Pre Proposal Conference Site Visit.pdf

Pre-Proposal Virtual Conference

N62470-19-R-2010

Base Operations Support (BOS) Services at

Jebel-Ali, Fujairah, Al Minhad, Sas Al Nahkl, United Arab Emirates (UAE) and Tidmar Island, Oman

Agenda

Pre-Proposal Conference Information

PWS General Information

UAE BOSC PWS Structure

BOSC Discussion Topics

Other Considerations

Solicitation and Proposal Information

Lessons Learned

Contact Information

Virtual Site Photos

Pre-Proposal Conference Information

This is an informal briefing to review significant information in the solicitation. Any statements provided in this briefing are unofficial.

Pre-award Inquiries (Clarifications/questions) – All questions should be submitted in writing via email to kary.n.taylor@navy.mil and matthew.r.lewis@navy.mil. Questions will be answered via a solicitation amendment and the Opportunities module on beta.sam.gov.

PWS General Information

Supports PBSA (Performance Based Service Acquisition)

Uses Navy-wide templates

Standard structure

Tabular format

1 standard functional annex

Annex 1 – Contains information relevant to the entire scope of the contract.

Annex 2 – Management and administration requirements relevant to the entire scope of the contract.

Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Each of these annexes can contain 1 or more sub-annexes.

(continued)

SECTION C: Annex Content – Technical Annexes 4 - 18

Spec

Item Standard Use Priced

General Information

Non-cost information unique to the understanding of the technical requirements of this specification No

Management & Administration

Management and administrative requirements unique to the planning, execution, management and administration of the performance requirements of this specification. This cost is spread to Spec Item 3 for

Recurring Work or Spec Item 4 for 100% Non-Recurring Work.

Yes

Recurring Work

All Recurring Work technical requirements of this specification. Yes

Non-recurring Work

A pre-priced list of unplanned and unscheduled Unit Priced Task (UPT)

Work (non-negotiated) and Unit Priced Labor (UPL) Work (negotiated).

Yes

(continued)

SECTION F: Summarization of reports

Contains a summary list and examples of data deliverables and reports

SECTION J: Documents, Exhibits, and Other Attachments

Recurring Work ELINs

Non-recurring Work ELINs

Client ordering of pre-priced line items via task order

Other attachments

Definitions and Acronyms

Directives, Instructions, and References

Inventories and Maps

Descriptions, Locations, and Frequencies for Scheduled Work

Standard numbering convention

Numbering example: “J-0200000-07”

UAE BOSC PWS Structure

•0100000 General Information

•0200000 Management and Administration

•0401000 Force Protection

•1501000 Facility Management

•1502000 Facility Investment

•1503010 Custodial

•1503020 Pest Control

•1503030 Integrated Solid Waste Management (ISWM)

•1503060 Pavement Clearance

•1602000 Electrical

•1604000 Wastewater

•1700000 Transportation

•1800000 Environmental

BOSC Discussion Topics

Contract Brief Background

Service Orders

Liability Threshold

Limits of Liability

Unique Client Requirements

Contract Brief Background

•The outcomes to be achieved is a follow-on contract for on-going Base Operation Support services serving 3 main stakeholders including CNIC, NAVCENT, and NECC.

•Requirement includes all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to perform: 11 technical annexes and other related services.

•The outcomes for this acquisition are consistent with the

Federal Acquisition Regulation (FAR) 37.101 definition of service contracts.

Service Orders

Urgent/Routine: Performance of urgent service orders is not required outside of Government regular working hours and is not permitted without prior approval from the COR.

Work Category Response and Completion Times

Emergency Service Order Emergency service orders are responded to within 1 hour of request. Emergency service order responders remain at the work site until the emergency has been arrested and shall continue working to return the facilities, equipment, systems and other assets to normal working condition up to the limit of liability.

Urgent Service Order Urgent services orders are completed within 5 working days.

Routine Service Order Routine services orders are completed within

30 calendar days.

