FY26 SBIWTP OM PWS_Final.pdf

PERFORMANCE

WORK

STATEMENT (PWS)

SBIWTP

OPERATION AND MAINTENANCE (O&M)

USIBWC

01 September 2025

Section Title

Page

I

1.0

Description of Services

Background

1.1 Scope of Work 5

1.2 Operations 6

1.3 1.5

Monitoring and Reporting Requirements Maintenance and Repair

II Laboratory & Regulatory Agency Coordination 20

III Government Furnished Incidental Property (GFP) and Services

3.0 Incidental Government Furnished Services 21

3.1 Utilities 21

3.2 Joint Inventory 21

IV General Information 22

4.0 Program Management 22

4.1 Program Manager & Key Staff 22

4.4 Operation Hours and Emergency Services 26

4.5 Quality Management 28

4.6 Security Requirements 28

4.7 Safety 31

4.9 Contractor Support 32

Appendix A Acronyms 34 Appendix B Appendix C

O&A Report Form List of Attachments

I DESCRIPTION OF SERVICES

1.0 BACKGROUND. The South Bay International Water Treatment Plant (SBIWTP) was initially designed as a twenty-five million gallon per day (25 MGD) wastewater treatment plant located at 2995 Clearwater Way, in San Diego, San Diego County, California, north of the International Boundary, and near the intersections of Monument and Dairy Mart Roads.

Construction of the plant’s advanced primary treatment phase was completed in September 1997, and construction of the secondary treatment phase was completed in May 2011. From 2011 to 2025, the plant treated an average of 25MGD/day of wastewater originating in Tijuana, Baja California, Mexico. SBIWTP is operated under the authority and at the direction of the United States Section, International Boundary and Water Commission (USIBWC). An average of 25 MGD of effluent was being discharged through the South Bay Ocean Outfall (SBOO) which is subject to the requirements of the National Pollutant Discharge Elimination System (NPDES) Permit, Permit Number CA0108928, Order Number R9-2023-0009, As Amended, wich was issued by the San Diego RegionalWater Quality Control Board (the “RWQCB”). USIBWC and SBIWTP are responsible for maintaining canyon collection systems: Smuggler’s Gulch, Goat Canyon, Stewart’s Drain, Silva Drain, and Canyon Del Sol, and its pumping and conveyance facilities; Goat Canyon and Hollister pump stations.

In 2024, USIBWC awarded a contract for the design and construction of the rehabilitation and expansion of the SBIWTP from 25 MGD to 50 MGD, with a peak hourly flow capacity of 75 MGD.

USIBWC awarded the contract to PCL Construction (PCL) of Long Beach, California. In turn, PCL selected Stantec Consulting Services, Inc. (Stantec), of San Diego, as the design firm. The project was awarded using the Progressive Design-Build (PDB) contract delivery method consistent with Government contracting practices and regulations.

Concurrently, USIBWC also awarded a contract to implement an Enterprise Asset Management Program (EAMP), which will be executed in phases. The EAMP will develop a comprehensive roadmap and Asset Management Plans (AMPs) for our wastewater treatment plants. This contract was awarded to LH&J/Arcadis Joint Venture, and it will enhance management assets, validate inventory, schedule maintenance, and support other essential functions.

Expansion of Capacity

The ongoing rehabilitation and expansion project scope includes expanding the current 25 MGD SBIWTP to 50 MGD, with a peak hourly flow capacity of 75 MGD. The process of the plant’s expansion will unfold in strategic phases, with the full plant expansion targeted for completion by 2031. The initial phase of the PDB project encompasses design and preconstruction services. The second phase includes the construction services to for rehabilitation and expansion of the SBIWTP.

During the expansion, the PDB team will work closely with the future SBIWTP O&M Contractor to ensure maintenance of plant operation during the construction services phase and adjusting operations to support design and construction efforts when necessary. The O&M Contractor shall provide Subject Matter Expert support during the design and construction services phases. The support shall include close collaboration and coordination with the PDB team to ensure plant operations are maintained without disruption throughout the expansion project. This support shall involve attending critical meetings related to design or construction coordination, to provide input, and stay informed of project plans and progress. The Contractor shall provide information that may require expertise from the O&M Contractor personnel including operations, maintenance, electrical, instrumentation and controls staff. An essential responsibility will include reviewing proposed shutdown plans to verify that plant operations can be maintained and that O&M will not be negatively impacted.

In August 2025, the plant's treatment capacity expanded from the current 25 MGD to 35 MGD. The SBIWTP currently provides 35 MGD of advanced primary treatment, 25 MGD will continue on to receive secondary treatment and 10 MGD will bypasses secondary to the outfall. The additional 10 mgd was authorized through a Cease and Desist Order (“CDO”), R9-2025-0139 issued on August 28, 2025, by the RWQCB.

Throughout the incremental expansion period, the Operations and Maintenance contract will be adjusted as needed to accommodate the changing requirements and milestones of the Progressive Design-Build project. While the PDB project team will retain responsibility for all construction activities, modifications to this contract will undergo review and receive appropriate authorization when necessary.

