LCS SEC Attachment J_3 FY15 Standard Work Items.pdf

1 of 8 FY-15 (CH-1)

NAVSEA

STANDARD ITEM

NUMERICAL INDEX

FY-15 (CH-1)

ITEM NO.

TITLE

UTILIZATION

CATEGORY

DATE

009-01 General Criteria; accomplish I 07 NOV 2013

009-02 Environmental Compliance Reports for Material Usage at Naval Facilities; provide

I 29 JUL 2011

009-03 Toxic and Hazardous Substances;

control

I 17 JAN 2013

009-04 Quality Management System; provide I 07 NOV 2013

009-05 Temporary Accesses; provide I 17 JAN 2013

009-06 Maintaining Protection and Cleanliness from Non-Radioactive Operations; accomplish

I 10 JUN 2014

009-07 Confined Space Entry, Certification, Fire Prevention and Housekeeping; accomplish

I 10 JUN 2014

009-08 Fire Protection at Contractor's Facility; accomplish

I 10 JUN 2014

009-09 Process Control Procedure (PCP);

provide and accomplish

II 06 JAN 2014

009-10 Shipboard Asbestos-Containing Material (ACM); control

I 29 JUL 2011

009-11 Insulation and Lagging Requirements; accomplish

II 17 JAN 2013

009-12 Welding, Fabrication, and Inspection Requirements;

accomplish

II 07 NOV 2013

009-13 Meters; repair and certify calibration

II 17 JAN 2013

009-14 Gages and Thermometers; repair and certify calibration

II 17 JAN 2013

009-15 Rotating Machinery; balance II 17 JAN 2013

009-16 Electronic Equipment; repair II 29 JUL 2011

2 of 8 FY-15 (CH-1)

009-17 Rotating Electrical Equipment;

repair

II 07 NOV 2013

009-18 Magnetic Material; control I 17 JAN 2013

009-19 Provisioning Technical Documentation (PTD); provide

I 29 JUL 2011

009-20 Government Property; control I 17 JAN 2013

009-21 Logistics and Technical Data;

provide

I 29 JUL 2011

009-22 Shipboard Electric Cable; test II 17 JAN 2013

009-23 Interferences; remove and install I 17 JAN 2013

009-24 Authorization, Control, Isolation, Blanking, and Tagging Requirements; accomplish

I 17 JAN 2013

009-25 Structural Boundary Test;

accomplish

II 17 JAN 2013

009-26 Deck Covering Requirements;

accomplish

II 17 JAN 2013

009-27 Material Identification and Control (MIC) for Level I Systems;

accomplish

II 07 NOV 2013

009-28 Fire Prevention Requirements;

accomplish

I 10 JUN 2014

009-29 Asbestos-Free Pipe Hanger Liner Material; install

I 29 JUL 2004

009-30 Boiler Sample Tubes; inspect II 29 JUL 2011

009-31 Boiler Waterjet Cleaning;

accomplish

II 29 JUL 2011

009-32 Cleaning and Painting Requirements; accomplish

II 07 NOV 2013

009-33 Rotating Electrical Equipment;

rewind

II 07 NOV 2013

009-34 Fire Protection of Unmanned Vessels at Contractor's Facility;

provide

I 17 JAN 2013

3 of 8 FY-15 (CH-1)

009-35 Confined Space Entry, Certification, Fire Prevention Utilizing Military Fire Watches, and Housekeeping; accomplish

I 10 JUN 2014

009-36 Controller; repair II 29 JUL 2011

009-37 General Procedures for Woodwork;

accomplish

II 30 JUL 2010

009-38 Boiler Dry Lay-up; accomplish II 17 JAN 2013

009-39 Technical Manual Contract Requirement (TMCR) for New Technical Manuals for Commercial Equipment/Component; provide

I 19 JUL 2007

009-40 Requirements for Contractor Cranes, Multi-Purpose Machines and Material Handling Equipment at Naval Facilities; accomplish

I 29 JUL 2011

009-41 Technical Manual Contract Requirement (TMCR) for a Topically Structured Technical Manual;

provide

II 19 JUL 2007

009-42 Technical Manual Contract Requirement (TMCR) for Updating Technical Manuals; provide

II 19 JUL 2007

009-43 Light-Off Assessment (LOA) Support for Steam Propulsion System;

provide

II 17 JAN 2013

009-44 Light-Off Assessment (LOA) Support for Gas Turbine Propulsion System;

provide

II 07 NOV 2013

009-45 Tapered Plug Valve; repair II 29 JUL 2011

009-46 Butterfly Valve, Synthetic and Metal Seated; repair

II 17 JAN 2013

009-47 Gate Valve; repair II 29 JUL 2011

009-48 Pressure Seal Bonnet Valve; repair (shop)

II 29 JUL 2011

009-49 Pressure Seal Bonnet Valve; repair (in-line)

II 29 JUL 2011

4 of 8 FY-15 (CH-1)

009-50 Horizontal Swing Check Valve;

repair

II 29 JUL 2011

009-51 Globe, Globe Angle, and Globe Stop Check Valve; repair

II 17 JAN 2013

009-52 Relief Valve; repair II 29 JUL 2011

009-53 Bolted Bonnet Steam Valve; repair (shop)

II 29 JUL 2011

009-54 Bolted Bonnet Steam Valve; repair (in-line)

II 30 JUL 2010

009-55 Regulating/Reducing Valve; repair II 30 JUL 2010

009-56 Main Propulsion Boiler Wet Lay-up;

accomplish

II 29 JUL 2011

009-57 Reduction Gear Security Requirements; accomplish

II 17 JAN 2013

009-58 Pump and Driver Shaft Alignment;

accomplish

II 17 JAN 2013

009-59 Organotin Antifouling Materials;

control

I 29 JUL 2011

009-60 Schedule and Associated Reports for Availabilities Over 9 Weeks in Duration; provide and manage

