VIPSAM Question Resolution Matrix--Questions 191-214.pdf

FA7014-09-R-0032

VIPSAM Question Resolution Matrix

Questions 191-214

Question Government Response

Post Industry Week Submitted Questions

191 NAICS Codes: Clarify the requirements under which the Prime can identify and use a Small Business under a NAICS code that is not stated in the Draft

RFP

The Draft RFP identifies those NAICS for which the Contracting

Officer has already identified as applicable to the VIPSAM requirement. The prime contractor may identify and use other NAICS for meeting small business goals outside of the stated NAICS, however, those NAICS chosen by a prime contractor must directly apply to this requirement to be considered a small business. For example, 237110, which applies to Water and Sewer Line and Related

Structures construction, and has a size standard of $33.5M for small business, could not be used as it does not apply to this requirement.

For any NAICS proposed to meet small business goals it is incumbent upon the contractor to demonstrate its applicability to the requirements. The Contracting Officer retains ultimate authority in approving NAICS that are applicable to this requirement. During evaluation of a proposed NAICS, the Contracting Officer may reject the NAICS if not applicable to the requirements.

192 5.39 Equipment Maintenance. The contractor shall maintain, repair, perform inspections, TCTO’s and complete required documentation for government furnished support equipment listed in TE-9, except as may be otherwise identified as government-furnished services in Section C-3, or listed as under vendor warranty in TE-9. The contractor shall perform daily inspection on all government vehicles and support equipment for serviceability and safety using AFI 24-

302 and AF Form 1800.

Q: Please clarify where "Section C-3" can be found.

See Table of Contents and Title for Government Furnished Property and Services

193 PWS 11.3.1 states that "Maintenance and replacement of all items listed in TE-9 shall be the responsibility of the contractor, with the exception of items and classes noted in paragraph 11.3.2.

Additionally, the contractor shall utilize all special tools as described in the COMBS/CLS contracts, (see

Technical Library Reference 1 (TLR) for

COMBS/CLS listing and refer to the appropriate

COMBS/CLS contract to determine quantities of tools and special equipment). The contractor shall be responsible for replacing all equipment listed in TE-

9, turning the item into Defense Reutilization

Management Office (DRMO) and notifying the

COTR so the item can be removed from TE-9.

PWS 11.3.2. "Exception: Maintenance and/or replacement for small arms (FSC: 1005) ADPE, PWCS (Personal Wireless Communications Systems)

(includes land mobile radios) and CWDE (Chemical

Weapon Defense Equipment) assets will be administered by responsible government agencies."

a. Where can we find Technical Library Reference 1

(TLR) for COMBS/CLS listing?

b. Please identify which specific items are considered CWDE equipment.

c. TE-9e(4), pgs 57-63. Is it really the Government's intent to have the contractor replace specialized equipment found in these tables like the KG-84A and the KOI-18?

d. Please describe the contractor's role in providing equipment should the Government decide to add or change equipment requirements. For example, the

Govt decides that new test equipment should replace current equipment.

a. Technical Reference Library should have been Technical Exhibit

Library, and the appropriate reference should have been TE-15, this has been revised.

b. CWDE is not Government Furnished Property, and has been edited out of paragraph 11.3.2. However, it is property to be maintained and managed; AFI 23-220, attachment 4, outlines the equipment that is classified as CWDE.

c. Although the general requirement to replace all GFE has been edited out of the PWS, paragraphs 11.3.1 and 11.3.2, it would not have been the Governments intent for the contractor to replace these items.

d. For equipment upgrades a contract modification shall be processed.

e. The Government has revised paragraphs 11.3.1 and 11.3.2, removing the general requirement for the contractor to replace all GFE

(IAW 52.245-1), with exception of processing replacement of warranted items, deicer vehicles, or contractor negligence. If required, for most GFP, replacement will be made either via contract modification for the contractor to provide or replaced by the

Government and provided to the contractor.

Paragraph 11.3.1.1 has been added to address processing replacement of warranted tools and replacement of deicers IAW 52.245-2.

e. The large number GFE items listed in TE-9 and the unknown condition of each item poses considerable risk to the contractor as far as the potential cost of maintenance and replacement of these items. Such risk is normally covered by increased cost under a Fixed Price contract. In order to properly price the potential cost for maintenance and replacement of GFE items listed in TE-9, we will need much more information on all items such as the date the item was placed in service, the last time the item was refurbished, the item's condition, and expected annual usage. If the intent of the

Government is to transition all GFE to make it all contractor provided equipment, then we suggest that this contract be used to start the transition vice trying to unload the equipment in one fell swoop. A transition approach will reduce the inherent risk and thereby reduce the overall cost of the bids from contractors.

