BPM006937_Pre-Solicitation_Documents.pdf

PDF 3 MB Posted

Attached to
Mechanical Street Sweeping Services - Phoenix Metropolitan Area
Solicitation number
BPM006937
Issued by
Maricopa County, Phoenix City, Arizona

About this file

This is a pre-solicitation document for the State of Arizona Department of Transportation seeking mechanical street sweeping services across the Phoenix Metropolitan Area, covering Maricopa County and Phoenix City. The procurement was posted on May 20, 2025, with a proposal submission deadline of June 20, 2025. The solicitation requires comprehensive mechanical street sweeping services, including routine street cleaning, debris removal, dust mitigation, and maintenance of urban roadways and transportation infrastructure throughout the designated service area. Bidders conference details, site visit information, and specific contract term and renewal provisions are not detailed in the available pre-solicitation materials.

Specific pricing terms, budget ranges, and estimated contract values are not provided in the pre-solicitation documents. No set-aside designations for disadvantaged enterprises or specific incumbent vendor information are mentioned. Potential bidders should be prepared to demonstrate extensive experience in municipal street maintenance, possess commercial-grade street sweeping equipment, and maintain necessary certifications and licenses for operating in the Phoenix metropolitan region. The evaluation process will likely assess technical capabilities, equipment quality, operational efficiency, environmental compliance, and cost-effectiveness. The procurement is conducted under the Arizona Procurement Code (A.R.S. 41-2501 et seq.) and appears to be open to qualified commercial street sweeping service providers with demonstrated capability to perform large-scale municipal maintenance operations. Prospective bidders must review the complete solicitation documents to ensure full compliance with all specified requirements and submission guidelines.

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ARIZONA DEPARTMENT OF

ADMINISTRATION STATE PROCUREMENT

OFFICE

PROCUREMENT DISCLOSURE STATEMENT

Dear Employee:

You have been selected to participate in the particular procurement activity as referenced above. Your selection was based on your technical knowledge and expertise in this area. Your regular job duties may not include procurement activities but for the purpose of this process you may play a significant procurement role in one or more of the following: participating in the development of a procurement as defined in A.R.S. § 41-2503;

participating in the development of an evaluation tool; approving a procurement as defined in A.R.S. § 41-2503 or an evaluation tool; serving as a technical advisor or an evaluator who evaluates a procurement as defined in A.R.S. § 41-2503; or recommending or selecting a vendor that will provide materials, services or construction to this state.

It is essential that the integrity of the procurement process be maintained to ensure that each Offeror is given fair and equal consideration. Your familiarity with particular brands, types of equipment, material, services, individuals or firms may tend to influence your evaluation; however, you are required in this specific instance to be particularly objective and guard against any tendency that might slant your evaluation in favor of a personal preference.

You are required to report to the Procurement Officer, or person facilitating the above referenced procurement process, any actual or potential conflict of interest as defined in A.R.S. §§ 38-503, 41-2616(C), 41-753, and 41-2517. You are also subject to the Code of Ethics set forth in Section A.A.C. R2-5A-501 of the Arizona Department of Administration, Personnel Division, Administrative Rules, and Regulations.

An additional consideration is the legal mandate to maintain strict security and confidentiality regarding the content of any proposal, as well as the proceedings of the Evaluation Committee meetings during the evaluation process.

Once the evaluation process has started, it is essential that any contact with Offerors, other than that disclosed, be through, and by, the Procurement Officer or person facilitating the above referenced procurement.

In addition, the Employee shall not have any communication related in any way to the particular procurement, except during formal Committee meetings, with any Offeror or potential subcontractor to that Offeror prior to award, nor shall that Member discuss the proposal or their evaluation with anyone other than the Procurement Officer, or person facilitating the above referenced procurement and Evaluation Committee Members. This is mandatory.

