G2G Ops_RFP 72068521R00006_11May2021..pdf

Issuance Date: May 11, 2021 Questions Due Date and time: May 24, 2021 at 1700 local Dakar time Closing Date and Time for Proposals: June 11 at 1700 local Dakar time

Subject: Request for Proposals (RFP) No. 72068521R00006, Government-to-Government Operational Support (G2G Ops)

Dear Prospective Offerors:

The United States Agency for International Development (USAID) in Senegal is seeking a Contractor to implement the Government-to-Government Operational Support activity as stipulated in the subject RFP.

USAID invites all interested and responsible organizations to submit offers in accordance with the requirements of this solicitation. USAID will conduct this procurement as a full and open competition under which any type of organization may submit a proposal. The procedures set forth in Federal Acquisition Regulation (“FAR”) Part 15 will govern the procurement.

USAID anticipates awarding a single Cost-Plus-Fixed-Fee (CPFF) Completion Contract over a five (05) years period of performance. All types of organizations are eligible to compete. The principal geographic code for this contract is 935 and the North American Industry Classification System (“NAICS”) Code is 541990.

If your organization decides to submit a proposal in response to this solicitation, it must be submitted in accordance with Section L of this RFP. Offerors must also carefully review Section M - Evaluation Factors as well at the Statement of Work in Section C. Proposals are to be submitted to USAID/Senegal no later than the closing date and time stated above, to the email address designated in Section L for receipt of proposals. If the proposal is received after the closing date and time, or if it is incomplete, it will not be accepted or considered unless authorized by the Contracting Officer pursuant to FAR 15.208.

This RFP in no way obligates USAID to award a contract nor does it commit USAID to pay any costs incurred in the preparation and submission of a proposal. Award of a contract under this RFP is subject to availability of funds and other internal USAID approvals. Furthermore, USAID reserves the right to reject any and/or all offers if such action is considered to be in the best interest of the Government.

All questions, comments, and/or requests for clarifications must be sent in writing to SenegalHealthG2GOps@usaid.gov with copy to cmroberto@usaid.gov and aasante@usaid.gov no later than the date and time indicated above.

This RFP can be viewed and downloaded from https://beta.SAM.gov. USAID bears no responsibility for data errors resulting from transmission or conversion processes. Further, be aware that amendments to solicitations are occasionally issued and will be posted on the same website. USAID advises interested parties to regularly check the above websites for amendments.

Thank you for your interest and we look forward to your participation.

Sincerely, Albert P. Asante Contracting Officer USAID/Senegal

ALBERT PHILLIP

ASANTE (affiliate)

Digitally signed by ALBERT PHILLIP ASANTE (affiliate) Date: 2021.05.11 17:50:41 Z

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER RATING

UNDER DPAS (15 CFR 700)

PAGE OF PAGES

1 117

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

72068521R00006

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

REQ-685-21-000025

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until 17:00 local time

(Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME

Maria-Teresa Roberto

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

mroberto@usaid.gov SenegalHealthG2GOps@usaid.gov

AREA CODE

NUMBER

338790000

EXTENSION

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 3-3 X I CONTRACT CLAUSES 65-80

X B SUPPLIES OR SERVICES AND PRICES/COSTS 8-10 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 11-25 X J LIST OF ATTACHMENTS 81-81

X D PACKAGING AND MARKING 26-27 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 28-28

X K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

82-94 X F DELIVERIES OR PERFORMANCE 29-40

X G CONTRACT ADMINISTRATION DATA 41-43 X L INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS 95-112

X H SPECIAL CONTRACT REQUIREMENTS 44-64 X M EVALUATION FACTORS FOR AWARD 113-117

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFEROR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN

OFFER(Type or print)

15B. TELEPHONE NUMBER 15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXTENSION

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) 41 U.S.C. 3304(a) ( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

ALBERT P. ASANTE

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

USAID/Senegal Regional Acquisition & Assistance Office (RAAO)

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Table of Contents

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND COST/PRICES

B.1 PURPOSE

B.2 CONTRACT TYPE AND CONTRACT SERVICES

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

B.4 INDIRECT COSTS

B.5 COST REIMBURSABLE

B.6 CONTRACT BUDGET AND CEILING

B.7 ADVANCE UNDERSTANDING ON CEILING INDIRECT COST RATES

AND FINAL REIMBURSEMENT FOR INDIRECT COSTS

B.8 PAYMENT OF FIXED FEE

SECTION C - DESCRIPTION/SPECIFICATIONS/SCOPE OF WORK

C.1 TITLE OF ACTIVITY

C.2 INTRODUCTION

C.3 USAID/SENEGAL G2G PROGRAMMING BACKGROUND

C.4. SCOPE OF WORK

C.5 ALIGNMENT WITH DEVELOPMENT ASSISTANCE AND OTHER USAID

FUNDING

C.6 GENDER AND YOUTH CONSIDERATIONS

C.7 MONITORING, EVALUATION AND LEARNING REQUIREMENTS

C.8 ENVIRONMENTAL COMPLIANCE

C.9 CLIMATE RISK MANAGEMENT

SECTION D - BRANDING AND MARKING

D.1 BRANDING STRATEGY AND MARKING PLAN

D.2 AIDAR 752.7009 MARKING (JAN 1993)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