Service Orders

(continued)

• Fence Line-to-Fence Line, up to and including the fence and outlying areas. Work requirements at any location within the defined boundaries of this contract, in buildings that may not be listed in the current facility listings, unplanned/new work and not limited to equipment listed in the respective Section J-inventories.

•Project Work Orders: cannot be combined to increase dollar value, however, can be used for work requirements that are within the scope of contract, within established LoL, and quantities available.

•Annex 02, spec item 2.15, Inventory Data Quantity Variation: At the end of each contract period, joint validation of inventory data plus or minus 10% of the original amount.

Liability Thresholds

Work Category Annex 1502000 Facility Investment

Emergency Service Order Contractor has full responsibility for any work up to the emergency service order limit of liability of $1,000 in direct labor and direct material cost per occurrence.

Urgent Service Order Contractor has full responsibility for any work up to the emergency service order limit of liability of $1,000 in direct labor and direct material cost per occurrence.

Routine Service Order Contractor has full responsibility for any work up to the emergency service order limit of liability of $1,000 in direct labor and direct material cost per occurrence.

Project Work Order The Contractor shall be responsible for all labor and material costs up to the project work order limits of $3,000.

Limits of Liability

Annex 1502000, spec item 3.1, Service Orders: “The

Contractor shall notify the KO upon identification that the service order will exceed the liability limits specified below in accordance with reporting requirements in Annex 2. If non-recurring work is issued for repairs, the Government will only pay for the portion of labor and/or material that exceeds the service order limits.”

Annex 1502000, spec item 3.2, Project Work Orders: If the labor and material required are beyond the project work order liability limit a non-recurring work task order may be issued for repairs exceeding the project work order limit.

Direct material value is to “bound” KTR risk for material.

The resultant proposed price shall be for the portion of the work exceeding the recurring work limit of liability.

Unique Client Requirements

Force Protection (New to Contract) – Annex 040100000 –

• Entry Control Point Services – Spec Item 3.1

Electrical – Annex 1602000

• Contractor-provided Power Generation Plant and Electrical

Distribution System – Spec Item 3.1

• PM of Host Nation operated Non-Contractor provided generators -

Spec Item 3.2

Wastewater – Annex 1604000

• Wastewater/Sewage Pumping and Disposal Services – Spec Items

3.1, 3.2, 3.3

Unique Client Requirements (Cont’d)

Transportation – Annex 1700000

• Contractor Provided Weight Handling Equipment (WHE) – Spec

Item 3.2

• Crane

• Contractor Provided Material Handling Equipment (MHE) – Spec

Item 3.3

• Forklifts, K-Loaders

• Contractor Provided Vehicles (New to Contract) – Spec Item 3.5

• Vehicles

• Drivers

• Corporate Gas Cards

• Salik Passes

• Parking Cards

** Read solicitation in its entirety **

Other Considerations

First and Foremost – “Be prepared to perform the work for the price you bid”

Limits of Liability (LOL) will be applied as specified

Prices proposed will be used – don’t expect to re-negotiate post award

Price what you propose

All the “bells and whistles” in your technical proposal

Labor quantities and skill levels/qualifications

Management and oversight to ensure quality and safety

Carefully consider non-recurring Unit Priced Labor (UPL) and direct labor definitions

Understand what’s included – “fully burdened”

UPL applies to “work” - whether performed by prime, sub, or vendor

Additional examples, definitions, etc. are provided in the specification

Solicitation and Proposal Information

Review key aspects of the solicitation:

•General Contract Requirements

•Proposal Instructions, Conditions, and Notices to Bidders

(Section L)

•Evaluation Factors for Award to include the Basis for Award

(Section M)

•Solicitation N62470-19-R-2010 RFP & Amendments are available at the Opportunities module on beta.sam.gov

(continued)

Draft Solicitation N62470-19-R-2010 was released on

29 April 2020. Amendments will follow as necessary.

Solicitation has 16 Contract Line item Numbers

(CLINs). One CLIN for recurring work and one CLIN for non-recurring work for the base performance period and each of the seven (7) option years.

