N62470-19-R-2010 RFP Amend 00003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

BASE OPERATIONS SUUPORT (BOS) SERVICES AT U.S. NAVY COMPOUND, QUAY 9, JEBEL ALI, U.A.E.

This Amendment is issued to provide revised sections B, C, F, L, and J's, and to disseminate responses to Pre-Aw ard Inquiries.

CS: kary.n.taylor@navy.mil

(SEE BLOCK 14 CONTINUATION PAGE)

1. CONTRACT ID CODE PAGE OF PAGES

J 1 93

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Jun-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6247019R2010

X 9B. DATED (SEE ITEM 11)

06-May-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Jun-2020

CODE

COMMANDER NAVFAC ATLANTIC

6506 HAMPTON BLVD

NORFOLK VA 23508-1278

N62470 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6247019R2010

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0003

The purpose of this amendment is to disseminate the below information:

1. Section B – Section B.9 has been revised to correct the reference to the phase-in period.

2. Section C – 0200000 – Management and Administration, Spec Item 2.4.3 1501000 – Facility Management, Spec Item 2.3.3

3. Section F – Section F.2 has been revised to correct the reference to the phase-in period.

4. Section L- Sections L.6 was revised to correct the references to J.2- Corporate Experience Project Data Sheets.

5. Section J – Amendment 0003 pre-award inquiry responses are provided.

6. Section J – Revised Section F Deliverables Table Revised J-0200000 Revised J-0200000-07- ELINS Revised J-1502000 Revised J-1502000-05 Revised J-1602000 Revised J-1700000

Additions to the text are highlighted in red, with deletions in red with strikethrough.

The final Amendment that will address the remaining RFIs, with a revised due date for receipt of proposals, will be forthcoming.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0017

The CLIN extended description has changed from:

The total price for this CLIN represents the total Option Period Eight (six months) for BOS Services at U.S. Navy Compound, Quay 9, Jebel Ali, Fujairah, Al Minhad and other locations located in the UAE for recurring work in accordance with the PWS and all applicable attachments.Exhibit Line Item Numbers (ELINs) I001 - I028

To:

The total price for this CLIN represents the total Option Period Eight (six months) for BOS Services at U.S. Navy Compound, Quay 9, Jebel Ali, Fujairah, Al Minhad and other locations located in the UAE for recurring work in accordance with the PWS and all applicable attachments.Exhibit Line Item Numbers (ELINs) J001 - J028

CLIN 0018

The total price for this CLIN represents the total Option Period Eight (six months) for BOS Services at U.S. Navy Compound, Quay 9, Jebel Ali, Fujairah, Al Minhad and other locations located in the UAE for non-recurring work in accordance with the PWS and all applicable attachments.Exhibit Line Item Numbers (ELINs) I700 - I708

The total price for this CLIN represents the total Option Period Eight (six months) for BOS Services at U.S. Navy Compound, Quay 9, Jebel Ali, Fujairah, Al Minhad and other locations located in the UAE for non-recurring work in accordance with the PWS and all applicable attachments.Exhibit Line Item Numbers (ELINs) J700 - J708

CLIN 0019

The total price for this CLIN represents the total Option Period Nine (six months) for BOS Services at U.S. Navy Compound, Quay 9, Jebel Ali, Fujairah, Al Minhad and other locations located in the UAE for recurring work in accordance with the PWS and all applicable attachments.Exhibit Line Item Numbers (ELINs) J001-J028

The total price for this CLIN represents the total Option Period Nine (six months) for BOS Services at U.S. Navy Compound, Quay 9, Jebel Ali, Fujairah, Al Minhad and other locations located in the UAE for recurring work in accordance with the PWS and all applicable attachments.Exhibit Line Item Numbers (ELINs) K001-K028

CLIN 0020

The total price for this CLIN represents the total Option Period Nine (six months) for BOS Services at U.S. Navy Compound, Quay 9, Jebel Ali, Fujairah, Al Minhad and other locations located in the UAE for non-recurring work in accordance with the PWS and all applicable attachments.Exhibit Line Item Numbers (ELINs) J700 - J708

