VIPSAM Question Resolution Matrix for Industry Quest 43-178 dated 17 Mar 10.pdf

FA7014-09-R-0032

VIPSAM Question Resolution Matrix

Questions 43-178

Question Government Response

Industry Week, Day 1 Questions

43 Will there be any restrictions on NAICS codes used by small businesses to included in the Small

Business Plan

The prime may designate the NAICS for its small business subcontractors, however, it is incumbent on the offeror to ensure they are applying the appropriate NAICS for services as it applies to this requirement as both the Small

Business Subcontracting Plan and the Small Business Participation plan will be evaluated for award.

44 What is the potential to in-source this competition?

Other than the possibility of supply requirements, no other area will be in-sourced. There is no set timeline for this decision; therefore we have included it as an option CLIN.

45 Ms. Johnson mentioned the munitions CLIN being eliminated in her briefing, please elaborate.

The munitions CLIN will remain, however as it is no longer being considered for

In-Sourcing it will cease to be an “option” CLIN and instead become a permanent

CLIN.

46 How will bidders be expected to propose on the supply requirement?

We will treat the supply requirement as a permanent part of this requirement until otherwise directed. Although it may be an Option CLIN at this time, it will still be evaluated and carry as much weight as the other CLINS in the RFP.

47 Will the Government post today’s briefings on the

Federal Business Opportunities (FBO) Website?

To include the photographs previously mentioned?

All briefings will be posted on the FBO website following Industry Week.

Although we have taken some photographs, there release may be sensitive depending on the location, so the Government would ask that if there is something you would like a photograph of to request it and we will request authorization for release.

48 Ms Johnson said the munitions CLIN was removed and the supply services was optional?

Please clarify. Is the Supply service a contract requirement?

The munitions CLIN is no longer an OPTION CLIN as it is no longer being considered for In-Sourcing. It will remain as a permanent CLIN in the RFP.

Although an Optional CLIN, Supply is a requirement at this time and should be treated as such.

49 Please provide a re-review of the contracting/proposal schedule.

The briefed schedule has slightly changed as the RFP release is TBD, however the below is being provided for planning purposes:

Draft RFP Release 05 Feb 2010

Revised Draft RFP Release 17 Mar 2010

Official Solicitation Release 31 Mar 2010 (Estimated)

Past Performance Due 14 Apr 2010

Proposals Due 10 May 2010

Award Date 15 Nov 2010

50 Who decides which service bulletins (TCTOs) will be accomplished in-house vs. through CLS contract?

The designated System Program Office (SPO) provides this direction which coincides with the Original Equipment Manufacturer recommendations.

51 Can the Government define the in-house fixed wing scheduled inspection workload requirement?

Isochronal Inspection History is now included in TE 4a

52 Is the C-20 Organizational Level Maintenance included in the PWS requirement?

Yes, flight line maintenance is included in the PWS.

Industry Day 2, 89 th

MXG Tour Questions

53 Who takes care of the de-icers? Which/how many are Government furnished? Is the de-icing fluid provided by the Government?

The six (6) de-icing trucks are GFE (TE-9C, pp 72). The awardee is responsible for maintenance of this equipment. De-icing fluid is provided through base supply.

54 Where is the AGE gassed up? Bldg # 1933

55 How many shifts does the AGE workforce work? AGE is required to meet daily flying schedule requirements, support PAG, and

Transient Alert Aircraft. It is up to the offeror as to how to organize their workforce.

56 How many shifts do the fabric workers work?

Fabrication shop capability is required to support estimated work load cited in

TE-4 and to meet the daily flying schedule to include PAG support. TE-4 will be revised to include estimated man-hours for all of the back shops.

57 Is there a Government provided portable X-Ray machine? Is there a requirement to provide one?

Yes. TE-9e (1). No

58 Does the Government retain and receive all the specifications for the aircraft they maintain?

For the UH-1N Helicopters yes, for the fixed wing aircraft a response is forthcoming.

59 How many shifts does the Battery shop work? The Electro/Environmental shop capability is required to support estimated work load cited in TE-4 and to meet the daily flying schedule to include PAG support.

TE-4 will be revised to include estimated man-hours for all of the back shops.

60 Is Depot maintenance conducted on-site? Sometimes, however the work conducted will be completed by depot personnel or contractor depot teams. The offeror may be asked to provide hangar space and/or AGE to support these events

61 What types of wash are done inside the hangars

(Wet, Dry, both)?

Both.