As such, we recommend the Government establish a separate GFE Maintenance/Replacement CLIN that covers both labor and material with not to exceed monetary limits for each period of performance.

Should the actual maintenance and replacement cost exceed the established limits of this CLIN, those additional costs could be covered in an Over and

Above CLIN with prior approval by the Contracting

Officer. This approach establishes a database for annual maintenance and replacement costs while allowing the Government to transition GFE to industry in a metered fashion without contractors bidding a high Fixed Price quote to cover potential risk.

194 PWS 5.37.8, states that for the NAOC AGE the contractor shall "provide all labor and the government will provide materials/parts replacement".

Q: Please identify all equipment associated with the

NAOC for which the Government will supply parts as this appears to be another exception to the PWS

11.3.1 requirement.

See Question 193(e), Para. 11.3.1 has been revised.

195 PWS 2.7.11.2.1, pg 19 should be 2.7.10.2.2 Concur. The PWS was edited accordingly.

196 PWS 5.44.10, Pg 70, 2nd sentence. We are not able to plan and budget for Future Systems Upgrade communications training when those futuristic upgrades are unknown and the training requirements are unknown to the Gov't. Recommend this sentence be reworded to say “If training is not provided by the

Government, the contractor shall ensure personnel are trained, qualified, capable and available to install, maintain, operate, test and trouble shoot, in coordination with developing requirements. Cost associated with future training requirements will be negotiated between the CO and the contractor."

Concur. The PWS has been edited.

197 PWS 5.45 and 5.45.1, Pg. 70/71 -CDDAR.

a. To provide a comprehensive plan, request the

Government provide current copies of all Wing

Support Agreements/MOAs/MOUs and any other pertinent documents.

b. Please clarify if the Government will no longer provide CDDAR equipment and that the contractor is to provide all CDDAR equipment. If this is the case, please provide a list of all CDDAR equipment the

a. The MOAs and MOUs in TE-2 are the most current, although due to the change in mission between the 89 th and 316 th

, Joint Basing, and the expectation that the 316 th will be re-flagged, becoming the 11 th

WG, we do expect changes. Significant changes that require an adjustment in the contract will be handled via modification.

b. Unless specified or directed under the Over and Above section, the

Government does not expect Offerors to provide equipment to support

CDDAR operations. The submission of the CDDAR management plan has been extended to 90 days after contract award. Upon review

Government currently provides and a list of what

CDDAR equipment the Government requires for

CDDAR operations as this information is not in either the AFI or AFPAM.

and acceptance of the CDDAR plan the Contractor may be requested to acquire property via modification.

198 PWS 5.29, Pg 58.Aircraft De-Icing Services.

a. Is the intent of this requirement for the contractor to provide deicing for all aircraft stationed at

JBANW or only those belonging to the 89TH?

Please provide deicing workload data.

b. Who will determine the priority for deicing operations?

c. Are the GFE deicing trucks listed in TE-9c sufficient Is there a requirement for the contractor to purchase additional deicing trucks?

d. Is the de-icing/glycol recovery equipment GFE? If not, what is the associated workload data associated with this requirement?

a. Deicing operations shall support 89

, 316 th

, and transient aircraft for JBANW. Workload data has been drafted and included in TE-4.

b. The 89 th

Maintenance Operations Center (MOC) will provide guidance to the contractor on deicing priorities.

c. For current operations and workload provided, yes.

d. The equipment used to recover de-icing and glycol fluid is GFE.

The contractor is responsible for recovering and properly disposing of the fluid.

199 PWS 5.34.2, Pg 64, Third Sentence "The contractor shall coordinate depot shipments, prepare engines for shipment and pick-up/deliver engines from and to the appropriate agency when an engine is to be shipped to/received from depot or other locations. "

Q: Please confirm that this requirement has been moved from the OEM to the VIPSAM contractor. If yes, please provide historical and projected shipment data for each MDS engine type for bidders to use in developing cost models.

Paragraph 5.34.2 has been edited to read as follows, “The contractor shall accomplish engine removal, installation, inspection, repair, test, adjustment, trim, conditioning, component repair and replacement and organizational-level maintenance repair. The contractor shall transport engines to the applicable COMBS activity for shipment to repair facility when repair exceeds organizational level capability.

The contractor shall prepare removed engines for shipment in accordance with requirements contained in the specific aircraft maintenance manual (AMM); shipping requirements shall be coordinated with COMBS personnel. The contractor shall also transfer engines from the COMBS to the aircraft flight line/hangar location as needed to replace a defective engine. The contractor shall perform removal, installation, test and repair of APUs and components IAW applicable TO’s.”