Description of Plant Facilities that must be maintained & operated

This O & M contract is seeking operation, maintenance, and repair services for all SBIWTP facilities and conveyance systems, which consists of those identified in Attachment 07 Condition Assessment Report. These are collectively referenced as “the Facilities” in this PWS.

Treatment Process at the Plant

SBIWTP’s advanced primary treatment process train consists of influent conveyance, preliminary treatment to include mechanical screening and influent pumping, aerated grit removal, and dewatering, primary sedimentation tanks and solids removal (waste activated sludge sent to Unstabilized Solids Storage Tanks (USSTs) influent pumping and chemically enhanced primary sedimentation. The secondary treatment process train consists of activated sludge facilities, secondary sedimentation facilities, and waste return activated sludge thickening facilities.

The existing secondary treatment process train consist of activated sludge facilities, secondary sedimentation facilities, and waste activated sludge thickening facilities. The additional 10 MGD bypasses the existing secondary treatment process.

The existing solids processing consists of sludge and skimming pumping facilities, un-stabilized sludge storage, sludge conditioning facilities, belt filter press dewatering and lime stabilization of solids.

Both advanced primary and secondary processes have the capability of chlorination with sodium hypochlorite, and de-chlorination with sodium bi-sulfite. Stabilized sludge, screenings, and grit will be trucked to Mexico by a Mexican Contractor for dedicated landfill disposal.

1.1 SCOPE OF WORK. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items or services necessary to perform the full operation and maintenance of the SBIWTP, Canyon Collectors, and South Bay Land Outfall (SBLO). The Contractor’s operations and maintenance (O&M) responsibilities shall include SBIWTP & conveyance system, Smuggler’s Gulch, Goat Canyon, Stewart’s Drain, Silva Drain, and Canyon Del Sol, including canyon collector pumping stations Goat Canyon and Hollister pump stations, which are equipped with emergency generators and odor control systems. This also includes the SBLO from the SBIWTP up to and including the SBOO drop shaft sewage air valve assemblies. All of these facilities are included as part of this scope of work. The Ocean Outfall drop shaft, tunnel and riser are not part of this scope of work.

While the Contractor shall operate the Facilities in full compliance with all applicable permits and regulations, the USIBWC retains legal liability for regulatory actions or third-party claims related to permit or legal compliance. The Contractor’s role is to support permit compliance through diligent operations, monitoring, and reporting, but it is not legally liable for permit violations or violations of law unless due to gross negligence or willful misconduct. This plant is operated at the direction and in the discretion of the Federal government.

a. Place of Performance. All work performed under this PWS shall be performed at SBIWTP to include its Canyon Collectors System and pump stations, see Attachment 17 for map.

SBIWTP is located at 2251 Dairy Mart Rd, San Ysidro, CA 92173.

b. Period of Performance. Period of Performance is projected to be a 5-year contract (Base Year plus 4 Option Years).

c. Cost Reimbursement (CR) Contract Line-Item Numbers (CLINs). Line-Item Numbers (CLINs). Tasks are categorized as follows:

FFP CLINs: Routine operations and maintenance

T&M CLINs: Emergency response and urgent repairs

CR CLINs: Support services requiring undefined scope or evolving regulatory requirements, such as on chemicals and lab sampling.

The Contractor shall propose a CLIN mapping matrix in their proposal, aligning each major task with the appropriate CLIN type.

1.1.1 Transition Plan. Each offeror, with the exception of the incumbent, shall submit a detailed plan describing methods they intend to employ to smoothly transition from the incumbent Contractor to themselves as the potential O&M contractor. The plan shall be submitted in conjunction with the quote. The plan shall detail; names of employees, positions, duties, certificates held, and perspective employment dates, methods and timelines for the transfer of Contractor owned property, if any is to be transferred. If no equipment is to be transferred then provide a list of equipment owned or to be purchased, anticipated date of arrival to the site and its intended purpose. The O&M Contractor, whom the contract is awarded to, shall execute the 60-day transition period in accordance with their phase-in plan. Upon completion of the transition period, the new O&M Contractor shall assume full O&M responsibilities. The Transition Plan shall also include a Continuity of Operations Plan (COOP) to ensure uninterrupted service during transition and emergencies. The COOP must address staffing, communications, and critical system continuity. Pricing for the proposal will be staged to match the level of effort required during the transition period, with adjustments made as necessary until phase-in is 100% completed. This approach ensures that the Contractor is adequately compensated according to the incremental progress and work performed during the transition.

1.2 OPERATIONS

1.2.1 General. The Contractor shall operate the SBIWTP, Canyon Collector & pump stations in accordance with (IAW) industry standards, federal, state and local laws and regulations, and permit requirements. The Contractor shall support USIBWC’s compliance with the requirements of the National Pollution Discharge Elimination System (NPDES) permit issued by the San Diego Regional Water Quality Control Board (RWQCB) and the Air Quality Control permits issued by the San Diego Air Pollution Control District, all other permits issued for the Facilities during the duration of the O & M contract, and all additions and or amendments to all permits and rules throughout the life of the contract. The Contractor shall conduct its activities in compliance with all permits & plans pertaining to SBIWTP wastewater collections and treatment. While the Contractor’s operation of the Facilities must be compliant with permit, regulatory, and contract requirements, the Government retains liability for regulatory actions or any action filed or asserted by a third party in court based on Facility’s permit compliance.

