ANNEX 0200000 SECTION F MANAGEMENT AND ADMINISTRATION.docx
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- Solicitation number
- N62473-21-R0020
About this file
This document outlines deliverables and reporting requirements for a multiple award services contract to provide facility maintenance and environmental services at various Navy and Marine Corps bases in six Western states. The contract will be an 8(a) set-aside awarded to multiple vendors as indefinite delivery, indefinite quantity firm fixed price contracts. An initial task order issued under the contract will provide recurring facility investment, pest control, integrated solid waste management, and grounds maintenance services as well as non-recurring work in these areas at Marine Corps Base Camp Pendleton in California. Successful offerors must be able to perform multiple simultaneous task orders across locations. Regular deliverables include sign-in sheets, minutes, permits, safety plans and reports, quality control documentation, staffing information, and environmental monitoring data. Offerors must submit responses by the closing date of April 20, 2021.
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Text version
0200000 – Management and Administration
SECTION F: DELIVERIES OR PERFORMANCE
Section F – 0200000 Management and Administration
DELIVERABLES
| Annex/ Spec Item |
| Form Attachment Number |
| Deliverable Title |
| Date (s) of Submission |
| Distribution |
| Frequency |
| Original |
| Copies (including original) |
0200000/ 2.2.1.2
| N/A |
| Request to Work Outside Government’s Regular Working Hours |
| At least seven calendar days prior to requested day. |
| KO and COR |
| 1 |
| As required |
0200000/ 2.3.1
| N/A |
| Sign-In Sheets and Minutes |
| Within two working days. |
| KO, COR and all attendees |
| 1 |
| As required |
0200000/ 2.3.1
| N/A |
| Final Revision of Minutes |
| Within two working days. |
| KO, COR and all attendees |
| 1 |
| As required |
0200000/ 2.3.4
| N/A |
| Permits and Licenses |
| Before work commences and as requested by the KO. |
| KO and COR |
| 1 |
| As specified |
0200000/ 2.3.5
| N/A |
| Certificate of Insurance |
| At least 30 calendar days prior to start of contract performance. |
| KO and COR |
| 1 |
| As specified |
0200000/ 2.6.6.2
| Task Order |
| Service Provider Flat-file |
| By the end of the following work day when updates are required |
| KO and COR |
| 1 |
| As required |
0200000/ 2.6.6.2
| Task Order |
| Asset Flat-file |
| By the end of the following work day when updates are required |
| KO and COR |
| 1 |
| As required |
0200000/ 2.6.6.2
| Task Order |
| Asset Specification Flat-file |
| By the end of the following work day when updates are required |
| KO and COR |
| 1 |
| As required |
0200000/ 2.6.6.2
| Task Order |
| Characteristic Meter Flat-file |
| By the end of the following work day when updates are required |
| KO and COR |
| 1 |
| As required |
0200000/ 2.6.6.2
| Task Order |
| Sample Delimited Flat-file |
| At least 30 calendar days prior to start of contract performance. |
| KO and COR |
| 1 |
| As specified |
0200000/ 2.6.6.3
| Task Order |
| List of Personnel Requiring MAXIMO Accounts |
| At least 30 calendar days prior to start of contract performance and within 15 calendar days prior to any changes. |
| KO and COR |
| 1 |
| As specified |
0200000/ 2.6.7.1
| N/A |
| Quality Management Plan |
| At least 30 calendar days prior to start of contract performance and within 15 calendar days prior to any changes. |
| KO and COR |
| 1 |
| As specified |
0200000/ 2.6.7.2
| N/A |
| QC Inspection File |
| Within five calendar days of completion/ termination of the contract. |
| KO and COR |
| 1 |
| As specified |
0200000/ 2.6.7.3
| N/A |
| Contractor Quality Inspection and Surveillance Report |
| First work day of each month. |
| KO and COR |
| 1 |
| Monthly |
0200000/ 2.6.8
| N/A |
| Property Management Plan |
| At least 30 calendar days prior to start of contract performance. |
| KO and COR |
| 1 |
| As specified |
0200000/ 2.7.1
| N/A |
| List of Key Personnel and Qualifications |
| At least 30 calendar days prior to start of contract performance. |
| KO and COR |
| 1 |
| As specified |
0200000/ 2.7.1
| N/A |
| Organizational Chart |
| At least 15 calendar days prior to start of contract performance. |
| KO and COR |
| 1 |
| As specified |
0200000/ 2.7.2.6
| N/A |
| Proof of Legal Residency |
| Prior to be admitted to site of work. |
| KO and COR |
| 1 |
| As specified |
0200000/ 2.7.3
| N/A |
| Contractor Labor Hours (eCMRA) Report |
| No later than 31 October. |
| KO and COR |
| 1 |
| Annually for labor executed during the period of performance during each Government fiscal year (FY) |
0200000/ 2.8.1
| N/A |
| Employee List |
| Upon request. |
| KO and COR |
| 1 |
| As required |
0200000/ 2.8.8
| N/A |
| Personnel Security Investigation (PSI), Fingerprint Card (FD87), and OF-306 Declaration for Federal Employment |
