Attachment 7 - Draft VGSA Template.doc

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 316TH WING (AFDW)

ANDREWS AIR FORCE BASE, MARYLAND 20762

**TO BE COMPLETED UPON CONTRACT AWARD

FROM: 316 WG/IP

1845 Westover Drive

Andrews AFB, MD 20762

SUBJECT: Visitor Group Security Agreement (VGSA)

TO: TBD-Contracting Company Name Corporation

Address

1. This agreement, entered into by TBD-SPONSORING UNIT/AGENCY and Contracting Company Name, prescribes specific actions to be taken by the contractor and 316 WG/IP, to ensure the protection of classified defense information at the contractor's on-base operating location. Responsibilities are delineated as follows:

a. Authority. Security oversight authority is promulgated by DoD 5220.22-R, Industrial Security Regulation, DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM), AFPD 31-6, Industrial Security, AFI 31-601, Industrial Security Program Management, and all applicable supplements.

b. All Parties. All parties including the SPONSORING UNIT/AGENCY functional area chief (FAC), Contracting Company Name, and SPONSORING UNIT/AGENCY will perform duties specified by this agreement in a timely manner.

c. Contractor Security Supervision. The Contracting Company Name home office facility will designate in writing to 316 WG/IP the names of the primary and alternate security representatives at both their off-base cleared facility and on-base operating locations, who are responsible for security administration at their respective activities. The designated ISPM is responsible for providing oversight and is responsible for implementing and managing the Government activity security program per DoD 5200.1-R and AFI 31-401.

d. Standard Practice Procedures (SPP). Compliance with this agreement will normally eliminate the need for an addendum/supplement to the home office facility SPP to outline security responsibilities at the on-base operating activity. The visitor group will use and comply with the AF activity’s unit security program OIs, procedures and/or requirements, per this agreement and other applicable DoD or AF directives. Should the contractor's personnel determine a need to develop an addendum/supplement to the home office facility SPP, a copy will be provided to 316 WG/IP. A copy of the home office facility SPP will be maintained by the on-base operating activity. Security procedures identified in the visitor group security agreement take precedence over the contractor's SPP. NOTE: An SPP is only required when the Facility Security Officer (FSO) and/or 316 WG/IP determines it to be necessary.

e. Access to and Accountability of Classified Material.

(1) All access to, or possession of classified material by Contracting Company Name personnel, including oral and visual at Andrews AFB will be under supervision and control of SPONSORING UNIT/AGENCY personnel.

(2) The contractor will maintain classified material created or stored at Andrews AFB in accordance with DoD 5200.1-R, Information Security Program, AFPD 31-4, Information Security and AFI 31-401, Information Security Program Management and applicable supplements.

(3) Contracting Company Name personnel during contract performance discover unattended classified material or an insecure/unattended security container they will immediately secure the classified materials and notify the FAC. During non-duty hours, visitor group personnel should make every attempt to notify the AF activity’s branch chief, program manager, and SPONSORING UNIT/AGENCY security manager or alternate when possible compromised classified material is discovered. Visitor group personnel will maintain a list of emergency telephone numbers or other means to contact program officials and SPONSORING UNIT/AGENCY security managers in this case. As a last resort, visitor group contractor personnel will notify the Security Forces law enforcement desk at Andrews AFB, at (301) 981-2001, and ensure the incident is reported to the activity’s security manager the next duty day. Classified material will be released to the Andrews AFB base Security Forces when the safe custodian cannot be contacted. The visitor group’s access to classified information will be controlled by AF Activity and limited to “contract-specific” need-to-know, information only, unless mission requirements dictate otherwise.

f. Storage of Classified Material.

(1) Contracting Company Name is not authorized to permanently store classified material at their on-base operating location. The material will be stored by the SPONSORING UNIT/AGENCY activity and required access to classified information will be granted on an as needed basis. Classified material will be in the possession of a cleared contractor employee while on loan from SPONSORING UNIT/AGENCY. All classified material is returned to SPONSORING UNIT/AGENCY for appropriate storage at the end of the duty day. The contractor is prohibited from establishing and/or maintaining a separate classified information system.

g. Transmission of Classified Material.

(1) Contracting Company Name is not authorized direct receipt or dispatch of classified material at Andrews AFB through U.S. postal channels. For postal receipt Contracting Company Name will use the address of the office of SPONSORING UNIT/AGENCY with an attention line to Contracting Company Name.

(2) Classified material to be transmitted by U.S. postal channels directly from Andrews AFB must be prepared in accordance with DoD 5200.1-R, AFI 31-401 and processed through the classified information control system of Andrews AFB.

