Attachment 04_Section_L.docx

Solid State Phased Array Radar System Solicitation FA2518-25-R-XXXX

Attachment 4 Section L – Instructions, Conditions, and Notices to Offerors

L-1.0 General. The following instructions cover the preparation and submittal of the offeror’s proposal for this solicitation. Offerors shall follow the instructions contained herein. Exclusive responsibility for this source selection will reside with the Government. Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C.423) and implemented in the FAR. Any unmarked proprietary information will be considered releasable under the restrictions of the Freedom of Information Act.

L-2.0 Communication & Proposal Submission.

L-2.1 Communications. Exchanges of source selection information between the Government and offerors will be controlled by the Contracting Officer. All communications shall be provided and exchanged through the Solicitation Module within PIEE. Offerors will need to register for the ‘Proposal Manager’ role within the Solicitation Module to communicate with the Government. Reference Attachment 14 -PIEE Solicitation Module for instructions.

L-2.2 Submission. Reference Attachment 15 - Posting Offer in Solicitation Module for instructions on proposal submission. Offerors are encouraged to access the Solicitation Modules’ ‘Documentation’ drop-down option and then select the ‘Training and Resources’ option for further information. Proposal submission description via PIEE shall clearly state the solicitation number (FA2518-25-R-XXXX), Company Name, and Point of Contact. All files sent through PIEE shall have an appropriate naming convention that clearly identifies the Company Name and proposal title. Proposals shall be submitted by the time indicated in Block 09 of the Solicitation (SF33).

L-2.2.1 Exceptions. Exceptions to solicitation requirements may require the Government to amend the solicitation to reflect a changed requirement. The Government will consider the absence of a stated exception to mean the offeror takes no exception to the solicitation requirements and proposal will be evaluated as submitted. If an offeror believes the requirements in this solicitation (including the Performance Work Statement (PWS)) has errors, omissions, ambiguities, or are otherwise unsound, the offeror shall notify the PCO via email with supporting rationale no later than fourteen (14) calendar days after the solicitation release date.

L-3.0 Questions. All questions concerning this solicitation must be non-proprietary and submitted to the Contracting Officer via email no later than X:XX p.m. MT, 0X XXX XXXX. The Government will provide all question(s) and answer(s) on https://sam.gov/content/home.

L-4.0 Revisions and Amendments. The Government reserves the right to revise or amend the requirements or the solicitation at any time. Such revisions or amendments will be communicated by formal amendment to this solicitation. If such amendment requires material changes in quantities or costs, the proposal closing date may be postponed enabling offerors to revise their proposals. In such cases, the amendment will include an announcement of the new proposal closing date and time.

L-5.0 Bidder’s Library. All the supplemental regulations (AFI, DAFI, etc.), manuals, controlled technical data, government furnished property/equipment, or other publications will be provided in the Bidder’s Library. Many documents in the ‘Bidder’s Library’ include Export Controlled, Controlled Unclassified Information (CUI), Controlled Technical Data, and other sensitive documents. Therefore, the Defense Logistics Agency (DLA) requires Contractors to have an active Joint Certification Program (JCP) and an approved DD Form 2345 on file to gain access. The following procedures apply to all offerors wanting access to the ‘Bidder’s Library:

L-5.1 An offeror must request access to the Bidder’s Library by providing its current JCP status, DD Form 2345, and two POC email address’ and contact numbers via the Solicitation Module within PIEE.

L-5.2 Once an offeror’s current JCP status and two POCs are received, the information will be validated. If the information provided is found to have an ‘Active’ JCP and valid DD Form 2345 the offeror will be approved to receive the Bidder’s Library. The Government will provide the entire Bidder’s Library via ‘DoD Secure Access File Exchange (SAFE)’ (https://safe.apps.mil/) to the offeror’s two designated POCs.

L-5.3 IMPORTANT: Offerors should provide all above information at their earliest opportunity. Any vendor who does not provide the above information and is not validated having an ‘Active’ JCP and DD Form 2345 will not be provided access to the requirement’s Bidder’s Library.

L-6 Debriefings. Offerors will be promptly notified by the Contracting Officer of their elimination from the competition and their proposal will not be further considered for award. The notice will state the basis for the determination and that a proposal revision will not be considered. All Offerors may request a debriefing IAW FAR 15.505.

L-7 Post-Award Conference. A Conference will be scheduled and conducted by the Government with the selected Offeror prior to the commencement of any work under the awarded contract.

L-8.0 Proposal Format.

L-8.1 The instructions below prescribe the required format of proposals. Proposals shall include all the information requested. Failure to include all information requested may adversely affect the evaluation. A proposal that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation. Any Offeror who submits an incomplete proposal may be considered non-responsive, and therefore may not be evaluated. Non-compliance with the solicitation may be grounds to eliminate the Offeror from contract award consideration.