1.2.2 Operation & Maintenance of SBIWTP.

The Contractor shall be required to operate the Facilities and maintain staffing twenty-four (24) hours per day, seven (7) days per week at the SBIWTP including Federal Holidays. The Contractor shall be required to coordinate the collection and disposal of solids (sludge and grit), and regulation and control of plant wastewater inflows with representatives of the Mexican Government as a requirement of daily operation of the facilities. Sludge and grit disposal trucks will be operated by Mexican drivers, at no cost to USIBWC or the Contractor. Mexico is responsible for all maintenance and/or repair on said trucks.

a. The plant shall be operated in coordination with Mexican Pumping Station No. 1 operators in a manner to maintain an average daily inflow of thirty five (35) million gallons per day, and to minimize the potential of excess flow within the Tijuana sewer conveyance system. The Contractor shall have at least one bilingual (English and Spanish) operator on-site at all times (24/7) to facilitate communication and coordination with Mexican operators. The Contractor's bilingual operator will be required to communicate with Mexican personnel, such as operators and engineers, through various means including cell phone chat apps, radio, phone/video calls, and in-person meetings.

b. The Contractor shall be required to operate and maintain the infrastructure that controls and conveys influent to the plant, that includes structures such as Junction Boxes 1 and 2 and associated piping; the canyon collectors & associated piping; and pump stations.

Maintenance of this infrastructure requires sediment removal and fluctuating amounts of sediment and can entail urgent repairs.

c. The Contractor shall be solely responsible for providing all chemicals and for payment of all chemical costs incurred in wastewater treatment operations, beginning from the first day of operation. Chemicals are defined as all treatment process chemicals necessary for chemically enhanced primary treatment, sedimentation, sludge conditioning and dewatering, and odor control. No chlorination and de-chlorination is required for the SBIWTP effluent. Offerors shall bid this solicitation based on the chemical dosages identified in Attachment 10 which represent average values for chemical dosages.

d. The Contractor shall utilize process control data for the different processes at the SBIWTP for proper operation and treatment of wastewater, both liquid and solids trains.

e. The treated effluent discharged through the SBOO is subject to the requirements of the NPDES Permit, Permit Number CA0108928, Order Number R9-2023-0009, As Amended, and the CDO. The Contractor shall operate the Facilities in compliance with all permits and regulatory requirements for the Facilities. The Government retains liability for regulatory actions or any action filed or asserted by a third party in court based on Facility’s permit or legal compliance

f. The Contractor shall be responsible for providing the necessary sampling and testing program, as per Monitoring and Reporting Program Requirements in the NPDES Permit, the CDO, or other sampling identified in the Contract. and that is incorporated by reference into the Permit.

g. The Contractor shall implement process and equipment inspection schedules for plant and auxiliary facilities operation, and implement and maintain operator round sheets, daily logs, and diaries necessary for satisfactory documentation of equipment operation and maintenance. All data shall be made available, within 15 days after request, for review. The contractor shall inform the Contracting Officer’s Representative (COR) of any major off-line equipment within 24 hours of discovery of the off-line equipment.

The Contractor shall maintain and share with USIBWC at its request maintenance logs reflecting maintenance that was implemented. The Contractor shall also conduct daily inspections of the Canyon Collectors as required by the NPDES permit, record inspections on USIBWC-approved forms, and submit reports to USIBWC and/or the California Regional Water Quality Control Board as required by the NPDES permit.

h. The Contractor shall implement a data management system to maintain complete operational records. The Contractor shall include provisions for networked word processing, spreadsheet and database functions. All documents, recordings, photos/videos, or any other information pertaining to laboratory data, operation records, operations history, maintenance or operations procedures, including technical reports, memoranda and any other such information, that is gathered by the Contractor in the performance of O&M duties under the terms of the contract, whether written or stored electronically, shall remain the sole property of the Government. The data management system implemented under this task shall have expansion capability for any future changes to and/or flow capacity increases at the SBIWTP. The Contractor’s data management system must be capable of loading all Government data currently existing within the incumbent Contractor’s data management system. The Contractor is responsible for maintaining the data management system and must implement a maintenance plan for the data management system. All Government-owned data must be made available to USIBWC within 3 days of USIBWC’s request for such data or, alternatively, stored on a drive that is accessible by USIBWC personnel.

i. The Contractor shall investigate, document, and report all spill events (flows that escape from plant or facilities after initial capture) and/or transboundary wastewater flows (flows that bypass the facilities) in accordance with NPDES Permit, Permit Number CA0108928, Order Number R9-2023-0009, As Amended, and the Spill Prevention & Response Plan.

j. The Contractor shall attend bi-national meetings and at times may be asked to present results/summaries of transboundary flows, spill prevention, and influent violations/operational effects of influent constituents, during these meetings. Information obtained at these meetings is confidential and subject to USIBWC approval before release.

