06-PWS overview slides-Final.pptx

Capt Ty Christian

AFDW/A7

1 Mar 2010

PWS Overview

VIPSAM

Industry Week

FA7014-09-R-0032

Air Force District of Washington

Superior Service – Civil Support – Contingency Response

Good Afternoon Ladies and Gentlemen, I am Capt Ty Christian.

Many of you most likely met me in May during the first Industry Day before I took a 6mth vacation to Iraq, and it is good to be here before you again to present, for the second time, the PWS Overview on behalf of the VIPSAM team.

Overview Continued Evolution of the PWS

Performance Work Statement Overview

Question and Answers

This overview will be just that, and not an in-depth or page by page review, but we will highlight the some of the recent changes that have been made to the PWS as it continues through its evolution to a final product. From there we will briefly run through the current PWS and then of course we will look to answer your questions and concerns.

To get us started we will look to address some of the questions we have already received, however you are welcome to continue submitting questions during the briefing, using the question forms. Just simply raise your hand and a Government attendant will come and receive it. Or of course you are welcome to simply place it in the question box following this briefing and we can address it this afternoon in the question and answer sessions.

Continued Evolution of the PWS Significant Items Removed Dedicated Crew Chief Program Navy Transient Alert/“T-line” Requirements Weights from Acceptable Quality Levels (AQL’s) Transition Technical Exhibits Significant Items Added Phase-In/Phase-Out Requirement Deliverables Communication Revisions Continued Evolution

We have made a few changes and clarifications to the PWS since its last release, just a few of the more significant ones are found here. But we would actually like to begin by highlighting one of the major changes we made this fall which was the removal of the Dedicated Crew Chief program. It is important to highlight this change, as its removal is really reflective of industry involvement as your response to our inquiries showed us that this program was unnecessary and a definite cost driver. This example is reflective of the relationship with industry we have tried to foster in developing this PWS. We believe our relationship with industry is vital in clearly defining our requirements, which in turn will lead to the success of this program and the many missions it supports.

The second area removed and clarified in the most recent PWS release pertains to the Navy Transient Alert requirements. Although we believed we had removed this requirement in the previous release, we realized that further clarification in this section was required to delineate between support for JBANW aircraft and its visitors and the Navy day to day support on the east ramp which is not a requirement of this PWS.

Next, we took out all references to weights for AQL’s, as the AQL’s already define what is acceptable and allowable, therefore the weights did not apply and only served to confuse requirements.

And lastly, we removed the transition technical exhibits, as we are looking for the new contractor to provide a detailed plan and be responsible for overseeing the process to ensure a smooth transition. This requirement is apart of the evaluation criteria in section M, additionally we have added information in the Common Requirements section of PWS to address this requirement which brings me to some of the significant items that we have recently added.

As I just alluded to we included a phase-in transition requirement, we also added a phase-out requirement. As I am sure you read once or twice in this PWS, this is a no fail mission, so the normal unknowns and risks associated with transitions are not acceptable for this requirement. Therefore, it is vital that the new contractor is fully engaged and has thoroughly planned the transition to meet 100% capability by the end of the transition period, additionally they must ensure that on-going operations during that period are not disrupted in anyway that would impede mission requirements.

The second significant area added since this fall, and which since the last PWS release we have clarified, are deliverables. This RFP will not include a Contract Deliverables Requirements List, AKA, CDRLs, instead the required deliverables are listed in the PWS. We are hopeful this will allow for easier referencing and clarification of requirements.

The last significant item I will touch on is that we have put some renewed focus on the Communication requirements to ensure that the service provider meets requirements and is capable of trouble shooting issues until they are resolved. Communication requirements are critical to mission success and ensures that the distinguished visitors who these aircraft support are able to operate and conduct business as usual without issue.

Although we believe we are coming to an end of the PWS evolution to a final product. We greatly appreciate continued industry input to ensure we are clearly defining our requirements. During your week here, and going forward we encourage an open dialogue on the PWS; as stated many changes have already been generated by your questions and comments, which only serves to strengthen this document. Ultimately we must meet the critical needs our customers, and we are hopeful that your assistance in the continued evolution of our PWS will ensure we are able to do just that.