The total price for this CLIN represents the total Option Period Nine (six months) for BOS Services at U.S. Navy Compound, Quay 9, Jebel Ali, Fujairah, Al Minhad and other locations located in the UAE for non-recurring work in accordance with the PWS and all applicable attachments.Exhibit Line Item Numbers (ELINs) K700 - K708

The following have been modified:

SECTION B

B.1 MAXIMUM NOT TO EXCEED (NTE) AND MINIMUM GUARANTEE

The maximum NTE value of an ordering period is the total of all the CLINs in that ordering period. The maximum or NTE value of the contract is the total value of all CLINs in the Schedule. Order shall not be made that exceed the maximum NTE value for any ordering period. The maximum NTE value of an ordering period and of the contract may be increased by written modification to the contract in conjunction with any modification that increase the value of an existing task order that is authorized by a contract clause. Order in excess of the estimated quantities set forth for any particular CLIN shall not be exceeded without the Contractor’s agreement, which shall be indicated by signing or beginning performance of the order.

Concurrently with the award of the basic contract, the Government intends to issue a task order to obligate the contract minimum guarantee for CLIN 0001 Base Period Recurring Work.

Minimum guarantees do not apply to the option periods.

B.2 CONTRACT TERM

This contract contains provisions for one Base Period of up to 12 months with six (6) 12 month Option Periods, and three (3) six-month Option Periods, for a not to exceed a total of 102 months. The Government has the option to extend the term of the contract in accordance with Section I, Contract Clauses, FAR Clause 52.217-9 – OPTION TO

EXTEND THE TERM OF THE CONTRACT (MAR 2000).

B.3 CONTRACT LINE ITEMS, CONTRACT EXHIBIT LINE ITEMS AND SUBCLINS

Offerors shall enter unit prices and amounts for Contract Line Items (CLINs) and Exhibit Line Items (ELINs) as indicated in the schedules and any accompanying exhibits. ELIN unit prices MUST be rounded to two (2) decimal places only. If an Offeror does not round ELIN unit prices to two (2) decimal places, then the Government will round the prices to two (2) decimal places and the rounded prices will be used for evaluation purposes. ELIN unit prices may not be less than $0.01, unless offering “$0.00.” If an Offeror proposed a unit price greater than $0.00, but less than $0.01, the Government will round the unit price to $.01 and the rounded price and resultant extended total price will be used for evaluation purposes. If an offeror leaves an ELIN unit price undefined, the Government will evaluate it as priced at $0.00 and the offeror will be held to that price.

In the event there is a difference between the unit price and the extended total amount, the unit price will be held to be the intended offer and the total of the CLIN and/or ELIN will be recomputed to take into account the change in the contract ELIN. If the Offeror provides a total amount for an ELIN, but fails to enter the unit price, the total amount divided by the ELIN quantity will be held to be the intended unit price. Although, if this calculation results in a unit price requiring more than two decimal places, the unit price will be rounded to two (2) decimal places and the extended total price will be recalculated in accordance with the preceding paragraph. In the event there is a discrepancy between the Section J ELIN pricing and the Section B CLIN price, the Section J ELIN will be held to be the intended offer, and the Section N CLIN will be adjusted accordingly.

The Schedule of Recurring Work (CLINs 0001, 0003, 0005, 0007, 0009, 0011, 0013, 0015, 0017, and 0019) and the Schedule of Non-Recurring Work (CLINs 0002, 0004, 0006, 0008, 0010, 0012, 0014, 0016, 0018, and 0020) will be used as the basis for deductions in accordance with the Section E FAR Clause 52.246-4 INSPECTION OF

SERVICES – FIXED PRICE (AUG 1996).

Informational SubCLINs will be incorporated at the time of award with appropriate funding/lines of accounting by customer. These SubCLINs represent funding for each CLIN by customer. The Contractor shall not submit totals for SubCLINs.