I 07 NOV 2013

009-61 Shipboard Use of Fluorocarbons;

control

I 17 JAN 2013

009-62 Boiler Handhole and Manhole Seats and Plates; inspect

II 29 JUL 2011

009-63 Lubricating Oils and Hydraulic Fluids; analyze

II 29 JUL 2011

009-64 Synthetic Fire Resistant Hydraulic Fluid; control

I 29 JUL 2011

009-65 Polychlorinated Biphenyls (PCBs);

control

I 29 JUL 2011

009-66 Light-Off Assessment (LOA) Support for Diesel Propulsion System;

provide

II 17 JAN 2013

009-67 Integrated Total Ship Testing;

manage

5 of 8 FY-15 (CH-1)

009-68 Bolted Bonnet Valve; repair II 29 JUL 2011

009-69 Heavy Weather Plan; provide I 07 NOV 2013

009-70 Confined Space Entry, Certification, Fire Prevention and Housekeeping for Unmanned Vessels;

accomplish

I 10 JUN 2014

009-71 Testing Requirements for Piping Systems; accomplish

II 17 JAN 2013

009-72 Physical Security at Private Contractor's Facility; accomplish

I 17 JAN 2013

009-73 Shipboard Electrical/Electronic/ Fiber Optic Cable; remove, relocate, repair, and install

I 07 NOV 2013

009-74 Occupational, Safety and Health Requirements; accomplish

I 10 JUN 2014

009-75 Circuit Breaker; repair II 29 JUL 2011

009-76 Waveguide and Transmission Line Temporary Lay-Up, Pressurization, and Purging; accomplish

II 29 JUL 2011

009-77 Cofferdam Requirements; accomplish I 17 JAN 2013

009-78 Passive Countermeasures System (PCMS) Material Repair/ Installation Requirements;

accomplish

II 07 NOV 2013

009-79 Government Owned Material (GOM);

status reporting

I 29 JUL 2011

009-80 Ship's Facilities; provide I 29 JUL 2011

009-81 Compartment Closeout; accomplish I 17 JAN 2013

009-82 Data Requirements When Installing an Equal Component Vice Specified Component; provide

I 29 JUL 2011

009-83 Wire Rope Fitting Verification;

provide

I 17 JAN 2013

009-84 Accountability of Temporary Fasteners; provide

6 of 8 FY-15 (CH-1)

009-85 Government Sponsored Planning Yard/Configuration Data Manager (CDM) On-Site Representative Facility; provide

II 19 JUL 2007

009-86 Recovery of Chlorofluorocarbon (CFC's) and Fire Suppressant Halon

(H) Materials; accomplish

I 01 AUG 2008

009-87 Chemical Disinfection Procedures;

accomplish

I 17 JAN 2013

009-88 Collection, Holding and Transfer (CHT) and Mogas Tanks, Spaces, and Piping, including Sewage or Mogas- Contaminated Tanks, Spaces, and Piping; certify

I 29 JUL 2011

009-89 Purchase and Inspection Requirements for Contractor Furnished Anodes; accomplish

I 29 JUL 2011

009-90 Technical Representative; provide II 07 NOV 2013

009-91 Propeller In-Place Inspection;

accomplish

II 07 NOV 2013

009-92 Resilient Mount; remove and install

II 29 JUL 2011

009-93 Emergency Planning and Community Right-to-Know Act (EPCRA) and Pollution Prevention Act (PPA) Information; provide

I 17 JAN 2013

009-94 General Environmental Requirements for Work at Contractor's Facility;

accomplish

I 17 JAN 2013

009-95 Mechanically Attached Fittings (MAFs) for Piping Systems; install

I 17 JAN 2013

009-96 Ball Valve; repair II 29 JUL 2011

009-97 Shipbuilding and Ship Repair Operations National Emission Standard for Hazardous Air Pollutants (NESHAPS) for Surface Coating Information; provide

009-98 Monel Fasteners; inspect II 30 JUL 2010

7 of 8 FY-15 (CH-1)

009-99 Ship Departure Report; provide I 17 JAN 2013

009-100 Ship's Stability Process Control Procedure (PCP); maintain

I 30 JUL 2010

009-101 Requirements for Mooring, Entry to, and Departure from Contractor's Facility; accomplish

I 17 JAN 2013

009-102 Alteration Verification; provide I 29 JUL 2011

009-103 Weight and Moment Change Data;

provide

I 29 JUL 2011

009-104 Vibration Testing and Analysis;

accomplish

II 29 JUL 2011

009-105 Thermal Sprayed Coatings for Machinery Component Repair;

accomplish

II 17 JAN 2013

009-106 Work Authorization Form Coordinator (WAFCOR); provide

I 06 JAN 2014

009-107 Piping System Cleanliness (Non- Nuclear); accomplish

II 17 JAN 2013

009-108 Aircraft Carrier Requirements for Mooring, Entry to, Movement within, and Departure from Contractor's Facility; accomplish

I 29 JUL 2011

009-109 Special Requirements for Non- SUBSAFE Work on SUBSAFE-Certified Vessels; accomplish

I 29 JUL 2011

009-110 Special Requirements for Non- Nuclear Work on Nuclear Vessels;

accomplish

I 29 JUL 2011

009-111 Schedule and Associated Reports for Availabilities 9 Weeks or Less in Duration; provide and manage

I 07 NOV 2013

009-112 Prevention of Radiographic- Inspection Ionizing-Radiation Hazards; accomplish

I 29 JUL 2011

8 of 8 FY-15 (CH-1)

009-113 Rotating Electrical Equipment with Sealed Insulation Systems (SIS);

rewind

II 07 NOV 2013

009-114 Mold Remediation; accomplish II 07 NOV 2013

009-115 Bearing Rebabbitting; accomplish II 07 NOV 2013

009-116 Auxiliary and Waste Heat Boiler Sodium Nitrite Wet Lay-up;

accomplish

II 29 JUL 2011

009-117 AEGIS Light-Off (ALO) Support for AEGIS Weapons Systems; provide

I 06 JAN 2014

009-118 CG Deck Loading; accomplish I 17 JAN 2013

009-119 Expanded Process Control Procedure (EPCP); provide and accomplish

II 06 JAN 2014

009-120 Fact Finding and Critique of Unplanned Events; manage

I 06 JAN 2014

009-121 Ship Assessment/Inspection Requirements; provide

I 06 JAN 2014

1 of 9 ITEM NO: 009-01

FY-15

ITEM NO: 009-01

DATE: 07 NOV 2013

CATEGORY: I

1. SCOPE:

1.1 Title: General Criteria; accomplish

2. REFERENCES:

2.1 40 CFR Part 61, National Emission Standards for Hazardous Air

Pollutants

3. REQUIREMENTS:

3.1 Report delays to the SUPERVISOR.

3.1.1 In the event difficulty is encountered in meeting requirements or difficulty is anticipated in complying with the contract schedule dates, notify the SUPERVISOR immediately by verbal means, followed on the next work day by an original and 2 copies of a letter stating pertinent details.