k. Operation and maintenance shall be IAW manufacturer’s manuals, instructions, best industry practices. Maintenance shall be scheduled in a non proprietary enterprise asset management system (EAMS) for each asset ,meeting the IBWC asset definition. Once the IBWC owned EAMS is available, the asset inventory and maintenance schedules shall be migrated over and utilized by the contractor IAW EAMs and Preventative and Maintenance Inspection program. It is the contractor’s responsibility to keep the asset inventory up to date as projects are completed for rehab/replacements.

l. The Contractor is responsible for ensuring that an adequate Contractor owned vehicle fleet is provided for the operation and maintenance of the plant and canyon collector structures and conveyance systems.

m. The Contractor shall be solely responsible for providing all fuel and for payment of all fuel costs associated with the operation and maintenance of all the facilities and equipment in the scope of this contract (including gasoline, oils, diesel, lubricants, solvents, etc., required for generator(s) testing and operation, and any equipment purchased, maintained, or rented for Contractor use).

n. The Contractor shall supply and be solely responsible for payment of all labor, materials and supplies for operation and maintenance of the plant, including buildings and grounds maintenance (with the exception of the SDFO USIBWC admin building), duplicating and photocopy supplies, first aid and safety supplies, process lab supplies, laboratory equipment, safety equipment, clothing and uniforms, maintenance supplies, and other consumable materials and supplies.

o. Contractor shall provide for and be solely responsible for payment of all cleaning services, trash collection, equipment, rentals, service agreements for equipment, repair services, maintenance services, temporary or part time help, dedicated gate entry security, legal fees, registrations, dues, postage and freight charges, subscriptions, advertising, printing and binding, photographic services, vehicles and equipment, and other professional services.

p. The Contractor shall be responsible for the operations and maintenance of the valves that are used to send partial flow to the City of San Diego Point Loma Treatment Plant through an emergency connection pipeline.

q. The Contractor shall be responsible for the additional equipment and systems added to accept the additional flow of 35 MGD to at a minimum include; CEPT, sludge thickening, and sludge dewatering equipment

r. The Contractor shall be responsible for operating and maintaining the following equipment that was added to manage the additional solids generated by treating the an additional 10

MGD:

Two trailer mounted gravity belt thickeners complete with stand-alone anionic polymer system to supplement the current dissolved air flotation treatment (DAFT) system. T Note: The Gravity Belt Thickeners are rentals for approximately 8-10 months. After the rental period expires, the PDB team will purchase and install new Rotary Drum Thickeners.

A sludge dewatering trailer mounted screw press system to supplement the existing dewatering system. Screw press will be fitted with stand-alone polymer system and a single point sludge cake discharge conveyor. Contractor shall ensure the sludge trailer is checked periodically to maintain a balanced trailer loading. The screw press operates in parallel with existing belt filter presses to satisfy dewatering requirements.

Note: The screw press dewatering unit is a rental for approximately 8-10 months. After the rental period expires, the PDB team will purchase and install a new screw press dewatering unit.

Before any rental unit (i.e. Gravity belt thickeners, screw press dewatering) is returned, Contractor shall ensure proper cleaning is performed before handing to the equipment vendor.

s. The Contractor shall consider and include all maintenance related to the additional 10 MGD flow in their Preventative Maintenance Plan, to include, but not limited to, temporary equipment, coarse screen at headworks, grit chamber, channels, PSTs, PST effluent channel, ASTs, Primary Effluent channel skimming gates. Note: Due to the additional 10 MGD flow, increased average and maximum influent flow into SBIWTP will increase the potential for blinding of the influent coarse screens at the headworks.

t. The Contractor shall monitor and remove floatable debris at the headworks, primary sedimentation tanks, primary effluent channel, activated sludge tanks, and secondary settling tanks. The Contractor shall operate the manual slide gate valve as a skimming’s system at the primary effluent channel to create an overflow weir that carries floatables into the skimmings structure. Grating is installed to provide the operator a visual of any potential accumulation of floatables that needs to be addressed.

1.2.3 Operation & Maintenance of Canyon Collectors

a. During the dry weather months of April through October, the Canyon Collector structures

(Smuggler’s Gulch, Goat Canyon, Stewart’s Drain, Silva Drain, and Canyon Del Sol) shall be fully cleaned of sediment and debris as necessary each day such that all dry weather sewage flows are captured at all times. Also, Contractor must place and maintain sandbags on the canyon collector weir and catch basins must be cleaned and maintained during Dry Season.

b. During the wet weather months of November through March, the Canyon Collector structures shall be fully cleaned of all debris and put back into service within forty-eight

(48) hours of the end of each rainfall event. In addition, the sand/grit interceptors at the Canyon Collectors shall be cleaned as necessary to ensure proper operation.

c. The conveyance pipelines for the Canyon Collectors shall be kept free of obstructions at all times and shall be cleaned or flushed as necessary to ensure proper operation. The Contractor shall be solely responsible for the proper off-site disposal of the debris (trash, garbage, sand, rocks, miscellaneous materials, etc.) removed from the Canyon Collectors Systems within seven (7) calendar days of each cleaning event for each canyon, including hauling costs, permit and disposal fees. Removed materials which are not considered suitable for fill shall be disposed of as directed by the COR. Upon completion of clean up, all on-site waste and disposal areas shall be cleaned and the debris removed from the site.