Paragraph 5.34.3 has been added for Rotary Wing which states, “The contractor shall accomplish helicopter engine acceptance inspections, removal, installation, inspection, repair, test, adjustment, trim, conditioning, component repair and replacement and Two-Level

Maintenance (2LM) repair. The contractor shall send engines for depot level repair when repair exceeds organizational level capability.

The contractor shall coordinate depot shipments, prepare engines for shipment and pick-up/deliver engines from and to the appropriate agency when an engine is to be shipped to/received from depot or other locations. The contractor shall perform engine quick engine change kit (QEC) installations and removals as necessary and maintain spare engines and combining gearboxes ready for install with the QEC installed. The contractor shall perform removal, installation, test and repair of all engine components IAW applicable TO’s.”

200 PWS 5.44.1, pg 69. Is the Gov't going to provide the needed COMSEC materials identified as Top Secret requirements? Please provide a precise list of items and quantities that constitute "Top Secret" requirements.

PWS 5.44.1, pg 69. and 5.44.6 pg 70. 5.44.6 states

"The contractor shall establish a COMSEC account and procure COMSEC material to perform all maintenance secure communications checks. This will include obtaining Unclassified, Secret and Top

Secret hard drives."

Q: Many most communication items are OEM proprietary items. If it is the Government's intent for the VIPSAM contractor to procure these items, we will need a list of all items and the quantities the contractor is to procure and what items will be provided by the Govt. Additionally, please clarify

The Government has edited this paragraph, as the intent is for this equipment to be Government provided, which can be obtained by establishing a COMSEC account.

what CLIN will be used for procurement of these items.

201 PWS 5.44.2, pg 69.

1. Please confirm that the Government will require the VIPSAM contractor to perform these requirements even though these are currently being performed by the OEMs. If the answer is yes then:

A. Is the requirement for all MDS?

B. Will the Govt provide comm test benches and mock-ups?

C. Will the Govt provide the required Hard Disk

Drives (HDDs) and computers? (This question is also linked to the question for PWS 5.44.1, pg 69.)

D. Please confirm that the Government is requiring the VIPSAM contractor to maintain accountability, configuration management, and control of all communications equipment that is spread among three COMBS run by three different providers. If yes, please provide additional clarification as to the

Government’s expectations and how the VIPSAM contractor will be given authority over other contractors who have separate contracts with the

Government.

A. Yes.

B. Comm test benches and mock-ups will be Government provided.

C. Yes.

D. The Offeror is responsible for 100% accountability for assigned equipment on the Aircraft.

202 PWS 5.44.5, pg 70 Please confirm that the Govt set up and fund training with the 89 Comm Squadron for computers, networks, routers, etc. which are already in place and for future communication equipment to ensure we keep the "highest order of expertise."

PWS 5.44.5, pg 70 Please confirm that the Govt will coordinate and all required for communications, Although the expectation is that the contractor will provide experienced and qualified personnel to operate, maintain and support the existing communication systems, the Government will assist in coordinating and facilitating training on current systems in place with both Government Agencies and OEM’s as needed to ensure the highest order of expertise is maintained. Training approved and directed by the Government may be charged to the Training CLIN.

Additionally, the government will provide basic information current and future equipment, training and that all communications training will be funded under the

Training CLIN.

We used the term "current" just to make sure when we are talking about comms training that is includes the whole gambit of what is on the aircraft today and what may possibly be on the aircraft in the future.

From the sentence "The contractor shall work with the FD and CO to ensure the necessary training is provided to the avionics technicians", I interpreted this to mean that the Govt would take inputs from the contractor and then "coordinate" with the contractor for Govt provided and OEM training. So maybe the question is, What is the Govt's role regarding training? What training will the Govt provide and what training is the contractor expected to acquire on its own regarding communications equipment?

protection and security training for operating and safeguarding computers, networks, routers, etc. IAW Air Force standards.

203 PWS 5.44.6, pg 70, Last sentence. Shouldn't the

Govt obtain the frequencies as it has to come through

89 AW Comm Squadron? The military controls the

MILSAT frequencies.

The Government concurs and will provide the frequencies.

204 PWS 5.44.10, pg 70 Will the Gov't provide the funding for future systems upgrade training not provided by the Govt and chargeable under the

Training CLIN? There is no way to price in the cost of this unknown requirement.

Yes.

205 TE-16.

1. Please define the following items listed in TE-16?

#s 7, 8, 16 and 18

2. Item 11 is on a Boeing contract and Boeing

TE’s 7 & 8 are the standard radio systems for the aircraft. 16 is a basic mission communication and data system. 18, is the communications system as detailed in the MDSs operating manual.

The expectation as it applies to the PWS and item 11 of TE-16 is proprietary. Is this item in the PWS a mistake? working knowledge of Wideband Satellite Systems.

