Amendment_0004.pdf

N0002413NR63009

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See the attached.

1. CONTRACT ID CODE PAGE OF PAGES

R 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 02-Jul-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N00024-13-R-4305

X 9B. DATED (SEE ITEM 11)

22-May-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

03-Jul-2013

CODE

NAVAL SEA SYSTEMS COMMAND

1333 ISAAC HULL AVE SE - MAIL STOP 2030

WASHINGTON NAVY YARD DC 20376-2030

N00024 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N00024-13-R-4305

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES REVISED

The purpose of this amendment to solicitation number N00024-13-R-4305 is as follows: 1) provide responses to bidders’ questions under Enclosure #1; 2) update Section C; update Section J; and 3) update Section L.

Accordingly, the solicitation is amended as follows:

1. Responses to bidders’ questions NAVSEA 017, 018, 030, 031, 038, 040, 041, 048, 049, 053, 054, 063, 064, 067, 068, 071, 072, 075, 078-080, and 083 are provided in Enclosure 1 to this amendment.

2. Under SECTION C - DESCRIPTIONS AND SPECIFICATIONS, the following changes have been made:

a. In response to NAVSEA question 074, issued in Amendment 0003, CLIN 0100 Statement of Work, second paragraph under Paragraph 1 has been modified as follows:

FROM:

The OCONUS planned maintenance tasks shall be executed by Fly Away Teams in accordance with Title 10 USC Section 7310. The Contractor shall act as a Work Center, as defined by the NAVSEAINST 4790.8B, “Ship’s Maintenance and Material Management (3-M) Manual, and shall adhere to the PMS schedule provided by the Government.

TO:

The OCONUS planned maintenance tasks shall be executed by Fly Away Teams, composed of U.S. personnel only, in accordance with Title 10 USC Section 7310. The Contractor shall act as a Work Center, as defined by the NAVSEAINST 4790.8B, “Ship’s Maintenance and Material Management (3-M) Manual, and shall adhere to the PMS schedule provided by the Government.

b. In response to NAVSEA question 018, CLIN 0100 Statement of Work, Paragraph 2 has been revised as follows:

1. Planned Maintenance requirements includes accomplishment of Planned Maintenance in accordance with (IAW) COMUSFLTFORCOMINST 4790.3 (series) Joint Fleet Maintenance Manual (JFMM) and the Naval Sea Logistics Center (NAVSEALOGCEN) Force Revision (FR), and includes but is not limited to:

2. Planned Maintenance requirements includes accomplishment of Planned Maintenance in accordance with (IAW) COMUSFLTFORCOMINST 4790.3 (series) Joint Fleet Maintenance Manual (JFMM) and the Naval Sea Logistics Center (NAVSEALOGCEN) Force Revision (FR) shall be accomplished with the following:

c. In response to NAVSEA question 016, issued under Amendment 0003, CLIN 0100 Statement of

Work, Paragraph 2.a has been revised as follows:

a. Accomplish Planned Maintenance System (PMS) Maintenance Requirements (MRs), specified for Contractor to accomplish as annotated by “+” coding on the MRC. MRs coded with “++” indicate either Ship’s Force or Contractor may be assigned to complete this MR as assigned by the Government. The current PMS Force Revision in effect will be used to bid this CLIN for each period of performance.

PMS work as planned in the current PMS Force Revision – see Section J Attachment J-17. Such work shall be performed during the PMAV, CMAV or Windows Of Opportunity (WOO) periods when ships are available between deployments and other at-sea missions and exercises including while the ship is deployed to remote locations.

TO:

a. Accomplish Planned Maintenance System (PMS) Maintenance Requirements (MRs), specified for Contractor to accomplish as annotated by “+” coding on the MRC. MRs coded with “++” are also assigned to the Contractor for accomplishment but may also be accomplished by Ship’s Force if conditions or the operational environment prohibit the Contractor from accomplishing the task (for example: If a “++” coded situational requirement comes due while the ship is at sea and the check cannot be deferred until the ship returns to port, Ship’s Force may complete the check as required. )

d. Under CLIN 0100 Statement of Work, the following language has been added as Paragraph 2.b and subsequent paragraphs c through e under Paragraph 2 is re-numbered as a result:

b. The current PMS Force Revision in effect will be used to accomplish this CLIN for each period of performance. Changes to Attachment J-17 that significantly impact the scope or work shall be adjusted in accordance with the Changes Clause (FAR 52.243-1). A major change in any individual ship schedule which results in a significant change to the Contractor’s workload will be addressed in accordance with the Changes Clause.

e. Under CLIN 0100 Statement of Work, the following language has been added as Paragraph 2.f and subsequent paragraphs g through j under Paragraph 2 are renumbered as a result:

f. If materiel discrepancies are discovered during the performance of Planned Maintenance that exceed the scope of the work item, the Contractor shall record and report those discrepancies to the Government via the Condition Found Report (CFR) process IAW CLIN 0300 para 1.b and the CDRL in Exhibit A. At the end of each work day, the contractor shall report discrepancies via verbal or written reports to the on-site Government Designated Representative.

f. In response to NAVSEA question 054 and 078, CLIN 0100 Statement of Work, Paragraph 2.f(7) has been revised as follows:

(7) Tools, parts and materials for PMS.