No stockpiling shall be allowed unless directed by the COR. The wastewater fenced compound shall not be used as a storage area. Transportation and disposal shall be in accordance with all applicable State and Federal Environmental regulations. The estimated quantity of materials to be removed and disposed of from the Canyon Collector structures (Smuggler’s Gulch, Goat Canyon, Stewart’s Drain, Silva Drain, and Canyon Del Sol)fluctuates, but is estimated to be 4,000 cubic yards annually. Please note that the amount of sediment and debris can fluctuate significantly based on conditions beyond USIBWC's control. In the event that canyon collectors experience unusually high volumes, the Contractor may request contract modifications via the use of O&A process (ref.

paragraph 1.6). An unusually high period is defined as when canyon collectors receive double the projected sediment amount within a brief timeframe (such as 1-2 weeks) and this elevated level persists without subsiding, requiring immediate attention. The Contractor may elect to use Government furnished equipment for cleaning, if available. The Contractor shall provide State of California certified heavy equipment operator(s) qualified with experience to operate and maintain Government-furnished equipment. Heavy Equipment operators shall have at least five (5) years of proven experience in similar work operating similar equipment. The Contractor shall be solely responsible for providing all fuel and maintenance. The Contractor shall provide for the payment of all costs for the fuel and maintenance of any Government furnished equipment utilized by Contractor.

d. In accordance with the Monitoring and Reporting Program Requirements in NPDES Permit, Permit Number CA0108928, Order Number R9-2023-0009, As Amended, the Contractor shall conduct inspections of each of the Canyon Collectors (Goat Canyon, Smuggler’s Gulch, Canyon del Sol, Silva Drain, and Stewart’s Drain), and canyon collector pumping stations (Goat Canyon and Hollister Street) a minimum of once per day. Additional inspections of the Canyon Collector system shall be conducted to address issues or concerns, such as the potential blockage of the intake screens. The Contractor shall also conduct inspections of each of the canyon collectors during the periods of each rain event, a minimum of once per day during the actual event, such that the events are documented (If the rain event occurs after the initial inspection is performed, a minimum of one more inspection shall be performed and documented to monitor the effects of the rain event).

e. The Contractor shall document all inspections using Attachment 11, complete with photographic evidence, and submit these records to the COR, monthly, as part of the regular O&M report. Each inspection at every location must include all information requested on Attachment 11, along with rain gauge readings (measured from the Goat Canyon Pump Station rain gauge). Additionally, the Contractor bears responsibility for executing all tasks specified in the Prevention/Response Plan when responding to transboundary flows.

f. The Contractor shall also be responsible for the operations of the SBLO and disposal pipeline system, up to and including the Ocean Outfall drop shaft sewage air valve assemblies.

g. Occasionally maintenance may include entry onto non-Government owned land or facilities, where the Contractor must implement the required repair or maintenance. Contractor must coordinate with IBWC so we can secure a right of entry or other required permits for the Contractor for such activity.

1.2.4 Operation & Maintenance of SCADA.

a. All plant process controls are in two Local Control Centers (LCC) located within the plant. The LCCs consist of a SCADA system installed with Inductive Automation Ignition Platform software that is primarily administered and/or monitored by Windows workstations and Windows Servers. Several Windows Human Machine Interface devices (HMIs)/touchscreens control the SCADA components to include controls, control panels, annunciators, indicators and Programmable Logic Controllers (PLC). The SCADA System is owned by the USIBWC and is configured and maintained to ensure compliance with the Federal Information Security Modernization Act of 2014 (FISMA). Network services are provided by Windows servers using an Active Directory environment that administers dual authentication access control to the SCADA. The SCADA System is used to manage, monitor and maintain wastewater treatment plant operations and includes data logging, storage of shared data files, operations data and historian and backup services. The SCADA System is "air gapped" from internet access. The USIBWC will provide over-arching guidance (on where to buy and what types) of Hardware/Software is acceptable for purchase. Item must not be refurbished, only purchased through a licensed vendor and be Trade Agreements of Act (TAA) compliant. USIBWC will also assist and fund for any long-haul circuits that are required for connectivity (such as at the Lift Stations). USIBWC will also provide over-arching NIST and RMF documentation (Policies and Plans) for inclusion into the sites SCADA System RMF Package. USIWBC or assisting Federal agency will provide system/FISMA/NIST audits/assessments on a re-occurring biennial frequency at a minimum.

