VIPSAM RFP Question Resolution Matrix

FA7014-09-R-0032

VIPSAM Question Resolution Matrix Questions 2 thru 11

Document &

Para #

Type

(A/S/C)

Question Government Response

2 PWS pg 36, para 2.35

Small

Business

Plan and

Section L

A Q: PWS pg 36, para 2.35 Small

Business Plan and Section L.

The DRFP Section L page 90of

112, para 4.3.6.1.1 defined the

Small Business requirement percentages as being based "on total subcontracting dollars band first, second, and third tier subcontracting dollars …". The final RFP Section L does not have a Subfactor 6 for Small

Business Plan nor the definition previously provided for determining Small Business content. Please clarify that the

23% small business requirement as laid out in PWS pg 36, para

2.35 is based on the total subcontracting dollars.

Correct, the 23% Small Business goal is based on total subcontracting dollars for this acquisition.

Clarification: The Small Business goal is 23% of the total contract award amount, for example, if the contract total award amount was $100M, then based on the 23% goal, $23 Million would go to small business.

3 PWS pg 36, para 2.35

Small

Business

Plan and

Section L.

The DRFP

Section L page 90 of

112, para

4.3.6.1.1

A Statement: IAW FAR Subpart

19.7—The Small Business

Subcontracting Program

Under 19.702 Statutory requirements.

―Any contractor receiving a contract for more than the simplified acquisition threshold

The Government established Small Business Goals based on Market Research and a Sources Sought

Solicitation specifically addressing small business concerns that was sent out 30 Oct 2009. Responses from small businesses resulted in establishing a small business goal of 23%, inclusive of a Small

Disadvantaged Business goal of 5% and a Service-

Disabled Veteran-Owned Small Business goal of

3%, no other goals were established. These findings and the subsequent goals were then reviewed by the AFDW small business specialist and the Secretary of the Air Force Small Business must agree in the contract that small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns will have the maximum practicable opportunity to participate in contract performance consistent with its efficient performance.

Requesting 23% fails to address the statutory requirements.

What percentage applies to , veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns?

office for concurrence.

Despite the established goals, offerors are still required to address the referenced statutory requirements in their subcontracting plan as the

PWS expressly states that ―the contractors proposal shall include a Small Business Subcontracting Plan and Small Business Participation Plan in accordance with FAR 19.704, 52.219-8, 52.219-9

Alt II and DFARS 252.219-7003.‖

4 PWS pg 36, para 2.35

Small

Business

Plan and

Section L

G This acquisition is worth about

$313M, does 23% mean $72M is set aside for small business concerns?

See clarification example in Question 2.

5 PWS 5.29,

Pg 58.

Aircraft De-

Icing

A Q: Please clarify that the intent is for the contractor to de-ice all aircraft on the West ramp and that there is no requirement to

5.29 of the PWS states that ―The contractor shall establish and conduct aircraft de-icing procedures

IAW TO 42C-1-2 to support all 89 AW, 316 WG, 457 AS, Dept of Energy, Dept of the Army, and all

Services and

PWS 7.3.23

(TA

Support) De-icing) de-ice aircraft on the East ramp.

If it is the intent of the

Government to perform de-icing on both sides of the airfield, please verify that there is enough

GFE to accomplish this requirement.

transient aircraft, US and foreign, that transient

JBA-NAFW (with general exception to aircraft on the East Ramp and all Navy Aircraft on the East

Ramp regardless of hours or day of the week).‖

Although no deicing will be done for the permanent

Navy Aircraft on the East Ramp, if an aircraft that falls under requirements above is parked on the

East Ramp, the contractor may be required to provide deicing support, on the East Ramp, outside the hours of 0630-1730 (PWS 7.1).

This is a minimal requirement and is not expected to significantly increase workload. Priority is the

PAG and DV Aircraft first.

The contractor is responsible for determining if

GFE will meet requirements.

6 RFP Section

H-010, para

S RFP Section H-010, para 2, 4th sentence talks to significant changes ""+/- 20%""..... PWS

2.2.3 states ""+/- 10%"". Q&As from the DRFP changed this to

+/- 10%.

Recommend changing H-010 to

""+/- 10%""."