1. F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFEFERENCE

2. F.2 PERIOD OF PERFORMANCE

3. F.3 PLACE OF PERFORMANCE

4. F.4 PERFORMANCE EVALUATION

5. F.5 DELIVERABLES AND REPORTS

F.6 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT

EXPERIENCE DOCUMENTS (SEP 2013)

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F.7 TECHNICAL DIRECTION AND DESIGNATION OF RESPONSIBLE USAID

OFFICIALS

F.8 AUTHORIZED GEOGRAPHIC CODE

F.9 KEY PERSONNEL

F.10 FEE TABLE

F.11 AUTHORIZED WORK WEEK

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.2 CONTRACTING OFFICE

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.4 PAYING OFFICE

G.5 ACCOUNTING AND APPROPRIATION DATA

G.6 INVOICING INSTRUCTIONS

G.7 CONTRACTOR’S PRIMARY POINT OF CONTACT

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL

CONFERENCES (JAN 2002)

H.2 DEFENSE BASE ACT (DBA) INSURANCE FOR 2015-2020

H.3 AUTHORIZED GEOGRAPHIC CODE

H.4 LOGISTIC SUPPORT

H.5 CONSENT TO SUBCONTRACT

H.6 AIDAR 752.229-71 REPORTING OF FOREIGN TAXES (JULY 2007)

H.7 AIDAR 752.222-70 USAID DISABILITY POLICY (DEC 2004)

H.8 752.7007 PERSONNEL COMPENSATION (JULY 2007)

H.9 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION

H.10 LIMITATION ON ACQUISITION OF INFORMATION TECHNOLOGY

(DEVIATION NOs. M/OAA-DEV-FAR-20-3c and M/OAA-DEV-AIDAR-20-2c)

(APRIL 2020)

H.11 752.7032 INTERNATIONAL TRAVEL APPROVALS AND NOTIFICATION REQUIREMENTS

(APR 2014)

H.12 LANGUAGE REQUIREMENTS

H.13 ENVIRONMENTAL COMPLIANCE

H.14 ELECTRONIC PAYMENTS SYSTEM

H.15 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR ACQUISITION (JULY 2014)

H.16 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL) (OCT 2014) . 54

H.17 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT

EXPERIENCE DOCUMENTS (SEP 2013)

H.18 ADS 302.3.5.19 USAID-FINANCED THIRD PARTY WEB SITES

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(NOV 2017)

H.19 EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002)

H.20 PROHIBITION OF ASSISTANCE TO DRUG TRAFFICKERS

H.21 EXCHANGE VISITORS AND TRAINING

H.22 GUIDANCE ON PROCURING PERSONAL PROTECTIVE EQUIPMENT

(PPE) / COVERED MATERIAL

H.23 SECURITY

H.24 HUMAN RIGHTS VIOLATIONS AND SANCTIONS PROGRAM IN SENEGAL

H.25 FAR PART 4.21 PROHIBITION ON CONTRACTING FOR CERTAIN

COVERED TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

(SECTION 889) (JANUARY 2021)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 AIDAR 752.252-2 AIDAR CLAUSES INCORPORATED BY

REFERENCE (MAR 2015)

I.3 FAR 52.204-1 APPROVAL OF CONTRACT (DEC 1989)

I.4 FAR 52.243-7 NOTIFICATION OF CHANGES (JAN 2017)

I.5 FAR 52.247-67 SUBMISSION OF TRANSPORTATION DOCUMENTS FOR AUDIT (FEB 2006) 70

I.6 AIDAR 752.245-70 GOVERNMENT PROPERTY—USAID REPORTING REQUIREMENTS

(OCTOBER 2017)

I.7 AIDAR 752.7101 VOLUNTARY POPULATION PLANNING

ACTIVITIES (JUNE 2008)

I.8 SEXUAL MISCONDUCT (DECEMBER 2020)

I.9 FAR 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUGUST 2020)

I.10 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOVEMBER 1999)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - ATTACHMENTS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS 82

K.2 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS

(MAR 2020)

K.3 FAR 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020) . 85

K.4 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS

(OCT 2018)

K.5 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR

AGREEMENTS- CERTIFICATION (FEB 2021)

K.6 FAR 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND

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CERTIFICATIONS (JUN 2020)

K.7 FAR 52.230-7 PROPOSAL DISCLOSURE--COST ACCOUNTING

PRACTICE CHANGES (APR 2005)

K.8 AUTHORIZED NEGOTIATORS

K.9 SIGNATURE

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.2 52.216-1 TYPE OF CONTRACT (APR 1984)

L.3 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.4 GENERAL INSTRUCTIONS TO OFFERORS

L.5 RESPONSIVENESS TO RFP

L.6 OFFEROR’S RESPONSIBILITIES

L.7 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

L.8 INSTRUCTIONS FOR THE PREPARATION OF THE COST PROPOSAL

L.9 INSTRUCTIONS FOR PREPARATION OF THE BRANDING STRATEGY AND

MARKING PLAN (BSMP)

L.10 GOVERNMENT OBLIGATION

SECTION M – EVALUATION FACTORS FOR AWARD

M.1. GENERAL INFORMATION

M.2. TECHNICAL EVALUATION CRITERIA

M.3. COST/BUSINESS EVALUATION

M.4. DETERMINATION OF THE COMPETITIVE RANGE AND CONTRACT AWARD

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PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND COST/PRICES

B.1 PURPOSE

The purpose of this contract is to provide technical assistance and services as described in detail in Section C for the implementation of the USAID/Senegal Government-to-Government Operational Support (G2G Ops) Activity.