b. The Contractor is responsible for maintenance, replacement and configuration of the SCADA System as a whole this includes (this includes all software and hardware components) - maintaining and replacing SCADA system components located within server racks located at the main SCADA system building, all software, Windows workstations, servers, Storage Area Network (SAN) connected servers, storage systems, switches, software and CISCO network hardware components such as routers, firewalls, switches, connectivity appliances, and all SCADA System. Components (refers to all, components and connectivity infrastructure to include but not limited to SCADA System sensors directly connected to plant equipment that interfaces between OT and IT, Programmable Logic Controllers (PLC), ControlLogix controllers, Human Machine Interfaces (HMI), Remote Terminal Units (RTU) and their components and programming). The Contractor is responsible for the repair maintenance and upgrading of all communications infrastructure related to the communication capabilities of all field instruments to include all cabling, telephone or radio infrastructure (this does not include long haul circuits). The Contractor shall not allow any SCADA system sensors to remain in production in the field beyond their established End of Life cycle or if identified to no longer be compatible with SCADA system components, and or identified as needing replacement by Federal Audit Officials or by USIBWC established requirements/guidance. For IT devices such as computers, servers and switches the Contractor will provide make, model and serial numbers to USIBWC for inclusion into the asset management inventory system. Contractor will be responsible for software and firmware updates to the SCADA System. Contractor will also be required to update system vulnerabilities based on USIBWC timelines, provide and update network diagram, Hardware and Software lists, SOPs, POAMs and Risks associated with the system, as well as developing incident and contingency procedure, and testing those procedures in the form of tabletop or real world exercise scenarios at least on an annual basis. Contractor will develop any other documentation needed by USIBWC such as system categorization, system security plans and other similar documents regarding the SCADA system. The Contractor will remediate any findings found during federal audit or assessments within a 90 day time period. Outdated or obsolete field hardware shall be replaced by the Contractor within a 90 day time period or submit a plan for replacement to the USIBWC in accordance with this contract.

c. Upon award, the Contractor shall perform a SCADA system risk assessment and evaluation throughout the entire plant and SBIWTP area of responsibilities, to identify the conditions of existing field instruments, components and connectivity infrastructure. The Contractor shall include a proposal to address this necessary work following the O&A work procedure submittal, see paragraph 1.6.

d. The Contractor will be responsible for managing, configuring, and maintaining their Corporate network to allow for the required daily operations, reporting obligations and maintenance of the plant as described in this PWS. The network will require the capabilities of performing regular data backups and have redundant capabilities. To ensure the CyberSecurity of the Corporate network, a Firewall, smart routers and switches, anti-virus software are required to be maintained as standard components of the network. Quarterly vulnerability assessments to identify needed patching and remediation of admin network components (servers, workstations and networking hardware) are required to be maintained by the Contractor in order to create a secure environment for the Contractor to conduct its day to day operations and provide for recovery of data, operations and services if necessary. The Contractor will be responsible for providing the USIBWC with all Information Technology or CyberSecurity policies and directives currently in place by the Contractor to maintain the functionality, security and access control of the admin network for our review and approval. The Corporate Network Cybersecurity program documentation shall include elements such as cybersecurity requirements, performance, scalability, regular hardware and software maintenance schedules, and continuity of operations plans to ensure the Contractor is able to recover operations and restore data to their network in case of failure or compromise.

The Corporate Network will in no way (logically or physically) be connected or share any IT hardware or software licenses with the USIBWC SCADA System.

e. The Corporate System used or operated by the Contractor to store, process, transmit and protect Controlled Unclassified Information (CUI) on behalf of the agency shall comply with NIST SP 800-171 rev 3 “Protecting Controlled Unclassified Information in Nonfederal Systems and Organizations” and conduct security assessments detailed in NIST SP 800-171! Rev 3 (Attachment 15) to provide documentation or evidence that the security requirements in the NIST SP 800-171 rev 3, have been satisfied. To maintain a consistent level of protection, the security requirements for safeguarding CUI in nonfederal systems and organizations must also comply with Federal Information Processing Standards (FIPS 199) publication.

f. All contract employees with established access and roles within the SCADA system shall complete annual training on the control system and best practices for SCADA systems. The training will be developed and administered by the USIBWC.

1.2.5 Sampling and Analysis. The current NPDES permit for the Plant is Order No. R9-2023- 009 (effective March 8, 2023), NPDES No. CA0108928 . This will expire on June 30, 2026. If the Permit is amended or a new NPDES Permit is issued during the Contract period, it may have additional requirements outside the current scope as written in the current permit. If needed, a modification to the Contract will be prepared to address additional permitting requirements

1.2.5.1 The Contractor shall be responsible for implementing and assuring proper sampling protocol, analysis and laboratory quality assurance in accordance with the National Pollution Discharge Elimination System (NPDES) permit. If the Contractor uses an outside laboratory to meet this requirement, the lab must be certified in the state in which the lab is located.

1.2.5.2 The Contractor shall implement the requirements of the Spill Prevention and Response Plan for all spill and transboundary flow event. This includes that Contractor shall respond to and report all spill events (flows that escape from plant or facilities after initial capture or flows that do not exceed the capacity of the canyon collectors) and/or transboundary wastewater flows (flows that bypass the facilities) in accordance with NPDES Permit, Permit Number CA0108928, Order Number R9-2023-0009, As Amended and the Transboundary Spill Prevention and Response Plan.

The Contractor shall provide technical support to USIBWC in responding to regulatory inquiries, audits, or enforcement actions. This includes furnishing data, documentation, and subject matter expertise as needed and in a timely manner. The Contractor shall not represent the Government in regulatory proceedings unless explicitly authorized.