Receipt of this notification by the SUPERVISOR is not to be construed as a waiver of the requirements, delivery schedule by the Government, or waiver of rights or remedies provided by law or under this Job Order or any other requirements in the Job Order relating to jeopardy of contract schedule dates.

3.2 Reports:

3.2.1 When a Work Item does not require a report, and one is

determined to be necessary in order to produce a reliable or complete repair, submit one legible copy, in approved transferrable media, of a report with supporting data as early as possible in the contract period. The goal is to have required work completed within the original contract period.

3.2.2 For reports that could result in a change in work to be accomplished or additional material to be procured, complete the preliminary work and submit one legible copy, in approved transferrable media, of the report in a time frame to allow the SUPERVISOR to initiate early action, but no later than the first 20 percent of the availability.

3.2.3 Submit one legible copy, in approved transferrable media, of the following to the SUPERVISOR one working day prior to the weekly progress meeting:

2 of 9 ITEM NO: 009-01

3.2.3.1 A report listing Government Furnished Material not

received, showing the associated Work Item number and title, material description, expected delivery date, required delivery date, and action proposed to resolve problems resulting from late delivery. Material with expected delivery dates before the required delivery date need not be listed in this report.

3.2.3.2 A report listing late or deficient Government

Furnished Information, showing the associated Work Item number, deficiency description, and proposed corrective action.

3.2.3.3 A report of overdue contractor condition reports by

Work Item number and expected submission date. The report shall also include those deficiency and condition reports for which Government response is outstanding.

3.2.4 Dry dock related inspection reports shall be submitted no later than the first 20 percent of the scheduled docking period. Dry dock related reports which contain readings (final, thickness, etc.), clearances, alignments, test results, or other such data for work that has to be completed prior to pre-flood/undocking, shall be submitted to the SUPERVISOR within 24 hours after recording the data but no later than 72 hours prior to pre-flood/undocking, whichever occurs first.

3.2.5 Reports shall contain the following information:

3.2.5.1 Name and hull number of ship or craft, the Job Order, Work Item, and paragraph numbers including Standard Item paragraph number if applicable.

3.2.5.2 A description of the conditions found with supporting data. Include annotated sketches, graphs, and photographs when necessary to make a report clearly understandable to the SUPERVISOR. Identify actual readings/dimensions taken.

3.2.5.3 Recommendations and/or a list of material required.

3.2.5.4 Data required by, signature, printed name, and title

of the contractor's representative, and submission date.

3.2.6 Prepare and submit one legible copy, in approved transferrable media, of a listing of all reports, Process Control Procedures (PCP), and Expanded Process Control Procedures (EPCP) required by the CNO/CMAV Job Order to the SUPERVISOR no later than 15 days prior to the start of the CNO/CMAV availability. The listing shall be sequential by Work Item number, and include each applicable paragraph number, PCP/EPCP/report due date, completion date, submission date, and a provision for adding report serial numbers from

NMD.

3.2.6.1 The report shall be revised and provided weekly

throughout the availability to include additions, deletions, modifications, 3 of 9 ITEM NO: 009-01 progress, completions, and serial numbers from NMD (CFR, IDR, etc.) after numbers are assigned to the reports.

3.2.7 Where one legible copy of a report in hard copy or approved transferrable media is required, or where sketches, graphs, or photographs are required, the electronic methods and file format shall be as agreed to by the

SUPERVISOR.

3.2.8 When a report is required to be submitted but no time

requirement is specified in the Standard Item or Work Item, it shall be submitted no later than 72 hours after completion of the event or 5 days prior to the designated key event, whichever occurs first.

3.3 Accomplish tests and checkouts.

3.3.1 Complete work that requires tests in time to allow correction of deficiencies prior to dock trials, sea trials, or other applicable milestones established in the Job Order.

3.3.2 Do not operate existing, newly installed, or repaired

shipboard equipment. Ship's Force will accomplish such operation when required for test and checkout purposes. Such requirements will be coordinated by the SUPERVISOR.

3.3.2.1 Exception will be on unmanned vessels when Ship’s

Force is not present.

3.4 Provide labor, material, equipment, and services (such as air, power, water, etc.) which are required to complete the Work Item, including that which is indicated on drawings or test specifications as being provided by sources other than the contractor, unless specifically listed as Government Furnished Material (GFM) in paragraph 5 of the Work Items.

3.4.1 When a performance specification (such as MIL-PRF) is

specified, the products approved to that specification are those listed on the Government Qualified Products Database (QPD) for that performance specification. If a Type, Class, Grade or other subcategory is listed, the products approved for use are limited to those that meet that subcategory on the performance specification’s QPD.

3.4.2 Manufacture parts that are not available from the

vendor/manufacturer, utilizing NAVSEA approved drawings, technical manuals, templates, or sketches.

3.4.2.1 Verify latest revisions are correct via the

SUPERVISOR prior to start of manufacture.