B.2 CONTRACT TYPE AND CONTRACT SERVICES

USAID/Senegal intends to award a Cost-Plus-Fixed Fee (CPFF) Completion type contract. For the consideration set forth below, the Contractor must achieve the performance objectives, deliverables, and outputs as described in Sections C and F and comply with all contract requirements.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required for the Contract hereunder, exclusive of fixed fee, if any, is $TBD. The fixed fee, if any, is $[to be inserted at time of award].

The estimated cost-plus fixed fee, if any, ranges from $13,000,000 to $16,000,000.

(b) Within the amounts in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $TBD. The Contractor must not exceed the aforesaid obligated amount in accordance with the Limitation of Funds Clause, FAR 52.232.22.

(c) Funds obligated hereunder are anticipated to be sufficient through $TBD.

B.4 INDIRECT COSTS

The contract clause titled “Allowable Cost and Payment (August 2018),” FAR Subpart 52.216-7, specifies that the indirect cost rates must be established for each of the Contractor’s accounting periods that apply to this contract. Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs must be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period xx.xx% xxx Provisional xx/xx/xx until amended xx.xx% xxx Provisional xx/xx/xx until amended

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Description Rate Base Type Period

TBD TBD 1/ 1/ 1/

1/Base of Application:

Type of Rate:

Period:

NOTE: The Contractor is allowed to recover applicable indirect costs (i.e., overhead, general and administrative (G&A), etc.) on other direct costs (ODCs), if it is part of the Contractor’s usual accounting procedures, consistent with FAR Part 31, and Negotiated Indirect Cost Rate Agreement (NICRA). Indirect costs shall not be allowed for local organizations. All costs for local organizations shall be budgeted and billed as direct costs.

B.5 COST REIMBURSABLE

The U.S. dollar costs allowable shall be limited to reasonable, allocable, and allowable costs determined in accordance with FAR 52.216-7, “Allowable Cost and Payment,” FAR 52.216-8, Fixed Fee, if applicable, and AIDAR 752.7003, “Documentation for Payment.”

The application of the following clauses (incorporated by reference in Section I) is as follows:

FAR 52.232-20 Limitation of Cost (applies while the contract is fully funded).

FAR 52.232-22 Limitation of Funds (applies while the contract is funded in an amount less than the total cost-plus fixed fee).

B.6 CONTRACT BUDGET AND CEILING

(a) The contract budget found herein is based on the contractor’s original proposal and/or final proposal revision, which was accepted by USAID through award of this contract.

(b) Without the prior written approval of the Contracting Officer, the Contractor may not exceed the total estimated costs set forth in the budget hereunder or the total obligated amount, whichever is less.

(c) The following budget table captures the final negotiated cost elements for the performance of work required hereunder. The Budget is below

Description Amount Total Direct Costs $TBD Short-Term Technical Assistance (sub-task 2.4) – Plug

$1,000,000

Total Indirect Costs $TBD Total Estimated Costs $TBD Fixed Fee $TBD Total Estimated Cost-Plus Fixed Fee $TBD ($13,000,000 - $16,000,000)

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B.7 ADVANCE UNDERSTANDING ON CEILING INDIRECT COST RATES

AND FINAL REIMBURSEMENT FOR INDIRECT COSTS

(d) The Contractor must make no change in its established method of classifying or allocating indirect costs without the prior written approval of the Contracting Officer.

(e) Reimbursement for indirect costs must be at the lower of the negotiated final (or predetermined) rates or the following ceiling rates:

Description FY1 FY2 FY3 FY4 FY5

TBD % % _% _% _%

(f) The Government will not be obligated to pay any additional amount should the final indirect cost rates exceed the negotiated ceiling rates. If the final indirect cost rates are less than the negotiated ceiling rates, the negotiated rates will be reduced to conform to the lower rates.

(g) This advance understanding must not change any monetary ceiling, obligation, or specific cost allowance or disallowance. Any changes in classifying or allocating indirect costs require the prior written approval of the Contracting Officer.

B.8 PAYMENT OF FIXED FEE

Payment of fixed fee will be in accordance with FAR 52.216-8

[END OF SECTION B]

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SECTION C - DESCRIPTION/SPECIFICATIONS/SCOPE OF WORK

C.1 TITLE OF ACTIVITY

The title of this activity is USAID/Senegal Government-to-Government Operational Support (G2G Ops), which is hereinafter referred to as G2G Ops.

C.2 INTRODUCTION

At the heart of USAID’s development work is the core belief that each country must lead its own development journey. Partner governments (PGs) play an indispensable role in fostering and sustaining that journey by delivering on citizen-centered governance and enterprise-driven development. USAID’s “Journey to Self-Reliance” vision is an expression of these principles; it presents an opportunity to rethink engagement with PGs and support them to achieve their self-reliance goals. USAID has shifted from viewing countries as aid recipients to seeing countries as true partners that are fully engaged in their own development. With this mindset, fostering the PG’s political and financial commitment to tackling development challenges, strengthening local capacity, and increasing local ownership of activities and programs are essential.

USAID will support Senegal on its journey to self-reliance through activities that improve access to quality health and education; promote inclusive, sustainable economic growth; and increase the effectiveness of the Government of Senegal (GOS) and its accountability to the Senegalese population.