L-8.1.1 Offerors’ proposals shall be clear, concise, and shall include sufficient detail for effective evaluation and validation of stated claims. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide conclusive rationale to address how the Offeror intends to meet these requirements. The absence of such conclusive rationale will adversely influence evaluation of the proposal. Offerors shall assume that the Government has no prior knowledge of their facilities or their experience and will base its evaluation of the information presented in the Offeror’s proposal. Elaborate brochures, documentation or other embellishments are unnecessary and should not be included in the proposal submission.

L-8.1.2 The proposal acceptance period is specified in Block 12, Section A of the Solicitation (SF33). The offeror shall make a clear statement in Section A that the proposal is valid for 365 calendar days from receipt of offers. This period may be extended upon the mutual agreement of the offeror and the PCO. By signing and dating the SF33, the offeror agrees to the above stated period.

L-8.1.3 Proposals shall not contain classified information.

L-8.1.4 Alternate proposals will not be accepted.

L-8.2 Proposal Incorporations. The Government may incorporate into this contract, by reference or full text, portions of the successful offeror’s proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision into the contract.

L-8.3 Disposition of Unsuccessful Offerors. In compliance with FAR 4.8, the Government will retain one (1) electronic copy of all unsuccessful proposals.

L-8.4 Proposal Format. A complete proposal consists of four (4) volumes: Volume I – Factor 1 – Technical; Volume 2 – Past Performance; Volume 3 – Small Business Participation, and Volume 4 – Price/Cost (& Contract Documents). Each submission shall contain a table of contents with hyperlinks. Tab indexing shall be used to identify sections. Each proposal shall contain a glossary of all abbreviations and acronyms used, with a definition for each. Use of abbreviations and acronyms should be limited.

L-8.4.1 Page Format. The proposal shall be submitted electronically where text shall not be smaller than Microsoft Word Times New Roman 11-point font, single column, single spacing and one-inch (1”) margins (top, bottom, left and right). The text for charts, tables, graphs, and figures shall be no smaller than Microsoft Word, Times New Roman 8-point font, and used only when necessary. Reproduced sections of documents (i.e., SF33, DD254, Sections A-K) and pre-existing documents (i.e., DCAA approval letters, Cost Accounting Standards (CAS) Disclosure Statements, signed agreements, etc.) are exempt from the above stated requirements. Text lines and table lines of text shall be single-spaced. Page color for each page of the proposal submission shall be white or ivory.

L-8.4.2 Organization/Limits. Information submitted shall not exceed the page limits stated below for each Volume. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the pages in excess of the limit will be removed from the applicable volume and will not be considered as part of the evaluation. Copy requirements and page limitations are as follows:

· Organizational Chart

· Acronym List

· Cross Reference Matrix

· Atch 10 – Labor Categorization Tool MS Word or PDF MS Excel 25*

Past Performance

· Past Performance Information (PPI)*

· Past Performance Summary (PPS)*

· Org Structure Change History (OSCH)*

· Atch 9, Client Authorization

· Atch 12 - Subcontractor/Teaming Partner Consent Form

· Acronym List

2* (PPS)

2* (OSCH)

Small Business Participation

· Small Business Subcontracting Plan *

· Atch 13 - Small Business Participation Commitment Document

Price/Cost (& Contract Documents)

· Atch 11 – Pricing Model

· Signed SF 33 – Solicitation

· Contract Provisions and Clauses

· Offeror’s Representations

· Cognizant DCAA/DCMA Office

· Atch 3 - DD Form 254

· Assumptions

· Exceptions

· Organizational Conflicts of Interests

· Mission Essential Contractor Services Plan

L-8.4.2.1 Pages Not Included in Page Count. The items not starred (*) above under ‘Description’ will not be included in the page limits. Covers for volumes, tables of contents, glossaries, indices, title pages, and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, e.g., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

L-8.4.3 Proposal Revisions. The same provisions contained in L-8.4 will apply when offerors submit proposal revisions, during or after discussions. Offerors shall submit a new, complete proposal highlighting all changes in yellow with a change bar in the margin. This allows the Government to preserve and track each Offerors changed approach based on discussions. Offerors shall include the date of the revision and revision number in the footer. Make MS Word or Excel spreadsheet revisions obvious by highlighting information/cells in yellow that changed and identifying as a revision in the file name.

L-9 Instructions for Volume 1, Factor 1 – Technical.

L-9.1 General. The technical proposal shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the offeror’s technical proposal.