3.4.3 Submit one legible copy, in approved transferrable media, of a status report, listing Contractor Furnished Material (CFM) required to accomplish the work in Work Items that is not already on hand, to the SUPERVISOR not later than 30 calendar days after the Job Order award, or 2

4 of 9 ITEM NO: 009-01 calendar days after availability start date, whichever occurs first. Update the report and submit revisions to the SUPERVISOR every 2 weeks up to availability start date, within 10 days after availability start date, then monthly thereafter to End of Availability (EOA). The reports are to contain the following:

3.4.3.1 Contract number

3.4.3.2 Contractor's purchase order number

3.4.3.3 Description of material

3.4.3.4 Quantity ordered

3.4.3.5 Date scheduled to be ordered

3.4.3.6 Date ordered

3.4.3.7 Date required to meet production schedule

3.4.3.8 Proposed receipt date

3.4.3.9 A summary listing any problem areas

3.4.3.10 Date submitted to the SUPERVISOR

3.4.3.11 Alteration number

3.4.3.12 Drawing and piece number

3.4.3.13 Manufacturer

3.4.3.14 Manufacturer's part number

3.4.3.15 Date received

3.4.3.16 Work Item number

3.4.4 Purchase Orders

3.4.4.1 Maintain a file of purchase orders for CFM for review by the SUPERVISOR upon request.

3.4.4.2 Submit one legible copy, in approved transferrable

media, of selected purchase orders to the SUPERVISOR upon request.

3.5 Externally threaded fastener installation acceptance criteria unless otherwise specified or approved:

3.5.1 The minimum thread protrusion for male threaded fasteners shall be one full thread beyond the face of the nut. The maximum thread

5 of 9 ITEM NO: 009-01 protrusion for male threaded fasteners is 5 full threads beyond the face of the nut.

3.5.1.1 For self-locking (plastic insert) nut installations, the minimum thread protrusion for bolt or stud end may be flush with the face of the nut after the threaded fastener(s) have been installed and tightened.

The maximum thread protrusion for self-locking nuts shall be 5 threads after the threaded fastener(s) have been installed and tightened.

3.6 When a Work Item references Class and Hull specific configuration and Ship Alteration information, planning activity shall validate that reference information (Ship Alteration drawings, LARS, "as built drawings", Test Procedures, etc.) used is correct via the assigned Class Planning Yard.

3.7 Procure Military Specifications and Standards and Commercial Specifications and Standards.

3.7.1 Procure unclassified NAVSEA Standard Plans, Military

Specifications and Standards, and Commercial Specifications and Standards referenced in the Work Items.

3.7.2 Classified Military Specifications are available at the office of the SUPERVISOR.

3.7.3 Work Items will normally reference the basic Government Specifications, Standards, or NAVSEA Standard Plans, without suffix letters or numbers which identify revisions or amendments. Unless otherwise specified, the effective issue of these basic referenced documents, including revisions or amendments, shall be the most recent issue at the date of solicitation for a Job Order. Wherever specific dates for specifications, standards, and publications or amendments, revisions, or alterations thereto are specified in the Work Items, issues of those dates specifically shall apply in lieu of any other issue. Where industry standards such as ASTM and ANSI are referenced, the issue or revision in effect on the date specified for Government publication applies.

3.8 Work Items will normally reference technical manuals without suffix letters or numbers which identify revisions, change notices, or amendments.

Unless otherwise specified, the effective issue of technical manuals, including revisions, change notices, or amendments, shall be the most recent issue at the date of solicitation for the Job Order.

3.9 Submit requests for deviations to the SUPERVISOR.

3.9.1 A deviation is defined as any action which is not in

conformance with the Work Item requirements, including references thereto, no matter how minor.

3.9.2 Deviations from Work Items and references thereto will not be considered by the SUPERVISOR without a written request from the contractor.

6 of 9 ITEM NO: 009-01

3.9.3 Submit one legible copy, in approved transferrable media, of requests for deviations to the SUPERVISOR within 24 hours of identifying the deviation.

3.9.4 The Government does not have an obligation to approve any deviation; it may elect to do so if benefit to the Government can be shown.

Accomplish deviation only when authorized in writing by the SUPERVISOR.

3.10 Accomplish the requirements of the contract.

3.11 Comply with security requirements.

3.11.1 In the event that the work required by the Job Order requires access to spaces or equipment that are classified, or use of technical manuals, references, or drawings that are classified, the specific security clearance requirements will be identified in the individual Work Item in addition to the requirements provided in the Invitation for Bid/Request for Proposal (IFB/RFP) by the Contract Security Classification Specification (DD Form 254).

3.11.2 Verify that personnel, including subcontractor's personnel, are cleared for the required level of security classification for handling, repair, installation, and testing of classified equipment and for access to areas of the ship which require a specific security clearance.

3.11.2.1 After selection of a subcontractor, prepare in

triplicate a DD Form 254 for the subcontract and request the official designated in Paragraph 14.b of the DD Form 254 for the prime contract to approve and sign the DD Form 254 for the subcontract and to make the required distribution. In preparing the DD Form 254 for subcontracts, extract pertinent data from the DD Form 254 pertaining to the prime contract.

3.11.2.2 Prior to starting work on a Work Item that requires a security clearance, submit a list in triplicate of the names, badge numbers or other identification numbers, and security clearances of contractor and subcontractor personnel who will require access to classified information or areas in order to accomplish the work.

3.11.3 Verify that classified equipment removed from ship and classified documents, such as drawings, technical manuals, and test specifications, are marked or tagged and safeguarded at all times in accordance with the National Industrial Security Program Operating Manual (DOD 5220.22-M).

3.12 Comply with applicable federal, state, and local laws, codes, ordinances, and regulations in their entirety. Any reference to a specific portion of a federal, state, or local law, code, ordinance, or regulation in this or any other item shall not be construed to mean that relief is provided from any other sections of the law, code, ordinance, or regulation.

7 of 9 ITEM NO: 009-01

3.12.1 Provide appropriate notification to regional United States Environmental Protection Agency (EPA) in accordance with the requirements of

2.1. Also, comply with notification requirements of state and local air pollution control laws.

3.12.2 Submit one legible copy, in approved transferrable media, of notification required in 3.12.1 that has been provided to any regulatory authority for work on board the vessel to the SUPERVISOR within 2 working days of providing such notice to the regulatory authority.

3.13 Maintain a current copy at the job site of the Material Safety Data Sheet for each hazardous material that will be utilized aboard the ship and/or in a Navy facility during the performance of this Job Order. Submit one legible copy, in hard copy or approved transferrable media, to the SUPERVISOR upon request.