This support aligns with the ambitious goals of the GOS’ national development plan, the Plan Sénégal Emergent (PSE). Launched in 2014, the PSE articulates Senegal’s goal of reaching “emerging market” status by 2035 through three pillars: 1) a structural transformation of the economy to promote inclusive growth; 2) a focus on increasing human capital by improving access to and the quality of health and education; and 3) promoting governance, peace and security by bolstering ongoing GOS decentralization reforms and improving government effectiveness. USAID is committed to helping Senegal achieve its ambitious goals by building on more than five decades of success and lessons learned in health, education, and economic sector programming, and by implementing a focused, results-oriented program that fully leverages Senegalese commitment, capacity, systems, and resources.

Since 2010, USAID/Senegal has provided resources directly to GOS partners using government-to-government (G2G) assistance. The approach has differed by technical office-- varying between funding for central, regional, and municipality-level entities-- but consistently improved in efficacy as problems have been raised and solved, resulting in best practices that have been shared across technical teams. Past G2G evaluations have shown that the G2G approach has effectively increased GOS commitment at central and decentralized levels, strengthened government capacity to manage and integrate externally-funded program activities into national investment and operational budgets, promoted public accountability, and mobilized additional capital for development programs.

As USAID/Senegal increasingly uses G2G to advance Senegal’s journey to self-reliance, G2G support services and technical assistance (“wraparound G2G TA”) will be needed across sectors. G2G Ops will help USAID and the GOS execute their shared vision of using G2G programming to accelerate and sustain development gains, reinforce the stewardship role of the GOS, strengthen local capacity to more effectively manage health, education, water and sanitation resources, and incentivize domestic resource mobilization.

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C.3 USAID/SENEGAL G2G PROGRAMMING BACKGROUND

USAID/Senegal’s Health, Population, and Nutrition Office (HPNO), Education Office (EDU), and Economic Growth Office (EGO) have significant experience implementing G2G agreements. All of the technical teams share a common G2G goal of sustaining development results by increasing the GOS’ ability to address its development challenges through its own resources and the use of its own systems and procedures. The theory of change is detailed below in Table 1:

Table 1: G2G Theory of Change

Since 2010, USAID/Senegal has collectively invested over $50 million in G2G agreements with GOS entities. HPNO has allocated about $35 million since 2012 to prevent, control, and eliminate malaria through the National Malaria Control Program (NMCP), reduce maternal and child mortality and morbidity, improve health risk coverage, and strengthen the health information systems through various central and regional-level GOS entities. EDU has allocated about $20 million since 2011 to the Ministry of Education, Partnership for the Acquisition of Reading Skills in Primary Schools (PALME), and municipalities to strengthen education, support school construction, and improve early grade reading skills for children. EGO has allocated about $2 million since 2010 to the Senegalese Institute of Agricultural Research, the Office of Rural Boreholes, the Ministry of Agriculture, and the Ministry of Water and Sanitation to support research, seed development, and institutional development to strengthen the supply of drinking water services. USAID/Senegal’s collective G2G engagement has been strategic, purposeful, and cost-effective, reflecting mutual accountability and shared risk.

As USAID/Senegal has simultaneously pursued the Mission’s objective of improving the well-being of Senegal’s citizens and the Agency’s objective of strengthening and using partner-country systems, there has been an additional management burden. The development, implementation, and monitoring of agreements with GOS entities must be in compliance with USAID policy, as articulated in Chapter 220 of the Automated Directives System (ADS). Policy dialogue, negotiation, and management of G2G agreements are staff- and time-intensive and a significant departure from the Agency’s traditional donor-recipient approach of providing support through acquisition and assistance awards. The additional internal and external processes detailed in ADS 220 and the USAID/Senegal G2G Mission

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Order have created a significant management burden that exceeds the capacity of USAID staff to oversee alone as G2G activities increase. There is a clear need to better understand the local Senegalese systems that USAID seeks to strengthen, increase dialogue with the GOS, target system-wide issues, increase the strategic application of G2G to advance development policy, streamline internal processes, and harmonize G2G best practices across all USAID/Senegal technical offices.

HPNO’s experience with its Government Technical Assistance Provider (GoTAP) project has highlighted best G2G practices that USAID/Senegal should continue. A key lesson learned has been the value of using an implementing partner to support the development of G2G agreements, the counter-verification of results, and the monitoring and evaluation of capacity building and risk mitigation efforts. GoTAP does not replace the roles of USAID or the GOS in G2G, but it provides essential administrative and support services to reduce the management burden on staff and increase the effectiveness of G2G programming. GoTAP ensures that the GOS understands USAID regulations;

supports the development, negotiation, and finalization of G2G agreements; facilitates the alignment and harmonization of health G2G agreements with GOS systems and procedures; verifies the achievement of G2G activities before submission to USAID for validation; and engages host country counterparts at the central and decentralized levels in the review of G2G activities. Additionally, GoTAP has increased host country financial management capacity and reduced the risk G2G poses to USAID by developing capacity building plans for GOS entities based on the “Referentiel de Competences,” which was jointly developed by USAID and the GOS, and supporting monitoring of USAID’s Public Financial Management Risk Assessment Framework (PFMRAF) Risk Mitigation Plan. In coordination with USAID, GoTAP has successfully supported the mobilization of domestic resources through the codification, monitoring and mobilization of both G2G and risk mitigation budget line items.

