ANNEX 1603000 SECTION C NATURAL GAS.doc
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- Solicitation number
- N62473-21-R0020
About this file
This document contains a solicitation for a multiple award service contract and initial task order for facilities maintenance and landscaping services at various locations in six Western states. Services include facility investment, pest control, integrated solid waste management, and grounds maintenance. The contract will have both firm fixed price and indefinite delivery indefinite quantity components. The initial task order is for recurring facility investment, pest control, and integrated solid waste management services at Marine Corps Base Camp Pendleton in California. Responses are due as indicated in the solicitation. The contract will be set aside for 8(a) small businesses and awarded to multiple awardees capable of performing tasks simultaneously across the region. The Naval Facilities Engineering Command is the contracting agency.
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1603000 – Natural Gas
Table of Contents
| Spec Item |
| Title |
| 1 |
| General Information |
| 1.1 |
| Concept of Operations |
| 2 |
| Management and Administration |
| 2.1 |
| Definitions and Acronyms |
| 2.2 |
| Personnel |
| 2.2.1 |
| Certification, Training and Licensing |
| 2.3 |
| Special Requirements |
| 2.4 |
| References and Technical Documents |
| 3 |
| FFP Work |
| 3.1 |
| Operation |
| 3.1.1 |
| Natural Gas Pressure |
| 3.1.2 |
| Natural Gas Generation Plant Operator Attendance |
| 3.1.3 |
| Operating Records, Logs and Reports |
| 3.2 |
| Preventive Maintenance Program |
| 3.3 |
| Integrated Maintenance Program |
| 3.4 |
| Other Recurring Services |
| 3.4.1 |
| Meter Reading |
| 4 |
| IDIQ Work |
1603000 – Natural Gas
| Spec Item |
| Title |
| Description |
| 1 |
| General Information |
| The Contractor shall provide all labor, management, supervision, tools, material, and equipment to continuously operate, maintain, and repair the natural gas generation plant and distribution system at various locations identified in each Task Order. |
| 1.1 |
| Concept of Operations |
| The intent of 1603000 Natural Gas is to specify the requirements for providing natural gas utilities. Included are services such as operating, maintaining and repairing the natural gas generation plant and distribution system. |
1603000 – Natural Gas
| Spec Item |
| Title |
| Description |
| 2 |
| Management and Administration |
| 2.1 |
| Definitions and Acronyms |
| Definitions and Acronyms are listed in Section J of each Task Order. |
| 2.2 |
| Personnel |
| The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the natural gas generation plant and distribution system function. |
| 2.2.1 |
| Certification, |
Training and Licensing Natural gas generation plant operators shall comply with ASME and EPA certification guidance.
Plant operators shall meet the minimum training, certification, and experience as specified in each Task Order.
Natural gas plant operators shall exhibit knowledge, skills and principles of natural gas generation.
| 2.3 |
| Special Requirements |
| Safety requirements, operational restrictions, coordination requirements, workmanship, materials, equipment, and tools. |
| 2.4 |
| References and Technical Documents |
| References and Technical Documents are listed in Section J of each Task Order. |
1603000 – Natural Gas
| Spec Item |
| Title |
| Performance Objective |
| Related Information |
| Performance Standard |
| 3 |
| FFP Work |
| The Contractor shall efficiently and safely operate and maintain the natural gas generation plant and distribution system to ensure the safe generation and distribution of natural gas, such that all power plant and heating demand requirements are continually met. |
| The Contractor shall shut-down, restart, and perform operational checks on all equipment affected by both scheduled and unscheduled utility outages at no additional cost to the Government. |
The current Natural Gas Generation Plant and Distribution System Inventory and Drawings are provided in Section J of each Task Order. The contractor shall maintain the current drawings and diagrams and will keep them current, per Section F.
The Contractor shall develop and submit a Critical Spare Parts Inventory, per Section F. The Contractor shall maintain on hand the critical spare parts required to keep the entire system in continuous service to meet natural gas demand requirements. The Historical Critical Spare Parts Inventory can be found in Section J of each Task Order.