3.13.1 Each MSDS requires a one-time submittal/acceptance unless the MSDS changes or this NAVSEA Standard Item and/or references change.

3.14 Comply with applicable federal, state, local, and foreign contractor host country requirements when using Nuclear Regulatory Commission (NRC) licensed radioactive material, Agreement State licensed radioactive material, and/or machine sources of ionizing radiation on Government property.

3.14.1 Do not commence operations using radioactive material or machine sources of ionizing radiation on Government property until authorized by NAVSEADET RASO, via the SUPERVISOR. NAVSEADET RASO's address/telephone number is:

Naval Sea Systems Command Detachment Radiological Affairs Support Office 160 Main Rd.

Yorktown, VA 23691

(757) 887-4692

PLAD: NAVSEA DET RASO YORKTOWN VA (UC)

3.14.2 Contract personnel shall not be used as operators under a Navy Radioactive Material Permit (NRMP) issued to a naval facility. Navy personnel shall not be used as operators under a Nuclear Regulatory Commission (NRC) or Agreement State License issued to a contractor.

3.14.3 Submit one legible copy, in approved transferrable media, of a consolidated inventory of all ionizing radiation producing machines or material that will be utilized aboard the ship and/or naval facility during the performance of this Job Order to NAVSEADET RASO, via the SUPERVISOR, 5 working days prior to the start of work.

3.14.4 Submit one legible copy, in approved transferrable media, of the applicable NRC or Agreement State License including procedures regarding system process and operation for use of licensed radioactive material, to NAVSEADET RASO, via the SUPERVISOR 5 days prior to the start of work.

8 of 9 ITEM NO: 009-01

Agreement State licensees shall provide evidence of NRC Form 241 (Report of Proposed Activities in a Non-Agreement State) with the copy of the license for Agreement State licensees.

3.14.5 Submit one legible copy, in approved transferrable media, of the applicable State license, authorization, or registration for machines that produce ionizing radiation, to NAVSEADET RASO, via the SUPERVISOR 5 days prior to the start of work.

3.14.6 Submit one legible copy, in approved transferrable media, of a formal Radiological Safety Plan which shall include operating and emergency procedures pertinent to the items listed in 3.14.3, and actions to control jobsite-boundary radiation exposures below those allowed for members of the general public under NRC and OSHA standards, to NAVSEADET RASO, via the SUPERVISOR 5 days prior to the start of work.

3.14.7 Provide NAVSEADET RASO, via the SUPERVISOR, with remedies to any radiation safety shortcomings identified by NAVSEADET RASO, to be rectified prior to commencing operations.

3.15 Correct errors in record keeping by drawing a single line through the error, recording the correct entry, initialing, dating, and printing the name of the person making the correction.

3.16 Record and Certification Signature Block or signature shall be legible and in ink. Erasures, write-overs, white-outs, ditto marks, continuation arrows, signature stamps, etc., are not acceptable.

3.16.1 Copying records to "make them neat" is not allowed.

3.16.2 Electronic records shall utilize electronic signature controls for certification of individual providing signature.

3.17 Do not commence operations that could compromise watertight integrity during waterborne availabilities until confirmation by the SUPERVISOR that the ship has at least one back-up power source immediately available for providing power of minimum load to support firefighting and dewatering equipment in the event of loss of shore power.

3.18 Protect the ship and its equipment from damage.

4. NOTES:

4.1 The term "day" means 24 hours prior to or after the scheduled event.

9 of 9 ITEM NO: 009-01

4.2 Known sources for unclassified military specifications and standards are:

https://mercury.tdmis.navy.mil https://assist.dla.mil http://www.assistdocs.com http://quicksearch.dla.mil

4.3 The term “SUPERVISOR” is defined as the local Government activity responsible for the execution and contract administration of Navy maintenance and modernization work.

4.4 The term "Job Order" is synonymous with the term "Contract" and “Task Order”.

4.5 One complete thread or one thread length is defined as one complete rotation (360 degrees on a single thread), starting at a point along the thread.

4.6 Deviation from the maximum 5-thread protrusion in way of stud installations in blind holes will require the contractor to verify that the stud was installed to the proper thread depth prior to submitting a request for deviation.

4.7 The term “approved transferrable media” is the form, system or program for submitting reports required as agreed to by the SUPERVISOR.

4.8 The term “subcontract” means any contract as defined in the FAR, Subpart 2.1, entered into by a subcontractor to furnish supplies or services for performance of a prime contract or a subcontract. It includes but is not limited to purchase orders, and changes and modifications to purchase orders.

https://mercury.tdmis.navy.mil/ https://assist.dla.mil/ http://www.assistdocs.com/ http://quicksearch.dla.mil/

1 of 3 ITEM NO: 009-02

NAVSEA

STANDARD ITEM

FY-15

ITEM NO: 009-02

DATE: 29 JUL 2011

1.1 Title: Environmental Compliance Reports for Material Usage at Naval

Facilities; provide

2. REFERENCES:

2.1 42 USC 7412(b), Clean Air Act, Section 112(b), List of Hazardous Air

Pollutants

3. REQUIREMENTS:

3.1 Submit one legible copy, in approved transferrable media, of reports as follows:

3.1.1 Submit applicable permits for portable, registered, or rental emission units to the SUPERVISOR prior to start of work.

3.1.2 Establish a record-keeping program to reflect the manner in which the material records will be maintained and submitted to the SUPERVISOR.

3.1.3 Maintain facility specific records to ensure accurate

reporting for all preservation, welding repairs, and fuel consumption for each individual portable internal combustion engine or portable emission unit.

Provide the SUPERVISOR sufficient details to track usage of all paints, solvents, adhesives, welding rods, and fuel used for each individual portable internal combustion engine over 50-brake horsepower. Report any other materials used which contain chemicals listed in 2.1.