(a) Common hand tools shall be provided by the contractor (or subcontractor) without a direct charge to the government. Special tools required by MRCs shall be provided by the Contractor and charged to the Government.

(b) Parts and materials required for PMS shall be procured by the Contractor. All PMS material will be procured, stored, managed and distributed by the Contractor. Advance procurement and storing of PMS materials is desired, particularly where situational requirements may drive an immediate need for materials with a long lead time. Therefore, the Contractor shall purchase PMS material & kit up to 6 months in advance.

(7) Tools, parts and materials for PMS.

(a) Common hand tools shall be provided by the contractor (or subcontractor) without a direct charge to the government.

(b) Lists of tools, parts and materials required to perform PMS MRCs are contained within the MRCs provided as Attachment J-17. Additionally, a list of parts, material and special tools drawn from J-17 is provided as Attachment J-26. The contractor shall purchase sufficient quantities of tools, parts and material in order to execute PMS according to the approved PMS schedule for each ship the contractor supports.

(c) Material and parts shall be procured up to 6 months in advance in order to establish a ready supply of PMS material on hand in order to execute all PMS tasks on schedule.

(d) Special Tools, parts and materials required for PMS shall be procured by the Contractor under the PIO CLIN 0600 as directed by the Government. All PMS material will be procured, stored, managed and distributed by the Contractor. Advance procurement and storing of PMS materials is desired, particularly where situational requirements may drive an immediate need for materials with a long lead time. Therefore, the Contractor shall purchase PMS material & kit up to 6 months in advance.

g. Under CLIN 0200 Statement of Work, Paragraph 3 has been modified as follows:

3. Facilities Maintenance requirements shall be accomplished in accordance with NAVAL

SHIPS’ TECHNICAL MANUAL CHAPTER 631, PRESERVATION OF SHIPS IN SERVICE –

GENERAL S9086-VD-STM-010 (series) and also include, but are not limited to, the following:

TO:

3. Facilities Maintenance requirements shall be accomplished in accordance with NAVAL

SHIPS’ TECHNICAL MANUAL CHAPTER 631, PRESERVATION OF SHIPS IN SERVICE –

GENERAL S9086-VD-STM-010 (series) and include:

h. Under CLIN 0200 Statement of Work and in response to NAVSEA question 072, the following paragraph has been added as a new paragraph after Paragraph 3.f:

4. If material discrepancies are discovered during the performance of Facilities Maintenance that exceed the scope of the work specification, the Contractor shall record and report those discrepancies to the Government via the Condition Found Report (CFR) process IAW CLIN 0300 para 1.b and the CDRL in Exhibit A.

i. Under CLIN 0300 Statement of Work and in response to NAVSEA question 048, Paragraphs 1.a(1) and the first paragraph under 1.c has been revise to reflect a change from Standard Work Template 0897-005 to Standard Work Template 0897-001.

j. Under CLIN 0300 Statement of Work and in response to NAVSEA question 049, the following language has been added as Paragraph 1.a(8):

(8) The Contractor shall plan, track, and reschedule all PM, FM, and CM/EM work under this

CLIN.

k. In response to NAVSEA question 072, the following paragraph has been added as Paragraph 1.b and each subsequent paragraph re-numbered as a result:

b. CONDITION FOUND REPORT (CFR) Process:

(1) The Contractor will identify needed repairs and recommend corrective action during contract performance for those deficiencies discovered which are not covered by the work specifications. As found conditions, needed repairs and corrective action reports will be submitted to the Government in the form of a Condition Found Report (CFR) IAW CDRLs in Exhibit A.

(2) CFRs, cost estimates and supporting data will be submitted via Navy Maintenance Database (NMD) within five working days of identification of the requirement.

NOTE: If the PY on-site representative (OSR) is tasked by the Government Representative to review and respond to a Condition Found Report (CFR), the PY OSR shall provide resultant, necessary guidance from the Government to the Sustainment Execution Contractor.

As a minimum, the CFR will include:

(a) Contract number, ship and hull number

(b) CFR number

(c) Applicable Work Item number

(d) Date requirement was discovered

(e) Description of the work requirement

(f) Specific location of the work

(g) Recommendation for corrective action

(h) Recommendation for the appropriate/best time to accomplish the work (i.e. during current availability with or without schedule change, future CNO or Continuous Maintenance Availability). Provide supporting rational for the recommendation, such as cost efficiencies, availability of work force, availability of material, premium expenditures, etc.