(3) Classified material may be hand carried locally onto or off Andrews AFB by contractor personnel via a DD Form 2501, Courier Authorization Card, provided employees are so designated in writing by a Contracting Company Name management official as an authorized courier. Follow DoD 5200.1-R and AFI 31-401 to brief the document courier on hand carrying procedures.

h. Disposition of Classified Material. Contracting Company Name will return all classified information they have been provided or created to the FAC or a designated classified custodian of the project at the end of contract performance or when no longer required. Other methods of disposition must be coordinated with the FAC and approved by the contracting officer.

i. Copying Classified Material. Approved reproduction equipment must be used to reproduce classified materials. The contractor cannot copy classified material without permission of the FAC or SPONSORING UNIT/AGENCY designee. The FAC is authorized to grant permission IAW DoD 5200.1-R, AFI 31-401 and applicable supplements.

j. Security Education. Contracting Company Name shall:

(1) Brief on-base contractor personnel, whose duty performance requires access to classified information, of their individual responsibility for safeguarding classified information. Personnel will be briefed on a recurring, but not less than annual basis. These briefings need not include provisions of the DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM). The briefing may be tailored only to those responsibilities associated with their assigned duties, the provisions of this agreement, any associated DD Form 254, all security discrepancies identified in SPONSORING UNIT/AGENCY semiannual self-inspection report, and the annual program review conducted by 316 WG/IP.

(2) Standard Form (SF) 312, Classified Information Nondisclosure Agreement, will be used for briefing Contracting Company Name personnel assigned to the on-base activity and will be retained at the contractor’s off-base cleared facility. Certification of accomplishment of part 1 of the SF 312 will be included in the visit request (see paragraph 1k. of this agreement). Contractor employees will be required to be debriefed in accordance with DoD 5200.1-R, AFI 31-204, and the debriefing will be recorded on AF Form 2587, Security Termination Statement. The AF Form 2587 will be maintained by the contractor’s off-base cleared facility and destroyed in accordance with AFRIMS, Air Force Records Information Management System.

(3) Ensure on-base contractor employees participate in security orientation/education training provided by the SPONSORING UNIT/AGENCY unit security manager. This training may be presented by the Contracting Company Name security representative. The Contractor is responsible for ensuring Contractor personnel attend this training.

k. Personnel Security Clearances. The Contracting Company Name off-base cleared facility will submit visit requests for on-base activity personnel to the FAC, in accordance with DoD 5200.1-R, paragraph C6.2.3. and AFI 31-401 paragraphs 5.2.2. and 5.5. The visit request will also include certification of accomplishment of orientation briefing (Part 1 of SF 312). A copy of the visit request will be retained at the contractor's on-base operating activity location. The Air Force activity (Contracting Officer) serves as sponsor for the visit.

l. Reports. Contracting Company Name must immediately submit to SPONSORING UNIT/AGENCY, in writing, reports required under any of the situations outlined in DoD 5200.1-R Chapter 10, AFI 31-401 and applicable supplements. SPONSORING UNIT/AGENCY will report security violations committed by contractor employees to the appropriate Defense Security Service (DSS) Cognizant Security Agency (CSA). Also, the contractor must keep the FAC and SPONSORING UNIT/AGENCY office advised of any reports made in accordance with AFI 71-101, V1, Criminal Investigations, and AFI 71-101, V4, Counterintelligence.

(1) The SPONSORING UNIT/AGENCY commander appoints inquiry/investigation officials. Appointed officials coordinate inquiry/investigation reports with the FAC and 316 WG/IP.

(2) Contracting Company Name will advise 316 WG/IP of any changes in management, location, or contractual performance requirements at Andrews AFB.

m. Contractor Restricted Area Badges. When required for contract performance, an AF Form 1199, USAF Restricted Area Badge, will be issued to contractor personnel for entry into USAF Restricted Areas on Andrews AFB. Entry credentials are issued at the request of the FAC. Requests for badge issue must be supported by a current visit request. Upon termination of work or contract completion, visitor group personnel will return the badge and cards to the SPONSORING UNIT/AGENCY security manager.

n. Contractor Local Area Badges. When required for contract performance locally developed installation badges will be issued to contractor personnel for entry into designated areas. Entry credentials are issued at the request of SPONSORING UNIT/AGENCY.

o. Security Checks. Contracting Company Name will perform security checks within assigned work areas at the on-base operating location. These checks will ensure security precautions are taken to protect classified material in the possession of the contractor. The contractor will follow DoD 5200.1-R, AFI 31-401 and applicable supplement procedures for end-of-the-day security checks. The Standard Form 701, Activity Security Checklist, and Standard Form 702, Security Container Check sheet, will be used to record these checks.