USAID/Senegal will continue this best practice of wraparound G2G TA by creating the G2G Ops mechanism to provide mission-wide G2G support. This mechanism will assist USAID/Senegal with G2G process management: support the design and negotiation of G2G agreements; verify completion of milestones and cost reimbursement activities; establish or continue regional verification committees composed of administrative and local authorities, donors, and civil society; support the GOS to submit G2G deliverables that comply with both USAID and GOS expectations; and facilitate the transition of beneficiaries into G2G agreements with USAID. The mechanism will additionally need to support the programming, mobilization, and reporting of the GOS’ host country contribution, particularly tracking the G2G and risk mitigation budget line items and G2G contributions from decentralized entities.

Lastly, G2G Ops will support the development and monitoring of capacity building plans for G2G beneficiaries and track the execution of recommended actions resulting from PFMRAF evaluations and other relevant assessments.

To effectively support USAID/Senegal G2G programming, the Contractor will need to understand sector-specific realities for health, education, and water, sanitation, and hygiene (WASH) and coordinate with other USAID projects involved in G2G activities. See Attachment J.1 for detailed information about USAID’s G2G programming in each sector.

C.4. SCOPE OF WORK

G2G Ops will support USAID, the Ministry of Health and Social Action (MSAS), the Ministry of Education (MOE), and the Ministry of Water and Sanitation (MOWS) to improve the functionality and effectiveness of G2G components of USAID/Senegal’s Health, Education and WASH programs

RFP 72068521R00006 G2G Ops Page 14 of 117 through the provision of high quality analytic, management, capacity building and logistic support services. G2G Ops will concentrate its efforts on supporting the GOS and USAID’s shared vision for G2G programming: to improve and sustain gains in reproductive, maternal, newborn, and child health, education, and WASH; ensure that investments through GOS systems are strategic and effective;

reinforce the stewardship role of MSAS, MOE and MOWS; strengthen local capacity to more effectively manage public sector resources; and incentivize domestic resource mobilization in the public sector at central and decentralized levels.

All objectives, tasks and potential activities outlined in this Task Order will position G2G Ops in a supporting role. The Contractor will support and advise USAID in its business with the GOS but must not represent itself to the GOS on behalf of USAID, unless as approved by the Contracting Officer’s Representative (COR). All inherently governmental functions will remain with USAID staff, with USAID holding ultimate responsibility for negotiating, signing, monitoring and verifying agreements with the GOS and implementing partners. The Contractor will be called upon to support MSAS, MOE and MOWS, and the Ministry of Economy and Finance (MFB) but should neither usurp the roles and responsibilities of Senegalese government counterparts nor provide support that creates dependencies on G2G Ops personnel. The Contractor must approach its work in a manner that reinforces MFB, MSAS, MOE and MOWS stewardship and local ownership and strengthens the capacity of the GOS to fully manage both USAID financing and its domestic resources to achieve results in the health, education and hydraulic sectors.

C.4.a G2G Ops Objectives

The Contractor must provide USAID/Senegal, MSAS, MOE, MOWS, and MFB with flexible, demand-driven, analytic, management, capacity building and business support services through the following two Objectives, which have been divided into the following four Tasks:

Objective 1: G2G Management for Results: Support USAID’s vision of using host country systems to accelerate development gains.

- Task 1: Ensure Successful Completion of G2G Activities and Proper Supporting

Documentation

- Task 2: Support the Sustainability of Health, Education, and WASH Development Gains

Objective 2: Capacity Building, Commitment and Sustainability: Support USAID’s vision to use G2G to build host country capacity and increase local commitment and ownership.

- Task 3: Ensure G2G Agreements Comply with USAID Requirements and Respect GOS

Policies and Procedures

- Task 4: Strengthen GOS Capacity to Manage for Results

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C.4.b Tasks and Expected Results by Objectives

C.4.b.1. Objective 1: G2G Management for Results: Support USAID’s vision of using host country systems to accelerate development gains.

In response to Senegal’s Journey to Self-Reliance, G2G programming with the GOS will be a key implementation approach under USAID/Senegal’s Country Development and Cooperation Strategy 2020-2025. To maximize development gains, G2G Ops will help ensure that G2G programming:

- Task 1: Effectively achieves milestones and cost reimbursement activities, engages decentralized and administrative authorities, health, education, and WASH authorities, and civil society in the monitoring of G2G activities, and supports central-level entities as needed to ensure development gains are sustained.

- Task 2: Strengthens GOS oversight of activity monitoring, advances key development indicators, and remediates lagging results.

C.4.b.2. Capacity Building, Commitment and Sustainability: Support USAID’s vision to use G2G to build host country capacity and increase local commitment and ownership.

G2G presents opportunities to achieve and sustain health, education and WASH results by reinforcing the three major programming approaches outlined in Section C.3. G2G programming allows USAID to build host country capacity, increase their financial and technical commitment to development, and strengthen their ownership of development programming. To reduce dependency on external financial and human resources, G2G Ops will help ensure that G2G programming:

- Task 3: Employs a host country-led approach by supporting USAID in developing agreements that fully align with GOS plans and priorities, reinforces GOS stewardship, and respects GOS and USAID systems and procedures.

- Task 4: Monitors evaluation recommendations, builds the public financial management and programmatic capacities of GOS entities, and provides support in mobilizing domestic resources for development at the central and decentralized levels.