206 RFP Section E, second to last par, pg 39 and Section

J, Exhibit 2. Both discuss a "Performance Plan".

Please clarify what this document contains and how it will impact the contractor.

The explanation of the performance plan can be found in AFI 63-124.

The Performance Plan is the Air Force’s current term for Quality

Assurance Surveillance Plan.

207 Will there be a surveillance plan for the Contracting

Officer Representations that governs the COR’s processes to ensure the Government and the

Contractor are on the same page for surveillance procedures, processes, compliance and rules of engagement?

Yes, there is and will be a Performance Plan that will guide the

Governments surveillance process.

208 PWS 8.2.2 states " The contractor shall work with the

Government appointed Munitions Accountable

Systems Officer (MASO) and perform those functions that can be delegated by the MASO as outlined in AFI 21-201, Table 7.1, in the column titled ―the MASO must ensure. The column that states the ―MASO will‖ are the duties that must be performed by a Government MASO. Additionally, IAW AFI 23-111, for the purposes of munitions, the

MASO is all the Accountable Officer and must be coordinated with on all accountable Government property within the munitions section."

Q: While this para has been changed as a result of a prior question, the wording still appears to contradict

AFI 21-201 para 7.2.2.2 which states "Only an NCO, Officer, or Civilian (Civil Service) having detailed working knowledge of munitions accountability procedures will be given MASO delegation.

MAJCOMS may approve deviations to this requirement." We are concerned that the contractor

Paragraph 8.2.2 has been revised and split as follows:

8.2.2 The contractor shall work with the Government appointed

Munitions Accountable Systems Officer (MASO) and assist/support functions as outlined in AFI 21-201, Table 7.1, in the column titled

“the MASO must ensure.”

8.2.2.1 IAW AFI 23-111, for the purposes of munitions, the MASO is the Accountable Officer and must be coordinated with on all accountable Government property within the munitions section.

will be held liable for responsibilities that cannot be delegated to the contractor. Please confirm that

"MASO Must Ensure" responsibilities as outlined in

AFI 21-201, Table 7.1 have MAJCOM approval for the VIPSAM program.

209 PWS 6.2.9, pg 75. Will the Government provide all

ALSS flight equipment for the FCF pilots to include helmet, flight boots, flight suits, gloves, survival equipment, navigation bag, and flight publications?

Please review the following two paragraph’s:

6.2.9 The contractor shall provide FCF crew uniforms and shall meet uniform requirements in accordance with AFI 11-202V3 and as approved by the GFR. The contractor shall provide a form of identification (i.e.; service provider unique flight suit patch) to identify these aircrews as contractors.

6.2.10 All necessary life support equipment (helmet and life

preservers) will be provided to the contractor aircrews and maintained by the government IAW the appropriate regulations.

210 PWS 10.2, Pg 89 Vehicle Requirements: Please confirm the requirement is for drivers to be licensed in Maryland, Virginia, and DC or in Maryland only.

The second sentence of PWS Para 10.2 has been edited as follows:

“Fuel trucks operating on/off the base installation shall meet Maryland

Department of Transportation (DOT) requirements…”

211 PWS 10.3, Pg 89, PAG Security Requirements: We realize that PAG has limited the number of Yankee

White clearances to a maximum of 12. Experience has shown that in order to provide immediate response on a 24/7 basis a minimum of 15 Yankee

White clearances are required. Please review this limitation against the potential risk of not meeting

24/7 requirements.

The Government has reviewed this suggestion, but the number of clearances allowed will remain at 12.

212 PWS 10.6.1, Pg 91, 459 ARW POL Training: See

Note, second part. "while the contractor provides proficiency training for flight line driving". Please clarify that the PWS requirement is for the contractor to provide flight line drivers training to the 459th? It is our understanding that that each unit provides their

The requirement is for the contractor to provide the training for the own training for all their variety of vehicles through their unit VCO.

213 PWS 5.20 Tool Accountability System (TAS).

Please confirm that the contractor is expected to include in the FFP CLINS TAS costs for such items as annual seat licensing, systems computers, scanners, and label printers.

The offeror is responsible for establishing and providing this system, to include providing and maintaining all necessary equipment associated with the system. The cost should be included in the FFP

CLINS.

214 PWS Para L 4.3.3a and Para M 2.3a refers to the

Installation Hazardous Materials (HAZMAT)

Pharmacy. Will the contractor operate the

"Installation" HAZMAT Pharmacy for the entire

Andrews complex or will the contractor operate only the "VIPSAM program" HAZMAT Pharmacy?

Paragraph 2.21 states that the Offeror will be the Hazardous Material

(HAZMAT) pharmacy operator for all of JBANW.