L-9.2 Cross-Reference Matrix. A separate cross-reference matrix shall be completed and submitted with Volume I. All referenced paragraphs include all subsequent subparagraphs (for example, 5.0 includes 5.1, 5.2, 5.2.1, etc.). Offerors shall fill in the columns related to their proposal. This is only a tool to assist in the proposal preparation process. Offerors are ultimately responsible for ensuring that their proposal fully addresses all areas and that all requested information is completed in accordance with Sections L and M of this solicitation. Offerors shall complete the last column of this matrix with paragraph number references. Offerors may provide additional references to the other columns as deemed necessary. See below Table example format:

CROSS-REFERENCE MATRIX EXAMPLE

Aspect 1 - Management

Aspect 2 – Recruiting, Retention, & Continuity

Aspect 3 – Quality Control

Subfactor 3:

Transition Plan/Phase-in

L-9.3 Attachment 10 - Labor Categorization Tool. The offeror shall complete and submit the Labor Categorization Tool. Detailed instructions are included in the tool.

L-9.4 Technical Subfactors. The offeror’s technical proposal shall address each of the following subfactors describing the offeror’s proposed understanding and approach to perform the requirements. The technical proposal shall identify a sound approach that meets or exceeds the requirements of the TO 1 PWS and demonstrates knowledge and understanding of those requirements and their associated risks. For each subfactor, the offeror shall identify risks, if any, associated with the proposed understanding and approach and actions the offeror will take to mitigate the identified risks. If no risks/mitigations are identified in the offeror’s proposal, it indicates the offeror does not consider there to be any risk associated with their proposed approach.

L-9.4.1 Subfactor 1 – Program Management.

L-9.4.1.1 Aspect 1 - Management. Provide:

1) An organizational structure detailing line(s) of authority/chain(s) of command, to include subcontractors and teaming partners

2) An explanation of the functional relationships and roles and responsibilities that ensure effective communication procedures both within the company and with the Government and efficient execution of all Attachment 2 – TO 1 PWS requirements

3) A completed Attachment 10 – Labor Categorization Tool

4) A description of any offeror-identified key personnel positions (beyond those identified in Attachment 2 – TO 1 PWS paragraph 2.3.1) and why you selected these personnel positions and how they will help your firm successfully execute the requirements. Any offeror-identified key personnel positions and qualifications shall be incorporated into the contract at Appendix M – Proposal Incorporations.

5) An explanation of the planned distribution and cross utilization of personnel at performance locations (on- or off-site) that demonstrates an understanding of the requirement and reflects the appropriate experience and expertise levels to execute the requirement within the required timelines. If the proposed hours for any position title are not consistent across option periods, provide an explanation of the differences.

6) An explanation of the procedures that will be implemented to manage subcontractor, teaming partner, and associate contractor relationships to ensure configuration management, and seamless and integrated execution of all Attachment 2 – TO 1 PWS requirements

L-9.4.1.2 Aspect 2 - Recruiting, Retention, & Continuity. Provide your approach to: 1) recruit, retain, and ensure continuity of services; 2) resolve staffing vacancies, high attrition, and Task Order 1 PWS mission support gaps; and 3) ensure continuity of services in capturing, maintaining, using, and conveying for future Government use all knowledge developed during contract execution in performance of all TO 1 PWS requirements.

L-9.4.1.3 Aspect 3 - Quality Control. Provide your approach to implementing a Quality Program IAW Attachment 2 – TO 1 PWS, Paragraphs 2.7.2 and 20.0 that ensures the offeror meets or exceeds all performance requirements. Explain how the offeror will quickly identify and remedy deficiencies and systemic issues and ensure responsiveness, resolution of problems, and continuous improvement during contract performance.

L-9.4.2 Subfactor 2 – Operations and Maintenance. Provide your approach to ensure an effective and efficient operations and maintenance program. At a minimum address procedures and procedures for:

1) Cybersecurity controls

2) Scheduled and unscheduled maintenance of mission systems

3) Troubleshooting and recoverability of mission systems

4) Coordinating and scheduling test and evaluation activities

5) Integrated Maintenance Data System (IMDS) integration into your maintenance procedures

L-9.4.3 Subfactor 3 – Transition/Phase-In. Provide a transition/phase-in approach for establishing required management processes that will result in continuity of mission support and contract performance; and efficiently transitioning/phasing-in resources and personnel onto the contract. At a minimum, address the following:

1) Key milestones that reflect how you will use the transition/phase-in period.

2) Transition/Phase-in organizational chart with a brief functional statement and proposed staffing and timeline for each position.

3) Approach for hiring incumbent employees and contingency plans in case such incumbent employees cannot be hired. Discuss your plans to assign any current employees to the contract. Include in the discussion personnel security clearance issues, to prevent interruption of services.

4) Approach for interfacing with the incumbent contractor at each location during the transition/phase-in period.

L-10.0 Instructions for Volume 2, Factor 2 – Past Performance.