B.4 INDEFINITE QUANTITY INDIVIDUAL CONTRACT LINE ITEM QUANTITIES

Once the estimated quantities for individual line items shown in the Schedule and any accompanying exhibits have been ordered, additional quantities may be ordered as long as the overall NTE amount of the contract per year is not exceeded and the Contractor agrees by signing the task order.

B.5 FULLY LOADED PRICING

Prices provided shall be fully loaded and no other allocations, fees, overheads, G&A, insurance, taxes, profits, or any other markups shall be applied when an option is exercised or work is ordered for pre-priced work. Costs for technical specifications 0100000 and 0200000 shall be considered overhead; therefore, their costs shall be allocated and included throughout the prices quoted for all other technical specifications.

B.6 GOVERNMENT PURCHASE CARD

Non-Recurring work may be ordered at the prices offered in two (2) ways:

1) By the issuing activity using a DD Form 1155 “Order for Supplies and Services”; or

2) By an authorized Government user via a Government Purchase Card (GPC).

When receiving GPC orders against Section B/Exhibits, the Contractor shall provide the supplies and services at the offered price without additional markup or handling fee.

B.7 UNIT PRICE ADJUSTMENTS IN OPTION PERIODS

In the event the Government elects to exercise an option period, the contract price proposed and accepted at the time of award will be the contract price. No price adjustments will be made.

B.8 BIDDING UNIT PRICES FOR LABOR

A portion of the work included in the scope of this contract cannot be identified in advance in sufficient detail to be included in the Recurring Work items portion or as a Unit Price Task in the Non-Recurring Work items portion of the contract. Labor for this work will be ordered under the “NON-RECURRING WORK/UNIT PRICED LABOR (UPL) WORK (NEGOTIATED)” clause in Section C and paid for based on unit prices for labor bid by the Contractor listed in the Schedule of Non-Recurring Work.

Estimated hours in the Schedule are a forecast of future requirements. These estimated hours are for performing “Non-Recurring Work” accomplished in the time period shown.

The Contractor shall enter, in the unit price bid space, the unit price for performing composite labor. The composite labor rate shall include all direct and indirect costs associated with performing an hour of work. The composite labor rate should be the Contractor’s hourly craft wage adjusted to allow for the Offerors work force productivity (i.e. the Contractor’s estimate of how its’ workforce will perform in relation to the Means Facilities Cost Data and/or the Engineer Performance Standards). The Composite Labor Rate shall include all costs for preparation of the cost proposal, job preparation, travel, pre-expended bin materials and supplies, ordering and stockpiling job material, additional material handling, items of equipment necessary to perform work (i.e. bucket truck, lifting equipment, staging, etc.), equipment set up time, lift time, craft delay allowance, profit, tools, equipment, field and home office overhead, clerical support, supervision, inspection, fees, taxes, licenses, bond, permits, insurance, etc.

B.9 PHASE-IN AND PHASE-OUT

Pricing shall include applicable Phase-In and Phase-Out costs. Phase-In shall be for a period of up to but no more than 45 days and Phase-Out shall be for a period of up to but no more than 30 days. There is no separately priced CLIN for Phase-In and Phase-Out and such costs can be distributed however the Offeror chooses. The Government recognizes that Offerors may choose to front load these costs into the base year.

B.10 CONTRACT PRICE INFORMATION

For administrative purposes for the U.S. Government, the price of this contract and all subsequent task orders and modifications issued under this contract will be expressed in U.S. dollars. Payment will also be made in U.S.

dollars.

B.11 CONTRACTOR SUPPORT OF ELECTRONIC FACILITIES SUPPORT CONTRACTING (E-FSC)

This procurement allows for and the Government fully intends to use FedMall for issuing orders under the Non- Recurring Work portion of the contract. Refer to Section H, Special Contract Requirements.