C.4.b.3. Task 1: Ensure Successful Completion of G2G Activities and Proper Supporting Documentation

Development Context

A key aspect of the Journey to Self-Reliance approach is to foster the PG’s commitment and strengthen their capacity. To operationalize this principle, strategic reinforcement of the GOS’ ownership and accountability is needed, of which collaborative approaches to monitoring G2G programming in the health, education and WASH sectors is critical. Building upon successful experiences in the USAID/Senegal Health Program 2016-2021, Regional Verification Committees (CRV) should be established or continued in all G2G regions. Composed of

RFP 72068521R00006 G2G Ops Page 16 of 117 administrative and local authorities, donors, and civil society, the CRVs will provide an added layer of monitoring and host country ownership by verifying the successful completion of G2G activities by regional G2G beneficiaries. See attachment J.2 for additional details about the role and responsibilities of CRVs. To ensure efficiency in the verification process of G2G activities, G2G Ops will be expected to conduct counter-verification missions prior to engaging host country partners in the verification process.

Task 1: The Contractor will verify the achievement of G2G activities, increase the engagement of the decentralized authorities and civil society in monitoring G2G activities, and strengthen coordination within and across sectoral ministries.

Sub-Task 1.1: The Contractor will conduct quarterly counter-verification missions to G2G regions to verify the achievement of G2G milestones and ensure all the required GOS and USAID documentation has been collected for cost reimbursement activities.

Upon G2G Ops’ confirmation of completion, the process of verification by Senegalese stakeholders, including government and other relevant partners, will occur, prior to USAID’s official validation.

Sub-Task 1.2: The Contractor will organize CRV (or central-level equivalent) meetings with Senegalese stakeholders on a quarterly basis (or more often as needed) to review and verify the completion of G2G activities. These stakeholders will review milestones and cost reimbursement activities for regional and/or central-level Implementing Entities.

Sub-Task 1.3: The Contractor will support the DODP to host multi-sectoral quarterly coordination meetings with key technical ministries for health, education, and WASH to ensure effective implementation and financing of G2G activities. The Contractor will also monitor the funds flow process and provide technical assistance to those entities as needed to ensure the transparency, accountability, and efficiency of G2G programming.

Sub-Task 1.4: The Contractor will annually create a short survey and disseminate it among G2G stakeholders (USAID and GOS) to capture feedback on the strengths and weaknesses of the G2G process (design and negotiation process and implementation) and recommendations on how to adapt the process.

Expected Results

● Monitoring and counter-verification of G2G milestones and cost reimbursement activities by G2G Ops, the CRVs, and the MSAS, MOE, and MOWS Steering Committees or equivalents

● Improved MSAS, MOE, MOWS, and DODP stewardship of USAID G2G agreements

● Tracking of the funds flow payment process for completed G2G activities

● Timely submission and payment of completed G2G milestones and cost reimbursement activities

● Summary report capturing feedback from G2G stakeholders on G2G process

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C.4.b.4. Task 2: Support the Sustainability of Health, Education, and WASH Development Gains

Development Context

As stated by ADS 220, USAID must collaborate with the PG in the management and monitoring of G2G. For this reason, G2G Ops will support USAID and PG entities to conduct cross-sectoral joint field visits to monitor the performance, identify bottlenecks and gaps, and provide appropriate joint recommendations to minimize programmatic risk. The joint field visits will be conducted on a biannual basis and should involve PG beneficiaries, civil society representatives, local government representatives, and USAID staff, in coordination with other USAID implementing partners. To avoid overwhelming the local level and duplicating efforts of the CRV, the cross-sectoral joint field visits will focus on the regional level. The goal of the joint field visits is to facilitate discussion between the central and regional levels about challenges in implementing G2G activities and potential solutions.

The primary aim of G2G programming is to sustain health, education, and WASH outcomes through financial investments that leverage Senegalese resources, capacities, and systems.

Rather than creating dependency on external consultants, technical assistance to GOS entities should first be provided by other GOS entities with the requisite expertise to foster self-reliance. If a GOS entity is unable to provide targeted technical assistance to address poor performance issues, then a local USAID implementing partner should provide technical assistance to build local capacity. USAID/Senegal’s Health, Education, and Economic Growth Offices each finance other implementing partners to provide technical assistance.

Task 2: The Contractor will facilitate biannual cross-sectoral joint field missions and the provision of GOS-demanded, short-term technical assistance to GOS Implementing Entities to address specific technical and programmatic issues affecting the achievement of key development results. Lagging development indicators will trigger the Contractor to engage central-level GOS entities in providing technical assistance, or other implementing partners for their expertise if needed.

Sub-Task 2.1: The Contractor will organize USAID and GOS cross-sectoral biannual joint field missions to G2G regions to monitor implementation of G2G activities and proactively identify and address challenges.

Sub-Task 2.2: On a bi-annual basis, the Contractor will support the monitoring of key development indicators defined in the Monitoring, Evaluation, and Learning Plans, including gender and youth-specific indicators.

Sub-Task 2.3: As needed, the Contractor will facilitate the provision of short-term technical assistance by the GOS and/or other USAID implementing partners to GOS Implementing Entities to address lagging indicators.