62 What is the number of fixed wing CORs? Response is forthcoming.

63 Are tool boxes ever kept out on the (Hangar) floor?

Tools must be controlled and accounted for as required by AFI 21-101.

64 Is the current tools accountability electronic system owned by the Government?

Yes.

65 Who is responsible for snow removal? Snow removal is contracted out with the 316 th

Civil Engineering Squadron as the responsible agency for the entire base, to include the flight line.

The offeror under this contract shall not interfere with these operations and may be required to move vehicles, equipment, etc. to provide access for snow removal.

Additionally, facility managers are responsible for snow removal within three yards of their facility. Therefore, for those facilities that the offeror manages under this contract, they will be responsible for snow removal within three yards of their facility.

66 Is a requirement of this PWS to pack parachutes?

Response is forthcoming.

67 Is there a requirement for a composite burn tests

(Once everything is glued together locally)?

There is no requirement to conduct composite burn tests.

68 Does the fabric shop perform any maintenance on equipment?

PWS 5.28.5, “Perform maintenance on and adjust industrial sewing machines.”

Additional equipment maintenance is included within this paragraph.

69 Is Aladining done? PWS 5.28.3 “Remove and treat corrosion and apply protective coatings on aircraft and support equipment.”

70 Who is responsible for maintaining and cleaning

Hangar floors?

The offeror is responsible for cleaning hangar floors. They are also responsible for reporting required floor maintenance to the Civil Engineering Squadron.

71 Where are all the expended oils, lubricants, etc.

turned in?

Hazmat in Hangar 6

72 Are their specific requirements for the cleaning materials used for the Aircraft (waxes, cleaners, etc.) and who provides it?

Yes. Cleaning materials are ordered through base supply using government funding.

73 Are aircraft launched from the hangars? Only if directed due to inclement weather or as an exercise. Helicopters are never launched from inside a hangar.

74 TE-4, Workload Data, can the Government provide historical data on sorties flown by MDS for the same period covering flying hours?

The Government is revising TE-4 to include this data.

75 TE-4, Workload Data, can the Government provide historical workload data for back shop and flight line work centers, e.g., number of tasks, man-hours expended, etc.?

The Government is revising TE-4 to include this data based on Government

Estimate man-hours.

76 PWS Page 10, 2.4.4, must all aircraft mechanics performing maintenance on commercial derivative aircraft possess an A&P certification? Who must have A&P certification?

Yes. All mechanics.

77 General Question, can the Government provide workforce demographics that shows percentage of

CBA employees grouped by years of employment for the purpose of estimating benefits?

This information is not available for release.

78 Section L, Subfactor 6: Small Business

Subcontracting Plan/Participation Plan. Can the prime contractor subcontract services on this contract using an applicable NAICS for the activity subcontracted (e.g., NAICS 561210 for

Supply Services) which is different from the

NAICS of 488190 for the prime contract?

Yes, the prime may designate the NAICS for its small business subcontractors, however, it is incumbent on the offeror to ensure they are applying the appropriate NAICS for services as it applies to this requirement as both the Small

Business Subcontracting Plan and the Small Business Participation plan will be evaluated for award.

The Government following three additional NAICS are applicable to this requirement for Supply Services, HAZMAT Pharmacy Services, and Munitions

Services.

Supply: NAICS 541614 with a Small Business size standard of $7,000,000.00

HAZMAT Pharmacy: NAICS 562212 with a Small Business size standard of

$12,500,000.00

Munitions: NAICS 493190 with a Small Business size standard of

$25,500,000.00

79 Is doing portable X-rays a requirement? If so who supplies the equipment?

Yes. The portable X-ray machines are GFE T.E. 9e(1)

80 Does the Government have all the specifications for the Boeing and Gulfstream Aircraft?

Response is forthcoming.

Industry Day 3, Munitions, Supply and Fuels Tour Questions

81 What type of ARMS are we responsible for? Small ARMS for training and all necessary ARMS for mobility and base defense.

82 What requirements are there for processing through DRMO?

The customer guidance provided in AFMAN 23-110, Part 13 and DOD 4160-21-

M, Chapter 3.

83 Is there specific equipment that the contractor needs to provide to support the munitions section

(i.e. vehicles), if so, what?

Contractor is responsible for identifying and providing vehicles and equipment to load and unload deliveries as well as be able to move it within the munitions compound.

84 Who does pick-up and delivery? TMO, but the contractor will be required to load and unload on-site.

85 Who handles the CADs for the aircraft if not handled by munitions?

COMBS personnel handle the fire bottles.