3.1.4 Maintain current usage records of materials listed in 2.1.

3.1.5 Negative reports are required.

3.1.6 Reports shall contain the following items based upon category of the material.

3.1.7 Paint, solvent, adhesive, and nonskid usage records are to be submitted monthly and shall include the following:

3.1.7.1 Product manufacturer, identification or color

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3.1.7.2 Net daily paint usage in gallons, paint application

method (airless spray, HVLP, brush, or roller) per paint type, amount of paint disposed as hazardous waste; density of mixed paint; net daily onsite solvent usage in gallons used for equipment cleaning and surface preparation; net amount of adhesives in unit of measure (ounces, quart, gallons or pound)

3.1.7.3 Product material safety data sheet (MSDS), technical

data sheet, VOC certification for paint and nonskid product

3.1.7.4 Government site location, applicable local Air

Pollution Control District (APCD) permit number, date, and ship's name

3.1.8 Abrasive blast grit materials used shall be submitted monthly and shall include:

3.1.8.1 Manufacturer of abrasive blast grit and MSDS

3.1.8.2 Abrasive blast grit usage certification if required

by the cognizant state or local authorities

3.1.8.3 Amount and hourly usage of the abrasive blast grit

3.1.8.4 Permit associated with the abrasive blasting

equipment if required by the cognizant state or local authorities

3.1.9 Welding operation report shall be submitted monthly and shall include welding rod manufacturer, specific product used in welding application, MSDS, usage in pounds, and type of welding application

3.1.10 Portable internal combustion (IC) engine greater than 50 brake horse power operation report shall be submitted monthly and shall include:

3.1.10.1 Amount of fuel used in gallons and the hours of

operation

3.1.10.2 IC engine permit number and site location if required by the cognizant state or local authorities

3.2 Submit one legible copy, in approved transferrable media, of each report required by 3.1 to the SUPERVISOR no later than 10 calendar days after the end of the month throughout the availability.

4. NOTES:

4.1 Examples of paint and nonskid manufacturers may be Ameron, International, American Safety Technology, or others as applicable.

4.2 Examples of American Welding Society Classifications for welding rod may be E316-16, E7018-AL 308-16, or others. If there is no American Welding

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Society (AWS) classification assigned, use the product name and circle the product on the MSDS.

4.3 Examples of welding applications may be Shielded Metal Arc Weld (SMAW), Gas Metal Arc Weld (GMAW), Flux Core Arc Weld (FCAW), and others.

1 of 3 ITEM NO: 009-03

NAVSEA

STANDARD ITEM

FY-15

ITEM NO: 009-03

DATE: 17 JAN 2013

1.1 Title: Toxic and Hazardous Substances; control

2. REFERENCES:

2.1 29 CFR Part 1915, Occupational Safety and Health Standards for

Shipyard Employment

3. REQUIREMENTS:

3.1 Identify materials that may contain toxic or hazardous substances as listed in Subpart Z of 2.1 that are to be used, removed, or disturbed during work operations.

3.1.1 Conduct and document an initial determination of potential personnel exposure to these materials prior to the start of work.

3.1.1.1 Provide a copy of the documentation, signed by a

competent person as defined in 29 CFR 1915.4, to the SUPERVISOR upon request.

3.2 Ensure that work operations comply with the requirements of 2.1 for the use of toxic or hazardous substances and removal or disruption of existing toxic or hazardous substances.

3.3 Ensure that processes or procedures for the removal or disruption of existing toxic or hazardous substances comply with the requirements of 2.1.

At a minimum, address the following: exposure monitoring, method of compliance, respiratory protection, protective clothing, housekeeping, hygiene facilities and practices, medical surveillance, employee information and training, signs, and recordkeeping.

3.3.1 Submit one legible copy of process or procedure, in approved transferrable media, when requested by the SUPERVISOR.

3.4 Provide a notice to the SUPERVISOR and to the Commanding Officer's designated representative.

3.4.1 Post the notice at the ship's Quarterdeck and at all entrances to the work areas for each job or separate area of potential exposure to toxic

2 of 3 ITEM NO: 009-03 or hazardous substances and hazardous operations at least 4 hours, but not more than 24 hours, prior to the start of work.

3.4.2 The notice shall contain the following information:

3.4.2.1 Ship's name and hull number

3.4.2.2 Work Item number

3.4.2.3 Compartment or frame number

3.4.2.4 Identification of hazard

3.4.2.5 Date and time of work process

3.4.2.6 Identification of engineering and work practice

controls

3.4.3 Deliver notification of work planned over a weekend or Monday following that weekend to the Commanding Officer's designated representative not later than 0900 on the Friday immediately preceding that weekend.

3.4.4 Deliver notification of work planned on a Federal holiday and on the day following the Federal holiday to the Commanding Officer's designated representative not later than 0900 on the last working day preceding the Federal holiday.

3.4.5 The notice shall be submitted to the SUPERVISOR for review prior to commencement of the work operation. Authorization of the SUPERVISOR shall be obtained before proceeding with the work.

3.5 Provide for isolation and blanking of ship's ventilation systems in work areas to prevent toxic or hazardous substance contamination of ventilation systems or other compartments/spaces.

3.6 Establish regulated areas for monitoring and authorized personnel entry whenever concentrations of the toxic or hazardous substance are in excess of exposure limits as listed in 2.1.

3.7 Monitor the affected areas during work operations to ensure compliance with 2.1. Monitoring shall include adjacent spaces to ensure the work area containments and work practices are effective. Results of surveillance shall be documented and documentation shall be made available to the SUPERVISOR.

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4. NOTES:

4.1 The term "hazardous substance" means a substance, which by reason of being explosive, flammable, poisonous, corrosive, oxidizing, irritant, or otherwise harmful is likely to cause injury.