B.12 PRIOR CONTRACT INFORMATION

The contract issued as a result of this solicitation will replace contract N33191-20-D-0001 and N62470-14-D-6002 for similar services. Contract N62470-14-D-6002 was awarded to G4S Government Solutions, Inc. and Contract N33191-20-D-0001 has been awarded to Gulf Master General Trading LLC. The current year’s combined contracts total estimated price for the Recurring Work (firm fixed price) and the Non-Recurring Work (indefinite delivery-indefinite quantity) is $7,398,572.02. This information is provided for information purposes only. Prospective Offerors are cautioned that they should not rely on this information to determine workload as there is no assurance that workload and volume of future effort and costs will replicate past experience.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

ANNEX 0200000

0200000 – Management and Administration Table of Contents

Spec Item Title 2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Informal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

0200000 – Management and Administration Table of Contents

Spec Item Title

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Government Information Technology (IT) System

2.3.8 Directives, Instructions, and References

2.3.9 Invoicing Procedures

2.3.10 Forms

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Equipment (GFE)

2.4.5 Government-Furnished Services (GFS)

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Safeguarding Information

2.6.2 Dissemination of Information

2.6.3 Work Reception

2.6.4 Work Control

2.6.5 Work Schedule

2.6.5.1 Annual Work Schedule

2.6.5.2 Monthly Work Schedule

2.6.6 Deliverables

2.6.7 Service Interruptions

2.6.8 NAVFAC MAXIMO

2.6.8.1 MAXIMO Data

2.6.8.2 MAXIMO Method of Data Entry

2.6.8.3 MAXIMO Access

2.6.8.4 MAXIMO Training

2.6.9 Quality Management System (QMS)

2.6.9.1 Quality Management (QM) Plan

2.6.9.2 Quality Inspection and Surveillance

2.6.9.3 Quality Inspection and Surveillance Report

2.6.10 Property Management Plan

2.6.11 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.3 Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

2.8 Security Requirements

2.8.1 Employee Listing

Spec Item Title

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.7 Escort Arrangement for Secured Areas

2.8.8 Security Clearances

2.8.9 Access to Sensitive Unclassified Information

2.8.10 Employee Status

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.3.1 Alcohol and Drug Abuse Prevention Plan

2.9.3.2 Chemical Hazard Communication Program

2.9.3.3 Confined Space Program

2.9.3.4 Critical Lift Plan

2.9.3.5 Excavation/Trenching Plan

2.9.3.6 Fall Prevention and Protection Plan

2.9.3.7 Fire Prevention Program

2.9.3.8 Heat Stress Monitoring Plan

2.9.4 Crane Operations

2.9.4.1 Crane Inspections

2.9.4.2 Rigging Gear

2.9.4.3 Crane Operators

2.9.5 Accident and Damage Reporting

2.9.5.1 Accident Reporting and Notification Criteria

2.9.6 Fire Protection

2.9.7 Monthly On-Site Labor Report

2.9.8 OSHA Citations and Violations

2.9.9 Safety Inspections and Monitoring

2.9.10 Safety Certification

2.9.11 Safety Apparel on Jobsites

2.9.12 Emergency Medical Treatment

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Energy and Water Management

2.10.1.1.1 Water Conservation Plan

2.10.1.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.3 ODS Requirements for Refrigerant Recycling

2.10.4 Non-Hazardous Waste Disposal

2.10.5 Hazardous Waste

2.10.6 Spill Prevention, Containment, and Clean-up

2.10.7 Hazardous Material Management

2.10.8 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.9 Noise Control

2.10.10 Asbestos Containing Material (ACM)

2.10.11 Sustainable Procurement and Practices

2.10.11.1 Environmentally Preferable Products

Spec Item Title

2.10.11.2 Use of Recovered Materials

2.10.11.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 Warranty Management

2.13 Recurring Work Procedures

2.13.1 Notification to the Government for Work Above the Recurring Work Limitations

2.13.2 Recurring Work Exhibit Line Item Numbers (ELINs)

2.14 Non-recurring Work

2.14.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.14.1.1 Acceptance and Performance

2.14.1.2 Invoicing and Receiving Payment

2.14.2 Unit Priced Labor (UPL)Work (Negotiated)

2.14.2.1 Non-recurring Work Preparation of Proposals

2.14.2.1.1 Labor Requirements

2.14.2.1.2 Material and Equipment Requirements

2.14.2.2 Issuance of Final Task Order

2.14.3 Non-recurring work ELINS

2.15 Inventory Data Quantity Variation

0200000 - Management and Administration

Spec Item Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General Information

2.2.1 Government Regular

Working Hours

The Government's regular working hours are from 0800-1630, five days per week, Sunday through Thursday, except observed Federal holidays.

Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain technical specifications requires Contractor continuous operations, 24 hours a day, seven days per week, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval per Section F.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to

Contractor Working Hours

If the Contractor desires to work during other than Government's regular working hours for the Contractor’s convenience, the, Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours to the KO for approval at least seven calendar days prior to requested day. This requirement excludes work to be performed during specified hours.

2.2.2 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General Administrative

Requirements

2.3.1 Required Conferences

and Meetings

The Contractor may be required to attend administrative and coordination meetings. The Contractor shall record the minutes of the meetings attended and shall submit the minutes per Section F.

2.3.2 Training for

Maintenance and Operation of New and Replacement Systems and Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government.

2.3.3 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and subcontractor’s teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

Partnering should accomplish three goals:

1. To develop a cohesive team with common purpose, commitment and established communication processes.

2. Identifying risks and opportunities for the team to address.

3. To sustain the Partnership throughout the contract by identifying and addressing issues that affect the Partnership.

2.3.3.1 Informal Partnering The Contracting Officer shall organize the initial Partnering Meeting with key personnel of the project team, including Contractor's personnel and Government personnel. The initial session will be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award and will be held at a Government provided facility as designated by the KO.

The Initial Informal Partnering Session will be conducted and facilitated using electronic media (video and accompanying forms) provided by Contracting Officer. The senior Government stakeholder present will lead the meeting, however, the Contractor’s PM or senior representative is encouraged to participate as co-lead.

The Partners will determine the frequency of the follow-on sessions.

2.3.3.2 Contract Partnering

Administration

Upon award, the Government will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering.

Commence discussions with the Contractor to select a facilitator and location that are acceptable to both partners. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process.

Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President

* Project Manager

* Quality Manager

Site Safety and Health Officer

2.3.4 Permits and Licenses The Contractor shall obtain and maintain all required permits, licenses, and authorizations and host nation access approval to perform work under this contract and comply with all the applicable Federal, Port regulations, local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 calendar days’ written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by local law.

2.3.6 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.7 Government

Information Technology (IT) System

The Government IT system is OneNet. The Government will not provide OneNet access or computers for the Contractor’s use. The Contractor shall be responsible for providing an IT solution for their use.

The Contractor shall be required to have CAC or ALT Tokens capability for functions such open purchasing (FedMall, GSA, etc.). Access and System Authorization Access Request (SAAR) processing for DoD websites will be coordinated with DoD stakeholders.

2.3.8 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), Host Nation and other applicable Directives, Instructions, and References are listed in J-0200000-02 and individual annexes. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.9 Invoicing Procedures Refer to Section G for invoicing instructions. Form will be provided prior to contract start.

2.3.10 Forms Forms referenced will be provided after award.

2.4 Government-Furnished

Property, Materials and Services

In accordance with FAR 52.245-1, GOVERNMENT PROPERTY and the following paragraphs, the Government may furnish or make available to the Contractor certain Government-owned facilities, utilities, materials, equipment and services for use in connection with this contract as stated below.

2.4.1 Government-Furnished

Facilities (GFF)

A list of Government Furnished Facilities is provided in J-0200000-03.

2.4.2 Government-Furnished

Utilities

The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the Contractor. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. The Contractor shall provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

2.4.3 Government-Furnished

Materials (GFM)

The Government will provide diesel fuel for Prime Power generators. The Government will provide parts necessary for the maintenance of Government-owned K-loaders that are maintained via Service Orders.

2.4.4 Government-Furnished

Equipment (GFE)

No GFE will be provided.

