DRAFT RFP_BECOS Ordering Procedures Draft RFP.pdf

This is a Single Award Indefinite Deliver/Indefinite Quantity (ID/IQ) contract as contemplated by FAR 16.504. The total scope of the technical tasks for which orders may be issued is set forth in paragraph 1.1 and 1.2 of the attached Performance Work Statement (PWS), dated (placeholder).

The total programmed ceiling amount for the BECOS regional contracts are as follows:

(placeholder) The total dollar value of all orders placed against each contract will not exceed the total program value. The dollar amount of orders to be placed cannot be determined in advance.

Task Orders will be placed in accordance with the terms of this contract.

ORDERING PROCEDURES (DEC 2005) (TAILORED)

(a) 772 ESS is the only office authorized to issue Task Orders under this contract. Task Orders will be issued by a Procuring Contracting Officer in accordance with the Ordering clause of this contract. However, the following procedures shall be used for negotiation of orders.

(b) Task orders shall be awarded as FFP or CPFF as determined by the Contracting Officer. The contractor shall propose IAW the TO type specified in the Task Order Request for Proposal (TO-RFP).

The contractor shall perform IAW the TO type selected by the CO indicated in the award document or other authorized award notification. There are two procedures to be followed for the submission of offers for award of Task Orders.

Initial Task Orders:

(c) Each awardee will receive an initial task order for a post award conference. The post award conference will be conducted IAW Task Order 1 Performance Work Statement. The contract minimum order is established at a firm fixed price of (placeholder) per contract. The funds are to be used by the contractor to pay for attendance at the post award conference. The Government will not pay any costs incurred above this amount.

Subsequent Task Orders:

(1) The Contracting Officer will provide the Contractor with a copy of the notification of each proposed Task Order which will include a task order PWS and/or a description of work to be performed, a description of expertise required, and the desired completion date.

(2) The Contractor shall then: (i) submit to the Contracting Officer a brief technical discussion describing how the work will be performed; (ii) submit a cost/price proposal identifying labor categories and number of hours within each category required for the performance of the proposed work including a cost summary rollup spreadsheet; (iii) identify and provide rationale and backup documentation for all non-labor cost elements required for performance; (iv) identify any Government Furnished Information required for performance; and (v) submit a Certificate of Current Cost or Pricing Data for any proposal over the TINA Threshold.

(3) Upon receipt of the proposal, the Contracting Officer will analyze the proposal and, if acceptable, issue a Task Order directing the Contractor to commence performance, or if the proposal is not fully acceptable as offered, negotiations shall be conducted prior to issuance of any Task Order. In the event issues pertaining to a proposed work cannot be resolved to the satisfaction of the Contracting Officer, the Contracting Officer reserves the right to withdraw and cancel the proposed work. In such event, the Contractor shall be notified, via letter, of the Contracting Officer's decision. This decision shall be final and conclusive and shall not be subject to the Disputes clause or the Contract Disputes Act.

Cost/Price

(a) Options may be utilized at the Task order (TO) level. All options must be priced on a Firm Fixed Price (FFP) and/or Cost-Plus-Fixed-Fee (CPFF) basis and evaluated for placement purposes in accordance with (IAW) FAR 52.217-5 and the TO solicitation. Appropriate option clauses will be included in TO awards. All TO options must be awarded before the end of the basic contract ordering period.

(b) All CPFF TOs will be awarded IAW FAR 16.306 and FAR 52.216-8. A CPFF TO provides for payment to the contractor of a negotiated fee that is fixed at the inception of the TO. The fixed fee does not vary with actual cost, but may be adjusted as a result of changes in the work to be performed under the contract.

(1) Under CPFF, the CO may choose to associate payment of portions of the fixed fee with events of importance to the Government instead of paying out a standard percentage of fee with every cost voucher.

(2) Timing of payment of fixed fee may be dependent on the contractor's accomplishment of specific tasks or events.

(3) No CPFF TO shall be awarded unless the CO complies with all limitations in 15.404-4(c)(4)(i) and 16.301-3.

(4) The fee shall not exceed 10 percent of the TO's estimated cost, excluding fee.

(c) The Contractor is not authorized to commence performance prior to issuance of the Task Order by the Contracting Officer.