4.2 Consider ventilation cleaning debris to contain toxic or hazardous substances.

1 of 10 ITEM NO: 009-04

ITEM NO: 009-04

DATE: 07 NOV 2013

1.1 Title: Quality Management System; provide

2. REFERENCES:

2.1 Standard Items

2.2 ANSI/ISO/ASQ Q9001-2008, Quality Management Systems - Requirements

2.3 ANSI/NCSL Z540-3, Requirements for the Calibration of Measuring and

Test Equipment

2.4 ISO/IEC 17025, General Requirements for the Competence of Testing and Calibration Laboratories

2.5 NAVSEA 04-4734, Navy and Marine Corps Calibration Laboratory

Audit/Certification Manual

2.6 SSPC QP1 Application, Instructions, and Program Rules

3. REQUIREMENTS:

3.1 Establish, document, implement, and maintain a Quality Management System as a means of ensuring that product conforms to specified requirements. The system shall, as a minimum, comply with the requirements of 2.2 and all additional contract requirements. The Quality Management System (Quality Manual, documented procedures required by 2.2 and 3.1) shall be submitted to the SUPERVISOR for a document review and acceptance. The contractor shall have an acceptable documented Quality Management System, in accordance with this Standard Item, in place to receive an award of a Job Order. The Quality Management System shall be subject to periodic audits by the SUPERVISOR throughout the contract.

3.1.1 Include the following additional documented procedures:

3.1.2 Management Responsibility: Address all areas of Paragraphs

5.1 through 5.6.3, 6.1, 6.2.1, 6.2.2, and 8.5.1 of 2.2.

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3.1.3 Customer Related Processes: Address all areas of Paragraphs

7.2.1 through 7.2.3 of 2.2.

3.1.4 Purchasing: Address all areas of Paragraphs 7.4.1 through

7.4.3 of 2.2.

3.1.4.1 Verification of Purchased Product: Identify, in the

purchasing documents, verification arrangements at the subcontractor or vendors location/premises. Purchasing documents shall contain the following statement when the SUPERVISOR requests government inspection: "Government Inspection is required prior to shipment from your plant. Upon receipt of this order, promptly notify and furnish a copy to the government representative who normally services your plant so that appropriate planning for government inspection can be accomplished. In the event the government representative or office cannot be located, our purchasing agent shall be notified immediately."

3.1.4.2 Unless otherwise specified in a higher tier document, Receipt Inspection of contractor furnished materials shall be based on supplier performance history and one or more of the following: certificate of compliance, vendor material test certification data, manufacturer's mill certificate, or testing using sampling techniques.

3.1.4.3 Use of black-oxide coated brass threaded fasteners

(BOCBTF) is not authorized in the accomplishment of any work under this contract.

3.1.5 Production and Service Provision: Address all areas of

Paragraphs 7.5.1 - 7.5.5 of 2.2.

3.1.6 Monitoring and Measurement of Product: Address all areas of Paragraph 8.2.4 of 2.2.

3.1.7 Control of Monitoring and Measuring Devices: Address all areas of Paragraph 7.6 of 2.2. Calibration laboratories shall be accredited to either 2.3 or 2.4 by a Commercial Accreditation Activity, or certified by a Navy Certification Activity to 2.5, and the scope of accreditation must cover the appropriate measurement parameters and ranges of the calibrations performed.

3.1.8 Measurement, Analysis, and Improvement: Address all areas of Paragraphs 8.2.1, 8.4, and 8.5.1 of 2.2.

3.2 Submittal of procedures and Process Control Procedures (009-09 of 2.1) invoked by NAVSEA Standard Items, MIL-STDs, drawings, technical publications, and specifications, although an integral part of the Quality Management System, shall be submitted to and approved by the SUPERVISOR independent of the Quality Management System a minimum of 14 working days prior to use.

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3.3 Submit one legible copy, in hard copy or approved transferrable media, of any revisions to the accepted Quality Management System identified in 3.1 to the SUPERVISOR within 7 days of contractor approval.

3.4 The corrective and preventive action program shall require that a copy of the written responses to contractor generated corrective actions will be provided to the SUPERVISOR when requested.

3.5 Respond in writing to each SUPERVISOR issued Method B/C/D Corrective Action (CA) within 3 business days unless otherwise specified by the SUPERVISOR. Initial response shall include immediate corrective action taken and a plan of action for CA completion. Final response shall include preventive action for recurrence of identified nonconformance, root cause analysis and Objective Quality Evidence (OQE) for corrective action completed.

3.6 Attend or conduct fact-finding/investigative meetings when requested by the SUPERVISOR.

3.6.1 Submit one legible copy, in hard copy or approved

transferrable media, of a report with responses for root cause analysis, and short term and long term corrective actions on all contractor-responsible problems identified to the SUPERVISOR within 5 calendar days after completion of meeting.

3.7 Develop a Test and Inspection Plan (TIP) incorporating each Work Item in the job order, LOA Chits or Statements of Work (SOW). The initial TIP shall include all inspections and tests required by zero-tier references and first tier references, as well as symbols (I)(V)(Q) test/inspections and

(G) government notification identified in the Work Item, and any additional tests and inspections the contractor deems necessary to substantiate product conformance. Submit one legible copy, in hard copy or approved transferrable media, of initial copy of the TIP to the SUPERVISOR prior to productive work for non-CNO availabilities and no later than 5 days prior to the availability start date for CNO availabilities.

3.7.1 Submit one legible copy, in hard copy or approved

transferrable media that can be sorted (e.g., Excel spreadsheet) of an updated TIP when requested by the SUPERVISOR.

3.7.2 A TIP shall:

3.7.2.1 Be revised prior to the start of productive work and

updated as work proceeds on each Work Item. It shall be available upon request by the SUPERVISOR. Supporting data for tests and inspections requiring government notification (G), including accept/reject criteria, shall be available at the location of each test and inspection. Include provisions for documenting the date, time, and identification of the SUPERVISOR's representative notified and government representative attending each (G)-Point on the TIP. The TIP shall annotate the relationship to a

4 of 10 ITEM NO: 009-04 specific key event. The following key events shall be considered at a minimum (as applicable): Undocking, Propulsion Plant Production Completion Date (PCD), Combat Systems Production Completion Date (CSPCD) or AEGIS Light- Off (ALO) for AEGIS ships, Dock Trials (DT), Fast Cruise (FC), Sea Trials (ST), and Availability Completion (CA).

3.7.2.2 Each test and inspection shall be identified by its

respective Work Item number and Work Item paragraph number, including Standard Item paragraph number, and shall include inspection symbols (I)(Q) and (V), and the government notification (G) Point symbol where applicable.