2.4.5 Government-Furnished

Services (GFS)

No GFS will be provided.

2.5 Contractor-Furnished

Items

The Contractor shall provide all labor, supervision, tools, equipment, materials, parts, supplies, components, facilities transportation and other items necessary to perform the requirements of this contract. Lack of availability of labor, supervision, tools, equipment, materials, parts, supplies, components, facilities, transportation, and other items necessary to perform the requirements of this contract will not relieve the Contractor from the requirements to complete all work within the time limits specified herein. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no additional cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Safety Data Sheets (SDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards.

Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Safeguarding

Information

The Contractor shall safeguard controlled unclassified information and information associated with Government property in accordance with the latest revision of CNSSI 1253, DoDI 8582.01, NIST SP 800-53, NIST SP 800-171, SECNAV Defense Industrial Base (DIB) Memo, and applicable contract clauses. At a minimum, this information shall be protected at the moderate confidentiality level as defined in NIST SP 800-171.

Contractor information and data systems that contain information associated with Government property shall comply with DoD Risk Management Framework (RMF) and shall not contain any information associated with Government property beyond that included in any attachments.

The Contractor shall develop Plans of Action and Milestones (POA&Ms) per NIST SP 800-171, track accomplishment, and submit to the Government per Section F.

If cybersecurity incident is encountered or suspected related to any (Contractor or Government) Information Technology (IT) or Operating Technology (OT) systems, including Monitoring and Control Systems, the Contractor shall notify the Government per Section F.

2.6.2 Dissemination of

Information

DoD policy limits the dissemination of information. Instructions, Directives, and References, such as: Floor Plans, Post Orders, and Standard Operating Procedures will be made available to the successful offeror with appropriate credentials post award.

2.6.3 Work Reception The Contractor shall provide the capability to receive, prioritize, correspond, and respond to service work orders during Government regular working hours and provide a point of contact at a local number who can perform the above function during other than Government regular working hours. Work requests shall be received via walk-ins, phone calls and emails from all base wide customers. Service Orders and Project Work are considered received by the Contractor at the time and date the information is received by the Contractor’s work reception desk.

The work reception desk shall be operated by Contractor’s representatives fluent in the English language and shall have a thorough knowledge and understanding of the contract requirements.

2.6.4 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the KO. A status update of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

2.6.5 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases, where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls. The notification shall include, at a minimum, the following:

• The date and time the work was initially coordinated.

• The name and phone number of the Government person with whom the work was initially coordinated.

• The name and phone number of the Government person who prevented the work from being performed as previously coordinated.

The alternative date and time the Government person requested the work be accomplished.

2.6.5.1 Annual Work Schedule The Contractor shall submit an annual schedule of planned performance of work per Section F. This schedule shall be developed in conjunction with the "Frequency Schedules" given in the Technical Annexes or Attachments, and shall identify the following:

(1) Days of the week on which the Contractor will perform services with a frequency ranging from "daily" to "monthly".

(2) Month of the year in which the Contractor will perform services with a frequency ranging from "quarterly" to "annually".

The first annual work schedule shall be accompanied by a detailed monthly schedule, as defined below, for the first two (2) months of the contract. In case of any circumstance that results in a potential change in the annual schedule, the Contractor shall promptly submit a revised schedule to the KO.

2.6.5.2 Monthly Work

Schedule

The Contractor shall develop a monthly work schedule identifying location, date, and time of performance for all services included in the approved annual work schedule for that month. Recurring services shall be identified by a daily work schedule organized by building/area and indicating the type and location of work to be performed, complete with the hour of the day and the estimated time to complete the work. When other than daily services fall on a holiday, alternate dates shall be specified. The schedule shall also identify all work ordered under the indefinite quantity portion of the contract, if any, complete with task order number and title, and scheduled start and completion dates. The Contractor shall submit the monthly work schedule for approval per Section F.

2.6.6 Deliverables Deliverable requirements are specified in Sections C, F, H, I, J, and within the Directives, Instructions, and References. The Contractor shall submit accurate and complete documents within the specified timeframes. The Contractor shall revise/modify deliverables, as directed by the KO, at no additional cost to the Government.