A person who holds a Significant Procurement Role as defined by A.R.S. §§ 41-741 and 41-2503 for a particular procurement shall sign a statement before starting any participation that the person has no financial interest in the procurement other than that disclosed and will have no contact with any representative of a competing Offeror related to the particular procurement during the course of evaluation of proposals, except those contacts specifically authorized perA.R.S. §§ 41-2534, 41-2537, 41-2538, and 41-2578. The person shall disclose on this statement any contact unrelated to the pending procurement that the person may need to have with a representative of a competing offeror and any contact with a representative of a competing offeror during evaluation of proposals except those contacts specifically authorized per A.R.S. §§ 41-2534, 41-2537, 41-2538, and 41-2578. A person who has been identified as having a significant procurement role for this procurement and fails to disclose contact with a representative of a competing Offeror or who fails to provide accurate information on this statement is subject to civil penalty of at least one thousand dollars but not more than ten thousand dollars per A.R.S. § 41-2616(C).

cc: Agency File Page 1 of 3 SPO Form 120 - State Employee Procurement Disclosure Statement (rev 04-04-23) cc: Agency File Page 2 of 3 SPO Form 120 - State Employee Procurement Disclosure Statement (rev 04-04-23)

As mandated by A.R.S. § 38-503, I, , have listed on this form all ownerships, employments, public and private affiliations, and relationships held by me and/or a relative1 which may have a substantial (pecuniary2 and proprietary3) interest as defined in A.R.S. § 38-502(11) in any contract, sale, purchase or service involving the agency. I understand that as my interests or those of my relatives change, I may need to modify this statement.

The substantial interests, both pecuniary and proprietary, held by me and/or a relative which may involve the State include (attach additional sheets as necessary):

During the course of my regular business, I may have contact, unrelated to this procurement, with the Offerors or potential Offerors/Bidders listed below, who have submitted proposals in response to this solicitation (attach additional sheets as necessary):

1 “Relative” means my spouse, child, child’s child, parent, grandparent, brother or sister (of the whole or half-blood) and their spouses and the parent, brother, sister or child of my spouse.

2 “Pecuniary” means money or economic or other benefits that can be valued in monetary terms

3 “Proprietary” means ownership or rights by virtue of ownership, whether public or private.

Citations listed above are available on the SPO website, https://spointra.az.gov/resources/standard-forms-and-documents.

Statements

The Undersigned attests to and agrees to abide by the following statements:

I have read and understand the above and agree to be bound by the rules and principles represented. If applicable, I have also received, read and understand the Evaluation Committee Instructions for this procurement.

I know of no conflict of interest on my part nor have I committed any indiscretion or accepted any gratuities or favors that would compromise my impartiality. Further, I will not accept an offer of employment from or have employment discussions with any person or entity lobbying for or potentially responding to a solicitation during the defined time frame stated in A.R.S. § 41-753. I will maintain all deliberations of the Evaluation Committee in strict confidence during the evaluation process. My recommendations shall be based upon an objective/ subjective review of the Offeror’s response and the appropriate award criteria from the solicitation in accordance with the Arizona Procurement Code. I have read and understand A.R.S. §§ 41-753, 41-2517, and 41-2616(C) and will fully comply with the requirements.

I have not and will not communicate with any potential Offeror or vendor in preparation of specifications/scopes of work, evaluation tool or other confidential information related to the above referenced Solicitation which would provide an unfair advantage or to prepare specifications/scopes of work which favor particular vendor(s).

I have not and will not provide insight, confidential information or assistance to any potential Offeror or vendor that might give an unfair advantage or inhibit fair competition for the above referenced Solicitation. My input regarding the development of the Solicitation documents, if any, has been and will be based solely on the State’s requirements. I have not and will not communicate those requirements or confidential information to any potential Offeror or vendor.

cc: Agency File Page 3 of 3 SPO Form 120 - State Employee Procurement Disclosure Statement (rev 04-04-23)

I know of no conflict of interest on my part nor shall I take any action (e.g., commit an indiscretion or accept any gratuities or favors) that would compromise my impartiality or my responsibilities. Should a conflict of interest become known to me relevant to my role, I shall immediately disclose such conflict of interest.

I shall not receive any direct benefit from the utilization of confidential information, specifications, plans, scopes of work, or evaluation tools I prepared or assisted in the preparation of.

I shall maintain strict security and confidentiality regarding the content of any proposal, as well as the proceedings of the Evaluation Committee meetings during the evaluation process that I may be a participant or attend as a committee member or a technical advisor.