(Sample Tasks: Some source selection teams find it useful to use a sample scenario or task to aid in the evaluation of a Technical subfactor. In some cases a sample task or scenario may be particularly useful, such as where the problem-solving skills are themselves a critical discriminator (for example, contracts for engineering services or critical analysis). If appropriate, make the sample task the first known delivery order/task order. It is suggested that you limit sample tasks/scenarios to address only the most critical aspects of the program. Tasks/scenarios that are too broad or complex may overwhelm the offerors in terms of the time and cost of producing an acceptable solution and thus, not provide the insight that was intended to be provided. Also, keep in mind, your evaluation team will have to read and evaluate each proposed solution. Sample tasks/scenarios need to be designed with a specific purpose in mind. They should be focused on obtaining only the information needed to satisfy the intended purpose. They must not be based on known or contemplated requirements, unless the sample task will become the first order under the contract. (For instance, if your requirement is for scientific or engineering services to solve specific problems then do not ask the offerors to solve those problems in their proposals. This would be seen as attempting to get the offerors to solve your problems at their expense rather than contracting for their services.) Be certain to limit redundancy between the sample task/scenario and other Technical subfactors.

Note: If you include a sample task/scenario, you must discuss in Section M how it will be evaluated and contribute to the rating of the applicable Technical subfactor.)

L-10.1 Contents. Offerors shall submit a Past Performance Volume containing the following:

1) Table of Contents

2) Past Performance Summary. See paragraph L-10.1.1

3) Past Performance Information (PPI) Citations

4) Subcontractor/Teaming Partner Consent Letter

5) Client Authorization Letter

6) Organization Structure Change History

L-10.1.1 Summary. Describe the roles of the citations submitted for the offeror, subcontractors, teaming partners, and/or joint venture partners in relation to proposed performance for the subject requirement. Include a detailed matrix that depicts how each reference meets the relevancy criteria defined Section M. Also include a detailed explanation of how the combination of all submitted citations meets the relevancy criteria.

L-10.1.1 Attachment 6 – PPI Citation. Submit a PPI Citation for each Government contract referenced identifying active or completed contracts (minimum of 12 months performance). A maximum of five (5) contract citations are permitted. Two (2) of these must be for the offeror submitting a proposal. The remaining three (3) citations submitted may be for subcontractors, teaming partners, and/or joint venture partners considered critical to successful performance of the requirement. Each submitted PPI Citation is limited to a maximum of four (4) pages. In total, the maximum number of cumulative pages for all PPI Citations submitted is 20. Address all performance issues by itemizing the issues and including the corrective actions taken and their final outcome(s). This includes any cure notices, show cause letters, termination for default or cause, claims, and latent defects. Addressing performance issues does not need to be readdressed if an offeror’s input has already been provided within the Contractor Performance Assessment Reporting System (CPARS) and the rationale has not changed. All PPI Citations submitted will be treated as source selection information in accordance with FAR Part 2.101 and 3.104.

L-10.1.1.2 Ordering Type Contracts Submission. If the contract you are submitting is an ordering type contractual vehicle (for example, including but not limited to an Indefinite Delivery “D” type contract per FAR 16.5), only after issuance of a delivery/task order does performance occur. Given this, an individual order (or series of orders) under the basic ordering contract shall be submitted, in lieu of just the basic ordering contract itself. All information provided to the Government, for an ordering type contractual vehicle, shall be at the order level (i.e. a delivery/task order) on a single contract.

L-10.1.1.3 Series of Orders. When submitting an individual order (or series of orders) under an ordering type contractual vehicle, it is important that the offeror’s past performance information be accurate, complete, and in the correct format. If the information is not submitted in the correct format, the Government will not be able to evaluate the effort for recency, relevancy, and quality.

Caution: All orders within the series of orders, being submitted, should be for the same continuous technical scope demonstrating relevancy to the instant acquisition. The Government reserves the right to request additional information from the offeror or Points of Contacts provided to verify that the series of orders is for the same continuous technical scope.

L-10.1.2 Attachment 12 - Subcontractor/Teaming Partner Consent Letter. Citations concerning subcontractor and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner reference information to the Prime during exchanges. These letters are only required for subcontractors and teaming/joint venture partners for which the Offeror submits past performance information as part of the Past Performance Volume. Completed consent forms shall be submitted as part of the Past Performance Volume.

L-10.1.3 Attachment 9 - Client Authorization Letter. In the event that commercial contracts are presented as past performance sources of information, a client authorization letter shall be issued to those commercial POCs requesting/authorizing them to complete a Past Performance Questionnaire. A sample client authorization letter is attached to this solicitation, Attachment 9 – Client Authorization Letter. The offeror shall send the client authorization letter(s) with the PPQs to each commercial contracts POC. A separate copy of client authorization letter(s) for each commercial contract shall be included in the offeror’s Past Performance submission for the Government’s use in case additional questionnaires need to be sent by the Government after the solicitation due date.