(i) Identification of related changes, if any, to the internal milestones and production and contract completion dates. If none, so state.

(j) The Government MST reviews the CFR with the requirement (deficiency), recommendation for corrective action and estimate for correctness. The Government determines if the work is required, and potentially affordable. If the CFR is inadequate or incomplete, it is not automatically rejected back to the Contractor. In many cases, the Government and Contractor will need to meet, discuss the recommendation for corrective action, make ship checks to determine full scope of work and evaluate costs prior to final approval of the CFR.

(k) When determined that the contractor will write the RCC, the CFR is returned to the Contractor as “approved” in NMD with instructions to write the RCC for growth work, or other action as necessary.

(3) In concert with the “approved” CFR, an RCC is generated to accomplish the scope of work as designated by the Government. The RCC may be written by either the contractor or the government as directed by the government.

Upon approval by the PM on a CFR for growth work, the Shipbuilding Specialists (SBS) at SWRMC or Contractor will develop a RCC. When tasked, the Contractor will develop and submit the RCC IAW CDRLs in Exhibit A and the estimate in NMD based upon the scope of work agreed to on the “approved” CFR. If required, for Contractor generated RCCs, the SBS will generate an estimate based on the agreed upon scope of work contained in the RCC. In either case, the growth RCC will be generated under the parent item under which the work is being accomplished. Within five working days from receipt of direction on an approved CFR, the Government or the Contractor will develop definitive work specifications in NMD, sequentially numbered, and submit with the manhour and material estimate. RCC's will only be generated by the contractor when approved by a CFR as directed by the Government Maintenance Support Team.

(4) The contractor shall develop a time and cost estimate, and the time frame for which it is valid, including:

(a) Class "C" (+ - 15%) cost estimate. If the work requirement cannot be estimated within five working days, provide a class "F" estimate (+ - 40%) identifying any potential impact which may affect the current schedule. The class "F" estimate will also contain the date on which a class "C" estimate will be provided.

(b) Estimated Premium/Acceleration Costs, including premium costs for; material, subcontractors, manhours, rework and any additional costs to ongoing work resulting from inclusion of the CFR work requirement.

(c) The Contracting Officer interfaces with the SBS, PM and Contractor to determine the final agreed price on the manhours and material.

(5) Upon receipt of Government direction to develop a New Work Item specification or a New Work Item written by the Government, provide the work specification and a class "C" cost estimate within three working days.

(6) From discovery of the first discrepancy and until submission and completion of the last RCC, develop and maintain an electronic format data report of the overall CFR process. The report shall be submitted weekly. The report shall contain the following information:

CFR and resultant RCC numbers Brief description Date work requirement was discovered Date CFR sent to Government for consideration Date of Government response, i.e. Government generated RCC, authorization to proceed with the work and to issue RCC or New Work specification, no action required, etc.

Status of CFR's Receipt date of RCC or New Work specification submission date Status of RCC or New Work specification submission, in estimating, etc.

Date of Government approval of RCC or New Work specification Date of COPA submission Date of Negotiation completion The above listed data shall be displayed in the contractor’s award fee submission

(7) From discovery of the first discrepancy and until submission and completion of the last RCC, develop and maintain an electronic format data report of the overall RCC and New Work process. The report shall be submitted weekly. The report shall contain the following information:

RCC, New Work and assigned work item numbers Brief description NMD reason code for the change Date RCC was sent to Government for consideration Original COPA cost estimate and RCC actual cost Status of RCC or New Work specification submission, in estimating, etc.

Date of Government approval of RCC or New Work specification Comments, example, scope change between CFR and RCC Date RCC/New Work spec was negotiated

l. In response to NAVSEA Question 031, CLIN 0300 Statement of Work, Paragraph 1.c(12)(a) has been revised as follows:

(a) Contractor shall utilize Annual Cleaning Schedule, LCS 1 & 2 Class Annual Cleaning Schedule, as applicable; to determine requirements for Housekeeping and Industrial Cleaning and to create Facilities Maintenance and Corrosion Control (FM_CC) work packages.

(a) Contractor shall utilize Annual Cleaning Schedule, LCS 1 & 2 Class Annual Cleaning Schedule, as applicable; to determine requirements for Housekeeping and Industrial Cleaning and to create Facilities Maintenance and Corrosion Control (FM_CC) work packages. When tasked, the Contractor shall assist the Government in updating the LCS 1 and 2 Class Annual Cleaning Schedules.

m. Under CLIN 0600 Statement of Work and in response to NAVSEA questions 054 and 072, the following language has been added as a new paragraph at the end of Paragraph (i):

(j) Special Tools, parts and materials required for PMS, as listed in Attachments J-17 and J-26, may be procured by the Contractor under this CLIN 0600 as directed by the Government.