Sub-Task 2.4: For health G2G activities, the Contractor will directly finance short-term technical assistance in the following scenarios: (1) If a health G2G Implementing Entity requests technical assistance that cannot be fulfilled by the central level GOS (e.g. assistance

RFP 72068521R00006 G2G Ops Page 18 of 117 related to institutional changes or political reforms introduced by regional bodies like the Economic Community of West African States); (2) if a health G2G Implementing Entity expresses the need for technical assistance after the Implementation Letter (IL) or IL amendment has been signed and USAID/Senegal health implementing partners are unable to mobilize support because they have already validated their annual work plans or are unavailable quickly enough for the Implementing Entity to still achieve the milestone; or

(3) if a health G2G Implementing Entity requests technical assistance to correct lagging health performance indicators that would impact the completion of a milestone in the G2G agreement. In all cases, the use of this GOS-demanded short-term technical assistance must be used as a last resort and with approval from USAID.

● Collaborative monitoring of G2G activity implementation

● Proactive identification and mitigation of G2G implementation challenges

● Health, education, and WASH indicators in G2G agreements routinely monitored

● Lagging health, education, and WASH indicators (including gender and youth-specific performance indicators as applicable) in G2G agreements identified and addressed

● GOS-demanded short-term technical assistance provided to health G2G Implementing Entities

C.4.b.5. Task 3: Ensure G2G Agreements Comply with USAID Requirements and Respects GOS Procedures

Thoughtful design and negotiation is needed to develop G2G agreements that achieve development results while complying with USAID requirements and respecting GOS procedures. See attachments J.3 a-f for recent G2G agreements. USAID/Senegal and each GOS Implementing Entity—the central or decentralized entity within the GOS that is primarily responsible for day-to-day implementation of the G2G agreement—will need support services to facilitate the design and negotiation of G2G agreements.

USAID requirements for G2G programming are articulated in ADS 220, the PFMRAF, USAID/Senegal’s G2G Mission Order (see Attachment J.4), and USAID/Senegal’s Government Agreement Technical Representative Letter (see Attachment J.5). GOS requirements for G2G programming are articulated in the MSAS and MOWS accounting, financial and administrative Manual of Procedures (see Attachments J.6 a and b), which present the GOS policies and procedures for alignment with host country systems and approaches. Both USAID and GOS procedures seek to support annual planning, budgeting and monitoring, reinforce the engagement of communities and local ownership to manage resources, and more systematically respond to gender, private sector and youth-specific barriers. G2G programming is a critical opportunity to reinforce these priorities.

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From 2021-2026, many GOS Implementing Entities at the central level and decentralized levels will be directly funded through USAID/Senegal’s G2G programming. Table 2 below depicts an illustrative plan of GOS entities that G2G Ops will be expected to support. The exact entities funded will evolve over the years depending on USAID and GOS needs and priorities, but an illustrative range is up to 39 GOS Implementing Entities over the course of the five-year award;

the level of support needed for each Implementing Entity will differ based on the structure of each Technical Office’s G2G agreement. Please note that the Direction de l’Ordonnancement des Dépenses Publiques (DODP) has frequently changed official names, so for the purposes of this contract, DODP will represent the Ministry of Economy and Finance department charged with the management of external accounts. Lastly, given the planned public financial management reforms in Senegal, G2G Ops will also be expected to coordinate and collaborate with the heads of the Documents de Programmation Pluriannuelle de Dépenses (DPPD) program to support implementation of the DPPD program within the health sector.

Table 2: Illustrative Plan of USAID/Senegal GOS Implementing Entities from 2021-2026

Central-level GOS entities receiving funds through G2G

Decentralized GOS entities receiving funds through G2G

Year 1 (2022)

Cross-cutting Entities: DODP, DCMP

HPNO: DAGE, DPRS, DSME, PNLP, DGS,

INSPECTION INTERNE, PNA, ANACMU

EDU: DPRE, DEE, DFC, INEADE, DAGE,

DALN, INSPECTION INTERNE)

EGO:DAGE, CPCSP, OFOR, DA, DGPRE, DH,

DA

HPNO: 4 G2G regions + CRVs for malaria activities in 5 additional regions

EDU: IA Saint Louis, Kaolack, Fatick, Louga, Kaffrine, Matam, Diourbel

Year 2 (2023)

Cross-cutting Entities: DODP, DCMP

HPNO: DAGE, DPRS, DSME, PNLP, DGS,

INSPECTION INTERNE, PNA, ANACMU

EDU: DPRE, DEE, DFC, DAGE, DALN,

INSPECTION INTERNE

EGO: DAGE, CPCP, OFOR, DGPRE, DH, DA

HPNO: 4 G2G regions + CRVs for malaria activities in 5 additional regions

EDU: IA Saint Louis, Kaolack, Fatick, Louga, Kaffrine, Matam, Diourbel

Year 3 (2024)

Cross-cutting Entities: DODP, DCMP

HPNO: DAGE, DPRS, DSME, PNLP, DGS,

INSPECTION INTERNE, PNA, ANACMU

EDU: DPRE, DEE, DFC, INEADE, DAGE,

DALN, INSPECTION INTERNE)

EGO: DAGE, CPCP, OFOR, DGPRE, DH, DA

HPNO: 5 G2G regions + CRVs for malaria activities in 4 additional regions

EDU: IA Saint Louis, Kaolack, Fatick, Louga, Kaffrine, Matam, Diourbel

Year 4 (2025)