L-10.1.4 Organizational Structure Change History. Many companies have acquired, have been acquired by, or have otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate the Government’s past performance evaluation, Offerors shall include in this proposal volume a detailed "roadmap" describing all such organizational changes (if applicable), to include specific names and dates.

L-10.1.5 Attachment 8 - Past Performance Questionnaires (PPQ). The Government will use the attached PPQ as a tool for conducting Past Performance telephonic or email interviews. The Government reserves the right to change, alter, and/or supplement the questionnaire without further notice to the offeror(s). The offeror shall send out and track the completion of the PPQs using Attachment 7 – Transmittal Letter. The offeror should endeavor to ensure at least two (2) POCs per relevant contract reference (PPI Citation) submitted complete and email the PPQ directly to the Contracting Officer no later than the date established in Block 09 of the solicitation. The offeror shall not submit completed PPQs. Contracting Officer email: steven.dyer.5@spaceforce.mil. PPQs will be treated as source selection information in accordance with FAR Part 3.104.

L-10.2 Recency Determination. Each PPI Citation reference shall have work/services (minimum of 12 months of performance) that was/were performed during the last six (6) years preceding the final solicitation release date. This includes contracts that were awarded prior to this period, but still had performance (minimum of 12 months) during the last six (6) years.

L-10.3 Relevant Contracts. Offerors shall submit information on contracts deemed relevant in demonstrating the ability to perform the full range of Attachment 2 - TO 1 PWS requirements and explain how/why the referenced contracts are relevant IAW the relevancy definitions in Section M. Relevancy shall be detailed in each Attachment 6 - PPI Citation. The Government is not bound by the Offeror’s opinion of relevancy.

L-10.3.1 Small Business Compliance in Past Performance Efforts. On the five (5) citations, include relevant information concerning the offeror’s/joint venture member’s/subcontractor’s compliance with FAR 52.219-8, Utilization of Small Business Concerns or FAR 52.219-9, Small Business Subcontracting Plan, if these clauses are or were contained in the contract. (Please note that FAR 52.219-8 does apply to ALL businesses, whereas FAR 52.219-9 only applies to large businesses.) When subcontracting possibilities existed on the contracts submitted by the offeror/joint venture member/subcontractor, address whether the offeror/joint venture member/subcontractor awarded subcontracts to small business concerns.

L-10.4 Other Sources. Pursuant to FAR 15.305(a)(2)(ii), the Government may utilize references other than those identified by the Offerors in evaluation of the Offerors’ Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant citations that demonstrate the ability to perform this requirement rests with each Offeror.

L-10.5 Responsibility Determination. Even though the assessment of Past Performance is separate and distinct from the Determination of Responsibility required by FAR Part 9.1, references contained herein may be used to support the Determination of Responsibility for the successful Offeror.

L-11.0 Volume III, Factor 3 - Small Business Participation Commitment Document

L-11.1 General. Attachment 13 - Small Business Participation Commitment Document (SBPCD) is required from all offerors, including small businesses and companies with Master, Individual, Commercial subcontracting plans and/or Comprehensive subcontracting plans. The offeror/teaming partner/joint venture member and each proposed critical subcontractor shall include only the first tier of subcontractors for this effort. Offerors are advised that the SBPCD is not the same as the Small Business Subcontracting Plan required by FAR 52.219-9. Large business offerors shall not utilize the Small Business Subcontracting Plan in the place of the SBPCD.

L-11.2 Format and Content. The offeror shall submit a SBPCD for itself and any subcontractor it will partner with in performance of the contract. The SBPCD shall address each of the following elements in the proposed performance of this resultant contract:

L-11.2.1 Minimum Quantitative Requirement (MQR) of 25%, to include total dollars planned to be subcontracted for each small business category to include small business, small-disadvantaged business (including ANC and Indian tribes), women owned small business, veteran owned small business, service-disabled veteran owned small business, and HUBZone small business. Additionally, any small business categories that are zero will require a justification or supporting rationale.

L-11.2.2 Offeror’s level of commitment to small business utilization in performance of this requirement as evidenced by signed teaming agreements. Signed teaming agreements may be submitted in a format determined by the contractor. As a minimum, the teaming agreement will address the name of subcontractors to be utilized, Unique Entity Identifier (UEI), type of small business, type of service(s) to provide and percentage of contracted support the small business will provide. The SBPCD will be incorporated into the resulting contract.

L-11.2.3 Small Business Subcontracting Plan (Large Businesses Only). Submit a Plan in accordance with FAR 52.219-9. The offeror’s subcontracting plan shall be consistent with the commitments made in the SBPCD.

L-12.0 Volume IV, Factor 4 – Price/Cost (& Contract Documents).

L-12.1 General. The Offeror’s proposal shall consist of the following:

L-12.2 Cost Narrative.