Except where otherwise specified, all deliverables shall be submitted electronically in a Microsoft Office compatible format. Deliverables shall include the company name, contract number, contract title, date, and shall be unprotected and capable of being sorted by CLIN, work order number, asset number, section, annex/sub-annex, spec item and ELIN/Sub-ELIN or clause. All formulas shall be traceable.

Government acceptance of deliverables shall not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

The Contractor shall establish and maintain a secure website for posting an electronic copy of all deliverables listed in Section F. The Contractor shall allow only authorized Government and Contractor personnel to access the website. Government personnel access shall be limited to viewing and downloading of deliverables, but restricted from posting to the website. The Contractor shall notify the Government by email whenever there are new or updated deliverables posted to the website.

Each deliverable posting on the website and each email notification shall include the title of the deliverable, the spec item requiring the deliverable, and the date and time the deliverable was posted. All deliverables shall be available to authorized Government personnel 24 hours/day and 365 days/year for the duration of the contract.

2.6.7 Service Interruptions If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, affected tenants, and customers in accordance with local procedures within 30 minutes. If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, affected tenants and customers as soon as practicable and provide the status of repairs, as directed until normal operation is restored.

2.6.8 NAVFAC MAXIMO Work order, asset, specification, and condition assessment data created by the Contractor is recorded in NAVFAC MAXIMO for all work performed in 1501000 Facility Management, 1502000 Facility Investment, Annex 16 Utilities sub-annexes and Annex 1700000 BSVE.

MAXIMO is the Computerized Maintenance Management System (CMMS) used by the Government for work order history, asset management, and condition assessment. The Contractor shall provide all required data for NAVFAC MAXIMO as identified below:

2.6.8.1 MAXIMO Data Required data fields for work orders are indicated in the Service Provider Information provided in J-0200000-04. Asset inventory data requirements are indicated in the Asset Information provided in J-0200000-04, including additional data for Utilities assets. Required data for documenting condition assessments is indicated in the Characteristic Meter Reading Information provided in J-0200000-04.

Specified data shall be provided for all work performed in all annexes.

Further instructional information detailing the process for submitting the specified information for NAVFAC MAXIMO Data Reporting is provided in J-0200000-05.

The Service Provider, Asset, Specification, and Characteristic Meter Reading Interfaces are used in multiple processes for loading data into MAXIMO by the Government and the format may be updated periodically.

As part of the update the Contractor may be asked to modify the file to add/move columns in their submission. The Contractor also shall provide up to 10 extra data elements or columns with as many as 150 characters per element for the Government to define during contract performance at no additional cost to the Government. The Government will provide the Contractor 60 calendar days’ notice of modifications to the Service Provider, Asset, Specification, or Characteristic Meter Reading Interfaces file format.

2.6.8.2 MAXIMO Method of

Data Entry

The Contractor shall provide data for NAVFAC MAXIMO using the method detailed below:

DIRECT ENTRY: The Contractor shall manually enter required work order and condition assessment data directly into NAVFAC MAXIMO.

The Contractor shall ensure all information is updated by the end of each workday for all work performed.

If the Contractor does not have access to NAVFAC MAXIMO at contract start, work order and condition assessment data shall be submitted in a pipe delimited flat-file following the NAVFAC MAXIMO Data Reporting process per Section F. Any failures in processing of the flat-file shall be corrected and resubmitted by the Contractor. In order to demonstrate the ability to properly format the flat-file, the Contractor shall provide a Sample Pipe Delimited Flat-file per Section F. Flat file submission of work order and condition assessment data will be allowed for a period not to exceed one month unless an extension is approved in writing by the

KO.

2.6.8.3 MAXIMO Access The process for obtaining access and establishing MAXIMO accounts are detailed in the NAVFAC MAXIMO System Access Procedures provided in J-0200000-06.

Once accounts have been established, MAXIMO can be accessed at https://maximo.navfac.navy.mil.