3.7.3 Provide identification of the item to be inspected by name, number, and location (e.g., number 3 main feed pump, 5-180-0-E).

3.7.4 Provide identification of each characteristic of the items to be inspected and provide the criteria for acceptance for each characteristic (e.g., air test; 2 PSIG for 10 minutes; no drop).

3.8 Test and Inspection records shall:

3.8.1 Include the ship's name and hull number, Job Order and Work Item number, paragraph number, date, time, and signature of the contractor's authorized representative who witnessed or performed the test or inspection.

The signature occurs after the checkpoint is determined to be satisfactory or unsatisfactory and any exceptions are documented.

3.8.2 Be maintained at a contractor location accessible to the site of the work required by the Job Order.

3.8.3 Be documented within 24 hours of accomplishment or prior to the subsequent tests or inspections, whichever is less. The records shall indicate the results of the test and or inspection accomplished. Records shall be incorporated into the TIP and the PCP/EPCP within 72 hours after completion of each test or inspection.

3.8.3.1 For tests and inspections involving (G)-points, records shall be documented upon acceptance or rejection and a hard copy (or electronic copy as authorized by the SUPERVISOR) provided to the SUPERVISOR at the conclusion of each (G)-Point. For tests and inspections utilizing Coating QA Tool Kit (CQATK) paperless QA program in accordance with 009-32 of 2.1, the data must be downloaded into the computer at the time and location of inspection. (See Note 4.5)

3.8.4 Required reports resulting from tests or inspections shall include the appropriate design criteria for each attribute or measurement required by the Work Item.

3.9 The SUPERVISOR will consider the Work Item incomplete if the contractor's documentation and records are not complete.

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3.10 Accomplish (I), (V) and (Q) tests/inspections that do not have associated (G)-points, with qualified and/or currently certified personnel where required by the technical documents (e.g., NBPI, NACE, nondestructive testing, electrical cableway inspection, etc.) as follows:

3.10.1 (I) inspections require verification and documentation by a separate individual, other than the person who has accomplished the work, who is qualified as an inspector.

3.10.2 (V) inspections require verification and documentation by the qualified tradesperson, trade supervisor, or inspector.

3.10.3 (Q) inspections require verification and documentation by a qualified Technical Representative in accordance with 009-90 of 2.1 and associated PCP/EPCP requirements.

3.10.4 The authority to accomplish, document, accept and reject (I) and (V) inspections may be delegated to qualified subcontractor personnel, without regards to geographical location, subject to SUPERVISOR approval.

3.11 Accomplish (G)-Point (government notification) as follows:

3.11.1 (G) is a symbol inserted in a Work Item to establish a point in the sequence of accomplishment of work at which time the SUPERVISOR shall be notified by the prime contractor in all cases to permit observation of a specific test or inspection (I)(V) by the government. When the symbol (G) precedes tests or inspections in a Work Item which are applicable to more than one action, the symbol (G) shall identify the action required, e.g., (G) "HYDROSTATIC TEST". When more than one unit is involved, the (G) notification requirement applies to each unit. Pre-inspection by the contractor prior to a (G)–Point is neither required nor desired.

3.11.2 Notify the SUPERVISOR's designated representative via FAX, hard copy, or by electronic method, as directed by the SUPERVISOR.

3.11.2.1 Notify the SUPERVISOR during normal day shift working hours, at least 4 hours, but not more than one working day, prior to commencing the specific requirements in the paragraph annotated with the symbol (G).

3.11.2.2 Notify the SUPERVISOR not later than 4 hours before

the end of the last preceding day shift when tests or inspections following a

(G) Point are scheduled after normal day shift working hours, on a weekend, or on a federal holiday.

3.11.2.3 Notify the SUPERVISOR at least 48 hours, but not more than 72 hours, prior to commencing (G)-Points at contractor's/subcontractor's plants located in excess of 50 miles by the most direct roadway nearest to the place of performance of the contract. Document the date, time, and identification of the SUPERVISOR's representative notified.

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3.11.2.4 For (G)-Points scheduled after normal day shift

working hours, on a weekend, or a Federal holiday, notify the SUPERVISOR to cancel a scheduled test or inspection as soon as known, but no later than 2 hours prior to the scheduled event.

3.11.3 Proceed with the test or inspection if the SUPERVISOR is not present, provided the required advance notice has been furnished to the SUPERVISOR and the contractor has completed and documented the preceding tests and inspections.

3.11.3.1 Tests or inspections in EPCP's shall not proceed

until the SUPERVISOR is present.

3.11.4 A partial test or inspection requiring (G) notification may be accomplished in the event that all work cannot be completed and work progress would be delayed in waiting for total completion of work. Comply with the requirements of 3.11.2 when the incomplete work is completed and ready for the remainder of the test or inspection. Note partial inspections on the test or inspection form.

3.11.5 Invoke (G) notification requirements for tests or inspections involving a subcontractor in purchase orders such that the requirements of

3.11.2 are met.

3.11.5.1 Submit one legible copy, in hard copy or approved

transferrable media, of the technical specification portion of these purchase orders which involve (G) notifications to the SUPERVISOR prior to the start of work by the subcontractor.

3.11.6 A qualified contractor representative shall be present to accomplish, accept or reject and document tests or inspections associated with the symbol (G).

3.11.6.1 The authority to witness or perform, document and

accept/reject (I)(G), (Q)(G), and (V)(G) tests and inspections is a prime contractor's responsibility but, subject to SUPERVISOR approval within a 50-mile radius of the contractor’s plant nearest to the place of performance of the contract, may be delegated to subcontractors who are MSRA or ABR agreement holders, SSPC QP1 certified, NDT certified, or have a current Quality Management System accepted by the SUPERVISOR.

3.11.6.2 The contractor may delegate responsibility to

subcontractors to perform, document and accept/reject (I)(G) and (V)(G) tests and inspections performed at plants located outside a 50-mile radius of the contractor's plant nearest to the place of performance of the contract subject to SUPERVISOR prior approval.

3.11.6.3 Associated…