L-12.3 Basis of Estimate. The Offeror shall provide a narrative that clearly explains the philosophy, methodology, and basis of estimate used in developing Contract Line-Item Number (CLIN) prices shown in Task Order 1. Correlate the data with the Attachment 11 - Pricing Workbook and provide data other than certified cost or pricing data to support the proposed price. In addition, provide data other than certified cost or pricing data to support proposed labor rates applicable to positions operating at OCONUS locations and for positions not associated with a CBA. This data may encompass resources such as salary survey reports, market research on labor rates, historical pricing paid for similar labor positions, and other pertinent information.

L-12.4 Attachment 11 - Pricing Workbook. Task Order 1 includes a three (3) month phase-in period, a nine (9) month base period, four (4) each 12-month option periods, and a maximum six (6) month extension of services period in accordance with FAR 52.217-8 – Extension of Services. Paragraph L-6.3.3 and the Pricing Workbook provide the following four (4) Labor skill levels and their definitions: Junior, Journeyman, Senior, and Subject Matter Expert. The offeror must select one of the four listed skill levels for all proposed labor positions.

L-12.4.1 Cover Sheet (Tab 0) must be filled out in its entirety by providing all information requested and entering it within the yellow-highlighted cells. Summary (Tab 1) offeror must identify its name in the yellow highlighted field. All other cells shall not be altered within Tab 1 – Summary.

L-12.4.2 CLIN Pricing (Tabs 2 through 8) includes Unit Prices listed at the CLIN level for the pricing of Task Order 1 three (3) month phase-in period, nine (9) month base period, four (4) 12-month option periods, and the maximum six (6) month extension of services option period. Offeror shall fill in all yellow-highlighted cells. All prices shall be proposed in United States dollars and rounded to the whole dollar. For example, $32,450.34 would round to depict $32,450.00.

L-12.4.3 Cost Data (Tabs 9 through 14). The offeror shall price the unburdened and fully burdened rates for each proposed labor position title along with the labor rates they are matched against from the Collective Bargaining Agreement(s) (CBAs) or published Economic Research Institute (ERI) labor rates. All rates depicted must not be rounded. Rates must show the actual amount. For example, $32.37 would be depicted as $32.37. If a SSPARS location has a supported CBA, the proposed labor position noted or described by the offeror must be cross-referenced and matched to the respective CBA. For all positions, irrespective of an SSPARS location or not and without a supported CBA, the position title noted or described by the offeror must be cross-referenced and matched to the ERI. The offeror must also provide data other than certified cost or pricing data to support and to establish reasonable and realistic determinations for the proposed labor rates applicable to positions operating at OCONUS locations and those positions not associated with a CBA. This data may encompass resources such as salary survey reports, market research on labor rates, historical pricing paid for similar labor positions, and other pertinent information.

L-12.4.3.1 Labor Position Details. The Offeror shall provide specifics on all proposed labor positions for Firm Fixed Price CLINs. Each proposed labor position must be mapped to the CLIN # and the designated site location.

L-12.4.3.2. Collective Bargaining Agreement (CBA) or Non-CBA Positions. The Offeror shall indicate whether each proposed labor position is covered by a CBA or is a non-CBA position.

L-12.4.3.3. Skill Level. The Offeror shall specify the skill level of each proposed labor position using the provided drop-down menu. Each labor position must correspond with a skill level, as outlined in the table below:

L-12.4.3.4 Prime Contractor or Subcontractor Employment Status. The Offeror shall specify if the proposed labor position is employed by the Prime Contractor or the Subcontractor, along with the company names.

L-12.4.3.5 Labor Hours, FTEs, Rates, Shifts. The Offeror shall provide the number of hours and Full-Time Equivalents (FTEs) for each proposed labor position, including the proposed unburdened rate and fully burdened rate. Furthermore, the offeror shall specify the shift in which each proposed employee is scheduled to work.

L-12.4.3.6 CBA Mapping/Non-CBA Rates. For CBAs, the offeror shall map the proposed position title to the applicable CBA. This mapping shall include the corresponding CBA number and page number. For non-CBA positions, the offeror shall map the position title to the Economic Research Institute (ERI) job title and supply information regarding the unburdened rate.

L-12.4.3.7 For the Firm-Fixed-Priced (FFP) CLINs within Attachment 11 - Pricing Workbook, list the unit price (highlighted cells in yellow only), and do not alter the excel formulas. When extending the Fixed Price CLINs, use twelve (12) months of service as the quantity for each option period CLIN; exceptions being the phase-in period CLINs (quantity of three (3) months, Base Period CLINs (quantity of nine (9) months) and Extension of Services CLINs (maximum quantity of six (6) months). All CLINs for Extension of Services shall be proposed at the same rate as those in Option Period Four (4). Offerors must propose on every FFP contract line item, even if it is $0.00, to be considered for award.