p. Emergency Protection. The contractor will make every effort to secure all classified material in a GSA-approved storage container in the event of a natural disaster, major accident, or civil disturbance. Contractor personnel will maintain constant surveillance of the classified material and/or storage container(s) if possible. If the area is evacuated and/or the container(s) abandoned, the contractor will, on termination of the emergency condition, examine classified holdings to ensure there has been no compromise and no material is missing. In the event of missing material or possible compromise, the contractor will immediately notify the FAC and 316 WG/IP. The contractor follows SPONSORING UNIT/AGENCY operating instructions (OI) required by DoD 5200.1-R, AFI 31-401 and applicable supplements.

q. Protection of Government Resources. Contracting Company Name will comply with AFI 31-101, and other security and safety instructions of the Air Force host organization. Classified files will be maintained in accordance with AFRIMS, Air Force Records Information Management System, that provides disposition instructions for all Air Force records.

r. Clarification of Security Requirements. Contracting Company Name will submit written requests for security clarification through the FAC to SPONSORING UNIT/AGENCY security manager.

s. Contract and Associated DD Form 254. Contracting Company Name will maintain a copy of the VGSA and associated DD Form 254, Contract Security Classification Specification, at the on-base operating location. The FAC ensures the DD Form 254 does not expire, revisions are accomplished when required, and biennial reviews are completed.

2. Program Reviews.

a. 316 WG/IP will conduct an initial program review of the visitor group operations upon arrival of the contractor.

b. Subsequent program reviews will be accomplished in the following manner:

(1) 316 WG/IP conducts annual program reviews of the on-base activity at the required intervals to ensure compliance with applicable provisions of DoD 5200.1-R, AFI 31-401, applicable supplements and this security agreement. A written program review report will be provided to the FAC and contractor. Contracting Company Name is not required to acknowledge receipt of the report or respond unless directed to do so in the report.

(2) SPONSORING UNIT/AGENCY will include Contracting Company Name in their semiannual security self-inspection program. SPONSORING UNIT/AGENCY will use the VGSA requirements and their unit’s self-inspection criteria to perform the semiannual self-inspection on Contracting Company Name. Document and maintain the inspection report as required by DoD 5200.1-R, AFI 31-401 and applicable supplements.

3. Expenditure of Funds for Security. This agreement is not an authorization for a commitment of funds. Nothing in this agreement shall be construed to impose any liability on the part of the U.S. government for injury to the agents, employees of the contractor, its subcontractors, assignees, or other individuals acting for or on behalf of the contractor, to the property of the same, nor shall anything in this agreement be construed to modify the provisions of existing contracts.

4. Review of this Agreement. All parties must review this agreement at least annually for accuracy. The AF activity is responsible for keeping this agreement current. The FAC is responsible for the agreement and keeps a copy of the last program review. In addition, the AF activity security manager will keep on file a copy of the last evaluation, self-inspection or equivalent review. Copies of reports may be available to the visitor group for their files.

5. Other.

a. Forms. The FAC or SPONSORING UNIT/AGENCY agency designee furnishes all government forms and Air Force Instructions to the contractor as required by this agreement.

b. Sub-contracts. A VGSA shall be initiated whenever Contracting Company Name enters into a sub-contract arrangement with another contractor for classified performance on Andrews AFB. As an alternative, when multiple subcontractor perform services in support of the same on-base classified contract and prime contractor, the execution of this VGSA, can be satisfied by the subcontractor acknowledging review and understanding of the security requirements identified in the prime contractor’s executed VGSA. This being the case, executing and adding a signatory page only to the prime’s VGSA is acceptable. The 316 WG/IP, FAC and contractor(s) must sign the agreement. A DD Form 254 is completed for each subcontractor requiring access to classified information. Contracting Company Name is responsible for preparing the DD Form 254 and must provide a copy to 316 WG/IP for review to ensure it correctly reflects the instructions furnished by the prime contracting officer (PCO). The PCO must ensure that any questions regarding adequacy of the DD Form 254 are resolved to the mutual satisfaction of the prime contractor, subcontractor and the administrative contracting officer (ACO), or are referred to the FAC for resolution. The prime contractor signs item 16 of the DD Form 254 for subcontracts and makes required distribution.

c. Notification. The SPONSORING UNIT/AGENCY shall notify the 316 WG/IP 30 days prior to contract completion/shutdown on Andrews AFB in order to review the contractor's operations and ensure proper disposition of classified materials IAW with DoD 5200.1-R, AFI 31-401 and this security agreement.

d. Government Liability. Nothing in this agreement shall be construed to impose any liability on the U.S. Government for injury or loss to the person or property of the agents, employees, subcontractors, assignees, or other individuals, acting for or on the behalf of the visiting party.

SPONSORING UNIT/AGENCY

Date

AFDW Contracting Officer Representative

Primary Contract Site Manager

316 WG/IP

FOR OFFICIAL USE ONLY

FOR OFFICIAL USE ONLY