PWS Overview Description of Services Common Requirements Over and Above Requirements Presidential Airlift Group Fixed Wing and Rotor Wing Aircraft Requirements 316 WG UH-1N Functional Check Flight Operations Program Transient Aircraft Support Munitions Support Supply Fuels Services Government Furnished Property and Services

This slide simply provides an overview of each paragraph section of the PWS. These have pretty much been consistent throughout the revisions and are not expected to change.

PWS Overview Description of Services. Provides Scope of Work, Objectives, and Organizational Overviews. Establishes expectation of a 24-hour a day, 7-day a week (24/7), no fail, high expectation mission.

Common Requirements. Outlines general, but vital, contract requirements of the PWS.

Program Management Project site manager or alternate available 24/7 Maintain list of fully qualified personnel Security Comply with all security requirements to include providing personnel able to obtain Presidential Support Program Clearance Quality Assurance Establish a QA program and provide the Government real-time access to QA data Environmental, Safety and Health Comply with OSHA, AFOSH, DoD and local policies

The first paragraph of the PWS provides a scope of work, objectives, organizational overviews, more importantly it sets the standard and expectation of this requirement of a 24/7, no fail, high expectation mission.

The second paragraph focuses on the common requirements that are general areas that affect all service areas within the PWS. Some of the basic focus areas are listed here to provide a snapshot of this section, however paragraph 2 covers a lot of ground and addresses many areas of concern. Additionally in paragraph 2…

PWS Overview-Deliverables Deliverables. Common Requirement Deliverables include those identified in the PWS as well as Section H of the contract

Unique/Significant Deliverables.

Contractor Manpower Equivalent Report. Provides annual reporting of contract manpower for Government use. The format has yet to be determined but the basic requirements, but not limited to, requirements are included in the PWS. Report is due within 20 days of end of the Government’s FY or NLT 20 Oct

Phase-In Plan. Will be included in proposal submission

Small Business Plans. Small Business Subcontracting Plan and Small Business Participation plan encompassing requirements in Section H of the Contract shall included in proposal submission

…we have placed the deliverables for the entire PWS in this section after the service delivery summary. As we mentioned earlier, the intent for this is to maintain all deliverables in one section and provide easy referencing of deliverable requirements.

Three of the more recently added significant deliverables listed here include the requirement for submitting an annual Contractor Manpower Equivalent Report, which is a new requirement, driven by the DoD, that will essentially be used for reporting the number of full time employees working to support the requirement based on the dollars spent for the requirement.

The second requires a phase-in plan, which we also previously highlight, is apart of proposal submission. This plan will be evaluated and ultimately approved by the contracting officer for execution.

Lastly, as supporting small business is a major concern for the Government, the small business subcontracting and participation plans shall be included in the proposal submission, although it should be specifically noted that the small business participation plan shall be evaluated to ensure appropriate opportunities are made available to small businesses.

PWS Overview Over and Above Requirements. Provides support for Contingency Support and Emergency Services, the goal of which is to provide immediate support, within 60 minutes, on a 24/7 basis, to meet mission requirements.

Presidential Airlift Group (PAG). The PAG is the #1 priority and includes but is not limited to launch and recovery and includes all back shop maintenance. This is a no-fail mission.

Fixed and Rotary Wing Aircraft Maintenance Requirements. Provides all 89th AW and 316th WG assigned aircraft maintenance support and back shop support. The contractor must meet the performance metrics identified TE-3, which includes a 99% Mission Departure Reliability Rate for all aircraft types, and the appearance standards in TE-12

Paragraph three outlines over and above requirements, which provides support for contingency or emergency requirements. As this PWS supports a dynamic mission, this paragraph provides an outlet for supporting requirements not readily foreseeable but for which an immediate response may be required.