L-12.4.3.8. The Government has specified the Cost Reimbursement (CR) CLIN number and populated the values determined by the Government. These values for the Cost Reimbursement CLIN are established as baselines by the Government. The CR CLIN values will be included in Total Evaluated Price (TEP) calculation.

L-12.4.3.9 Special Projects. The Government anticipates additional in-scope projects which will be negotiated after award at a later date. Do not provide values for additional in-scope projects. The values for these project CLINs are yet to be determined and will not be factored into the Total Evaluated Price (TEP) calculation.

L-12.4.3.10. Populate (Tab 15) with GFP information, if applicable. If not applicable, state “Not Applicable” within Tab 15. Each offeror proposing the use of GFP already in their possession on other Government work effort shall submit the following information for each item of GFP:

1) A list or description of all Government property that the offeror or its subcontractors propose to use on a rent-free basis

2) Identify the accountable contract under which the property is held

3) Provide accompanying written advance authorization for its use (from the contracting officer having cognizance of the property)

4) The dates during which the property will be available for use (including the first, last, and all intervening months)

5) For any property that will be used concurrently in performing two or more contracts, the amounts of the respective uses in sufficient detail to support prorating the rent

6) The amount of rent that would otherwise be charged in accordance with FAR 52.245-9, Use and Charges

L-13.0 Cognizant Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA) Office. Identify your cognizant DCAA/DCMA Office, including points of contact, address, and telephone number. Provide a description of your estimating, accounting, pricing, purchasing, and property management system (as applicable) and state whether it has been reviewed and approved by your Administrative Contracting Officer (ACO). If you currently have contracts covered by Cost Accounting Standards (CAS), submit the status of your CAS Disclosure Statement and a copy of the Statement. If you are CAS-exempt, provide the reason for the exemption.

L-14.0 Collective Bargaining Agreements (CBA). The Government will incorporate labor rates from all current and applicable CBAs into Section J of the award. For those positions covered by a CBA, the contractor must meet the minimum requirements of the CBA and shall also propose the latest negotiated labor rates reflected in the CBA. The Offeror shall not increase proposed labor rates beyond the initial year for the CBA rates. Subsequent option period labor rates and associated costs will stay the same. Any wage increase adjustments for these periods will only happen if authorized and in line with FAR 52.222-43, "Fair Labor Standards Act and Service Contract Labor Standards – Price Adjustment (Multiple Year and Option Contracts)", in case the terms of the applicable CBA change. If there are such changes, the contractor can request equitable adjustments for subsequent option period increases, but only if they meet all applicable FAR clause requirements.

NOTE: The awardee shall be required to negotiate the effective dates of any bridging agreement and/or new CBAs with the Union to match the period of performance of the contract award to include options.

L-15.0 Probable Subcontractors/Teaming Partners. If a joint venture member/ subcontractor(s) are proposed, the Offeror shall provide the CAGE code and UEI number of all the proposed joint venture member/subcontractor(s). In addition, the Offeror shall:

a) Identify work/services to be subcontracted with PWS section reference.

b) Identify subcontractors and the basis on which they were selected. If noncompetitive, provide selected source justification.

c) Identify the type of contractual arrangement contemplated for the subcontract and provide a rationale for the same.

Furthermore, the Offeror shall submit the information required by FAR 52.215-22, Limitations on Pass-Through Charges -- Identification of Subcontract Effort if subcontract effort under the contract or individual separately priced Task Order exceeds 70% of the total cost of work to be performed by the prime.

L-16.0 Government Furnished Property (GFP). GFP is accessible within the Bidder’s Library. GFP is categorized and organized by the SSPARS six (6) individual locations. If the offeror proposes to use GFP currently in its possession, it shall identify such GFP in accordance with FAR 45.201(c). In addition to the amount of rent that would otherwise be charged, the offeror shall include the basis and or calculation of the submitted rental amount. The offeror shall submit this data in formats readable by MS Excel, with all formulas and data intact, editable, and unlocked.

L-17.0 Contract Documents.

L-17.1 General. Offerors shall provide the following as a separate section contained in the Price Volume, completed as follows:

L-17.2 Solicitation Sections.

L-17.2.1 Section A – Solicitation / Contract Form. Complete in its entirety, the “Offeror” portion of the SF 33. An official having the authority to contractually bind your company shall electronically sign the SF 33 IAW FAR 4.102. In doing so, the Offeror accedes to the contract terms and conditions as written in the solicitation. Include period of validity in Block 12 of the SF33 for 365 calendar days from receipt of the solicitation.

L-17.2.2 Section B - Supplies or Services and Prices or Costs.

i. IDIQ CLIN Ceilings to be determined upon award.

ii. Pricing of Task Order 1. Complete Tabs numbered 2 through 8 within Attachment 11 – Pricing Workbook.