I shall maintain strict security and confidentiality regarding the process or decisions regarding any protest or appeal that I am a participant, advisor or decision maker.

Whether recommending or selecting a vendor that will provide materials, services or construction to the State, approving a procurement or an evaluation tool or soliciting quotes greater than ten thousand dollars for the provision of materials, services or construction, I shall maintain strict security and confidentiality regarding the process and decisions to ensure fair competition.

Upon termination of my employment with the State, for any reason, these provisions and statements remain in effect until such time as the solicitation has been successfully awarded by the State, or the State provides me a written release. These provisions and statements apply if I accept employment with any entity, its affiliates, subcontractors, or business partners that may submit an offer or are included in an offer to this solicitation. I shall not accept an offer of employment from or have employment discussions with any person or entity lobbying for or potentially responding to a solicitation for one year following the delivery of purchased materials or the purchase of services or construction begins.

I understand that if I knowingly violate the terms of this Agreement, I will be subject to suspension for not less than ninety days or dismissal from State service.

The Undersigned has read and understands the above and agrees to be bound by the statements, rules, and principles represented herein and in accordance with the provisions of the State Statutes and Rules regarding personnel, conflict of interest, confidentiality, and procurement.

Please check the applicable box below:

Yes No I am an architect or an engineer registered pursuant to section A.R.S. § 32-121

Yes No I am a State employee who was employed within the past year by a person or firm responding to a solicitation, pursuant to A.R.S. § 41-2517(F)

Signature Date Agency

Name Email address

Title Telephone

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Pre-Offer Conference BPM006937/Mechanical Street Sweeping-Phoenix Metropolitan Area

June 2, 2025 8:30AM Google Meets

Rev. 03/2025

Completion of this sign-in sheet is completely voluntary and helps the project team keep an accurate record of meeting attendees. Under state law, any identifying information provided below will become part of the public record and, as such, must be released to any individual upon request. Please print clearly.

NAME ORGANIZATION PHONE EMAIL

SIGNATURE

For virtual (present/not present)

Stacy Wiesner ADOT-Procurement 602.712.6939 swiesner@azdot.gov Present

Alexix Zaring ADOT- Central District 602.920.7392 AZaring@azdot.gov Present

Robyn Caillouette ADOT-Compliance 602.712.7466 rcaillouette@azdot.gov Not Present

Gloria Paul ADOT-Compliance 602.712.8584 gpaul@azdot.gov Not Present

Elizabeth Blakely ADOT-Procurement 602.712.8544 eblakley@azdot.gov Present

Michelle Hoover Precision Sweeping

Services LLC

602.376.7337 michelle@precision-1st.com Not Present

Mike Marseguerra Precision Sweeping

Services LLC

623.313.4483 precisionoperations@precision-

1st.com

Not Present

Tyler Haskell SCA-Southern California

Sweeping Corp of America

949.491.2772 THaskell@sweepingcorp.com Present

Rick Anderson SCA-Southern California

Sweeping Corp of America

310.740.1601 randerson@sweepingcorp.com Present

Adriane Leavitt SCA-Southern California

Sweeping Corp of America

216.393.0656 aleavitt@sweepingcorp.com Present

Craig Morris Offsite Sweeping 480.580.9768 craig@offsitesweeping.com Present

Heather Danielson C & S Sweeping 602.252.9471 heather@candssweeping.com Present mailto:swiesner@azdot.gov mailto:AZaring@azdot.gov mailto:rcaillouette@azdot.gov mailto:gpaul@azdot.gov mailto:eblakley@azdot.gov mailto:michelle@precision-1st.com mailto:precisionoperations@precision-1st.com mailto:precisionoperations@precision-1st.com mailto:THaskell@sweepingcorp.com mailto:randerson@sweepingcorp.com mailto:aleavitt@sweepingcorp.com mailto:craig@offsitesweeping.com mailto:heather@candssweeping.com

Pre-Offer Conference BPM006937/Mechanical Street Sweeping-Phoenix Metropolitan Area

June 2, 2025 8:30AM Google Meets

Rev. 03/2025

Steve Danielson C & S Sweeping 602.252.9471 steve@candssweeping.com Present mailto:steve@candssweeping.com

File details come from the government source that posted it. Updated .