Natural gas is continuously and safely generated and distributed and meets demand requirements.
| 3.1 |
| Operation |
| The Contractor shall operate the natural gas generation plant and distribution system to ensure the efficient and safe distribution of natural gas to meet all power plant and heating demand requirements, at all times of operation, throughout the contract period. |
Operation consists of “watch-standing” or attendance type work by a sufficient staff of qualified persons during a specified time period to ensure safe, reliable, efficient distribution of natural gas.
Operation of the natural gas generation plant and distribution system includes equipment and system components, such as, pumps, controls, pressure relief devices, pressure reducing stations, and valves, and includes tasks, such as, monitoring and regulation of equipment controls, maintaining operating records, logs, and reports, and examination, lubrication and minor adjustment of equipment and system components.
Plant and systems equipment and components shall be efficiently and safely operated per AGA and ANSI Standards, OMSI and other specific operating manuals, procedures, and instructions.
Safe operation shall ensure that all gas generation plant equipment requiring operator attendance is staffed by qualified personnel at all times of operation. The KO shall be notified immediately if unsafe conditions are discovered. The Notification of Unsafe Conditions Report shall be submitted as specified per section F.
The Contractor shall develop, update, submit and post in clear view for operators, written Standard Operating Procedures as specified in manufacturer’s standards and as specified per section F.
Historical Natural Gas Requirements are provided in Section J of each Task Order.
Plant and systems equipment and components are efficiently, safely and continuously operated per specified operating criteria to distribute quality natural gas to meet demand.
Unscheduled interruptions are minimized such that natural gas pressure and demand is met 99.9 percent of the time annually.
| 3.1.1 |
| Natural Gas Pressure |
| The Contractor shall distribute natural gas that meets the minimum pressure specified to ensure demands are satisfied. |
| Gas pressure shall be maintained at a minimum of 15 pounds per square inch gage at any demand point throughout the distribution system. |
| Natural gas meets the minimum specified pressure requirements throughout the plant and distribution system. |
| 3.1.2 |
| Natural Gas Generation Plant Operator Attendance |
| The Contractor shall provide plant operators in sufficient quantities of staffing per shift to ensure the safe and efficient operation of the natural gas generation plant at all times of operation, 24 hours per day, seven days per week throughout the contract period. |
| Plant operator requirements shall comply with current applicable directives and instructions as specified in each Task order. |
Attendance visits for operating the natural gas generation plant shall be of sufficient duration to observe a complete operational cycle and perform operator checks.
Sufficient qualified plant operators are provided to comply with current applicable directives and instructions.
| 3.1.3 |
| Operating Records, Logs and Reports |
| The Contractor shall prepare, submit and maintain operating records, logs and reports for in-process tracking of plant output characteristics to ensure records, logs, and reports are current and complete. |
Per LANTNAVFACENGCOMINST 11300.4; DoD FGS, or local installation instruction, a monthly operating records report shall be submitted to the KO per Section F, within three days following the end of the month during which the work was performed. Deliverables shall include copies of daily operating logs, pressure readings, flow rates, and other laboratory records, maintenance records, corrosion tests, personnel records, emergency condition records, and operating costs.
Samples of current plant Operating Records, Logs and Reports are provided in Section J of each Task Order.
All required operating records, logs, and reports are maintained current and complete and applicable copies provided to the KO within the specified times.
| 3.2 |
| Preventive Maintenance (PM) Program |
| The Contractor shall develop and implement a PM program for utilities, facilities, ground structures, personal property equipment, and installed equipment and systems to ensure proper operation, to minimize breakdowns, and to maximize useful life. |
| The Contractor shall develop and submit a PM Program, per Section F. |
The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during scheduled maintenance work up to a total of $250 per occurrence in direct material and labor cost under FFP portion of the contract. Incidental repairs work performed under maintenance are not considered a trouble call.
Notification of repair work exceeding the incidental repairs limit shall be submitted to the KO within two hours of identification. Trouble calls or IDIQ work may be issued for repairs exceeding the incidental repairs limit.
The Contractor shall not use breakdown maintenance as part of the PM program.
The PM program shall provide an economical approach manufacturers’ recommended procedures, OEM standards, and maintenance required to satisfy equipment warranties and keep facilities, ground structures, personal property equipment, and installed equipment and systems in normal working condition.
Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program. These changes will be made at no additional cost to the Government.
If the KO determines that the objective and standards are not met, the Contractor shall adjust or modify the Contractor’s PM program at no additional cost to the Government.
The current Natural Gas Generation Plant and Distribution System inventory is provided in Section J of each Task Order.
The Contractor shall submit a monthly maintenance schedule, unaccomplished maintenance report, repair status report, and summary of maintenance and repair accomplished under the various maintenance programs report.
Maintenance is accomplished in accordance with the Contractor’s PM program and work schedule.
PM is performed in accordance with manufacturers’ recommended procedures and OEM standards.
| 3.3 |
| Integrated Maintenance Program (IMP) |
The Contractor shall develop and implement an IMP program for utilities, facilities, ground structures, personal property equipment, and installed equipment and systems to ensure they are safe, fully functional, and operational.
The Contractor shall develop and submit an IMP per Section F.
The IMP shall include the Contractor’s approach for integrated maintenance, including maintenance and inspection tasks, schedules for planned work accomplishment, plan for minimizing occurrence of repair and downtime, process for the identification of the need for repairs, and the process for scheduling and completing repair work.
As part of the IMP, the Contractor has full responsibility for any individual occurrence of repair, including replacement, up to and including $5,000 in direct material and labor cost. The Contractor shall, per Annex 2, notify the KO upon identification that the repair will exceed the liability limit listed above. If the estimated cost of the repair exceeds the FFP liability limit, the Government may order the work under the IDIQ section of this contract; however, the Government will only be liable for the amount of cost exceeding the FFP liability limit.
The Contractor shall perform all repairs, whether identified as part of their routine IMP accomplishment, QC inspections, or notification from the Government that a breakdown or malfunction has occurred.
If the Government identifies a problem or a need for repair, the Government will contact the work reception desk. Service trouble calls will not be issued for accomplishment of repairs on systems and equipment maintained under IMP.
Historical IMP Workload Data is provided in Section J of each Task Order.
The Contractor shall submit a monthly IMP schedule and IMP Maintenance and Repair Status Report.
The current Natural Gas Generation Plant and Distribution System inventory is provided in Section J of each Task Order.
Maintenance is performed in accordance with Contractor's IMP and work schedule.
When a problem or a need for repair is identified, the Contractor shall respond within one hour and complete the repair within two days.
Systems and equipment are maintained and repaired to sustain a fully functional and operable condition in accordance with OEM specifications.
When repair is complete the facility, system, or equipment does not present any hazard or danger to personnel.
| 3.4 |
| Other Recurring Services |
| The Contractor shall perform other recurring services on facilities, systems, and equipment to ensure they are fully functional and operational. |
Systems and equipment are in an operable condition and function properly in accordance with specified standards. Other recurring services are completed in a timely manner.
| 3.4.1 |
| Meter Reading |
| The Contractor shall read and record data from natural gas meters in a timely manner to ensure accurate information is available for proper utility billing. |
The Contractor shall read the natural gas utility meters on schedule, and record the results per Section F. A Sample Natural Gas Meter Inventory, Locations and Schedule of Readings Report is provided in Section J of each Task Order.
The Historical Natural Gas Meter Inventory, Locations and Schedule of Readings is provided in Section J of each Task Order.
All meter readings are to be completed on the scheduled day using Versaterm equipment. Versaterm equipment shall be returned to Utilities Department the same day meters are read.
All meter readings are to be completed on the scheduled day using Versaterm equipment. Versaterm equipment shall be returned to Utilities the same day meters are read.
Meter readings are recorded accurately.
Meters are read according to schedule.
1603000 – Natural Gas
| Spec Item |
| Title |
| Performance Objective |
| Related Information |
| Performance Standard |
| 4 |
| IDIQ Work |
| IDIQ work may be ordered utilizing DoD FEDMALL in accordance with Section H or on a task order in accordance with the PROCEDURES FOR ISSUING ORDERS clause in Section G. The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order. |
| Refer to IDIQ ELINs for task listings, descriptions and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance Standards for IDIQ work will be the same as those in Spec Item 3 where applicable. |
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