Significant changes should be ―+/- 10%‖ not ―+/-

20%.‖

H-010: MISSION CHANGES AND PROGRAM

FLYING HOURS, will be edited to state that, “Significant mission changes (+/- 10% outside the range of mission requirements identified in the workload files, TE-4) will be negotiated as an equitable adjustment to the firm-fixed-prices shown in Section B.”

7 G A Based on your response to question #2 it is my understanding, as an example, if the SB subcontracting dollars identified for this acquisition by a proposing company is $1.00

See clarification example in Question 2.

then .23¢ goes to SB and .77¢ goes to other subcontractors.

8 RFP Section

L, 4.3.5, Transition

Phase-In and

Section M

2.5

Transition

Phase-In

G RFP Section L, 4.3.5, Transition

Phase-In and Section M 2.5

Transition Phase-In. Both state that the proposal shall "...detail an incremental transition of workload and workforce, beginning no earlier than 30 days after transition period begins." This is an unusual requirement in that typically during the Transition period the outgoing contractor maintains overall control of the contract while the new contractor observes and becomes familiar with the program. The incremental change requirement causes a couple of major concerns.

1. We are concerned that support for the mission will suffer as two companies under different leadership teams will not integrate well across company lines resulting in less than optimal support for 89th and

316th missions. Any large maintenance program, but especially the VIPSAM

The Government has decided that an incremental transition is in the best interests of the Government.

The Incumbent Contractor will retain full responsibility until the end of the current contract period or if the Extension of Services clause is exercised, till the end of that extension period. The

Government will then exercise the Continuity of

Services clause (FAR 52.237-3) that will allow for an incremental transition of services over a 3 month period. Negotiations will be based on the terms of the clause in the current contract and the awarded offerors transition plan.

This allows the winning offeror to have the first 30 days of transition to observe operations while the incumbent has full responsibility, after which the incremental transition period will begin and progress until complete turnover of operations.

program, cannot afford to set up a situation where there is no unity of command and accountability. Additionally, an incremental shift of workforce will cause confusion within the workforce again reducing performance.

2. It is unclear how the

Government would change the current contract with the incumbent if the Govt has already agreed to a Firm Fixed

Price contract that does not end until the Transition period is completed.

Recommend the Government change the Transition requirement such that the new contractor assumes all responsibilities on contract start date which is the first day of the base period.

9 PWS

2.4.16.1

S PWS 2.4.16.1 requires

Electronics Technicians to have an FAA Airframe and

Powerplant (A&P) certificate.

In both the Air Force and commercial sector, Electronics

Technicians (or equivalent

AFSC) do not have the

The Government has reviewed this suggestion and concurs; the PWS shall be revised to state that

Electronic Technicians shall have, as a minimum, an "Airframe" license/certificate issued from the

FAA.

necessary qualifications/background that enable them to obtain a

Powerplant license because of their specialized skills. Since the ET's do not work on the aircraft engines or components recommend deleting the

Powerplant requirement for the

Electronics Technicians as their duties are limited to Avionics, Communications, Navigation and self defense systems and the

FAA Airframe license covers those systems.

10 Section L S Referencing the Past

Performance Questionnaire

(PPQ) due date of 28 Jun 2010, although it is mentioned in the

PPQ, in the PPQ Cover Letter and on the FedBizOpps website it is not mentioned in section L?

Section L will be revised to include directions that

Past Performance Questionnaires are due NLT 28

Jun 2010. An amendment is forth coming to clarify.

11 PWS 6.2.1 S Is it the Governments intent in

PWS para. 6.2.1 for the Bell 212 to be the commercial equivalent?

Yes, the PWS will be revised replacing references of ―Bell 212‖ to ―Commercial Equivalent.‖

Document & Para #: Enter the specific, complete paragraph number. Enter ―Gen‖ for general comments on the document not specific to any single paragraph.

Type (G, A, S, C): Type of comment (G=General; A = Administrative; S = Substantive; C = Critical)

CRITICAL – Label a comment ―Critical‖ if you believe success of the program depends on a revision to the area commented on.

SUBSTANTIVE - Substantive comments are provided because sections in the document appear to be or are potentially unnecessary, incorrect, incomplete, misleading, confusing, or inconsistent with other sections.

ADMINISTRATIVE - Administrative comments correct what appear to be typographical or grammatical errors.

GENERAL – General Comments require a simple explanation/clarification and does not necessarily result in a change to a document

Question: Self-explanatory

Government Response: Self-explanatory