment, and installed equipment and systems to ensure they are safe, fully functional, and operational.

The Contractor shall develop and submit an IMP per Section F.

The IMP shall include the Contractor’s approach for integrated maintenance, including maintenance and inspection tasks, schedules for planned work accomplishment, plan for minimizing occurrence of repair and downtime, process for the identification of the need for repairs, and the process for scheduling and completing repair work.

As part of the IMP, the Contractor has full responsibility for any individual occurrence of repair, including replacement, up to and including $5,000 in direct material and labor cost. The Contractor shall, per Annex 2, notify the KO upon identification that the repair will exceed the liability limit listed above. If the estimated cost of the repair exceeds the FFP liability limit, the Government may order the work under the IDIQ section of this contract; however, the Government will only be liable for the amount of cost exceeding the FFP liability limit.

The Contractor shall perform all repairs, whether identified as part of their routine IMP accomplishment, QC inspections, or notification from the Government that a breakdown or malfunction has occurred.

If the Government identifies a problem or a need for repair, the Government will contact the work reception desk. Service trouble calls will not be issued for accomplishment of repairs on systems and equipment maintained under IMP.

Historical IMP Workload Data is provided in Section J of each Task Order.

The Contractor shall submit a monthly IMP schedule and IMP Maintenance and Repair Status Report. Provide a listing of all facilities, ground structures, personal property equipment, and installed equipment and systems maintained under the IMP. The Chiller Plant and Distribution System Description and Inventory is provided in Section J of each Task Order.

Maintenance is performed in accordance with Contractor's IMP and work schedule.

When a problem or a need for repair is identified, the Contractor shall respond within one hour and complete the repair within two days.

Systems and equipment are maintained and repaired to sustain a fully functional and operable condition in accordance with OEM specifications.

When repair is complete the facility, system, or equipment does not present any hazard or danger to personnel.

3.4

Other Recurring Services

The Contractor shall perform other recurring services on facilities, systems, and equipment to ensure they are fully functional and operational.

Systems and equipment are in an operable condition and function properly in accordance with specified standards.

Other recurring services are completed in a timely manner.

The Contractor shall read the Chiller Plant and Hydronic Systems meters on schedule, and record the results per Section F. A Sample Chiller Plant and Hydronic Systems Meter Inventory, Locations and Schedule of Readings Report is provided in Section J of each Task Order.

The Historical Chiller Plant and Hydronic Systems Meter Inventory, Locations and Schedule of Readings is provided in Section J of each Task Order.

All meter readings are to be completed on the scheduled day using Versaterm equipment. Versaterm equipment shall be returned to Utilities Department the same day meters are read.

Meter readings are recorded accurately and in accordance with the meter reading schedule.

1607000 – Chiller Plant