Paragraph four, outlines the requirements necessary to support the PAG and firmly reemphasizes that PAG support is the #1 priority of this PWS.

Paragraph five is the meat and potatoes of the Aircraft Maintenance requirements, and refers to TE-3 and TE-12 that establishes, high standards, that shall be met, under this requirement.

PWS Overview UH-1N Functional Check Flight (FCF) Operations Program. The contractor performs functional check flights and establishes a helicopter operations program for the purpose of releasing pilot resources to meet AF missions.

This program includes, but is not limited to, the following functions:

FCF

Operational Check Flights Maintenance recovery team functions Delivery of helicopters to or from Andrews, as needed (i.e., Depot) Contractor provided Aircrew and Aircraft Scheduling

Paragraph 6 introduces a new requirement, from the current contract, for performing Functional Check Flights. This requirement includes, but is not limited to, civilian pilots flying and operating DoD helicopters and establishes the contractor as the scheduler for both Government and contractor Aircrew and Aircraft scheduling.

PWS Overview Transient Aircraft Support. Provide transient aircraft maintenance and servicing for all US and foreign aircraft for Andrews while meeting the standards of TE-3.

Munitions Support. Provide requisition, receipt, identification, inspection, storage, reconditioning, shipping, issuing and maintaining of all munitions. The contractors management must maintain proper physical inventory control and secure storage 100% of the time.

Supply. Execute the base level supply chain management concept for JBANW and the National Capital Region.

Paragraph 7 outlines transient support services, as stated earlier, Naval Transient Support has been removed, thus this paragraph has been revised to clarify support requirements as they apply to the east and west ramp, aircraft supported and the required hours of support. The historical workload data for JBANW is included in TE-4.

Paragraph 8, Munitions support, is primarily a warehouse type function, but of course 100% accountability and safeguarding of munitions is expected.

Paragraph 9 outlines Supply requirements. This is basically executing base level supply chain management for JBANW and the NCR. It should be noted that there are some satellite offices, which will be highlighted during the tour.

PWS Overview Fuels Services. Provide personnel, fuel servicing vehicles, equipment, tools, materials, and supplies (Not in TE-9 GFP) necessary to manage the requisition, receipt, storage, accounting, quality control, issue and handling of petroleum, and deicing products at JBANW Additional Requirements:

The contractor shall provide mobile fuel trucks for ground fuel products and hydrant servicing vehicles PAG Security Requirements -- 12 Personnel Max Meet established response times and servicing priorities 100% of the time

Government Furnished Property and Services. Provide a management system to ensure all GFP is recorded, maintained, stored, controlled, and replaced, as required Key component of Phase-in/Phase-Out

Paragraph 10, fuels services, provides critical support across JBANW and directly supports the PAG. It is important to note that this section establishes that the contractor shall provide fuel servicing vehicles to support requirements and will need to provide Top-Secret personnel to support PAG fuel delivery.

Finally, Paragraph 11 outlines Government furnished property and services. The GFP associated with this requirement is large, and a key component of the transition period is organizing a smooth transfer of property. It is the contractors responsibility to review the property/services lists in TE-9 to identify what equipment will be provided by the Government and what equipment the contractor may or will need to provide to support the requirements of this PWS. A keen review of this paragraph, and all of the items listed in TE-9 is necessary as a lot of support services are required in this PWS and the contractor may need to supplement Government provided equipment, vehicles, etc. to meet the standards of this PWS.

Questions?

At this time I will address some of the PWS questions we have already received, and as I previously stated we would ask that for any new questions, for you to fill out the question form and either wave down an attendant or place it in the question box following this briefing. We will do our best to answer the questions in order received and provide an answer either during this session or during the question and answer sessions in the afternoon. For the purposes of providing an open dialogue between attendees and the Government, we will do our best provide immediate answers to questions, however as previously stated by our Judge Advocate, Mr. Geraci, all official answers will be posted to the FBO website following Industry Week.

image4.jpeg image5.png image8.jpeg image9.jpeg image6.jpeg image1.png image2.jpeg image3.png