86 Is any COMUSEC stuff kept in Supply? Yes, maintained in a secure safe.

87 Does supply have its own DODDAC? Yes

88 How is fuel received on base? And how is it transferred?

Jet fuel (JP-8) is received and transferred by pipeline, and ground fuel is received by tank truck.

89 What fuel do the Helicopters use? Jet fuel (JP-8).

90 Is contamination tolerance less for DV Aircraft? No, all fuel analysis are conducted IAW technical manual T.O. 42B-1-1, which prescribes procedures for assuring quality control of fuels and lubricants. There are specific qualification requirements for Andrews AFB laboratory personnel, listed in paragraph 4.2 of this technical manual.

91 How many ground outlets for fuel are on each ramp?

The West ramp has nine fuel pit outlets and the East ramp has six fuel pit outlets.

92 What type of Aircraft use the ground outlets? Normally, medium and large frame aircraft utilize fuel pit outlets.

Industry Day 3, Helicopter and Transient Tour Questions

93 Are the Helicopters all M Models? Currently we have no M model, all the H-1 models are N models

94 Explain increase in flying hours – the hours double by 2015?

TE-4 has been adjusted appropriately to project out the increase in flying hours.

95 Average number of sorties? 9 sorties per day

96 What is the U rate?

26 as of now, but will increase in the future as aircraft hours increase

97 What is the number of maintenance personnel? Proprietary Information

98 Where is the Helicopter MX Depot?

Cherry Point, NC and CCAD, TX

99 What are the scheduled upgrades?

None at this time.

100 What is TCAS…? See PWS Para 5.34. Traffic Alert and Collision Avoidance Systems

101 Do the helicopters have a complicated Comm.

system?

The current radio that is being used is ARC-231

102 Is a radio operator required?

No.

103 SATCOM capabilities?

ARC 231

104 Manned document for MX scheduled?

Further information would need to be submitted by industry to answer this question.

105 Are MX crews to remain w/ac at the MX depots? No, once the aircraft is delivered, all crews return home

106 Where is acceptance inspection – at the depot?

Yes, acceptance is completed at depot, although another acceptance is completed by QA.

107 Do the helicopters that are broken down to go on

C-5s?

Depends on requirements/maintenance.

108 Where is the Helicopters SPO? Robins AFB, Ga

109 Are the parts ordered from base supply or from

COMBS for the helos?

Base Supply

110 Are materials for the helicopters cost reimbursable?

Answer is forthcoming.

111 Is the configuration process AFSO21?

No, only VIP interior was a AFSO21 process

112 Is the 8 the maximum number of helicopter on alert?

No, see PWS 5.23 for requirements.

113 Is there any night flying on the helos? Yes. Flying operations are 24/7

114 Do the 8 missions a day for the helicoptersinclude trainers?

Both Alert and training mission are incorporated into the daily missions.

115 Are the VIP kits for the treated like -21s? Yes

116 Are there rooms available for FCF pilots? Yes

117 Is it a one shift operation for Phase Inspection? No specified number of shifts is dictated by the Government.

118 Is tubing manufactured in the sheet metal back shop?

Yes

119 Is pressure testing for the tubing done in the back shop?

Yes.

120 Do you require engineering support? Engineering support is provided by Robins AFB, however the contractor is responsible for requesting and facilitating this support.

121 Avionics: Are manuals maintained by the contractor?

Yes, the contractor is required to update T.O.’s and summit changes whenever necessary.

122 Where is the master TO location?

TODO in Bldg 1711

123 TOOLS: Are the tools shadowed? Yes, all tool boxes are shadowed

124 Is the inspection for consumables separate? The Government needs additional information from Industry to answer this question.

125 Are the tools in TAS?

126 Will the government provide software for TAS? TBD.

127 Is PMEL part of the contract? No. There is a separate contractor performing this requirement. However tracking of equipments and transport to and from facility is expected to be done under this requirement.

128 Are all the tools GFE? Yes.

129 Are personal tools allowed? No.

130 Helicopter: Are the VIP step kits part of the supply system?

131 What is the cleaning standard for the helos?

They must meet SAM FOX standards and the appearance standards in TE-12.

132 Are the helicoptersforward wheels used? Yes, for towing.

133 Where are the paint jobs for the helicopter done? Spot paint is done on base; complete painting is completed at depot.