A maximum of three (3) MAXIMO accounts will be approved for the Contractor. Changes of personnel requiring MAXIMO accounts more than once per year may result in required compensation to the Government for the administrative costs in processing account requests.

The Contractor shall provide all necessary computer equipment and Internet Service Provider (ISP) accounts to access Maximo for direct entry of required data.

The Contractor shall provide a list of personnel requiring MAXIMO accounts per Section F.

2.6.8.4 MAXIMO Training The Government will provide or make available initial training on NAVFAC MAXIMO to Contractor personnel responsible for direct entry of work order, asset, specification, and condition assessment data.

Additional training will be provided by the Government when there are significant changes to the NAVFAC MAXIMO software or data entry requirements. Training due to changeover of personnel will be the responsibility of the Contractor. The Contractor will be provided a general user guide, local instructions, and other materials by the Government as reference material for the use of NAVFAC MAXIMO.

2.6.9 Quality Management

System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address:

• Accurate documentation of work processes, procedures, and output measures.

• A systematic procedure for assessing compliance with performance objectives and standards.

• Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

• Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.9.1 Quality Management

(QM) Plan

The Contractor shall develop and submit a QM Plan per Section F. The QM Plan shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, the Contractor shall submit to the KO a revised QM Plan for acceptance.

The Contractor’s QM Plan shall include, at a minimum, the following:

• Policy and objectives of Quality Management System (QMS)

• Quality organization o List of personnel o Responsibilities & lines of authority o Training and qualifications

• Approach to assuring quality of services provided and conformance with performance objectives and standards

• Methods and procedures for effective planning, operation and control of processes and performance of work

• Procedures for inspection and surveillance of services o Scheduling and performance of inspection and surveillance o Measurement, data collection and analysis o Corrective action, preventive action, and continuous improvement o Oversight of subcontracted work

• Documentation and records management

• Communication with government (customers)

2.6.9.2 Quality Inspection and

Surveillance

The Contractor shall establish and maintain an inspection and surveillance system in accordance with the FAR Clause 52.246-4, INSPECTION OF SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventive actions. The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be turned over to the KO within five calendar days of termination of the contract.

2.6.9.3 Quality Inspection and

Surveillance Report

The Contractor shall submit a copy of the Contractor Quality Inspection and Surveillance Report per Section F. The Contractor Quality Inspection and Surveillance Report shall include narrative of events; a tabulated summary and results of the quality inspection and surveillance events performed; inspection-driven corrective actions taken and the results attained; and management process adjustments during the previous month.

The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance.

2.6.10 Property Management

Plan

The Contractor shall establish and maintain a plan that meets the contract clause requirements of Specification Item 2.4, Government-Furnished Property, Materials and Services, of this Annex. This plan shall identify the Contractor’s policies, procedures, and practices in receiving and performing physical inventories, key control, repairing and maintaining, preserving and protecting, and reporting the disposition of accepted government property in its possession. The Property Management Plan shall be submitted per Section F.

2.6.11 System and Equipment

Replacement

The Contractor shall maintain the integrity and performance of existing energy saving, water conservation or other sustainability design features of systems and equipment in the performance of repair and replacement work. Except where otherwise specified, replacement components shall be of the same model/style or equivalent as the component being replaced.

Substitutes for replacement components must be accepted by the KO prior to use.

2.7 Personnel

Requirements

The Contractor shall comply with the personnel requirements stated below.

2.7.1 Key Personnel The Contractor shall submit a List of Key Personnel and on site supervisors for this contract per Section F. The list shall include names of personnel and their position title and shall be revised as applicable for the contract.

2.7.1.1 Project Manager (PM) The Contractor shall provide a PM and designated alternate PM, as applicable, who has the have full authority to act for the Contractor on all contract matters relating to this contract. The PM or alternate shall be on-site during the Government's regular working hours and shall be available on-site within one hour after the Government's regular working hours.

The PM shall have satisfactory relevant experience at a comparable level of responsibility on…