Options: The Government has the option to extend the term of contract in accordance with Section I, Contract Clause, FAR 52.217-9 Option to Extend the

Term of the Contract (MAR 2000).

(continued)

Consider the following when submitting your proposal:

Provide all of the information required by the RFP. Read

Sections L and M to understand all that is required.

Your first offer should be your best offer.

Proposals MUST be submitted by the closing date listed in the solicitation.

LATE PROPOSALS WILL NOT BE ACCEPTED.

ELECTRONIC PROPOSALS MAY BE ALLOWED.

(continued)

Volume 1 – Price Proposal

Shall provide Tab A through I submittals in accordance with

Section L, L.6 Price and Non-Price Proposal Submittal

Requirements.

Volume 2 – Non-Price Proposal

Shall provide Tab A through C submittals in accordance with

Section L, L.6 Price and Non-Price Proposal Submittal

Requirements.

(continued)

The solicitation requires the evaluation of price and the following non-price factors:

Factor 1 – Corporate Experience

Factor 2 – Technical Approach

Factor 3 – Safety

Factor 4 – Past Performance

Note: Refer to Sections L & M of the Solicitation for additional detailed information required under each factor.

(continued)

The best value continuum source selection process used in this acquisition is the tradeoff process. This process allows for a tradeoff between non-price factors and price.

Award will be made to that responsible offeror whose proposal, conforming to the solicitation, is determined to be the best value and allows the

Government to accept other than the lowest priced proposal or other than the highest technically rated as stated within the solicitation.

(continued)

Factors 1 and 2, are of equal importance to each other and, when combined, are equal in importance to the past performance evaluation/performance confidence assessment, Factor 4. Factor 3 is either acceptable or unacceptable and carries no weight.

Factors 1 and 2, when combined, are of equal importance to the performance confidence assessment (past performance) rating; and

Factors 1 and 2 and the performance confidence assessment (past performance) rating, when combined, are significantly more important than price.

(continued)

Questions regarding the solicitation MUST be submitted in writing using Attachment J-#, Pre‐Award Inquiry Form, which attachment was provided with the solicitation. This ensures all potential offerors receive accurate information at the same time.

All questions shall be submitted via email to kary.n.taylor@navy.mil and matthew.r.lewis@navy.mil no later than TBD date.

Responses and changes to the solicitation will be published on

Beta.sam.gov as amendments to the solicitation. Vendors are encouraged to register to receive automatic updates regarding the solicitation.

Lessons Learned

(prior to proposal submission)

Sign and return the SF33 and all solicitation amendments

Ask questions if you are uncertain about something

Create a checklist to ensure you have addressed all requirements

Utilize pricing attachments provided in Section J to submit data and verify that there are no math errors in your extended totals.

Ensure data is consistent throughout the proposal (price and non-price)

Number proposal pages consecutively and stay within the page limitations provided. Pages exceeding the page limitation will not be evaluated.

Do not copy and paste from a prior proposal

Clearly label and separate/tab each factor in your proposal

Address every element within each factor

Contact Information

NAVFAC Atlantic AQ:

Nicole Taylor

Contract Specialist, ACQ22

757.322.4649 Office

kary.n.taylor@navy.mil

NAVFAC Atlantic AQ:

Matthew Lewis

Contracting Officer, ACQ22

757.322.4185 Office

matthew.r.lewis@navy.mil

Naval Facilities Engineering

Command, Atlantic

6506 Hampton Blvd | Norfolk, VA | 23508-1278

Virtual Site Photos

The following slides contain various photos of facilities and assets at each location.

Site location for each photo is contained in the header of each slide.

Facility numbers labeled within photos can be referenced using

Attachment J-1502000-03 Facility Inventory for additional facility information.

JEBEL-ALI

FUJAIRAH

AL MINHAD

SAS AL NAHKL