134 Are there 2 forward supply locations? Only one was seen on the tour?

There are two forward supply locations, see Para. 9.3.2.1 and 9.3.2.2 of the PWS.

Industry Day 4, One on One Questions

135 Why are deciding to go with Past Performance

Price trade-off?

It has been determined that this is in the best interest of the Government.

136 How are we going to evaluate Past Performance?

Based on the current “Relevancy” definition, it will be difficult to meet the requirements.

Sections L and M of the RFP will define how past performance will be evaluated.

Relevancy definitions have been revised.

137 How will you “level the playing field” for new offerors relative to the incumbent as it applies to the transition CLINS and associated costs?

The Government intends to evaluate the 4 month transition costs in CLINS 0001 thru 0011 as a part of total price evaluation.

138 Why past performance tradeoff vs. full tradeoff? It has been determined that this is in the best interest of the Government.

139 If I am not hitting all the subfactors how are you rating me?

Section M of the RFP provides relevancy definitions.

140 If I can provide the experience over multiple contracts how will I be rated?

As it applies to relevancy, “contracts” has been replaced with “performance,” therefore it is possible to rated relevant if performance on multiple contracts fulfills the relevancy definition.

141 At what point will be made to in-source supply? No timeline has been determined at this time.

142 Last May we heard a lot of focus on small business, but in the RFP it says 16%, but the AF is

23%? Why is it so low

The Government is increasing this goal from 16% to 23%.

143 The Government has no issues, with the contractor subing out to small business?

No.

144 No phase in CLIN? CLINS 0001 thru 0011 cover the 4 month phase-in period. All proposed costs for phase-in should be included in these CLINS.

145 Workload data, we need sortie history vice flying hour history?

The number of Sorties flown by Aircraft MDS will be provided in TE-4

146 No workload data for back shops? If it’s in CAMs then there should be data available

The Government will provide estimated man-hours for all back shops in TE-4.

147 Will there be flexibility to consolidate hanger and/or shops?

Although the mission or environmental concerns may dictate requirements, the

Government is definitely open to consolidation as long as all requirements of the

PWS can be met.

148 No information to deduce staffing requirements for typical MMH/FH for flight line maintenance.

Can you provide?

TE-4 is being revised to allow offerors to determine staffing requirements.

149 Need more detailed workload data. The TE’s don’t provide turn time for each aircraft, standard maintenance per flight hour. How many people are required for cleaning, polishing jets?

The Government will revise TE-4 to include workload data for Aircraft Cleaning.

150 We need workload data to support calculation of the number of the contractor owned vehicles or e.g. who gets a vehicle, # of de-ice operations, usage of cranes) number and types of current vehicles

The Government will provide the list of GFE, however it is the contractor’s responsibility to determine and provide all other equipment and vehicles needed to support this requirement.

151 Deicers, there is no workload data for de-icing TE-4 has been updated with historical data, however de-icing is contingent on weather and can vary greatly from year to year.

152 Are there any restrictions on the consolidations for entire areas?

Yes, there may be restrictions based on mission requirements, security concerns, or environmental issues. However, the Government is open to consolidation of areas as long as the requirements of the PWS are met.

153 What type of shift coverage do you really need? PWS Para 2.6 provides hours of operation for service areas.

154 Are you on schedule to release the RFP? The proposed release date has been moved to 31 Mar 10.

155 Can we define what it takes to turn an airplane? The PWS outlines the requirements necessary for turning aircraft.

156 How does the work flow in surges? TE-4 is being addressed and will identify surges where necessary.

157 Very little definition role for flying crews and crew chiefs, will the PWS be revised to further define these roles?

Government is reviewing this observation and will revise the PWS if required.

158 Is the contractor responsible for meeting OSHA standards?

Yes.

159 Will the C-20 requirement be removed? No.

160 Are their separate contracts for the following aircraft? Boeing, Gulfstream

For COMBS Supply and Depot Maintenance., yes.

161 Can you look at the NAICS codes, specifically:

336411?

This NAICS code does not apply to this requirement. 488190 will remain the primary code for Aircraft Maintenance.

162 Are COMBs OEM Ran? Yes.

163 Where is the Depot for Helicopters? There are only two place that helicopter go for depot, Marine Corp Air Station

Cherry Point, North Carolina , and Corpus Christy Army Depot, Texas

164 There is no Depot level maintenance done for helicopters on site?

No.

165 PWS 2.2.2. TE-2 Support Agreements listed are not current?

The Government is reviewing these Support Agreements.