1.2.6 Records. A log shall be maintained indicating daily operating activities. Copies of logs and documents, requested under this contract, shall be made available immediately upon request. All operations and laboratory records shall be maintained for five (5) years and originals of each left on site upon contract completion.

1.3 MONITORING AND REPORTING REQUIREMENTS The Contractor shall prepare and provide all reports with the exception of the Ocean Outfall Monitoring Reports, in accordance with the Attachment E Monitoring and Reporting Program under the Permit.

Prior to preparation of the required reports, the Contractor shall review all test results in consultation with the COR and/or USIBWC Area Operations Manager (AOM). All reports and records shall be made available to USIBWC simultaneously as they are reported to the RWQCB. This data is property of the USIBWC and shall not be altered before providing it to USIBWC.

1.3.2 NPDES Monitor and Reporting Program. The Contractor shall execute all aspects of Attachment E of the Permit to conduct routine and episodic self-monitoring that meets the requirements as specified under: 1) General Monitoring, 2) Monitoring Locations, 3) Core Monitoring Requirements, and 7) Reporting Requirements for the facility (treatment plant, canyon collectors, SBLO, and canyon pumping stations). The Contractor shall be responsible for providing the monitoring reports to the COR for approval prior to submitting them as required to the Regional Board. Aside from the reporting requirements within the permit the following are required:

1.3.3 Monthly Operations (O&M) Report - No later than the 15th of each month the Contractor shall submit to the Contracting Officer’s Representative (COR) and Contracting Officer (CO) a report explaining operations for the preceding month specifically including flow data, chemical usage, bio solids activities and a detailed discussion of operational problems and corrective actions. Operations and Maintenance report will include influent and effluent wastewater quality and quantity, quality and quantity of sludge produced, removal efficiencies obtained, chemicals stored and dosages used in processes, repairs and maintenance tasks performed (including equipment off-line) and status of any pending modifications. The Contractor shall also report their detailed preventative maintenance activities performed for the prior month as well as repair activities. The report shall include a performance dashboard summarizing KPIs, permit compliance support activities, and any deviations from expected outcomes. This dashboard will be used to assess performance-based payment eligibility.

1.3.4 Laboratory Summary Report - a report summarizing laboratory results/data for the prior month shall be submitted to the CO and COR by the 15th of each month.

1.3.5 Storm Water. The Contractor shall provide all information in the State of California, State Water Resources Control Board, Annual Report for Storm Water Discharges Associated with Industrial Activities (State Water Resources Control Board, Water Quality Order No. 2014-0057- DWQ, NPDES General Permit No. CAS000001. The Contractor shall submit an electronic copy to the COR by June 10th of each year. The Contractor shall perform all sampling, testing, and analysis as required in the attached report. In addition, the Contractor shall perform and record all visual assessments and conduct the applicable annual comprehensive site compliance evaluation as detailed in the report.

1.3.6 Five Year Capital Plan- The Contractor shall provide a Five-Year Capital Plan to project, over a five-year period, major repairs, refurbishments, replacements, and upgrades of infrastructure, facilities, equipment, and components that are required to ensure the continued functionality of the SBIWTP. The Five-Year Capital Plan will allow the Government to properly program for major repairs, refurbishments, replacements, and upgrades in future years that are not covered under the O&M Contract. The Contractor’s initial Five-Year Capital Plan shall be submitted to the COR not later than one hundred and eighty (180) calendar days after the contract award. Thereafter, the Contractor shall submit annual Five-Year Capital Plans, not later than 30 September.

1.3.7 Condition & Risk Assessment Report- The Contractor shall conduct an annual infrastructure condition assessment to assess the condition of all SBIWTP infrastructure, canyon collector & lift stations, facilities, equipment, and its components. This assessment shall be in alignment with IBWC grading of assets specified in out WWTPs asset management once completed. This shall be captured in the contractor’s nonproprietary Computerized Maintenance Management System (CMMS) and eventually to transitioned into our EAMS . Until IBWC’s asset management is completed and able to be provided to the contractor, the Contractor shall submit a condition assessment report to include the asset description, asset identification, asset location, condition rating, and scoring methodology. The condition assessment shall also include a risk assessment of equipment and risk to USIBWC. The risk assessment shall report on the effectiveness of internal controls and how to mitigate risks for the following year. The condition and risk assessment allows the Government to properly program for major repairs, refurbishments, replacements, and upgrades in future years that are not covered under the O&M Contract. The Contractor’s initial assessment shall be submitted to the COR not later than one hundred and eighty (180) calendar days after the contract award. Thereafter, the Contractor shall submit annual assessments, not later than 30 September of each year.

1.3.8 Prevention & Response Plan- The Contractor shall conduct regular review and assessment of the Prevention/Response Plan to identify improvements and modify it as necessary to reduce, eliminate, and prevent the recurrence of spills and/or transboundary wastewater flows.

The Contractor shall keep the Prevention/Response Plan in an up- to-date condition and shall amend the Prevention/Response Plan whenever there is a change (e.g., in the design, construction, operation, or maintenance of the Facilities) which materially affects the potential for spill events or which materially affects the response required for each event. The Contractor shall include any modifications as an amendment to the Prevention/Response Plan submittal in CIWQS within 30 calendar days of making the amendment. If an erroneous mistake is made, Contractor shall correct within 7 days (or less) upon notice.