L-17.2.3 Section I – Contract Provisions and Clauses. Complete and include any FAR, DFARS, or Department of the Air Force FAR (DAFFARS) provisions and clauses requiring fill-in information as an addendum to the signed SF33. Title this addendum as “Provisions and Clauses Fill-In”. Fully list each provision and clause on the addendum, fill-in accordingly, and submit with your proposal.

L-17.2.4 Section K – Offeror’s Representations (Prime). Complete the FAR representations and certifications at https://sam.gov/content/home. However, if any FAR or DFARS representations and certifications required are not included in SAM, submit the completed representation or certification as part of this chapter.

L-17.2.5 Authorized Offeror Personnel. Provide the name, title, and telephone number of the company/division point of contact regarding source selection decisions made with respect to your proposal and identify by name the individual authorized to obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

L-17.2.6 Company Information. Provide company/division’s record street address, county, facility code (if applicable), Uniform Entity Identifier (UEI) number, phone number, and website.

L-17.2.7 Organizational Structure Change History. To facilitate the responsibility determination, include a “roadmap” describing all such changes in the organization of your company within the last six (6) years. Include CAGE codes for any predecessor or affiliated companies to facilitate Government research.

L-17.2.8 CBA and Economic Research Institute (ERI) Rates. The Government will incorporate labor rates from all current and applicable CBAs into Section J of the anticipated award. For those positions covered by a CBA, the contractor must meet the minimum requirements of the CBA and shall also propose the latest negotiated labor rates reflected in the CBA. For proposed position titles not covered by a CBA and those proposed position titles outside of the Continental United States (OCONUS), the contractor must match the position title to an equivalent job title specified in the ERI. For each proposed position title, specify the corresponding information within ERI to include US State / Territory, job number, and percentile.

NOTE: The awardee shall be required to negotiate the effective dates of any bridging agreement and/or new CBAs with the Union(s) to match the period of performance of the contract award to include options.

L-17.2.9 Organizational Conflict of Interest (OCI). The Government does not foresee any OCI in relation to this requirement. However, if the offeror does foresee any OCI (see FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest) with any of the requirements then the offeror shall submit a mitigation plan to include:

i. All information required by DAFFARS 5352.209-9001 “Potential for Organizational Conflict of Interest (Jun 2023).

ii. Complete information of previous or ongoing work that is in any way associated with the contemplated acquisition or any potential OCIs of which the offeror is known. Prime or any tier of subcontract work related to TO 1 PWS requirements which may represent an OCI that cannot be mitigated, and which may disqualify an offeror from award.

iii. Sufficient details to determine whether the contractor’s perceived OCI is mitigated to an acceptable level. Address all potential OCI’s, including for the contractor’s divisions, affiliates and subcontractors/ teammates.

The Contracting Officer reserves the right to discuss a potential or actual OCI with any offeror at any time. Such discussions do not constitute “discussions” as that term is defined in FAR Part 15. The OCI provision included in this solicitation may be modified or deleted during negotiations.

If award is made to the offeror, the resulting contract may include an OCI limitation applicable to subsequent Government work, at either a prime contract level, at any subcontract tier, or both. During evaluation of proposals, the Government may, after discussions with the offeror and consideration of ways to avoid the conflict of interest, insert a special clause in the resulting contract, which shall disqualify the offeror from further consideration for award of future contracts.

If the offeror does not have any OCI related to Task Order 1 PWS submit a letter stating such.

L-17.2.10 Provisions and Clauses. Include all other fill-in provisions/clauses that require the offeror’s input as an addendum to the signed SF33. Title such addendum as “Provisions and Clauses Fill-In”. Fully list each provision and clause on the addendum, fill-in accordingly, and submit with your proposal.

L-17.2.11 Attachment 3 - DD Form 254. The Contract Security Classification Specification covers all security requirements. Please refer to the PWS for the specific security requirements. Offerors shall submit a completed Draft DD Form 254 with their proposal for the prime and its subcontractor(s). Blocks 6a and 6b should contain the prime’s information and block 7a, 7b, and 7c must contain the prime’s subcontractor’s information. If additional rows are need for more than one (1) subcontractor, click “Add Row” in the form and populate the required information. If continuation sheets are necessary for completion of all areas, please indicate on the Draft DD Form 254 in the appropriate block.

L-17.2.12 Exceptions to Terms and Conditions. Clearly state any exceptions to the terms and conditions included in the solicitation or state there are no exceptions and include this as an addendum to the SF33. Title this addendum as “Exceptions to Terms and Conditions”.

L-17.2.13 Assumptions. All assumptions, as well as those included within the offeror’s cost narrative shall be provided in a stand-alone document. The stand-alone document will categorize the assumptions into two categories: one category will contain the assumptions associated as part of the offeror’s cost narrative and the other category will be associated to ‘Other’. This stand-alone document does not preclude the offeror from providing the assumptions associated with its cost narrative.