166 PWS 2.4 Contractor Personnel Requirements.

Please provide those positions the Government determines are Key Personnel and the associated position requirements, the minimum experience levels / qualifications, and resumes requirements.

PWS Para 2.4.3 has been revised to provide the following definition of Key

Personnel: “project manager and management, responsible for overseeing the daily operations of the functional areas covered in this PWS.”

167 PWS 2.7. How will the Government determine the award of Option Years? What is the criterion and which Government office makes the final decision?

4 option years are already included in the requirement vice the previous contract that had award term option years.

168 DRFP TE-4a. Please verify the estimated workload data which appears to be low.

TE-4a is being reviewed and revised.

169 DRFP TE-3a.

a. Please define “Aircraft Availability”? How is this determined / measured? How does this differ from MC rates?

b. Please confirm the MC rate of 89.2% for

UH-1N aircraft is correct in light of the increase in flying hours projected in the DRFP.

c. Please confirm that all of these standards listed are equally important in evaluation of contractor performance.

d. Please provide formulas and examples for calculations for each category listed in this

a. Aircraft Availability is described in AFI-21-101 AMCSup 1, pg 30 Para

1.15.3.3 and reads as follow; Aircraft availability. Percentage of a fleet not in a

Depot possessed status or NMC aircraft

(that are unit possessed). NOTE: The metric may be created at the Mission

Design (MD)/

MDS level or may be grouped by fleet (e.g., Aggregate, Bombers, Fighters) to determine “Aircraft Availability”.

Availability rate = MC hours* x 100

b. MC rate for UH-1N has been changed to 78.9%.

c. TE-3a will no longer be used for the basis of evaluation, the relevancy definition has been revised in section M.

d. Response is forthcoming.

exhibit.

170 DRFP TE-4b. Please verify the fixed wing flying hour forecast?

The flying hours in TE-4a have been reviewed and verified.

171 PWS 2.23.2. In order to determine the requisite number of crash and recovery team members, please provide more definition of the requirements.

Response is forthcoming.

172 PWS 11.6.3. Will it be a Government requirement that contractor key personnel to carry Blackberry or equivalent devices in order to maintain connectivity 24/7?

The contractor’s project manager along with the top five members of their staff

(or their alternates) shall carry a Government provided Blackberry® (or similar device). They are expected to answer calls 24 hours a day, seven days a week

173 PWS 5.39.5. No Fault Found. Will the

Government provide historic No Fault Found data to include the number of items and the cost to repair each items?

Response is forthcoming.

174 PWS 2.3.1 requires contractors to comply with all directives. Since changes to directives may impact the contract, recommend the following wording be added: "Changes to directives that result in cost changes to the contract will be negotiated between the Government and the contractor and / or any additional costs will be charged as over and above with approval from the

CO."

The Government has reviewed this suggestion and the paragraph will remain unchanged. If a change to a directive is so significant that a contractor believes an equitable adjustment is appropriate they should submit it to the Contracting

Officer for determination.

175 PWS 2.5.7 states that the contractor "shall control and monitor access into restricted areas under their responsibility at JBANW…" Please define the areas the Government considers restricted areas.

Many of the Aircraft Maintenance and back-shop facilities are located along the flight line which is a restricted area. Additionally there are many other areas in the munitions and fuel storage areas that are restricted. This requirement is not to provide security personnel, but is to make it a responsibility of personnel to monitor access and safeguard restricted areas.

176 PWS 2.7.7 states that the "contractor shall inspect the required services identified in TE-5." How are these AQL established? What is the process for out year adjustments should it be determined that the AQLs need to be adjusted up or down? Is there an USAF instruction that governs this process?

The AQL’s are methods and tools used to measure contractor compliance which is a requirement of the performance plan that is developed in accordance with

AFI 63-124. AQL’s are established based on identified requirements. To address out-year adjustments PWS Para 2.7.9 states that “AQLs may be adjusted due to changing mission requirements or to address areas of substandard performance or non-compliance issues. All changes will be coordinated through the CO and require a contract modification.”

177 PWS 5.7 states that "all contractor employees shall be responsible for ensuring aircraft cleanliness."

Since there are union position descriptions and administrative positions not involved with aircraft work recommend this be reworded to specify only those contractor personnel who work on aircraft.

This paragraph has been revised, to state those employees who work on or around aircraft are responsible for aircraft cleanliness.

178 Is the De-icing equipment in the GFE? As well as other vehicles?

Yes.