1.3.9 As-builts- The Contractor shall provide markups/red-lines to the Plant as-builts within thirty (30) calendar days of completion of modification for each modification to the Plant. The markups/redlines shall include, as minimum, the date of the modification, Contractor, and cost.

The modifications shall be provided in an AutoCAD file along with an Adobe Acrobat file.

Plant modifications requiring the approval by a Professional Engineer shall abide by the requirements established by the California Board for Professional Engineers, Land Surveyors, and Geologists.

1.3.10 Information Management- The Contractor shall provide an admin network Information Technology (IT) security plan for review and approval by the USIBWC. The plan should address measures and procedures used in providing communications security, continuity and maintenance for the admin network. The Contractor shall assess and validate system documentation, update baseline configuration and documentation, and network diagrams.

1.3.11 Standard Operating Procedures- The Contractor shall develop and provide Standard Operating Procedures (SOP) for the unit processes defined in the manuals. SOPs shall include start-up, routine operation, and shutdown procedures for unit process systems. The Contractor may develop SOPs using the O&M Manual and SOPs developed by the previous Operations Contractor as a guide. SOPs shall be reviewed by the Contractor, updated as needed using the O&M Manuals, and made available upon request to the Contracting Officer and COR.

1.3.12 Deferred Maintenance & Repairs Report- The Contractor shall prepare a Deferred Maintenance and Repairs Report for all SBIWTP infrastructure, facilities, equipment, and components. Deferred maintenance is defined as routine maintenance and repairs, one-time repairs, refurbishments, replacements, or upgrades under $200,000 that were not performed when they should have been, or were scheduled to be and which were put off or delayed for a future period. The Deferred Maintenance and Repairs Report shall be submitted annually no later than January 15th of each year.

1.3.13 Preventative Maintenance Plan (PMP)- The Contractor shall provide, and implement, an annual Preventative Maintenance Plan for all capital assets, to include SBIWTP, temporary plant equipment, pump stations, canyon collector systems, conveyance systems, plant operational buildings, admin. Buildings, HVAC systems, lighting, power distribution, potable water, sewer systems, fire suppression, furnishings of spare parts, critical spare parts, storage equipment and materials. The PMP shall be submitted for approval, no later than 30 September. The CO and COR shall have 30 days to review and provide feedback. The PMP shall be in par with section

1.5.1 Preventative Maintenance Inspection program.

1.4 NOTICE OF NON-COMPLIANCE. The Contractor shall notify the CO, COR, and AOM as soon as possible but not longer than 12 hours after an event having the potential to invoke a Notice Of Non-Compliance or Notice of Violation (NOV) from the state or federal authorities.

The Contractor shall report spills and transboundary wastewater flows, as previously described, in accordance with Section VI.C.2.d of the NPDES Permit No. CA018928, Order No. R9-2023- 0009, As Amended. The Contractor shall also notify CO, COR, and AOM in writing as soon as possible, but not greater than two (2) calendar days after the date the Contractor became aware of any non-compliance. If an erroneous mistake is made by the Contractor, Contractor shall correct within 7 days (or less) upon notice. The Government may hold the Contractor liable for all fines incurred as a result of non-compliance or notices of violation due to negligence on the part of the Contractor.

1.5 MAINTENANCE/REPAIR

1.5.1 Preventive Maintenance. Preventive maintenance shall mean labor and materials predicted and scheduled for equipment or systems to prevent equipment failure, to extend equipment or parts life to the equipment’s or parts manufacturer’s standard life expectancy or beyond. A preventative maintenance and inspection (PMI) program shall be established for all wastewater related equipment and systems to prevent and correct deficiencies with process equipment and systems. PMI program shall be performed in accordance with manufacturers’ recommended procedures, original equipment manufacturer (OEM) standards, ASME, WEF, and NASSCO. Preventative labor, material and costs in addition to test results shall be tracked in EAMS. The Contractor shall develop a list of critical spare parts and maintain such inventory to keep the entire system in continuous service to meet collection demand and treatment requirements. This listing shall be available for the Government review by request.

The Contractor shall not use breakdown maintenance as part of the PMI program.

1.5.2 Predictive Maintenance. Predictive maintenance relies on conducting maintenance activities intended to maximize equipment life and optimize performance. Predictive testing shall include but not limited to cctv exploration, vibration analysis, tribology (lubrication), infrared thermography and motor current analysis. Predictive labor, material and costs in addition to test results shall be tracked in the contractor’s non proprietary EAMS and transfered over when IBWC EAMS is available. Activities should at a minimum meet the design and performance criteria identified in the O&M manuals. In addition, labor and material costs per asset/main. Contractor shall develop, update and track minimum attributes required by IBWC.

1.5.3 Corrective Maintenance/Repair. Corrective maintenance shall mean labor and parts or installation of new equipment necessary to repair or restore equipment or systems to normal operating functionality. The Contractor shall be responsible for the repair or repair by replacement of wastewater related equipment. Corrective labor, material, and costs shall be tracked in EAMS.