| Prior to employee access to sensitive unclassified information. |
| KO, COR, and |
Security Manager
| 1 |
| As required |
0200000/ 2.9.1
| N/A |
| Accident Prevention Plan |
| At least 30 calendar days prior to start of contract performance and 15 calendar days prior to any changes. |
| KO and COR |
| 1 |
| As specified |
0200000/ 2.9.2
| N/A |
| Activity Hazard Analysis |
| Together with the Accident Prevention Plan and for changes. |
| KO and COR |
| 1 |
| As specified |
0200000/ 2.9.3
| N/A |
| Compliance Plans, Programs, and Procedures |
| Together with the Accident Prevention Plan and for changes. |
| KO and COR |
| 1 |
| As specified |
0200000/ 2.9.5
| Task Order |
| NAVFAC Contractor Incident Reporting System (CIRS) |
| Within five calendar days of accident. |
| KO and COR |
| 1 |
| As required |
0200000/ 2.9.5
| Task Order |
| Weight Handling Equipment Accident Report |
| Within 15 working days of accident. |
| KO and COR |
| 1 |
| As required |
0200000/ 2.9.5
| Task Order |
| Crane and Rigging Gear Near Miss Report |
| Within 15 working days of accident. |
| KO and COR |
| 1 |
| As required |
0200000/ 2.9.7
| N/A |
| Monthly On-Site Labor Report |
| First work day of each month. |
| KO and COR |
| 1 |
| Monthly |
0200000/ 2.9.8
| N/A |
| OSHA Citations and Violations Corrective Action Report |
| Within 48 hours after receiving a citation. |
| KO and COR |
| 1 |
| As required |
0200000/ 2.9.10
| N/A |
| Safety Certifications |
| At least 15 calendar days prior to start of contract performance and prior to expiration of certifications. |
| KO and COR |
| 1 |
| As specified |
0200000/ 2.10.1.1
| N/A |
| Water Conservation Plan |
| At least 30 calendar days prior to start of contract performance and 15 calendar days prior to any changes. |
| KO and COR |
| 1 |
| As specified |
0200000/ 2.10.2.1
| N/A |
| Written Sampling Plan |
| Prior to each sampling event |
| KO and COR |
| 1 |
| As required |
0200000/ 2.10.2.1
| N/A |
| Sampling Results |
| Within 24 hours after receipt of laboratory analysis |
| KO and COR |
| 1 |
| As required |
0200000/ 2.10.2.2
| N/A |
| Class I and II ODS Report |
| Within 24 hours following delivery of refrigerant to DLA |
| KO and COR |
| 1 |
| As required |
0200000/ 2.10.2.3
| N/A |
| Solid Waste Management Reports |
| Within three months after start of contract performance and annually by October 10th thereafter |
| KO and COR |
| 1 |
| As specified |
0200000/ 2.10.2.3
| N/A |
| Recycling Weight Ticket Receipts |
| As Specified |
| KO and COR |
| 2 |
| Quarterly |
0200000/ 2.10.2.5
| N/A |
| Waste Stream Determination |
| At least 30 calendar days prior to start of contract performance and within 14 days of identification of any new waste stream. |
| KO and COR |
| 1 |
| As required |
0200000/ 2.10.2.7
| N/A |
| Spill Report |
| Within 48 hours of spill occurrence |
| KO and COR |
| 1 |
| As required |
| 0200000/ 2.10.2.8 |
| Task Order |
| Emergency Planning and Community Right-To-Know Act (EPCRA) Report |
| At least 15 calendar days prior to start of contract performance and not less than 10 working days prior to planned use of hazardous material. |
| KO and COR |
| 2 |
| As specified |
| 0200000/ 2.10.2.8 |
| Task Order |
| Contractor Hazardous Material Inventory Log |
| Within 15 calendar days after the end of each calendar year and at termination of the contract. |
| KO and COR |
| 2 |
| Annually |
0200000/ 2.10.2.12
| N/A |
| Asbestos Containing Material (ACM) |
| Written notification within 24 hours of discovery |
| KO and COR |
| 2 |
| As specified |
0200000/ 2.10.2.13
| Task Order |
| Hazardous Air Pollutant (HAP) Monthly Data |
| First work day of each month. |
| KO and COR |
| 1 |
| Monthly |
0200000/ 2.10.2.13
| Task Order |
| Hazardous Air Pollutant (HAP) Semi-annual Report |
| Semi-annually by July 10th and January 10th |
| KO and COR |
| 1 |
| Semi-Annually |
0200000/ 2.10.3
| N/A |
| Sustainable Procurement and Practices Plan |
| At least 15 calendar days prior to start of contract performance and within 15 calendar days after exercised option periods. |
| KO and COR |
| 1 |
| Annually |
0200000/ 2.10.3
| N/A |
| Sustainable Delivery of Services Report |
| Within five calendar days after each contract period. |
| KO and COR |
| 1 |
| Annually |
0200000/ 2.10.3.2
| N/A |
| Recovered Material Certification |
| As specified |
| KO and COR |
| 1 |
| When a product containing recovered materials is equal to or better than the original and could be used. |
0200000/ 2.14.1
| N/A |
| Detailed Scope of Work and Detailed Estimate |
| Within two work days |
| KO and COR |
| 2 |
| As required |
0200000/ 2.15.1.1
| N/A |
| Non-Recurring Work Quantities Ordered via FedMall |
| First work day of each month. |
| KO and COR |
| 1 |
| Monthly |
0200000/ 2.15.2.1
| N/A |
| Non-Recurring Work Proposals |
| Within two working days following receipt of request |
| KO and COR |
| 1 |
| As required |
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