Material and parts shall be procured up to 6 months in advance in order to establish a ready supply of PMS material on hand in order to execute all PMS tasks on schedule

n. Under CLIN 1015 Statement of Work and in response to NAVSEA questions 054 and 072, Paragraph 1.o is revised in its entirety as follows:

o. CONDITION FOUND REPORT (CFR): If materiel discrepancies are discovered during the performance of a work item that exceed the scope of the work specification, the Contractor shall record and report those discrepancies to the Government via the Condition Found Report (CFR) process IAW CLIN 0300 para 1.b and the CDRL in Exhibit A.

3. Under SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS, the following changes have been made:

a. In response to NAVSEA question 083 only follow up questions in response to the subject amendment will be open from 3 July 2013 through 10 July 2013. Proposal submission due date is extended to 22 August 2013. All references to these dates are updated accordingly. Block 9 on the Standard Form 33 cover page, Paragraph1 under Additional Information, and Paragraph I, Submission of Proposals, have been revised to reflect this information.

b. In response to NAVSEA questions 030, 038, and 053, Tables L-3 and L-4 under Paragraph IV.A.7 have been replaced in its entirety with the following:

Table L-3 –Priced Planned Maintenance CLINs

CLIN Effort Type CLIN FY # of Ships1

PM(MD)/Ship/ yr2

PM(MD)/class/ yr3

Man-hours/class/yr

0100 PMS CPAF/CPIF 14-15 4.33 4,820 20,887 167,093

0110 PMS FFP 15-16 7.75 4,820 37,355 298,840

0120 PMS FFP 16-17 11.42 4,820 55,028 440,227

0130 PMS FFP 17-18 12.00 4,820 57,840 462,720

0140 PMS FFP 18-19 12.00 4,820 57,840 462,720

Notes:

1 Partial quantity ships indicates one or more ships coming into service for part of that FY.

2 PM(MD)/Ship/yr was modeled based upon historical records and Attachment J-17 in which the contractor performed 4,820 man-days of PM work per ship per year.

3 PM(MD)/class/yr = PM(MD)/ship/yr * (# of ships)

Table L-4 – Priced Facilities Maintenance CLINs

CLIN Effort Type Type CLIN FY # of

Ships1 FM(MD)/Ship/ yr2 FM(MD)/class/ yr3 Man-hours/class/yr

0200 FM CPAF/CPIF 14-15 4.33 2,832 12,272 98,176

0210 FM FFP 15-16 7.75 2,832 21,948 175,584

2220 FM FFP 16-17 11.42 2,832 32,332 258,656

0230 FM FFP 17-18 12.00 2,832 33,984 271,872

0240 FM FFP 18-19 12.00 2,832 33,984 271,872

Notes:

1 Partial quantity of ships indicates one or more ships coming into service for part of that FY.

2 FM(MD)/Ship/yr was derived by taking the average of the LCS 1 and LCS 2 Variant annual compartment cleaning requirements per Attachments J-6 and J-7 (1,121MD and 1,765MD respectively) and adding the historical average for annual corrosion control requirement of 1,389MD per ship. (1,443 (FM) + 1,389 (CC) = 2,832 MD/ship/year).

3 FM(MD)/class/yr = FM(MD)/ship/yr * (# of ships).

c. In response to NAVSEA questions 017, 067, and 068, Paragraph IV.C.6 has been replaced in its entirety with the following:

6. Administrative and Engineering Support Services (AESS) CLIN Pricing Administrative and Engineering Support Services (AESS) CLINs (reference Table L-1) shall be priced utilizing the man-hours provided in Table L-1. The Offeror is expected to use the Statement of Work and the Administrative and Engineering Support Services Class Standard Work Template #0897-001, assuming 612 work items per ship per year, and include all of the associated planning efforts needed to complete the requirement. The Government estimates provided are based upon historical records. The Government expects the management of multiple ships over time will create synergies that will drive these man-hours down. Offerors shall develop a management strategy taking this into consideration, which may result in deviations from the estimates provided. Offerors shall provide detailed rationale to supports any deviation. NOTE:

The term "Inter-Availability and Planning Administration" (IAPA) has been replaced by Administrative and Engineering Support Services (AESS). AESS includes additional tasking not previously considered part of IAPA, which is detailed in CLIN 0300. For the purpose of this contract, the terms IAPA and AESS are used interchangeably.

d. In response to NAVSEA questions 040 and 041, Table L-9 was revised in Amendment 0002.

4. Except as modified herein, all other terms of Solicitation N00024-12-3-R-4305 are unchanged.