Cross-cutting Entities: DODP, DCMP

HPNO: DAGE, DPRS, DSME, PNLP, DGS,

INSPECTION INTERNE, PNA, ANACMU

EDU: DPRE, DEE, DFC, DAGE, DALN,

INSPECTION INTERNE

HPNO:7 G2G regions + CRVs for malaria activities in 2 additional regions

EDU: IA Saint Louis, Kaolack, Fatick, Louga, Kaffrine, Matam, Diourbel

Year 5 (2026)

Cross-cutting Entities: DODP, DCMP

HPNO: DAGE, DPRS, DSME, PNLP, DGS,

INSPECTION INTERNE, PNA, ANACMU

EDU: DPRE, DEE, DFC, INEADE, DAGE,

DALN, INSPECTION INTERNE

HPNO: 7 G2G regions + CRVs for malaria activities in 2 additional regions

EDU: IA Saint Louis, Kaolack, Fatick, Louga, Kaffrine, Matam, Diourbel

RFP 72068521R00006 G2G Ops Page 20 of 117

Task 3: The Contractor will support USAID in the preparation, negotiation, and validation of G2G agreements as needed. The Contractor will be expected to maintain a flexible structure and approach for providing this support, as the plan and timeline for introducing G2G agreements will be determined over the course of the mechanism.

Sub-Task 3.1: On an annual basis and in close consultation with USAID, the Contractor will deliver a package of support services to USAID and GOS Implementing Entities at both the central and decentralized levels to facilitate the design, negotiation, and validation of G2G agreements. The support provided will be tailored to the recipient’s experience, capacity, and needs, including supporting the development and review of the Implementing Entities’ annual work plans (PTA). New G2G beneficiaries will require a greater level of support initially, in order to fully understand and comply with the requirements for G2G programming.

Sub-Task 3.2: The Contractor will support the GOS to complete USAID’s Environmental Mitigation and Monitoring Plan and the Branding and Communication Plan and support both the GOS and USAID to monitor its implementation.

● All G2G agreements comply with USAID requirements, as defined by ADS 220 and the USAID/Senegal G2G Mission Order

● All G2G agreements align with GOS timelines and procedures for annual planning, budgeting and implementation, as defined in the MSAS, MOE, and MOWS Manual of Procedures

● All G2G arrangements respond to gender, private sector and youth-specific barriers, opportunities and programming

● All G2G arrangements reinforce community-engagement and local ownership for management and results

● Timely submission of quality reports and other deliverables by GOS Implementing Entities.

C.4.b.6. Task 4: Strengthen GOS Capacity to Manage for Results

The PFMRAF is USAID’s risk-based process for assessing a government entity’s public financial management and accountability systems. A PFMRAF Stage 2 assessment reviews GOS systems for planning, budgeting, performance monitoring, financial management, procurement, internal controls, human resources, and information management at the central and decentralized levels. Since 2012, USAID/Senegal has conducted a total of six PFMRAF Stage 2 risk assessments on three government ministries, shown in Table 3 below.

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Table 3: Evaluations & Assessments that will require follow-up of recommendations between 2021-2026

Evaluation Name/Scope Date of Assessment

G2G Activity

1. Ministry of Education 2016 Better Educated Youth

2. Ministry of Water and Sanitation

2017 WASH

3. Ministry of Health- Central and Regional Entities

2020 Improved Health Status of Families

4. Ministry of Education 2020 Early grade reading

5. MSI Cross-cutting Evaluation 2020 All USAID/Senegal G2G agreements

6. Other evaluations 2020-2026

The results of the Stage 2 assessments is a GOS-owned Integrated Risk Mitigation Plan by sector that allows USAID to directly finance activities in the public sector. The USAID PFMRAF and the GOS’ Integrated Risk Mitigation Plans were required by USAID to permit the expansion of G2G programming in Senegal’s public health, education, and hydraulic sectors. While these documents were primarily to identify and mitigate risks associated with the use of host country systems, the documents also included opportunities for concrete and targeted capacity building measures at the central and decentralized levels. USAID will leverage these assessments to identify capacity building plans for each recipient of direct financing and provide targeted capacity building support. Through this strategic investment, USAID can strengthen the long-term viability of Senegal’s public health, education, and hydraulic sectors, by demonstrating that domestic investments in health, education and WASH can be managed effectively to achieve results, even as donor investments recede.

Additionally, from 2019 to 2020, USAID and other donors that provide financial support to the Senegalese public health sector jointly assessed the programmatic and fiduciary risks associated with the use of GOS systems at the central and decentralized levels. The assessment resulted in recommendations and an action plan to address weaknesses (see Attachment J.7 a-g). Note that the MSAS Risk Mitigation Plan is under the lead of the DAGE, which ensures follow-up of the risk mitigation actions identified by the PFMRAF and the donor joint risk assessment.

Task 4: The Contractor will provide targeted technical assistance to GOS Implementing Entities to strengthen their capacity to effectively manage health sector resources. Capacity building assistance will build on the findings from USAID PFMRAF assessments, the GOS’ Integrated Risk Mitigation Plans, and other relevant evaluations of the public sector. The capacity building approach should be tailored to USAID and GOS priorities and harmonized across technical sectors. To the greatest extent possible, the Contractor will work with MSAS, RFP 72068521R00006 G2G Ops Page 22 of 117

MOE, and MOWS to leverage the GOS’ internal expertise to support G2G recipients in executing these plans. For example, the Contractor will work with MSAS on how the Ministry’s own directorates for financial and programmatic management can strengthen the accounting and financial systems…